MS Excel

Tutorial
Microsoft Excel is a commercial spreadsheet application,
written and distributed by Microsoft for Microsoft Windows
and Mac OS X. At the time of writing this tutorial the
Microsoft excel version was 2010 for Microsoft Windows
and 2011 for Mac OS X.

Microsoft Excel is a spreadsheet tool capable of performing

calculations, analyzing data and integrating information
from different programs.

By default, documents saved in Excel 2010 are saved with

the .xlsx extension whereas the file extension of the prior
Excel versions are .xls.

This tutorial has been designed for computer users who

would like to learn Microsoft Excel in easy and simple
steps. It will be highly useful for those learners who do not
have prior exposure to Microsoft applications.

Before proceeding with this tutorial, you should have a basic

understanding of Computer peripherals like mouse,
keyboard, monitor, screen etc. and their basic operations.
You should also have the basic skills of file management
and folder navigations.
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 TABLE OF CONTENTS

1. Getting Started with Excel 2010

2. Explore Window in Excel 2010
3. BackStage View in Excel 2010
4. Entering Values in Excel 2010
5. Move Around in Excel 2010
6. Save Workbook in Excel 2010
7. Create Worksheet in Excel 2010
8. Copy Worksheet in Excel 2010
9. Hiding Worksheet in Excel 2010
10. Delete Worksheet in Excel 2010
11. Close Workbook in Excel 2010
12. Open Workbook in Excel 2010
13. Context Help in Excel 2010
14. Insert Data in Excel 2010
15. Select Data in Excel 2010
16. Delete Data in Excel 2010
17. Move Data in Excel 2010
18. Rows & Columns in Excel 2010
19. Copy & Paste in Excel 2010
20. Find & Replace in Excel 2010
21. Spell Check in Excel 2010
22. Zoom In/Out in Excel 2010
23. Special Symbols in Excel 2010
24. Insert Comments in Excel 2010
25. Add Text Box in Excel 2010
26. Undo Changes in Excel 2010
27. Setting Cell Type in Excel 2010
28. Setting Fonts in Excel 2010
29. Text Decoration in Excel 2010
30. Rotate Cells in Excel 2010
31. Setting Colors in Excel 2010
32. Text Alignments in Excel 2010
33. Merge & Wrap in Excel 2010
34. Borders and Shades in Excel 2010
35. Apply Formatting in Excel 2010
36. Sheet Options in Excel 2010
37. Adjust Margins in Excel 2010
38. Page Orientation in Excel 2010
39. Header and Footer in Excel 2010
40. Insert Page Break in Excel 2010
41. Set Background in Excel 2010
42. Freeze Panes in Excel 2010
43. Conditional Format in Excel 2010
44. Creating Formulas in Excel 2010
45. Copying Formulas in Excel 2010
46. Formula Reference in Excel 2010
47. Using Functions in Excel 2010
48. Built-in Functions in Excel 2010
49. Data Filtering in Excel 2010
50. Data Sorting in Excel 2010
51. Using Ranges in Excel 2010
52. Data Validation in Excel 2010
53. Using Styles in Excel 2010
54. Using Themes in Excel 2010
55. Using Templates in Excel 2010
56. Using Macros in Excel 2010
57. Adding Graphics in Excel 2010
58. Cross Referencing in Excel 2010
59. Printing Worksheets in Excel 2010
60. Email Workbooks MS Excel 2010
61. Translate Worksheet in Excel 2010
62. Workbook Security in Excel 2010
63. Data Tables in Excel 2010
64. Pivot Tables in Excel 2010
65. Simple Charts in Excel 2010
66. Pivot Charts Excel 2010
67. Keyboard Shortcuts in Excel 2010
Do you want to learn the really advanced content that we
couldn’t include in this eBook?
1. Excel-based Production Scheduling System CLICK HERE
2. Dose For Excel Add-in CLICK HERE
3. Aplica Excel Contable (view mobile) CLICK HERE
Getting Started with Excel
2010
This chapter teaches you how to start an excel 2010
application in simple steps. Assuming you have Microsoft
Office 2010 installed in your PC, start the excel application
following the below mentioned steps in your PC.

Step 1 − Click on the Start button.

Step 2 − Click on All Programs option from the menu.

Step 3 − Search for Microsoft Office from the sub menu
and click it.

Step 4 − Search for Microsoft Excel 2010 from the

submenu and click it.
This will launch the Microsoft Excel 2010 application and
you will see the following excel window.

Explore Window in Excel

2010
The following basic window appears when you start the
excel application. Let us now understand the various
important parts of this window.

FILE TAB
The File tab replaces the Office button from Excel 2007.
You can click it to check the Backstage view, where you
come when you need to open or save files, create new
sheets, print a sheet, and do other file-related operations.

QUICK ACCESS TOOLBAR

You will find this toolbar just above the File tab and its
purpose is to provide a convenient resting place for the
Excel's most frequently used commands. You can customize
this toolbar based on your comfort.

RIBBON

Ribbon contains commands organized in three components

−

• Tabs − They appear across the top of the Ribbon and

contain groups of related commands. Home, Insert,
Page Layout are the examples of ribbon tabs.
• Groups − They organize related commands; each
group name appears below the group on the Ribbon.
For example, group of commands related to fonts or
group of commands related to alignment etc.
• Commands − Commands appear within each group
as mentioned above.

TITLE BAR
This lies in the middle and at the top of the window. Title
bar shows the program and the sheet titles.

HELP
The Help Icon can be used to get excel related help anytime
you like. This provides nice tutorial on various subjects
related to excel.

ZOOM CONTROL
Zoom control lets you zoom in for a closer look at your text.
The zoom control consists of a slider that you can slide left
or right to zoom in or out. The + buttons can be clicked to
increase or decrease the zoom factor.

VIEW BUTTONS
The group of three buttons located to the left of the Zoom
control, near the bottom of the screen, lets you switch
among excel's various sheet views.

• Normal Layout view − This displays the page in

normal view.
• Page Layout view − This displays pages exactly as
they will appear when printed. This gives a full
screen look of the document.
• Page Break view − This shows a preview of where
pages will break when printed.

SHEET AREA
The area where you enter data. The flashing vertical bar is
called the insertion point and it represents the location
where text will appear when you type.

ROW BAR
Rows are numbered from 1 onwards and keeps on
increasing as you keep entering data. Maximum limit is
1,048,576 rows.

COLUMN BAR
Columns are numbered from A onwards and keeps on
increasing as you keep entering data. After Z, it will start the
series of AA, AB and so on. Maximum limit is 16,384
columns.

STATUS BAR
This displays the current status of the active cell in the
worksheet. A cell can be in either of the fours states
(a) Ready mode which indicates that the worksheet is ready
to accept user inpu (b) Edit mode indicates that cell is
editing mode, if it is not activated the you can activate
editing mode by double-clicking on a cell (c) A cell enters
into Enter mode when a user types data into a cell
(d) Point mode triggers when a formula is being entered
using a cell reference by mouse pointing or the arrow keys
on the keyboard.

