i

ONLINE GRADING SYSTEM WITH EXAMINATION FOR

PHILIPPINE INSTITUTE OF QUEZON CITY

A Capstone Project
Presented to
The software department of
ACCESS COMPUTER WITH TECHNICAL COLLEGES
Camarin Campus

In Partial Fulfillment
of the Requirements for the Project
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

By:
Dalangin, Jayson D.
De Lemos, Wena D.S.
Gulla, Mark Joseph L.
Lee, Paul John Kenneth S.
Maloles, Michael
Martinez, Jeanila V.

MAY 2021
 ii

APPROVALSHEET
 iii

DEDICATION
We dedicate this study to our family who always give us patient. A special
feeling of gratitude to our loving parents, whose words of encouragement and
push for tenacity ring in our ears.
To our Special someone who gave us an inspirational thoughts and moral
support. And, to our friends and classmates who always there to us to support
and cheer.
And last but not the lease, to Almighty God who guide us in our study and
to make us better every day and for every morning that he extends for us to
make done our thesis.
 iv

ACKNOWLEDGEMENT

To our God, we thank you for the strength and knowledge that keeps us
standing and for the hopes that keep us believing that this project would be
possible and more interesting, even there is a pandemic.
The research of Access Computer and Technical College want to
express their gratitude to all the people who have given their whelming full
support in making this research possible. We also wanted to thank you our
family who inspired, encouraged, and fully supported us for every trial that
comes on our way and for helping us not just financially but also morally and
spiritually.
To our group mates who gives time and effort and willingly helped us to
gather the necessary data’s information needed for this complication. And all
the people who take part to our research these not only make this research
possible and interesting but helped us a lot and give us knowledge.
We would like to express our special thanks of gratitude to our thesis
adviser Teacher Mr. Marcelo Batiduan III and Mr. Louie Sarte who gave to us
the golden opportunity to do this wonderful project on the topic the Online
Grading System with Examination for Philippine Institute of Quezon City.
 v

ABSTRACT

Title: ONLINE GRADING SYSTEM WITH EXAMINATION FOR

PHILIPPINE INSTITUTE OF QUEZON CITY
Researcher:
Dalangin, Jayson D.
De Lemos, Wena D.S
Gulla, Mark Joseph L.
Lee, Paul John Kenneth S.
Maloles, Michael
Martinez, Jeanila V.

Degree Course: Bachelor of Science in Information Technology

Capstone Project Adviser: Marcelo Batiduan III, and Louie Lee Sarte
School/University: Access Computer and Technical College Inc Camarin
Campus.
Year: May 2021

The intended purpose of this paper seeks to address the required

essentialities of Online Grading System with Examination for Philippine Institute
of Quezon City and their role in school/community relations. The study finds out
that implementing an online grading System with Examination, properly
managed, can effectively and efficiently share timely information between the
school, students, and parents. The main objective of this system is to assist the
students by allowing them to take exam, so that student’s performance can be
evaluated. It thereby reduces a lot of manual effort since the whole process
can be performed through computerized manner. It is shown that this system
has several advantages over the manual grading and manual examination,
including scalability, real-time feedback on the status of grading, and reduced
potential for human error in compiling grades, the ability for course
administrators to easily review grading results and remove error from the score
set, the ability to return both provisional and final grades to the course faculty,
staff, and students in a timely manner. The researchers conclude that the
proposed system adequately met its objectives and that was accepted by the
intended users in all terms of its functionalities. A therefore, the researchers
recommend to the school to adopt Online Grading System with examination to
promote grade awareness and thereby improved the school’s grade
management system.
 vi

TABLE OF CONTENTS
Title Page i
Approval Sheet ii
5
Acknowledgement iii
Dedication iv
Abstract v
Table of Contents vi
List of Tables and Figures

CHAPTER I
INTRODUCTION
Introduction 1
Background of the Study 3
Statement of the Problem 5
General Problem 6
Specific Problem
Statement of the Objectives
General Objective 7
Specific Objectives
Purpose and Description of the Project 8
Objectives of the Project
Significance of the Study
Scope and Limitations of the Study 10

CHAPTER II
Review of Related Literature and Studies 11
Foreign Literature
 Foreign Studies 13
Local Literature 14

Local Studies 17
Foreign Literature Book1 18
Foreign Literature Book2 19
Foreign Journal
Foreign Website Article 20
Local Literature
Local Studies 22
Synthesis
Online Grading System 25
Online Examination System
Summary
CHAPTER III
TECHNICAL BACKGROUND
Research Approach 26
Design and Methodology
Waterfall Method 27
Data Gathering
Analysis
Design
Coding and Development
Debugging and Testing
System Implementation
System Maintenance
Research Design 29
Details of the technologies to be used
System Requirements
Hardware Requirement
 Software Requirement 30
Peopleware Requirement

CHAPTER IV
I. RESULT AND DISCUSSION
Requirements Documentation 31
Operational Feasibility
Fishbone Diagram
Functional Decomposition Diagram 32

Technical Feasibility 36
Schedule Feasibility 37
Requirements Modeling 38
Input 39
Process
Data Gathering
Data Analyzing
Designing
Testing
Implementation
Maintenance
Output
Backend

CHAPTER V
CONCLUSION AND RECOMMENDATION
Conclusion 41
Recommendation 41
 1

CHAPTER I
PROBLEM AND BACKGROUND OF THE STUDY
Introduction
The entire world is currently facing a catastrophic situation resulting from
the coronavirus disease 2019 (COVID-19) pandemic, which has affected the
daily lives of people worldwide. Since the World Health Organization declared a
pandemic on 11 March 2020, avoiding face-to-face activities and engaging in
social distancing have become a part of everyday life. Governments across
countries have initiated universities and higher education systems to
adapt to the new learning management. Here we are, still trying hard and
doing our best to finish our studies even though we know that we have been
through a lot in ourselves financially and emotionally. Still having faith and keep
on pushing amidst these hard times that we are now facing but a big thanks to
the modern technology, that we can continue doing our tasks and
responsibilities without going outside and can done it through online.

