MIDLANDS STATE UNIVERSITY

FACULTY OF COMMERCE
INDUSTRIAL ATTACHMENT LOG-BOOK

NAME OF COMPANY/ORGANISATION : FIRST MUTUAL HEALTH COMPANY

NAME OF STUDENT : DELMA GOWAGOWA
REGISTRATION NUMBER : R1710900Q
DEGREE PROGRAMME :BCOM ACCOUNTING HONOURS
DEGREE
PERIOD OF ATTACHMENT : 12 MARCH 2020- 31 JANUARY 2021
NAME OF SUPERVISOR : MR GODFREY MUSHONGA
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DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS
MARCH
2020  The first week of my attachment at First  The reception was fairly welcoming and friendly;
WEEK 1 Mutual Health was orientation and induction. I this made it easier for me to fit into the
12.03.20- was introduced to my immediate supervisor, organization easily.
13.03.20 the management and members of staff.
 The student was introduced to all staff members
 Was also given a hindsight of the and their offices which enabled me to receive
individual welcome from staff members.
organizational structure, the culture of the
company, the ethics and the value.  I experienced difficulty in remembering names but
I managed to write down the names of my
 Was introduced to my immediate workmates in
colleagues and their extension telephone numbers.
the finance department and also to my
 I would recommend every organization to induct
supervisor.
all new staff members as early as possible after
joining the organization so as to allow for a
smooth adjustment.

WEEK 2  Allocation of working area and

16.03.20- responsibilities.  The attaché was on the first day introduced to all

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20.03.20  Learning the procedures of payment the signatories responsible for authorizing
processing requisitions and RTGs.
 I was introduced to the company’s
accounting system which includes the  This was essential because when the attaché will
signatories responsible for authorizing be processing, be it payments She will easily ask
requisitions. for missing documentation or signatures as for
authorizations
 I was also introduced to the bank accounts
maintained by the company.
 The operational processes were well explained
 Learnt how a requisition is raised and how a and I gained an understanding of the whole
payment is processed till the amount reaches process. I gained an appreciation of how a Group
the client of companies integrate in operations

 I had to find any difficulties and make sure I

have to eliminate them the next time I prepare
another RTGS

 I had to keep a record of all the payments

processed so as to give a quick respond should
there be a person asking if a payment has been
done.

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  I faced challenges of typing error of account
number and beneficiary names such that I had to
submit my payments to be checked by my other
colleague before authorization by the signatories.

MARCH 23- During this period there was a national lockdown

JULY 26 and we were not going to work

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JULY
WEEK 4  At the beginning of this week l was assigned to  It was a bit confusing at the beginning but later on
27.07.20- the filling department.
l was shown how to do the filling easily by my
31.07.20
other co-workers.

 I was taught to put requisitions and their

 I was told the reasons for keeping the documents
respective invoices together, this included the in the files, for example: for audit purposes and
also for evidence that we made a payment.
manual claims requisitions.

AUGUST  Capturing of data in the company’s Sage  The supervisor demonstrated how to capture data
WEEK 1 accounting system in the accounting system of the company
03.08.20-  This is a process called accruing. It is done at
07.08.20 the end of every month  The attaché spent this week capturing the receipts
and payments in preparation of the month end
reconciliations.

 I captured all the payments that were processed in

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 the month of July without any difficulty.

 Made advance payments to both providers and  It was an interesting exercise which required
WEEK 2 members by doing the manual cheque process maximum concentration to ensure the correct
10.08.20- in the System called HIP, obtaining the beneficiary is paid the correct amount in the
15.08.20 information from a requisition and proceeding correct bank account
to give Courage to process it through straight  l was also taught how to capture receipts and also
to bank on the Standard Chartered online post journals in the system
banking platform
WEEK 3 Preparation of Audit File
17.08.20-  The student was tasked with the
22.08.20 preparation of the audit file for review
by the management accountant and the
financial accountant.
 Preparation of the expense lead sheet
which is the point of reference for all
sections of the creditors section.
 This was a bit of a challenge for the
student as she had difficulties in finding
other expenses because she did not
know what the expenses were
aggregated from.
WEEK 4
24.08.20-  Processing weekly payments runs to members  The exercise was initiated by spooling data from

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28.08.20 and providers the following systems HIP system and the BI
 Requesting reference numbers from CBZ bank publisher report.
for members and providers who have not  Preparing excel schedules with members and
received funds to enable tracing of funds. providers details including amounts due to them
which are sent to the bank for processing.
 I faced a challenge of not adapting quickly to the
excel function which is the V lookup function

 I faced difficulties to memorize all the stages taken

but I then decided to write down important notes
on how to prepare bank reconciliations in my
notebook.

DATE DESCRIPTION OF WORK DONE TRAINEE COMMENTS& RECOMMENDATIONS

SEPTEMBER
WEEK 1  I was taught how to make online payments  The task involved preparation and uploading of a
31.08.20- using payment as well as producing a simple batch of payments on payment.
05.09.20 payment advice slip.
 The attaché was helped to create an account on
 Filing straight to bank that enables her to upload
payment batches.

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  The task seemed to be an easy one.

WEEK 2
07.09.20-  The student was taught how to make internal
 Making Internal Requisitions
12.09.20 requisitions for stationery and refreshments like
 Computing monthly medical aid milk, tea, coffee and sugar from the company’s
internal stores.
contributions made by members through
 I had challenges with using the POS machine but
electronic funds transfer was assisted by Mr. Muredzeri.


WEEK 3  Accounting for withholding tax  After the student was taught to process payment
14.09.20- runs she was taught to account for withholding
18.09.20  Accounting for PAYE and Income tax tax from providers who have not paid their taxes.
 The Student prepared requisitions in favor of
ZIMRA for all the withholding tax collected from
all service providers. (including sundry creditors)
 The student also made the 3rd quarterly payment
of income tax which was due.

WEEK 4  Preparing end of month reconciliations  The beginning of the week the student wrote a
21.09.20-  Writing the weekly creditors report weekly report which was submitted to the
25.09.20  Issuing petty cash management accountant

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  Processing savings refund  This week was spent doing month end
reconciliations for different accounts.
 The attache processed petty cash
For the Bulawayo branch.
 A member withdrew from the company’s medical
aid and had savings from their monthly
contributions refunded to them.
 All these tasks were easy as they are repetitive
except for monthly reconciliations which are a bit
difficult because they require a lot of
concentration as they are a lot of figures
involved.
 The report writing really improved the student’s
communication

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