DIALOG BOX LAUNCHER

This appears as a very small arrow in the lower-right corner
of many groups on the Ribbon. Clicking this button opens a
dialog box or task pane that provides more options about the
group.
BackStage View in Excel
2010
The Backstage view has been introduced in Excel 2010 and
acts as the central place for managing your sheets. The
backstage view helps in creating new sheets, saving and
opening sheets, printing and sharing sheets, and so on.

Getting to the Backstage View is easy. Just click the File

tab located in the upper-left corner of the Excel Ribbon. If
you already do not have any opened sheet then you will see
a window listing down all the recently opened sheets as
follows −
If you already have an opened sheet then it will display a
window showing the details about the opened sheet as
shown below. Backstage view shows three columns when
you select most of the available options in the first column.

First column of the backstage view will have the following

options −

S.No. Option & Description

Save

1 If an existing sheet is opened, it would be saved as is,

otherwise it will display a dialogue box asking for the
sheet name.
Save As
2
 A dialogue box will be displayed asking for sheet
name and sheet type. By default, it will save in sheet
2010 format with extension .xlsx.
Open
3
This option is used to open an existing excel sheet.
Close
4
This option is used to close an opened sheet.
Info
5
This option displays the information about the opened
sheet.
Recent
6
This option lists down all the recently opened sheets.
New
7
This option is used to open a new sheet.
Print
8
This option is used to print an opened sheet.
Save & Send
9
This option saves an opened sheet and displays
options to send the sheet using email etc.
Help
10
You can use this option to get the required help about
excel 2010.
Options
11
 Use this option to set various option related to excel
2010.
Exit
12
Use this option to close the sheet and exit.

SHEET INFORMATION
When you click Info option available in the first column, it
displays the following information in the second column of
the backstage view −

• Compatibility Mode − If the sheet is not a native

excel 2007/2010 sheet, a Convert button appears
here, enabling you to easily update its format.
Otherwise, this category does not appear.
• Permissions − You can use this option to protect the
excel sheet. You can set a password so that nobody
can open your sheet, or you can lock the sheet so that
nobody can edit your sheet.
• Prepare for Sharing − This section highlights
important information you should know about your
sheet before you send it to others, such as a record of
the edits you made as you developed the sheet.
• Versions − If the sheet has been saved several times,
you may be able to access previous versions of it
from this section.

SHEET PROPERTIES
When you click Info option available in the first column, it
displays various properties in the third column of the
backstage view. These properties include sheet size, title,
tags, categories etc.

You can also edit various properties. Just try to click on the
property value and if property is editable, then it will display
a text box where you can add your text like title, tags,
comments, Author.

EXIT BACKSTAGE VIEW

It is simple to exit from the Backstage View. Either click on
the File tab or press the Esc button on the keyboard to go
back to excel working mode.

Entering Values in Excel

2010
Entering values in excel sheet is a child’s play and this
chapter shows how to enter values in an excel sheet. A new
sheet is displayed by default when you open an excel sheet
as shown in the below screen shot.
Sheet area is the place where you type your text. The
flashing vertical bar is called the insertion point and it
represents the location where text will appear when you
type. When you click on a box then the box is highlighted.
When you double click the box, the flashing vertical bar
appears and you can start entering your data.

So, just keep your mouse cursor at the text insertion point
and start typing whatever text you would like to type. We
have typed only two words "Hello Excel" as shown below.
The text appears to the left of the insertion point as you type.
There are following three important points, which would
help you while typing −

• Press Tab to go to next column.

• Press Enter to go to next row.
• Press Alt + Enter to enter a new line in the same
column.

Move Around in Excel 2010

Excel provides a number of ways to move around a sheet
using the mouse and the keyboard.

First of all, let us create some sample text before we

proceed. Open a new excel sheet and type any data. We've
shown a sample data in the screenshot.
 Unit
OrderDate Region Rep Item Units Total
Cost
1/6/2010 East Jones Pencil 95 1.99 189.05
1/23/2010 Central Kivell Binder 50 19.99 999.5
2/9/2010 Central Jardine Pencil 36 4.99 179.64
2/26/2010 Central Gill Pen 27 19.99 539.73
3/15/2010 West Sorvino Pencil 56 2.99 167.44
4/1/2010 East Jones Binder 60 4.99 299.4
4/18/2010 Central Andrews Pencil 75 1.99 149.25
5/5/2010 Central Jardine Pencil 90 4.99 449.1
5/22/2010 West Thompson Pencil 32 1.99 63.68
6/8/2010 East Jones Binder 60 8.99 539.4
6/25/2010 Central Morgan Pencil 90 4.99 449.1
7/12/2010 East Howard Binder 29 1.99 57.71
7/29/2010 East Parent Binder 81 19.99 1,619.19
8/15/2010 East Jones Pencil 35 4.99 174.65
MOVING WITH MOUSE
You can easily move the insertion point by clicking in your
text anywhere on the screen. Sometime if the sheet is big
then you cannot see a place where you want to move. In
such situations, you would have to use the scroll bars, as
shown in the following screen shot −
You can scroll your sheet by rolling your mouse wheel,
which is equivalent to clicking the up-arrow or down-arrow
buttons in the scroll bar.

MOVING WITH SCROLL BARS

As shown in the above screen capture, there are two scroll
bars: one for moving vertically within the sheet, and one for
moving horizontally. Using the vertical scroll bar, you may
−

• Move upward by one line by clicking the upward-

pointing scroll arrow.
 • Move downward by one line by clicking the
downward-pointing scroll arrow.
• Move one next page, using next page button
(footnote).
• Move one previous page, using previous page button
(footnote).
• Use Browse Object button to move through the
sheet, going from one chosen object to the next.

MOVING WITH KEYBOARD

The following keyboard commands, used for moving around
your sheet, also move the insertion point −

Keystroke Where the Insertion Point Moves

Forward one box
Back one box
Up one box

Down one box

PageUp To the previous screen
PageDown To the next screen
Home To the beginning of the current screen
End To the end of the current screen

You can move box by box or sheet by sheet. Now click in

any box containing data in the sheet. You would have to
hold down the Ctrl key while pressing an arrow key, which
moves the insertion point as described here −
 Key
Where the Insertion Point Moves
Combination
To the last box containing data of the
Ctrl + current row.
To the first box containing data of the
Ctrl + current row.
To the first box containing data of the
Ctrl + current column.
To the last box containing data of the
Ctrl + current column.
To the sheet in the left of the current
Ctrl + PageUp
sheet.
To the sheet in the right of the current
Ctrl + PageDown
sheet.
Ctrl + Home To the beginning of the sheet.
Ctrl + End To the end of the sheet.

MOVING WITH GO TO COMMAND

Press F5 key to use Go To command, which will display a
dialogue box where you will find various options to reach to
a particular box.

Normally, we use row and column number, for example K5

and finally press Go To button.
Save Workbook in Excel
2010
SAVING NEW SHEET
Once you are done with typing in your new excel sheet, it is
time to save your sheet/workbook to avoid losing work you
have done on an Excel sheet. Following are the steps to save
an edited excel sheet −

Step 1 − Click the File tab and select Save As option.

Step 2 − Select a folder where you would like to save the
sheet, Enter file name, which you want to give to your sheet
and Select a Save as type, by default it is .xlsx format.
Step 3 − Finally, click on Save button and your sheet will be
saved with the entered name in the selected folder.