We are in a new era that technologies are everywhere. Technology is

one of the greatest tools for mankind and have a big part in our lives, it improves
our daily lives, make our tasks faster, easier, and convenient. Computer is one
of the examples of technology, computers are such integral parts of our daily
lives, therefore we must know what they are, and we should maximize its
potential functions. Modern day computers could follow generalized sets of
operations called programs. These programs enable computers to perform an
extremely wide range of tasks. Schools and Universities are now using a
computer in their convenient. The students are using this in their studies like in a
computer related subjects, researching projects or home-works. As a student,
Technology plays a vital role in our lives, especially in these hard times. We use
technology to do our research subjects, share ideas, learn specific skills and
done classes through online. 2

An online grading system is a system where professors/teachers can

create a report cards, list of students grades for each class that they are
teaching and can submit final grades, incompletes, and failed information. The
professors/teachers can encode grades online. Through this process, various
types of descriptive information and measures of students’ performance are
converted into grades or marks that summarize students’ accomplishments.
The increasing usage of computers in the mid and late 90’s gave way for the
birth of a new technological advancement that had assisted teachers and
professors to easily compute for grades, the digitization of spreadsheets. The
main advantage is speed, since no manual calculations are needed, and
confirmation of grade for any further necessary alterations can also be
performed more quickly than traditional means.

The Online Examination is a modern method conducting examination to

measure the knowledge of the students on a given topic. It will considerably
replace the traditional paper and pen-based exam in future. In present days, the
availability of the computers and the widespread nature of the internet has laid
a strong foundation paths for conducting most of the prestigious exams online.
The main objective of this system is to assist the students by allowing them to
take exam, so that student’s performance can be evaluated. It thereby reduces
a lot of manual effort since the whole process can be performed through
computerized manner. The online examination system is designed for
Educational institutes like Schools, Colleges, and private Institutes to conduct
logic tests of their students on a regular basis.
3

The proponents proposed an Online Grading System with Examination

for Philippine Institute of Quezon City. Using the system will enable the
teachers at Philippine Institute of Quezon City to conduct their examinations
and allows faculty to manage class grades and submit grades of their students
online. This will help their students become more aware of their grades and
examination. It will reduce and eliminate the amount of time of both teachers
and students.

BACKGROUND OF THE STUDY

The Philippine Institute of Quezon City, located at 62 Kitanlad St., Bragy.

Doña Josefa Quezon City. was born and established in 1964. The founder of
this plan is, Mr. Alfredo Matti, this school's academic program started on the
Elementary level for both English and Chinese classes. At this time, the schools
were only housed on two-story wooden building, yet the real foundation of the
school came from the hearts and dedication of its founding members led by the
first Principal, the Honorable Tan Chiu Zong, where the school was already able
to attract hundreds of students in its first year of operation. Since then, the
school progressed with continuous improvement of its curriculum, setting up the
institution to the pillar that the founders dreamt of. Through the years, the
school is very well supported by Mr. Francis Chua, the FCCCQC (Filipino-
Chinese Chamber of Commerce Quezon City) board officers and members,
Philippine Institute of Quezon City Board of Trusted, Philippine Institute of
Quezon City Alumni Association and many other kind-hearted philanthropists,
not only financially, but also with a strong moral support. The Current
Director/Principal of the school is Mrs. Lee Shu Hwei. 4

The research is based on the evaluations of the virtual interview using

Zoom. Mrs. Liezyl Tamayo, the Assistant Principal for academic affairs, by the
time she got into the institution back in 2009, they were using a Class Record
book to manage every student. Teachers used the book as a compiler of the
student’s attendance and activities such as quizzes and examinations so they
can compute their grades. Teachers also used Microsoft Excel as well to serve
as their back up. Teachers manually wrote in the student’s Report Card. Until
2018 came and they got their first Computerized Standalone Grading System.
The system automatically computes grades for them, and have it printed on the
Report Card. Teachers will have to put the general average of every student on
the system, then the Registrar will access the record and have it printed. The
Registrar can only do nothing but to keep, view and print the data.
Mr. Jeffrey Layva. Assistant Principal for Administrative Affairs and
Services, said upon the interview that they conducted a meeting with the School
Heads and Directors/Principal, and come up to a decision that they will not use
the system anymore due to its instability and unreliability that cost them a lot.
They have had enough, and they wanted to use a system that provides
productivity and proficiency especially this time of pandemic.

Since then, Philippine Institute of Quezon City has been continuously

upgrading its facilities starting up with the installation of air-conditioning units in
all the classrooms, renovation of the auditorium, putting up of laboratories,
libraries, dining areas, offices and many more. As of now the Philippine
Institutions of Quezon City have following.

1 Principal
1 Assistant Principal for Academic Affairs
1 Assistant Principal for Administrative Affairs and
Services
1 Assistant Principal for Student Formation Affairs
1 registrar
2 accounting
1 business officer
25 faculties
13 Chinese faculties
1 clinic staff
539 five hundred thirty-nine students

Facilities Grade School Junior High School

 2 Buildings  Grade 1 - 57 Students  Grade 7 - 46 Students
 22 rooms  Grade 2 - 50 Students  Grade 8 - 58 Students
 5 laboratory rooms  Grade 3 - 54 Students  Grade 9 - 57 Students 5
 1 auditorium room  Grade 4 - 47 Students  Grade 10-59 Students
 1 little theater room  Grade 5 - 59 Students
 1 library  Grade 6 - 52 Students
 12 offices
 Pandemic had turned almost every aspect of the school at once. It was
not just a move from classroom to mobile or computer screens. It also tested
the process and procedures. They availed the Microsoft 365 commercial
subscription mainly for their online classes and data storage. Microsoft Teams
is a proprietary business communication platform developed by Microsoft.
Microsoft Teams is a persistent chat-based collaboration platform complete with
document sharing, online meetings. This past school year 2020 to 2021, they
opt to use Google Classroom as their platform for examinations.