SAVING NEW CHANGES

There may be a situation when you open an existing sheet
and edit it partially or completely, or even you would like to
save the changes in between editing of the sheet. If you want
to save this sheet with the same name, then you can use
either of the following simple options −
 • Just press Ctrl + S keys to save the changes.
• Optionally, you can click on the floppy icon
available at the top left corner and just above the File
tab. This option will also save the changes.
• You can also use third method to save the changes,
which is the Save option available just above
the Save As option as shown in the above screen
capture.

If your sheet is new and it was never saved so far, then with
either of the three options, word would display you a
dialogue box to let you select a folder, and enter sheet name
as explained in case of saving new sheet.

Create Worksheet in Excel

2010
CREATING NEW WORKSHEET
Three new blank sheets always open when you start
Microsoft Excel. Below steps explain you how to create a
new worksheet if you want to start another new worksheet
while you are working on a worksheet, or you closed an
already opened worksheet and want to start a new
worksheet.

Step 1 − Right Click the Sheet Name and

select Insert option.
Step 2 − Now you'll see the Insert dialog with
select Worksheet option as selected from the general tab.
Click the Ok button.
Now you should have your blank sheet as shown below
ready to start typing your text.
You can use a short cut to create a blank sheet anytime. Try
using the Shift+F11 keys and you will see a new blank sheet
similar to the above sheet is opened.

Copy Worksheet in Excel

2010
COPY WORKSHEET
First of all, let us create some sample text before we
proceed. Open a new excel sheet and type any data. We've
shown a sample data in the screenshot.

Unit
OrderDate Region Rep Item Units Total
Cost
1/6/2010 East Jones Pencil 95 1.99 189.05
1/23/2010 Central Kivell Binder 50 19.99 999.5
2/9/2010 Central Jardine Pencil 36 4.99 179.64
2/26/2010 Central Gill Pen 27 19.99 539.73
3/15/2010 West Sorvino Pencil 56 2.99 167.44
4/1/2010 East Jones Binder 60 4.99 299.4
4/18/2010 Central Andrews Pencil 75 1.99 149.25
5/5/2010 Central Jardine Pencil 90 4.99 449.1
5/22/2010 West Thompson Pencil 32 1.99 63.68
6/8/2010 East Jones Binder 60 8.99 539.4
6/25/2010 Central Morgan Pencil 90 4.99 449.1
7/12/2010 East Howard Binder 29 1.99 57.71
7/29/2010 East Parent Binder 81 19.99 1,619.19
8/15/2010 East Jones Pencil 35 4.99 174.65
Here are the steps to copy an entire worksheet.

Step 1 − Right Click the Sheet Name and select the Move
or Copy option.
Step 2 − Now you'll see the Move or Copy dialog with
select Worksheet option as selected from the general tab.
Click the Ok button.
Select Create a Copy Checkbox to create a copy of the
current sheet and Before sheet option as (move to end) so
that new sheet gets created at the end.

Press the Ok Button.

Now you should have your copied sheet as shown below.

You can rename the sheet by double clicking on it. On
double click, the sheet name becomes editable. Enter any
name say Sheet5 and press Tab or Enter Key.

Hiding Worksheet in Excel

2010
HIDING WORKSHEET
Here is the step to hide a worksheet.
Step − Right Click the Sheet Name and select
the Hide option. Sheet will get hidden.

UNHIDING WORKSHEET
Here are the steps to unhide a worksheet.

Step 1 − Right Click on any Sheet Name and select

the Unhide... option.
Step 2 − Select Sheet Name to unhide in Unhide dialog to
unhide the sheet.

Press the Ok Button.

Now you will have your hidden sheet back.

Delete Worksheet in Excel

2010
DELETE WORKSHEET
Here is the step to delete a worksheet.

Step − Right Click the Sheet Name and select

the Delete option.

Sheet will get deleted if it is empty, otherwise you'll see a

confirmation message.
Press the Delete Button.

Now your worksheet will get deleted.

Close Workbook in Excel

2010
CLOSE WORKBOOK
Here are the steps to close a workbook.
Step 1 − Click the Close Button as shown below.

You'll see a confirmation message to save the workbook.

Step 2 − Press the Save Button to save the workbook as we
did in MS Excel - Save Workbook chapter.

Now your worksheet will get closed.

Open Workbook in Excel

2010
Let us see how to open workbook from excel in the below
mentioned steps.
Step 1 − Click the File Menu as shown below. You can see
the Open option in File Menu.

There are two more columns Recent workbooks and Recent

places, where you can see the recently opened workbooks
and the recent places from where workbooks are opened.

Step 2 − Clicking the Open Option will open the browse

dialog as shown below. Browse the directory and find the
file you need to open.
Step 3 − Once you select the workbook your workbook will
be opened as below −
Context Help in Excel 2010
MS Excel provides context sensitive help on mouse over. To
see context sensitive help for a particular Menu option,
hover the mouse over the option for some time. Then you
can see the context sensitive Help as shown below.

GETTING MORE HELP

For getting more help with MS Excel from Microsoft you
can press F1 or by File → Help → Support → Microsoft
Office Help.
Insert Data in Excel 2010
In MS Excel, there are 1048576*16384 cells. MS Excel cell
can have Text, Numeric value or formulas. An MS Excel
cell can have maximum of 32000 characters.

INSERTING DATA
For inserting data in MS Excel, just activate the cell type
text or number and press enter or Navigation keys.
INSERTING FORMULA
For inserting formula in MS Excel go to the formula bar,
enter the formula and then press enter or navigation key. See
the screen-shot below to understand it.
MODIFYING CELL CONTENT
For modifying the cell content just activate the cell, enter a
new value and then press enter or navigation key to see the
changes. See the screen-shot below to understand it.
Select Data in Excel 2010
MS Excel provides various ways of selecting data in the
sheet. Let us see those ways.

SELECT WITH MOUSE

Drag the mouse over the data you want to select. It will
select those cells as shown below.
SELECT WITH SPECIAL
If you want to select specific region, select any cell in that
region. Pressing F5 will show the below dialogue box.
Click on Special button to see the below dialogue box.
Select current region from the radio buttons. Click on ok to
see the current region selected.
As you can see in the below screen, the data is selected for
the current region.
Delete Data in Excel 2010
MS Excel provides various ways of deleting data in the
sheet. Let us see those ways.

DELETE WITH MOUSE

Select the data you want to delete. Right Click on the sheet.
Select the delete option, to delete the data.
DELETE WITH DELETE KEY
Select the data you want to delete. Press on the Delete
Button from the keyboard, it will delete the data.

SELECTIVE DELETE FOR ROWS

Select the rows, which you want to delete with Mouse click
+ Control Key. Then right click to show the various
options. Select the Delete option to delete the selected rows.
Move Data in Excel 2010
Let us see how we can Move Data with MS Excel.

Step 1 − Select the data you want to Move. Right Click and
Select the cut option.
Step 2 − Select the first cell where you want to move the
data. Right click on it and paste the data. You can see the
data is moved now.
Rows & Columns in Excel
2010
ROW AND COLUMN BASICS
MS Excel is in tabular format consisting of rows and
columns.