STATEMENT OF THE PROBLEM 6

The Philippine Institute of Quezon City’s current grading system is

a stand-alone computerized grading system. The school is using the system for
almost three years, but it does not work properly as intended. In our interview
with the Assistant Principal and Teachers, they mentioned that they received a
lot of complains from the parents for a sluggish process of grading system.
When the institute bought the system as a package, they can only install and
use it limited to 5 computers only giving the users especially teachers, a hard
time waiting for their turns. As a result, some teachers had trouble on meeting
their deadlines that caused them a delay on releasing the report cards. The
school also complained about the unreliability of the customer service. Every
time that they encounter an error, the school need to call the programmer or the
developer to have It fixed and it cost them a lot of time and funds because it
happened oftentimes. The client’s current grading system is offline and because
of that, it cannot be accessible online by their student and their parents. The
parents must go to school to get and view their kid’s Report Cards. Most of the
parents cannot afford to go to school because they were busy with either
business, work, or households. Worse comes to worst, pandemic happened,
and it is somehow impossible for them to go to school this time. The Registrar
encountered many errors in the printed file, because some of the student’s
name or grades are incorrect and did not match to the teacher’s input back up
file and the spacing of the letters and numbers are messed up. It is very
inconvenient for the teachers to take time and check it further and deeper giving
them anxiety of having incorrect and inaccurate report cards making the
school’s credibility at stake.

GENERAL PROBLEM
How to create and develop an efficient and faster online grading system
with examination for Philippine Institute of Quezon City?

SPECIFIC PROBLEM
 How to create and develop an online grading system with examination
that is accessible by the administrator and/or teachers?
 How to create and develop a system where the parents and students
can view their grades online?
 How to create and develop an online grading system with examination
that is accessible by every student?
 How to create and develop a system that will automatically calculate
the grades of the students?
 How to create and develop an online system that can keep the data
records for Philippine Institute of Quezon City?
 How to create and develop a system that is flexible and manageable
by the administrator and teachers input?

. 
STATEMENT OF THE OBJECTIVE
This study aims to create a system that will make all the online
processes for grades with examination of Philippines Institute of Quezon City to
be more accessible, easy to use, and faster, especially now that everyone
cannot go outside, and every transaction should be done through online.
 7

Developing a computerized grading system with examination would

make the task of recording and computing grades easier for the teachers. This
will give the teachers the advantages that they needed to improve productivity
and proficiency. This improvement will also benefit the students in terms of
simplicity and accessibility for viewing their grades.

GENERAL OBJECTIVES
To develop an efficient and faster online examination with grading
system for Philippine Institute of Quezon City.

SPECIFIC OBJECTIVES
 To create and develop an online grading system with examination that
is accessible by the administrator and/or teachers.
 To create and develop a system where the parents and students can
view their grades online.
 To create and develop an online grading system with examination that
is accessible by every student.
 To create and develop a system that will automatically calculate the
grades of the students.
 To create and develop an online system that can keep the data
records for Philippine Institute of Quezon City.
 To create and develop a system that is flexible and manageable by the
administrator and teachers input.
 8

PURPOSE AND DESCRIPTION OF THE PROJECT

The purpose of this project is to create and developed an Online Grading System
with Examination that provides useful functions and features for teachers and
administrator of Philippine Institute of Quezon City. The pandemic disrupted
education and forced the School to rely on technology in new ways, especially for
all the teachers and students that are now managing to cope up the new learning
process. This proposed system will be useful and helpful for every student,
parents, teachers, and the administrator.

OBJECTIVES OF THE PROJECT

The objective of the project is to create and develop a system that will help the
school to conduct examinations and to have an easy way to manage the
students grades through online.

Significance of the Study

The proponent’s goal is to create a system that is useful and helpful to every
teachers and students so that they can still manage to have a better and
convenient online school process especially in grading and examination. This
proposed system was made to find out that the use of this system will lessen
the time for the transaction of encoding and releasing the student grades. Due
to the pandemic, a lot of Philippine Institute of Quezon City students and
personnel are struggling the new normal, this proposed system will help the
school regarding their grading and exam online transactions.

To Admin:
This study makes the administrators tasks easier and convenient.
Administrators have the highest privilege.
 9

The School Administrators no longer have to re-compute the grades of

each student to check on their accuracy. Reports such as grading
sheets and class records can be submitted on time.

To Teachers:
The teachers can easily update their student’s grades.
Teacher would be able to record and compute for the grades of their
students faster thereby lessening their workload.
Teachers can easily conduct examinations through online.
To Students:
The students can save their time and can take their exams comfortably
and can easily know their grades.
To Proponents:
This study developed the proponent’s abilities, knowledge and to
enhance their skills in web development. It gives the proponents more
ideas and it helps develop their confidence in terms of interacting with
other people. It serves as a training in taking steps on our journey.
To Future Researchers:
This study could serve as their additional reference for a similar study. It
will give them an idea and a piece of information about how to create a
system like the proponents proposed system.
Access Computer College:
This study will be able to help the school by attracting incoming college
students and confident enough of showing the achievements and the
abilities of Access Computer College students. It will also serve as
reference or guide in creating a system.
 10

SCOPE AND DELIMITATIONS OF THE PROJECT

SCOPE
Student
 The students can view their grades, incompletes, and failed information.
 The students can take their exam that can be done online.
Teacher
 The teachers can conduct an examination through online in every
respective subject.
 The teachers can manage class grades and submit the grades of their
students to the administrator for approval through online.
 The teachers have access to edit and update the student grades upon
request approval from administrator.
Registrar
 The registrar can create an input for new student account.
 The registrar can assign student to their respective section.
 The registrar can view and print the students report cards.
 The registrar can save and store data.
Administrator
 The administrator can create a new teacher account.
 The administrator can create an input for new student account.
 The administrator can assign student to their respective section.
 The administrator can view and print the students report cards.
 The administrator can save and store data.