• Row runs horizontally while Column runs vertically.

• Each row is identified by row number, which runs
vertically at the left side of the sheet.
• Each column is identified by column header, which
runs horizontally at the top of the sheet.
For MS Excel 2010, Row numbers ranges from 1 to
1048576; in total 1048576 rows, and Columns ranges
from A to XFD; in total 16384 columns.

NAVIGATION WITH ROWS AND COLUMNS

Let us see how to move to the last row or the last column.

• You can go to the last row by clicking Control +

Down Navigation arrow.
• You can go to the last column by clicking Control +
Right Navigation arrow.

CELL INTRODUCTION
The intersection of rows and columns is called cell.
Cell is identified with Combination of column header and
row number.

For example − A1, A2.

Do you want to learn the really advanced content that we

couldn’t include in this eBook?
1. Excel-based Production Scheduling System CLICK HERE
2. Dose For Excel Add-in CLICK HERE
3. Aplica Excel Contable (view mobile) CLICK HERE
Copy & Paste in Excel 2010
MS Excel provides copy paste option in different ways.
The simplest method of copy paste is as below.

COPY PASTE
• To copy and paste, just select the cells you want to
copy. Choose copy option after right click or
press Control + C.
• Select the cell where you need to paste this copied
content. Right click and select paste option or
press Control + V.

In this case, MS Excel will copy everything such as values,

formulas, Formats, Comments and validation. MS Excel
will overwrite the content with paste. If you want to undo
this, press Control + Z from the keyboard.
COPY PASTE USING OFFICE CLIPBOARD
When you copy data in MS Excel, it puts the copied content
in Windows and Office Clipboard. You can view the
clipboard content by Home → Clipboard. View the
clipboard content. Select the cell where you need to paste.
Click on paste, to paste the content.

COPY PASTE IN SPECIAL WAY

You may not want to copy everything in some cases. For
example, you want to copy only Values or you want to copy
only the formatting of cells. Select the paste special option
as shown below.
Below are the various options available in paste special.

• All − Pastes the cell’s contents, formats, and data

validation from the Windows Clipboard.
• Formulas − Pastes formulas, but not formatting.
• Values − Pastes only values not the formulas.
• Formats − Pastes only the formatting of the source
range.
• Comments − Pastes the comments with the
respective cells.
• Validation − Pastes validation applied in the cells.
• All using source theme − Pastes formulas, and all
formatting.
• All except borders − Pastes everything except
borders that appear in the source range.
• Column Width − Pastes formulas, and also
duplicates the column width of the copied cells.
• Formulas & Number Formats − Pastes formulas
and number formatting only.
• Values & Number Formats − Pastes the results of
formulas, plus the number.
• Merge Conditional Formatting − This icon is
displayed only when the copied cells contain
conditional formatting. When clicked, it merges the
copied conditional formatting with any conditional
formatting in the destination range.
• Transpose − Changes the orientation of the copied
range. Rows become columns, and columns become
rows. Any formulas in the copied range are adjusted
so that they work properly when transposed.
Find & Replace in Excel
2010
MS Excel provides Find & Replace option for finding text
within the sheet.

FIND AND REPLACE DIALOGUE

Let us see how to access the Find & Replace Dialogue.

To access the Find & Replace, Choose Home → Find &

Select → Find or press Control + F Key. See the image
below.

You can see the Find and Replace dialogue as below.

You can replace the found text with the new text in
the Replace tab.
EXPLORING OPTIONS
Now, let us see the various options available under the Find
dialogue.

• Within − Specifying the search should be in Sheet or

workbook.
• Search By − Specifying the internal search method
by rows or by columns.
• Look In − If you want to find text in formula as
well, then select this option.
• Match Case − If you want to match the case like
lower case or upper case of words, then check this
option.
• Match Entire Cell Content − If you want the exact
match of the word with cell, then check this option.
Spell Check in Excel 2010
MS Excel provides a feature of Word Processing program
called Spelling check. We can get rid of the spelling
mistakes with the help of spelling check feature.

SPELL CHECK BASIS

Let us see how to access the spell check.

• To access the spell checker, Choose Review ➪

Spelling or press F7.
• To check the spelling in just a particular
range, select the range before you activate the spell
checker.
 • If the spell checker finds any words it does not
recognize as correct, it displays the Spelling
dialogue with suggested options.

EXPLORING OPTIONS
Let us see the various options available in spell
check dialogue.

• Ignore Once − Ignores the word and continues the

spell check.
• Ignore All − Ignores the word and all subsequent
occurrences of it.
• Add to Dictionary − Adds the word to the
dictionary.
 • Change − Changes the word to the selected word in
the Suggestions list.
• Change All − Changes the word to the selected word
in the Suggestions list and changes all subsequent
occurrences of it without asking.
• AutoCorrect − Adds the misspelled word and its
correct spelling (which you select from the list) to
the AutoCorrect list.

Zoom In/Out in Excel 2010

ZOOM SLIDER
By default, everything on screen is displayed at 100% in MS
Excel. You can change the zoom percentage from 10%
(tiny) to 400% (huge). Zooming doesn’t change the font
size, so it has no effect on the printed output.

You can view the zoom slider at the right bottom of the
workbook as shown below.
ZOOM IN
You can zoom in the workbook by moving the slider to the
right. It will change the only view of the workbook. You can
have maximum of 400% zoom in. See the below screen-
shot.
ZOOM OUT
You can zoom out the workbook by moving the slider to the
left. It will change the only view of the workbook. You can
have maximum of 10% zoom in. See the below screen-shot.
Special Symbols in Excel
2010
If you want to insert some symbols or special characters that
are not found on the keyboard in that case you need to use
the Symbols option.

USING SYMBOLS
Go to Insert » Symbols » Symbol to view available
symbols. You can see many symbols available there like Pi,
alpha, beta, etc.

Select the symbol you want to add and click insert to use the
symbol.
USING SPECIAL CHARACTERS
Go to Insert » Symbols » Special Characters to view the
available special characters. You can see many special
characters available there like Copyright, Registered etc.

Select the special character you want to add and click insert,
to use the special character.
Insert Comments in Excel
2010
ADDING COMMENT TO CELL
Adding comment to cell helps in understanding the purpose
of cell, what input it should have, etc. It helps in proper
documentation.

To add comment to a cell, select the cell and perform any of

the actions mentioned below.

• Choose Review » Comments » New Comment.

• Right-click the cell and choose Insert Comment from
available options.
 • Press Shift+F2.

Initially, a comment consists of Computer's user name. You

have to modify it with text for the cell comment.

MODIFYING COMMENT
You can modify the comment you have entered before as
mentioned below.

• Select the cell on which the comment appears.

• Right-click the cell and choose the Edit Comment
from the available options.
• Modify the comment.
FORMATTING COMMENT
Various formatting options are available for comments. For
formatting a comment, Right click on cell » Edit comment
» Select comment » Right click on it » Format comment.
With formatting of comment you can change the color, font,
size, etc of the comment.
Add Text Box in Excel 2010
TEXT BOXES
Text boxes are special graphic objects that combine the text
with a rectangular graphic object. Text boxes and cell
comments are similar in displaying the text in rectangular
box. But text boxes are always visible, while cell comments
become visible after selecting the cell.

ADDING TEXT BOXES

To add a text box, perform the below actions.

• Choose Insert » Text Box » choose text box or draw

it.
Initially, the comment consists of Computer's user name.
You have to modify it with text for the cell comment.

FORMATTING TEXT BOX

After you have added the text box, you can format it by
changing the font, font size, font style, and alignment, etc.
Let us see some of the important options of formatting a text
box.

• Fill − Specifies the filling of text box like No fill,

solid fill. Also specifying the transparency of text
box fill.
• Line Colour − Specifies the line colour and
transparency of the line.
• Line Style − Specifies the line style and width.
• Size − Specifies the size of the text box.
 • Properties − Specifies some properties of the text
box.
• Text Box − Specifies text box layout, Auto-fit option
and internal margins.

Undo Changes in Excel

2010
UNDO CHANGES
You can reverse almost every action in Excel by using the
Undo command. We can undo changes in following two
ways.

• From the Quick access tool-bar » Click Undo.

• Press Control + Z.
You can reverse the effects of the past 100 actions that you
performed by executing Undo more than once. If you click
the arrow on the right side of the Undo button, you see a list
of the actions that you can reverse. Click an item in that list
to undo that action and all the subsequent actions you
performed.

REDO CHANGES
You can again reverse back the action done with undo in
Excel by using the Redo command. We can redo changes in
following two ways.

• From the Quick access tool-bar » Click Redo.

• Press Control + Y.
Setting Cell Type in Excel
2010
FORMATTING CELL
MS Excel Cell can hold different types of data like
Numbers, Currency, Dates, etc. You can set the cell type in
various ways as shown below −

• Right Click on the cell » Format cells » Number.

• Click on the Ribbon from the ribbon.
VARIOUS CELL FORMATS
Below are the various cell formats.

• General − This is the default cell format of Cell.

• Number − This displays cell as number with
separator.
• Currency − This displays cell as currency i.e. with
currency sign.
• Accounting − Similar to Currency, used for
accounting purpose.
• Date − Various date formats are available under this
like 17-09-2013, 17th-Sep-2013, etc.
• Time − Various Time formats are available under
this, like 1.30PM, 13.30, etc.
• Percentage − This displays cell as percentage with
decimal places like 50.00%.
• Fraction − This displays cell as fraction like 1/4, 1/2
etc.
 • Scientific − This displays cell as exponential like
5.6E+01.
• Text − This displays cell as normal text.
• Special − Special formats of cell like Zip code,
Phone Number.
• Custom − You can use custom format by using this.

Setting Fonts in Excel 2010

You can assign any of the fonts that is installed for your
printer to cells in a worksheet.

SETTING FONT FROM HOME

You can set the font of the selected text from Home » Font
group » select the font.
SETTING FONT FROM FORMAT CELL
DIALOGUE
• Right click on cell » Format cells » Font Tab
• Press Control + 1 or Shift + Control + F

Text Decoration in Excel

2010
You can change the text decoration of the cell to change its
look and feel.

TEXT DECORATION
Various options are available in Home tab of the ribbon as
mentioned below.

• Bold − It makes the text in bold by choosing Home

» Font Group » Click B or Press Control + B.
• Italic − It makes the text italic by choosing Home »
Font Group » Click I or Press Control + I.
• Underline − It makes the text to be underlined by
choosing Home » Font Group » Click U or
Press Control + U.
• Double Underline − It makes the text highlighted as
double underlined by choose Home » Font Group »
Click arrow near U » Select Double Underline.

MORE TEXT DECORATION OPTIONS

There are more options available for text decoration in
Formatting cells » Font Tab »Effects cells as mentioned
below.

• Strike-through − It strikes the text in the center

vertically.
• Super Script − It makes the content to appear as a
super script.
• Sub Script − It makes content to appear as a sub
script.

Rotate Cells in Excel 2010

You can rotate the cell by any degree to change the
orientation of the cell.
ROTATING CELL FROM HOME TAB
Click on the orientation in the Home tab. Choose options
available like Angle CounterClockwise, Angle Clockwise,
etc.

ROTATING CELL FROM FORMATTING CELL

Right Click on the cell. Choose Format cells » Alignment »
Set the degree for rotation.
Setting Colors in Excel 2010
You can change the background color of the cell or text
color.

CHANGING BACKGROUND COLOR

By default the background color of the cell is white in MS
Excel. You can change it as per your need from Home tab »
Font group » Background color.
CHANGING FOREGROUND COLOR
By default, the foreground or text color is black in MS
Excel. You can change it as per your need from Home tab »
Font group » Foreground color.
Also you can change the foreground color by selecting the
cell Right click » Format cells » Font Tab » Color.
Text Alignments in Excel
2010
If you don’t like the default alignment of the cell, you can
make changes in the alignment of the cell. Below are the
various ways of doing it.

CHANGE ALIGNMENT FROM HOME TAB

You can change the Horizontal and vertical alignment of the
cell. By default, Excel aligns numbers to the right and text to
the left. Click on the available option in the Alignment
group in Home tab to change alignment.

CHANGE ALIGNMENT FROM FORMAT CELLS

Right click on the cell and choose format cell. In format
cells dialogue, choose Alignment Tab. Select the available
options from the Vertical alignment and Horizontal
alignment options.

EXPLORING ALIGNMENT OPTIONS

1. Horizontal Alignment − You can set horizontal
alignment to Left, Centre, Right, etc.

• Left − Aligns the cell contents to the left side of the

cell.
• Center − Centers the cell contents in the cell.
• Right − Aligns the cell contents to the right side of
the cell.
• Fill − Repeats the contents of the cell until the cell’s
width is filled.
• Justify − Justifies the text to the left and right of the
cell. This option is applicable only if the cell is
 formatted as wrapped text and uses more than one
line.

2. Vertical Alignment − You can set Vertical alignment to

top, Middle, bottom, etc.

• Top Aligns the cell contents to the top of the cell.

• Center Centers the cell contents vertically in the
cell.
• Bottom Aligns the cell contents to the bottom of the
cell.
• Justify Justifies the text vertically in the cell; this
option is applicable only if the cell is formatted as
wrapped text and uses more than one line.

Merge & Wrap in Excel

2010
MERGE CELLS
MS Excel enables you to merge two or more cells. When
you merge cells, you don’t combine the contents of the cells.
Rather, you combine a group of cells into a single cell that
occupies the same space.

You can merge cells by various ways as mentioned below.

• Choose Merge & Center control on the Ribbon,

which is simpler. To merge cells, select the cells that
you want to merge and then click the Merge &
Center button.
• Choose Alignment tab of the Format Cells dialogue
box to merge the cells.
ADDITIONAL OPTIONS
The Home » Alignment group » Merge & Center
control contains a drop-down list with these additional
options −

• Merge Across − When a multi-row range is

selected, this command creates multiple merged cells
— one for each row.
• Merge Cells − Merges the selected cells without
applying the Center attribute.
• Unmerge Cells − Unmerges the selected cells.