DELIMITATION
 The school Form 10 is not yet available.
 The examination type is limited to multiple choice.
 11

CHAPTER II
REVIEW OF RELATED STUDIES AND LITERATURE

Related literature and studies, the role of computers in the organization and on
systems analysis will be presented on this chapter. Information system and their
impact on organizational efficiency and effectiveness are likewise presented.
Related Foreign Literature
Related foreign Literature is the basis of the proponents on how the system will
run. It is a system that been developed outside the country that almost have the
same system and functionalities.
Information System takes a very significant role in management life. It greatly
Affects and interferes in the management decision, planning, and the
development of new products or services.
FOREIGN LITERATURE FOR ONLINE EXAMINATION

1. Title: Online Examination System

Developer: Conejo
Date: 2005

Guzman and Conejo (2015) proposed an online examination system called

System of Intelligent Evaluation using Tests for Tele-education (SIETTE).
SIETTE is a web-based environment to generate and construct adaptive tests.
It can be used for instructional objectives, via combining adaptive student self-
assessment test questions with hints and feedback. SIETTE supports secure
login and portability features. On the other hand, the other features: resumption
capability, multi-instructor, random question selection, random questions
distribution and random choices distribution are missing.
https://www.researchgate.net/publication/317306939_Online_Examination_Syst
em 12

2.Title: Online Examination System

Developer: Rashad Et. Al.
Date: 2010
EMS: Rashad Et. Al. (2015) proposed a web-based online examination
system called Exam Management System (EMS). EMS manages the
examination and auto-grading for students’ exams and supports conducting
exams, collects the answers, auto mark the submissions, and produce the
reports for the test. EMS supports secure login, multi-instructor, and portability
features. However, the other features: resumption capability, random question
selection, random questions distribution, and random choices distribution are
missing.
https://www.researchgate.net/publication/317306939_Online_Examination_Syst
em
3. Computer Based Test System
Developer: Fagbola
Date: 2014

CBTS: Fagbola et. al. (2014) developed a Computer Based Test System
(CBTS). CBTS is a web-based online examination system developed to
address issues such as lack of timing flexibility for automation candidates log-
off upon expiration of allowed time, result integrity, guaranty, stand-alone
deployment, need for flexibility, robustness, designed to support the
examination processes and overcome challenges framing the conduct of
examination, auto- marking, auto- submission , and generation report of
examination result.
https://www.researchgate.net/publication/317306939_Online_Examination_Syst
em
 13

Foreign Studies FOR ONLINE EXAMINATION

1. Online quizzes and midterm face-to-face exams
Developer: Fuertes, Noguer
Date: 2013

1.Fuertes, Noguer et al. (2013) combined online quizzes and midterm face-to-
face exams with a traditional final exam and investigated the effect of online
quizzes on the academic performance compared to midterm exams. Online
quiz performance was positively and significantly related to final exam, although
the marginal effect is lower than that of the performance in the midterm face-to-
face exams. This relation is found only in the group of students who pass the
final exam, and in the parts of the exam that contain identical type of questions
to online quizzes. Interestingly, the results of a survey reveal that students
perceive the online quizzes as the element of the course that enhances most to
their learning.
https://www.academia.edu/12618513/Departmental_Portal_System?
auto=download

2. Online Examination
Developer: .Domenech, Blazquez
Date: 2015
14
2.Domenech, Blazquez et al. (2015) Concluded that frequent testing provides
opportunities for students to receive regular feedback and to increase their
motivation. It also provides the instructor with valuable information on how
course progresses, thus making it possible to solve the problems encountered
before it is too late. Frequent tests with noncumulative contents have been
widely analyzed in the literature with inconclusive results. However, cumulative
testing methods have hardly been reported in higher education courses. This
paper analyses the effect of applying an assessment method based on frequent
and cumulative tests on student performance. Our results show that, when
applied to a microeconomics course, students who were assessed by a
frequent, cumulative testing approach largely outperformed those assessed
with a single final exam.
https://www.academia.edu/12618513/Departmental_Portal_System?
auto=download

3. Online Examination
Developer: Dawson
Date: 2016

  Dawson (2016) identifies this as a particular concern in the context of

invigilated online exams conducted on students’ own devices. While this threat
cannot be disregarded for online tests, hacking and other cyber security threats
are more likely to impact high-stake examinations and be less of a concern for
low-stake formative assessment of the type that is more usual in online tests.
https://telrp.springeropen.com/literature/10.1186/s41039-017-0055-7

LOCAL LITERATURE

1.CBA
Developer:
Date: 2013
 15
A Computer-Based Assessment (CBA/2013), also known as Computer-Based
Testing (CBT), e-exam, computerized testing, and computer-administered
testing, is a method of administering tests in which the responses are
electronically recorded, assessed, or both. As the name implies, Computer-
Based Assessment makes use of a computer or an equivalent electronic device
(i.e., handheld computer). CBA systems enable educators and trainers to
author, schedule, deliver, and report on surveys, quizzes, tests and exams.
Computer-Based Assessment may be a stand-alone system or a part of a
virtual learning environment, possibly accessed via the World Wide Web.
(http://en.wikipedia.org/wiki/Computer-based_testing)

2.CBT
Developer:
Date: 16
Computer-Based testing (CBT/2013), sometimes referred to as Computer-
Assisted Examination, is perhaps the simplest application of computing
technology to the evaluation process. Basically, it consists of the transfer of
conventional testing instruments such as multiple-choice examinations to the
computer. Students refer to questions on a monitor and highlight their choices
using a mouse or cursor, or by typing a letter or number. When programmed
correctly, such CBT allows students to review responses, go back to change
answers, and quit the exam when finished. Additional formats such as
matching questions, completion tasks, and even essay questions may be
programmed for computers or individual workstations on local area networks
(LAN). Computer-based testing is becoming the primary test administration
mode for an increasing number of large-scale licensure and certification
programs. The primary drive behind this change is the test administration
efficiencies that can be achieved, such as flexible scheduling and fast scoring.
Looming on the horizon, however, are revolutionary changes in test and item
design that will be driven by computer-based changes in formal and informal
learning environments. The learning/assessment force that was to be
awakened by harnessing computer technology and learning technology
("programmed learning" and "computer-assisted instruction") during the
educational reforms in the 1960s and 1970s never materialized. The technology
could not keep up with the dream. The giant stirred but slept again. But now,
more than thirty years later, a solid technological infrastructure is being put in
place which will enable a partnership of learning and assessment that will more
than exceed the dreams of those early pioneers. While there are many
challenges ahead in realizing the full potential of computer technology, including
the Internet, for enhancing learning and assessment, the fundamental challenge
of creating the infrastructure has been met. The giant is waking up. Computer-
based testing has come of age because computer-based learning has come of
age. There is no choice but to re-design tests and testing programs to keep
pace. (http://www.clearhq.org/Slaughter.htm)