WRAP TEXT AND SHRINK TO FIT

If the text is too wide to fit the column width but don’t want
that text to spill over into adjacent cells, you can use either
the Wrap Text option or the Shrink to Fit option to
accommodate that text.
Borders and Shades in
Excel 2010
APPLY BORDERS
MS Excel enables you to apply borders to the cells. For
applying border, select the range of cells Right Click »
Format cells » Border Tab » Select the Border Style.
Then you can apply border by Home Tab » Font group
»Apply Borders.
APPLY SHADING
You can add shading to the cell from the Home tab » Font
Group » Select the Color.

Apply Formatting in Excel

2010
FORMATTING CELLS
In MS Excel, you can apply formatting to the cell or range
of cells by Right Click » Format cells » Select the tab.
Various tabs are available as shown below
ALTERNATIVE TO PLACING BACKGROUND
• Number − You can set the Format of the cell
depending on the cell content. Find tutorial on this
at MS Excel - Setting Cell Type.
• Alignment − You can set the alignment of text on
this tab. Find tutorial on this at MS Excel - Text
Alignments.
• Font − You can set the Font of text on this tab.Find
tutorial on this at MS Excel - Setting Fonts.
• Border − You can set border of cell with this
tab.Find tutorial on this at MS Excel - Borders and
Shades.
• Fill − You can set fill of cell with this tab. Find
tutorial on this at MS Excel - Borders and Shades.
• Protection − You can set cell protection option with
this tab.
Sheet Options in Excel 2010
SHEET OPTIONS
MS Excel provides various sheet options for printing
purpose like generally cell gridlines aren’t printed. If you
want your printout to include the gridlines, Choose Page
Layout » Sheet Options group » Gridlines » Check Print.

OPTIONS IN SHEET OPTIONS DIALOGUE

• Print Area − You can set the print area with this
option.
• Print Titles − You can set titles to appear at the top
for rows and at the left for columns.
 • Print −
o Gridlines − Gridlines to appear while
printing worksheet.
o Black & White − Select this check box to
have your color printer print the chart in
black and white.
o Draft quality − Select this check box to print
the chart using your printer’s draft-quality
setting.
o Rows & Column Heading − Select this
check box to have rows and column heading
to print.
• Page Order −
o Down, then Over − It prints the down pages
first and then the right pages.
o Over, then Down − It prints right pages first
and then comes to print the down pages.

Adjust Margins in Excel

2010
MARGINS
Margins are the unprinted areas along the sides, top, and
bottom of a printed page. All printed pages in MS Excel
have the same margins. You can’t specify different margins
for different pages.

You can set margins by various ways as explained below.

• Choose Page Layout » Page Setup » Margins drop-
down list, you can select Normal, Wide, Narrow, or
the custom Setting.

• These options are also available when you

choose File » Print.
If none of these settings does the job, choose Custom
Margins to display the Margins tab of the Page Setup dialog
box, as shown below.
CENTER ON PAGE
By default, Excel aligns the printed page at the top and left
margins. If you want the output to be centered vertically or
horizontally, select the appropriate check box in the Center
on Page section of the Margins tab as shown in the above
screenshot.

Page Orientation in Excel

2010
PAGE ORIENTATION
Page orientation refers to how output is printed on the page.
If you change the orientation, the onscreen page breaks
adjust automatically to accommodate the new paper
orientation.

TYPES OF PAGE ORIENTATION

• Portrait − Portrait to print tall pages (the default).
• Landscape − Landscape to print wide pages.
Landscape orientation is useful when you have a
wide range that doesn’t fit on a vertically oriented
page.

CHANGING PAGE ORIENTATION

• Choose Page Layout » Page Setup » Orientation »
Portrait or Landscape.
 • Choose File » Print.

Header and Footer in Excel

2010
HEADER AND FOOTER
A header is the information that appears at the top of each
printed page and a footer is the information that appears at
the bottom of each printed page. By default, new workbooks
do not have headers or footers.

ADDING HEADER AND FOOTER

 • Choose Page Setup dialog box » Header or Footer
tab.

You can choose the predefined header and footer or create

your custom ones.

• &[Page] − Displays the page number.

• &[Pages] − Displays the total number of pages to be
printed.
• &[Date] − Displays the current date.
• &[Time] − Displays the current time.
• &[Path]&[File] − Displays the workbook’s
complete path and filename.
• &[File] − Displays the workbook name.
• &[Tab] − Displays the sheet’s name.

OTHER HEADER AND FOOTER OPTIONS

When a header or footer is selected in Page Layout view,
the Header & Footer » Design » Options group contains
controls that let you specify other options −

• Different First Page − Check this to specify a

different header or footer for the first printed page.
• Different Odd & Even Pages − Check this to
specify a different header or footer for odd and even
pages.
• Scale with Document − If checked, the font size in
the header and footer will be sized. Accordingly if
the document is scaled when printed. This option is
enabled, by default.
• Align with Page Margins − If checked, the left
header and footer will be aligned with the left
margin, and the right header and footer will be
aligned with the right margin. This option is enabled,
by default.

Insert Page Break in Excel

2010
PAGE BREAKS
If you don’t want a row to print on a page by itself or you
don't want a table header row to be the last line on a page.
MS Excel gives you precise control over page breaks.

MS Excel handles page breaks automatically, but sometimes

you may want to force a page break either a vertical or a
horizontal one. so that the report prints the way you want.
For example, if your worksheet consists of several distinct
sections, you may want to print each section on a separate
sheet of paper.

INSERTING PAGE BREAKS

Insert Horizontal Page Break − For example, if you want
row 14 to be the first row of a new page, select cell A14.
Then choose Page Layout » Page Setup Group » Breaks»
Insert Page Break.

Insert vertical Page break − In this case, make sure to

place the pointer in row 1. Choose Page Layout » Page
Setup » Breaks » Insert Page Break to create the page
break.
REMOVING PAGE BREAKS
• Remove a page break you’ve added − Move the
cell pointer to the first row beneath the manual page
break and then choose Page Layout » Page Setup »
Breaks » Remove Page Break.
• Remove all manual page breaks − Choose Page
Layout » Page Setup » Breaks » Reset All Page
Breaks.

Set Background in Excel

2010
BACKGROUND IMAGE
Unfortunately, you cannot have a background image on your
printouts. You may have noticed the Page Layout » Page
Setup » Background command. This button displays a
dialogue box that lets you select an image to display as a
background. Placing this control among the other print-
related commands is very misleading. Background images
placed on a worksheet are never printed.

ALTERNATIVE TO PLACING BACKGROUND

• You can insert a Shape, WordArt, or a picture on
your worksheet and then adjust its transparency.
Then copy the image to all printed pages.
• You can insert an object in a page header or footer.

Freeze Panes in Excel 2010

FREEZING PANES
If you set up a worksheet with row or column headings,
these headings will not be visible when you scroll down or
to the right. MS Excel provides a handy solution to this
problem with freezing panes. Freezing panes keeps the
headings visible while you’re scrolling through the
worksheet.

USING FREEZE PANES

Follow the steps mentioned below to freeze panes.

• Select the First row or First Column or the row

Below, which you want to freeze, or Column right to
area, which you want to freeze.
• Choose View Tab » Freeze Panes.
• Select the suitable option −
o Freeze Panes − To freeze area of cells.
o Freeze Top Row − To freeze first row of
worksheet.
o Freeze First Column − To freeze first
Column of worksheet.
• If you have selected Freeze top row you can see the
first row appears at the top, after scrolling also. See
the below screen-shot.
UNFREEZE PANES
To unfreeze Panes, choose View Tab » Unfreeze Panes.

Conditional Format in
Excel 2010
CONDITIONAL FORMATTING
MS Excel 2010 Conditional Formatting feature enables you
to format a range of values so that the values outside certain
limits, are automatically formatted.
Choose Home Tab » Style group » Conditional
Formatting dropdown.

VARIOUS CONDITIONAL FORMATTING

OPTIONS
• Highlight Cells Rules − It opens a continuation
menu with various options for defining the
formatting rules that highlight the cells in the cell
selection that contain certain values, text, or dates, or
that have values greater or less than a particular
value, or that fall within a certain ranges of values.

Suppose you want to find cell with Amount 0 and Mark

them as red.Choose Range of cell » Home Tab »
Conditional Formatting DropDown » Highlight Cell Rules »
Equal To.
After Clicking ok, the cells with value zero are marked as
red.
 • Top/Bottom Rules − It opens a continuation menu
with various options for defining the formatting rules
that highlight the top and bottom values,
percentages, and above and below average values in
the cell selection.

Suppose you want to highlight the top 10% rows you can do
this with these Top/Bottom rules.
 • Data Bars − It opens a palette with different color
data bars that you can apply to the cell selection to
indicate their values relative to each other by
clicking the data bar thumbnail.

With this conditional Formatting data Bars will appear in

each cell.
 • Color Scales − It opens a palette with different
three- and two-colored scales that you can apply to
the cell selection to indicate their values relative to
each other by clicking the color scale thumbnail.

See the below screenshot with Color Scales, conditional

formatting applied.
 • Icon Sets − It opens a palette with different sets of
icons that you can apply to the cell selection to
indicate their values relative to each other by
clicking the icon set.

See the below screenshot with Icon Sets conditional

formatting applied.
• New Rule − It opens the New Formatting Rule
dialog box, where you define a custom conditional
formatting rule to apply to the cell selection.
• Clear Rules − It opens a continuation menu, where
you can remove the conditional formatting rules for
the cell selection by clicking the Selected Cells
option, for the entire worksheet by clicking the
Entire Sheet option, or for just the current data table
by clicking the This Table option.
• Manage Rules − It opens the Conditional
Formatting Rules Manager dialog box, where you
edit and delete particular rules as well as adjust their
rule precedence by moving them up or down in the
Rules list box.
Creating Formulas in Excel
2010
FORMULAS IN MS EXCEL
Formulas are the Bread and butter of worksheet. Without
formula, worksheet will be just simple tabular representation
of data. A formula consists of special code, which is entered
into a cell. It performs some calculations and returns a
result, which is displayed in the cell.

Formulas use a variety of operators and worksheet functions

to work with values and text. The values and text used in
formulas can be located in other cells, which makes
changing data easy and gives worksheets their dynamic
nature. For example, you can quickly change the data in a
worksheet and formulas works.

ELEMENTS OF FORMULAS
A formula can consist of any of these elements −

• Mathematical operators, such as +(for addition)

and *(for multiplication)

Example −

o =A1+A2 Adds the values in cells A1 and A2.

• Values or text

Example −
 o =200*0.5 Multiplies 200 times 0.15. This
formula uses only values, and it always
returns the same result as 100.
• Cell references (including named cells and
ranges)

Example −

o=A1=C12 Compares cell A1 with cell C12. If

the cells are identical, the formula returns
TRUE; otherwise, it returns FALSE.
• Worksheet functions (such as SUMor
AVERAGE)

Example −

o =SUM(A1:A12) Adds the values in the range

A1:A12.

CREATING FORMULA
For creating a formula you need to type in the Formula Bar.
Formula begins with '=' sign. When building formulas
manually, you can either type in the cell addresses or you
can point to them in the worksheet. Using the Pointing
method to supply the cell addresses for formulas is often
easier and more powerful method of formula building.
When you are using built-in functions, you click the cell or
drag through the cell range that you want to use when
defining the function’s arguments in the Function
Arguments dialog box. See the below screen shot.
As soon as you complete a formula entry, Excel calculates
the result, which is then displayed inside the cell within the
worksheet (the contents of the formula, however, continue
to be visible on the Formula bar anytime the cell is active).
If you make an error in the formula that prevents Excel from
being able to calculate the formula at all, Excel displays an
Alert dialog box suggesting how to fix the problem.

Do you want to learn the really advanced content that we

couldn’t include in this eBook?
1. Excel-based Production Scheduling System CLICK HERE
2. Dose For Excel Add-in CLICK HERE
3. Aplica Excel Contable (view mobile) CLICK HERE
Copying Formulas in Excel
2010
COPYING FORMULAS IN MS EXCEL
Copying formulas is one of the most common tasks that you
do in a typical spreadsheet that relies primarily on formulas.
When a formula uses cell references rather than constant
values, Excel makes the task of copying an original formula
to every place that requires a similar formula.

RELATIVE CELL ADDRESSES

MS Excel does it automatically adjusting the cell references
in the original formula to suit the position of the copies that
you make. It does this through a system known as relative
cell addresses, where by the column references in the cell
address in the formula change to suit their new column
position and the row references change to suit their new row
position.

Let us see this with the help of example. Suppose we want

the sum of all the rows at last, then we will write a formula
for first column i.e. B. We want sum of the rows from 3 to 8
in the 9th row.
After writing formula in the 9th row, we can drag it to
remaining columns and the formula gets copied. After
dragging we can see the formula in the remaining columns
as below.

• column C : =SUM(C3:C8)
• column D : =SUM(D3:D8)
• column E : =SUM(E3:E8)
• column F : =SUM(F3:F8)
• column G : =SUM(G3:G8)
Formula Reference in Excel
2010
CELL REFERENCES IN FORMULAS
Most formulas you create include references to cells or
ranges. These references enable your formulas to work
dynamically with the data contained in those cells or ranges.
For example, if your formula refers to cell C2 and you
change the value contained in C2, the formula result reflects
new value automatically. If you didn’t use references in
your formulas, you would need to edit the formulas
themselves in order to change the values used in the
formulas.
When you use a cell (or range) reference in a formula, you
can use three types of references − relative, absolute, and
mixed references.

RELATIVE CELL REFERENCES

The row and column references can change when you copy
the formula to another cell because the references are
actually offsets from the current row and column. By
default, Excel creates relative cell references in formulas.