3.CBT
Developer: Akanbi & Adetunji
Date: 2012

The World Wide Web (WWW) has gained popularity within educational sector
and become an inexpensive, easily accessible way to communicate,
disseminate information, teach, and examine courses and conduct research.
Consequently, there exists wide preference and adoption of web-based testing
and assessment over the traditional paper-based method of assessment which
has over decades been characterized by examination questions leakages,
human errors during the marking and recording of scores. Web-based testing
and assessment systems offer greater flexibility than the traditional approach
because test could be offered at different times by students and in different
locations (Akanbi & Adetunji, 2012). e-Examination system rides on the huge
success of Information and Communication Technology (ICT) and its various
features, security, reliability, and consistency.
https://files.eric.ed.gov/fulltext/EJ1145214.pdf?
fbclid=IwAR0ApjkntQn4HoLAerylpwfeNJyZhp1i8WCUjYuyihIIKR54RHqa5KJy-
K0 17

LOCAL STUDIES
1. Automated Entrance Examination Result of Lyceum of Batangas
Developer: Escalona, Judy,
Date: 2011

The study entitled “Automated Entrance Examination Result of Lyceum of

Batangas” by Escalona, Judy, et al., eliminates the use of paper and pencil type
of testing in Lyceum of Batangas. It focuses on database design that can store
and retrieving exam results, checking and interpreting school ability indexes
(SAIs), percentile ranks and standing done automatically. It is also a network-
based type which requires registration for students to take the exam. Test
questions are randomized so as to minimize cheating and the database is
password protected for security purposes.
https://www.coursehero.com/file/p11sfl1/These-exams-may-be-administered-at-
any-level-of-education-from-primary-to/

2. Internet-Based Exam Generator System for Review of the

Fundamental of Engineering Exam
Developer: JiHoon Lee
Date: 2013
 18
The study entitled “Internet-Based Exam Generator System for Review of the
Fundamental of Engineering Exam” by JiHoon Lee is a system that generates
randomized questions on different engineering topics. The system using a set
of problem templates that when activated generates different variables for the
same questions. The generator program changes the problems’ variables and
the order of computation. Graphics for the problem are also generated. The
program uses PERL, JavaScript, CGI, Flash, HTML, SQL, databases, and
graphic programs. (http://eml.ou.edu/paper/hoime.htm)
3. Online Evaluation in WWW-based courseware: The QUIZIT System”
Developer: Lucio Kunha
Date:2013
The study entitled “Online Evaluation in WWW-based courseware: The QUIZIT
System” by Lucio Kunha Tinoco has been developed to support adaptive and
standard testing, along with automatic grading, record keeping and test
administration using the World Wide Web as a delivery vehicle. The authors
have applied QUIZIT in connection with their NSF supported ISSN 22773061
1601 | P a g e Aug 2 0, 2 0 1 3 Education Infrastructure Project on Interactive
Learning with a Digital Library in Computer Science to help with evaluation in a
master’s level course as well as large freshmen level service course.
(http://scholar.lib.vt.edu/theses/available/etd638192839711171

Foreign Literature for Online grading system

1. Automated Grading System

Developer: Dr. Rolf Schofer
Date: March 3,2015
19

According to Dr. Rolf Schofer on March 3, 2015, the Furtwangen university

offers an automated grade inquiry service using telephone available at
+49(0)7723 920-1212 around the clock, except between 2:00am and 4:00am.
Their system is available in two lines. They ask callers to hung up once they
have heard their current grades to allow to other students to use the service.
Grades are sorted according to the dates they were entered to read first the
new entries about their grades. To use the service, the students will need to
enter student’s registration number and a four-digit Pin using the telephone
keypad. Students can find their four digits PIN under Meine Noten (My Grades)
in the studi-portal at http://studi-portal. hs-furtwangen .de. The grade inquiry pin
is not the same as the F card PIN.  If any of the students will want to change
their grades inquiry pin, they can change it anytime using telephone. This is
how their system works: first obtain the pin from the student portal at
https://studi-portal.hs-furtwangen.de. Then, from internal university phone, call
extension at 1212 free of charge. Nest thing to do id to call + 49(0) 7723 920-
1212, if the line is busy, they can try it dial later. Then, follow the instruction
given over the phone then enter the registration number and PIN, the press *
after each entry. Lastly, grades entered for the current exam semester will be
read out.

The online grade inquiry system also offered online grade inquiry service using
computer. The student will pass their full name, student number, course, year
and section during the inquiring of their grades. Each student’s grades are
already saved in registrar’s computer. The difference between the two system is
that in the online grade inquiry system, students can check their grades
anywhere while Furtwangen University automated grade inquiry students do not
have to go to school to check their grades; instead, they are using the
telephone.
http://studi-portal.hs-furtwangen.de.

2. Online Grading Sytem

Developer: Dr. Kandi Deitemeyer
Date: August 6, 2012
 20
. According to Dr. Kandi Deitemeyer on August 6, 2012, the College of
Albemarle online grade inquiry system needs to log in their websites “campus
cruiser” with user ID and password. Students must have the school password
and provide all the information needed by the system. This system is to benefit
by the students and school administration.  Using this system, students can
print their official grades and transcript. Unlike other school, the College of
Albemarle online grade inquiry system provide grades available by viewing
online after faculty submits grades and posted within 48 hours. The College of
Albemarle online grade inquiry system can locate students with any type of
financial restriction and students cannot view their grades or even a transcript.

www.albemarle.edu.com.ph

3.Online Grading System

Developer: Jeff Gewing, Ph.D
Date: August 6, 2012

According to Jeff Gewing, Ph.D. on June 2, 2008, the Portland University

online grade inquiry system is an online grades inquiry which offers an online
view of grades every term-Fall, winter, and spring term. Every term there is a
deadline for submitting the final grades. After a day student may already view
their grades online. Portland university online grade inquiry is developed for
faster and easier way of distributing grades to their students. Students will not
be in a hurry going to school just to check out their grades. All they need to do
is to log in their school websites and fill out the needed information. Portland
university online grade inquiry helps the school to be well organized in giving
grades with minimum effort. www.pdx.edu/registration/online-grading/

Local literature for online grading system

 1.Online Grading System
Developer: Dr. Jisefina L. Tamayo
Date: February 5, 2015

1.According to Dr. Jisefina L. Tamayo, on February 5, 2015, the online grade

inquiry provides services to every concerned student in the said university. 21
Their online grade inquiry consists not just students’ grades but can also check
out any pending account balances of students, if any, and the subjects which
have not been taken up yet.           Another advantage in their system is those
two features are updated from time to time. For this reason, their students will
not rely on checking their balances and spending much effort and time going to
school. All they need to do is to access their account and provide the needed
information, i.e., last name, student number, and birthday.

The online grade inquiry system is also a system that offers exam and final
grades result for every term or semester but accessible only within the school of
city college. The difference of online grade inquiry system to “UPHSD’s online
grade inquiry” is that online grade inquiry system is designed only for local area
networking and intended only for College registrar.

https://www.inettutor.com/source-code/online-grade-inquiry-system-review-of-
related-literature/

2.Online Grading System

Developer: Viekdyoll
Date: August 2015
2. According to Viekdyoll in August 2012, the Far Eastern University Online
Grade Inquiry is an online grading inquiry for those interested students who
wanted to know their grades status. Students may use this online grade inquiry
by logging in at (Error! Hyperlink reference not valid. their school website. Right
after the students enter into the website, they need to click the “view grades”
and click the “here” button. Then they also need to enter some specific
information for them to view grades. Far eastern university online grade inquiry
is a big help to the school for allowing the students to view grades online. Then
this system is also a big help for far eastern university in dealing students
questions about grades, students are not even obliged in going to the school
just to view grades.

www.feu.edu.ph/Veikdyoll

22

3.Online Grading System

Developer: Steffen Lamparter and Lars Jordan
Date: September 2, 2015,

According to Steffen Lamparter and Lars Jordan on September 2, 2015, the

university as an educational institution has a lot of valuable information which
can be provided to students such as grade release, enrollment information and
university announcement. The Caraga State University Short Message Service
based grade inquiry system was proposed to have a more convenient, faster,
and easier way of transactions. This study is concerned on how to provide a
service to students residing in remote areas where internet connection is not
available.

Since the text-based technology is one of the popular ways of communication. It

also helps the students access the information in anytime-anywhere basis at
their own convenient time, money, and effort by just typing in at their mobile
phone the keyword together with their ID number and password. Furthermore,
these systems provide a convenient way of inquiring grade with just press and
send way.
The proposed system is offering the SMS service which can be used by all
mobile phones. The user only sends the SMS to the system and the system will
reply the answer back to the user as SMS also.

www.studymode.com/subjects/caraga-state -university-sms-base-grade-inquiry
page1.html/

LOCAL STUDIES FOR ONLINE GRADING SYSTEM

1. Sms-Based-Grade-Inquiry
Developer: Student of Isabela State University
Date: September 8, 2015, 23

Isabela State University Sms-Based-Grade-Inquiry September 8 2015

The Isabela State University has increased in students’ population and at the
same time, the number of works of the registrar and students’ grades to be
processed has also increased. One of the responsibilities of the registrars’ office
is to keep the students’ grades data secured for their academic records and
purposes. The proposed Student’s Grade Inquiry of Isabela State University-San
Mateo Campus through Short Messaging Service provides efficient and accurate
grade reports. It intends to perform the following operations: study and develop
the manual operation of the office of the registrar; find out what are the
circumstances causes the delay of releasing of grades; Minimize the time
consumed in searching for the grades of the students.
http://www.oppapers.com/essays/Sms-Based-Grade-Inquiry/416591

2. Systematized Grading System

Developer: Andrienne Gail E. Ramos
Date: 2011
24

Based on the study of Andrienne Gail E. Ramos, etc… (2011) entitled

Systematized Grading System of Canossa School High School Department.
The school is having problems in transferring grades from one grade sheet to
another. Re-checking and re-encoding grades take some time. The proponents
attempt to design and develop a grading system which it has the same process
and flow as the old system. However, the proposed system has eliminated
manual writing and the school staff can prevent time and energy consumption
by using a system that guarantees accurate grade recording. It will also
eliminate tons of papers used in computerized grading sheet, grading sheet per
quarter, and summary sheet. The grade will directly encode in the system.
Visual Basic is used as a tool for programming the functionalities of forms,
buttons, menus, and encoding of grades. They also used Microsoft Access
2007 for the recording of data and grades of the students and Adobe
Photoshop CS4 for editing images and icons for the interface of the system. On
the thesis A Computer-Based Generic Registration System by Julius Ivan A.
Layos (2002), he stated that computers are known for their speed, accuracy,
and efficiency. The proponent conducted this study that arrived to create a
standard computer-based registration system for elementary and high schools.
The software is designed to run on Windows 95, 98, NT, ME and 2000. Visual
Basic 6 by Microsoft was the programming used in implementing the software
product. It is the most popular Rapid Application Development (RAD) tool. One
very important feature of Visual Basic is a reversal of the normal approach to
programming. Adobe Photoshop is also one of the software used in creating the
system.
http://www.studymode.com/essays/Online-Grading-System-790346.html?
topic
.
3. Online Grade encoding and inquiring System via SMS technology
Developer: Bella Bhe
Date: 2013
In this research entitled “Online Grade encoding and inquiring System via SMS
technology” by Bella Bhe (2013) The San Mateo Municipal College has
increased in student’s population at the same time the number of works of the
registrar and student’s grades to be processed has also increased. San Mateo
Municipal College wants to give a good education to everyone who does not
afford to enroll in other universities that have high tuition fees. They always
secure the best way to make their students comfortable with their school. One
of the responsibilities of the registrar office is to keep the student’s grades data
secured for their records and purpose.

https://www.inettutor.com/source-code/online-grading-system-with-grade-
viewing-capstone-project/

25

Synthesis
Online Grading System
The researchers believe that the related literature and studies in this research is
related on their proposed study. The researchers relate and differentiate the
research based on the flow of their system analysis on the system.

The Online Grading System will help one to input and compute grades. Based
on related studies they want to change the old system into Online Grading
System to replace manual writing given by using a system that guarantees
accurate grade recording. The related literature and study give knowledge idea
about Online Grading system to the researchers of this study.

Online Examination System

The researchers believe that the related literature and studies in this research is
related on their proposed study.
Online examination system it can help more to students that they give exam
according to their convenience from any location by using internet this is
convenient to student and teachers/professors because there is no need of
using additional things like pen and papers and give 100% accuracy.

SUMMARY 26

The system is based on a Browser/Server framework which carries out the

examination and auto-grading for objective questions. The system facilitates
conducting examinations, collection of answers, auto marking the submissions
and production of reports for the test. It will be used via Internet and is therefore
suitable for both local and remote examination. The system developed reduces
the large proportion of workload on examination, grading and reviewing. It also
has the potentials to reduce drastically examination malpractice as examinees
are duly authenticated online in a real-time manner and their results are
released some few minutes after the completion of the examination because
where the lecturer would spend weeks marking scripts and grading manually,
the computer would grade the students as soon as they finish their paper, get
their already stored continuous assessment and produce their eventual result. It
also enhances effective distance education as examinees can write
examination in any part of the world and equally get their results instantly.
at the “widespread availability of computers and the Internet provide
considerable enrichment in terms of variety of material and formats for
presentation over what was possible with the old correspondence courses”. The
Chronicle for Higher Education (2013) reported that a university stated that they
“use electronic education to add on to their curriculum, not as the main basis.”
This lends to the implementation of an online exam into a traditional classroom
where students still get the face-to-face interaction with the instructor and
classmates but the control of time and location to take their exams.

CHAPTER 3
This chapter discusses the technicality of the project, details of the
technologies to be used, and how the project will work.
 Research Approach
This chapter presents the system development method applied by
the researchers in conducting the study, the discussion in regards for the
Software development procedures.

Design and Methodology 27

The proponents give the interrelation between the different sections of

the chapter. This chapter defines the different data gathering procedures and
research methodology that were used to upgrade the manual grading to Online
Grading System with Examination. The System Development Life Cycle (SDLC)
may discuss by the proponents by an easier way and understand manner
through basic process are as follows; Gathering Data, Analyzing, Designed and
Layout, Coding, Testing, Implementation, Maintenance of the completed
application.

SYSTEM DEVELOPMENT LIFE CYCLE (Waterfall Method)

Gathering Data

Analyzing

Design and
Layout

Coding

Testing

Implementation

Maintenance
The waterfall model is a breakdown of project activities into
linear sequential phases, where each phase depends on the deliverables of the
previous one and corresponds to a specialization of tasks. The approach is
typical for certain areas of engineering design. In software development, it
tends to be among the less iterative and flexible approaches, as progress flows
in largely one direction ("downwards" like a waterfall) through the phases of
conception,
initiation, analysis, design, construction, testing, deployment and maintenance.
1. Gathering Data – The information that we gathered from our client
Philippine Institute of Quezon City and to know what the problem of the
company. 28

2. Analyzing - The problem of the Philippine Institute of Quezon City is

their old grading system. We thought that if we build an online grading
system with examination it will help to give them the fastest and essential
way to help their school.
3. Design and Layout - The proponents create the system in user-friendly
so they can manage or control the website easily. In designing, since the
system is about Online grading with examination and the proponents
decided to create a design that will fit for the needs of their school.
4. Coding - The proponents used some application and language that will
function the system:
 Php
 Java script
 Ajax
 Html
 Xampp
 Css
 Bootsrap4
 5. Testing - The proponents tested first draft in creating system, how does
the system work and how convenient it is to the client especially to its
student user.

6. Implementation - This method provides information pertaining to the

implementation of the system when it is tested. It will detail how the
system will be handed over the client. It may provide the implemented
data for the system to enhance its function.

7. Maintenance – The maintenance can include software upgrades,

repairs, and fixes of the software if it breaks.

29

Research Design

The proponents adopt descriptive study and use quantitative approach in

attaining relevant ideas that will involve in design proposal. In this scheme,
proponents ask information in detailed questions regarding what they observed
in actual to the school. They also adopt quantitative approach of study which
observed, particularly in numbers. This will give way use the sampling method
wherein data manipulated by means of getting sample that can represent a
whole. A good instance is an online grading with examination wherein student's
information and population is much involved.

Details of the technologies to be used

This study will employ through and scientific processes in possibly addressing
the identified mentioned in the previous chapter. The following are the system
requirements that the proponents will be use.
SYSTEMS REQUIREMENTS

This section lists and discusses the hardware, software, peopleware, and
network specifications used during the development and implementation of the
software project.

HARDWARE
The following table shows the minimum hardware requirements required
to develop the proposed system. The bare minimum specification is outlined but
it is better to target the recommended specification for ensuring the smooth
operation in developing the system

30

Parts Minimum Specification Recommended

Processor Intel Pentium i3 5th Gen Intel Pentium i5 8th Gen
AMD Ryzen 5 1st Gen AMD Ryzen 7 1st Gen

Memory (RAM) 4GB DDR4 2400mhz 8-16GB DDR4 3200mhz

Hard Drive 120GB SSD 250GB SSD

SOFTWARE
Category Software
Web Browser Google Chrome, Firefox, Opera
Code Editor Sublime Text 3
Database MySQL 3.2
Database Management PHPMyAdmin
Graphics Software Adobe Photoshop CS6
Local Testing XAMPP
Web Framework Bootstrap 4

PEOPLEWARE
 Role Description
Project Manager Has the authority to manage the project. This
includes leading the planning and the development of
all project deliverables. Responsible for the budget,
work plan and all project management procedures
(scope, issues, risk management, etc.)
Coder/Designer Responsible for making mockups and translating it
into web code.
Document Writer Responsible for writing the capstone project
manuscript. 31

CHAPTER 4
This Chapter present the Requirements specification, Design,
Development, Testing, and the Implementation of the project.

REQUIREMENT DOCUMENTATION
The project cannot be implemented without the proper requirements.
Requirements documentation in project desribe how each requirement meets
the need of the project. Operatinal, Technicality, Schedule Feasibility and
requirements modeling is some of the requirements that the proponents use.

OPERATIONAL FEASIBILTY
This study aims to develop the different functionalities of the system. The
Online grading System will be the system that could help the students to view
and get there grades easily. The system will provide the grades of the students
through his/her id number and password. The teacher could record the first
quarter, second quarter, third quarter and final grades of the students through
standard percentage of the school. The system is capable for monitoring the
number of population of the faculty and students to access his/her own account
through his/her id number.
  FISH BONE DIAGRAM
The purpose of fishbone diagram is to find a solution to a problem through a
visualization tool. The diagram below shows what are the data gathered by the
researchers. These tools help in identifying and categorizing the possible
solutions of a problem to identify the base of all the causes problem. It shows
the cause and effect of the manual system of the company

32
FUNCTIONAL DECOMPOSITION DIAGRAM

33

34
35
 36

Technical Feasibility
Technical feasibility centers around the existing computer system (Hardware
and Software etc.) and to what extend it support the proposed addition.
Proposed System Online Grading System with
Examination for Philippine institute of
Quezon City
Type Online System
Hardware Web Hosting
Internet capable device with Web
browser
Capacity The system can store huge number
of accounts made by the students,
teachers, registrar, and admin.
Relevance of Technologies PIQC is currently using the manual
process of grading and examination.
The parents still go to school on
release day to pick up their
children’s report cards, and
meanwhile on examination day
students go to school to take their
exams. The proposed system offers
advancement which help the
teacher, admin, registrar, and
students to minimize the workload,
lessen the redundancy procedures
and lessen the paperwork
consumption by providing the Online
Enrollment with Examination.
 37

Schedule feasibility:
Time management is the foundation of conducing the project by using Gantt
Chart, researcher follows the scheduled assignment to have a guide and to help
them keep in track on what are they things they must do in every day.
Insert photo of Gantt chart: 38
Requirements Modeling:

INPUT PROCESS PROCESS

Knowledge Data Gathering

Online Grading
Requirements Analysis System with
Examination for
Online Grading Design and Code Philippine
System with Institute of
Examination Testing Quezon City
SOFTWARE Implementation
REQUIREMENTS
Maintenance
 Google
Chrome,
Firefox, Opera
 Sublime Text 3
 MySQL 3.2
 PHPMyAdmin
 Adobe
Photoshop
CS6
 XAMPP
 Bootstrap 4
Hardware
requirements

 Processor
 Memory
Ram
 Hard
drive

(Conceptual Model of the Proposed System)

As seen in the provided diagram, the system contained the necessary
requirement needed for it to be approved for continued planning. 

39
INPUT
The proponents gathered all the necessary information pertaining to the
requirements in developing of the system proposed.

PROCESS
 Each step-by-step system processes are being built one-by-one. From
databases to the interface-design, each process is carefully and thoroughly
constructed. Each improvement and progress are kept track by weekly progress
report. Adjustment is made each day and each week. if the satisfactory qualities
are met, the proponents move on the output.

Data Gathering
Communication with client through interviews is the main source of the
information that the proponents gathered in additional, the proponents collect
useful information from internet to successfully develop a system that suits their
convenience.

Data Analyzing
Evaluating the information gathered and observed the company needs,
the proponents came up with the idea of inventory management system. All the
data that has been analyzed are included on the diagram so that the processing
and flow of data is easily understand. 

Designing
The proponents used a friendly user interface the compromises in the
output phase, the whole system is presented for evaluation to be made by the
proponent’s panelists through thesis defense. This concludes the proponent’s
entire conceptual framework.
40
Testing
As stated, the outcome of the system should always extent the needs of
the client for its success. It is required for the proponents to test the system
whether it satisfies the required specification. An approval test or an acceptance
test also known as user acceptance test was intended to have developed a
system that is accepted by the user. This was conducted by the proponents by
running the program through a machine that is being use for an actual
operation.

Implementation
Upon reaching the target requirement, the system will subject for the
implementation in the company.

Maintenance
The maintenance of the system was to aim to connect faults, maintain
good performance and other attributes, commonly fixing the defects. The
proponents should maintain management system that allows segment chiefs to
plan maintenance work on fixed assets such as equipment, machinery and
property.

Output
As the outcome of the process, the proponents come up with Online
Grading System with Examination for Philippine Institute of Quezon City.
 41

CHAPTER 5

CONCLUSION
The proponents came up with a conclusion that an online grading system is a
must-have in a school. It is a best way of storing and computing grades of
students that provides easy way in getting the grades and to make the
procedure faster and efficient. The system incorporates a database that shall
handle all information with regards to the students. The system has a user login
to ensure the security and confidentiality of the system. The system can help
the students to get the information from the actual source at their own
convenient time through online.
RECOMMENDATION
The proponents have gone through system testing and evaluation of the
user, from this, the system had been considered as an effective tool, however
the system can still be enhanced and improve to the near future. Instructor, the
use of our online grading system may gain portable for them by the used by the
used of internet they can encode grades through online. Students the use of our
online grading system will help the students to inquire grades through online
and lessen their time looking for their respective teacher. Future developer may
maintain the system functionalities and to design other modules to support
those transactions which are beyond the scope of the study.