ABSOLUTE CELL REFERENCES

The row and column references do not change when you
copy the formula because the reference is to an actual cell
address. An absolute reference uses two dollar signs in its
address: one for the column letter and one for the row
number (for example, $A$5).
MIXED CELL REFERENCES
Both the row or column reference is relative and the other is
absolute. Only one of the address parts is absolute (for
example, $A5 or A$5).
Do you want to learn the really advanced content that we
couldn’t include in this eBook?
1. Excel-based Production Scheduling System CLICK HERE
2. Dose For Excel Add-in CLICK HERE
3. Aplica Excel Contable (view mobile) CLICK HERE

Using Functions in Excel

2010
FUNCTIONS IN FORMULA
Many formulas you create use available worksheet
functions. These functions enable you to greatly enhance the
power of your formulas and perform calculations that are
difficult if you use only the operators. For example, you can
use the LOG or SIN function to calculate the Logarithm or
Sin ratio. You can’t do this complicated calculation by using
the mathematical operators alone.

USING FUNCTIONS
When you type = sign and then type any alphabet you will
see the searched functions as below.

Suppose you need to determine the largest value in a range.

A formula can’t tell you the answer without using a
function. We will use formula that uses the MAX function
to return the largest value in the range B3:B8
as =MAX(A1:D100).
Another example of functions. Suppose you want to find if
the cell of month is greater than 1900 then we can give
Bonus to Sales representative. The we can achieve it with
writing formula with IF functions
as =IF(B9>1900,"Yes","No")
FUNCTION ARGUMENTS
In the above examples, you may have noticed that all the
functions used parentheses. The information inside the
parentheses is the list of arguments.

Functions vary in how they use arguments. Depending on

what it has to do, a function may use.

• No arguments − Examples − Now(), Date(), etc.

• One argument − UPPER(), LOWER(), etc.
• A fixed number of arguments − IF(), MAX(),
MIN(), AVERGAGE(), etc.
• Infinite number of arguments
• Optional arguments
Built-in Functions in Excel
2010
BUILT IN FUNCTIONS
MS Excel has many built in functions, which we can use in
our formula. To see all the functions by category,
choose Formulas Tab » Insert Function. Then Insert
function Dialog appears from which we can choose the
function.

FUNCTIONS BY CATEGORIES
Let us see some of the built in functions in MS Excel.
• Text Functions
o LOWER − Converts all characters in a
supplied text string to lower case
o UPPER − Converts all characters in a
supplied text string to upper case
o TRIM − Removes duplicate spaces, and
spaces at the start and end of a text string
o CONCATENATE − Joins together two or
more text strings.
o LEFT − Returns a specified number of
characters from the start of a supplied text
string.
o MID − Returns a specified number of
characters from the middle of a supplied text
string
o RIGHT − Returns a specified number of
characters from the end of a supplied text
string.
o LEN − Returns the length of a supplied text
string
o FIND − Returns the position of a supplied
character or text string from within a supplied
text string (case-sensitive).
• Date & Time
o DATE − Returns a date, from a user-supplied
year, month and day.
o TIME − Returns a time, from a user-supplied
hour, minute and second.
o DATEVALUE − Converts a text string
showing a date, to an integer that represents
the date in Excel's date-time code.
o TIMEVALUE − Converts a text string
showing a time, to a decimal that represents
the time in Excel.
 o NOW − Returns the current date & time.
o TODAY − Returns today's date.
• Statistical
o MAX − Returns the largest value from a list
of supplied numbers.
o MIN − Returns the smallest value from a list
of supplied numbers.
o AVERAGE − Returns the Average of a list
of supplied numbers.
o COUNT − Returns the number of numerical
values in a supplied set of cells or values.
o COUNTIF − Returns the number of cells (of
a supplied range), that satisfies a given
criteria.
o SUM − Returns the sum of a supplied list of
numbers
• Logical
o AND − Tests a number of user-defined
conditions and returns TRUE if ALL of the
conditions evaluate to TRUE, or FALSE
otherwise
o OR − Tests a number of user-defined
conditions and returns TRUE if ANY of the
conditions evaluate to TRUE, or FALSE
otherwise.
o NOT − Returns a logical value that is the
opposite of a user supplied logical value or
expression i.e. returns FALSE if the supplied
argument is TRUE and returns TRUE if the
supplied argument is FAL

• Math & Trig

o ABS − Returns the absolute value (i.e. the
modulus) of a supplied number.
 o SIGN − Returns the sign (+1, -1 or 0) of a
supplied number.
o SQRT − Returns the positive square root of a
given number.
o MOD − Returns the remainder from a
division between two supplied numbers.

Data Filtering in Excel 2010

FILTERS IN MS EXCEL
Filtering data in MS Excel refers to displaying only the rows
that meet certain conditions. (The other rows gets hidden.)

Using the store data, if you are interested in seeing data

where Shoe Size is 36, then you can set filter to do this.
Follow the below mentioned steps to do this.

• Place a cursor on the Header Row.

• Choose Data Tab » Filter to set filter.
• Click the drop-down arrow in the Area Row Header
and remove the check mark from Select All, which
unselects everything.
• Then select the check mark for Size 36 which will
filter the data and displays data of Shoe Size 36.
• Some of the row numbers are missing; these rows
contain the filtered (hidden) data.
• There is drop-down arrow in the Area column now
shows a different graphic — an icon that indicates
the column is filtered.
USING MULTIPLE FILTERS
You can filter the records by multiple conditions i.e. by
multiple column values. Suppose after size 36 is filtered,
you need to have the filter where color is equal to Coffee.
After setting filter for Shoe Size, choose Color column and
then set filter for color.
Data Sorting in Excel 2010
SORTING IN MS EXCEL
Sorting data in MS Excel rearranges the rows based on the
contents of a particular column. You may want to sort a
table to put names in alphabetical order. Or, maybe you
want to sort data by Amount from smallest to largest or
largest to smallest.

To Sort the data follow the steps mentioned below.

• Select the Column by which you want to sort data.

• Choose Data Tab » Sort Below dialog appears.
• If you want to sort data based on a selected column,
Choose Continue with the selection or if you want
sorting based on other columns, choose Expand
Selection.
• You can Sort based on the below Conditions.
o Values − Alphabetically or numerically.
o Cell Color − Based on Color of Cell.
o Font Color − Based on Font color.
o Cell Icon − Based on Cell Icon.
• Clicking Ok will sort the data.
Sorting option is also available from the Home Tab. Choose
Home Tab » Sort & Filter. You can see the same dialog to
sort records.
Using Ranges in Excel 2010
RANGES IN MS EXCEL
A cell is a single element in a worksheet that can hold a
value, some text, or a formula. A cell is identified by its
address, which consists of its column letter and row number.
For example, cell B1 is the cell in the second column and
the first row.

A group of cells is called a range. You designate a range

address by specifying its upper-left cell address and its
lower-right cell address, separated by a colon.

Example of Ranges −

• C24 − A range that consists of a single cell.

 • A1:B1 − Two cells that occupy one row and two
columns.
• A1:A100 − 100 cells in column A.
• A1:D4 − 16 cells (four rows by four columns).

SELECTING RANGES
You can select a range in several ways −

• Press the left mouse button and drag, highlighting

the range. Then release the mouse button. If you drag
to the end of the screen, the worksheet will scroll.
• Press the Shift key while you use the navigation keys
to select a range.
• Press F8 and then move the cell pointer with the
navigation keys to highlight the range. Press F8
again to return the navigation keys to normal
movement.
• Type the cell or range address into the Name box
and press Enter. Excel selects the cell or range that
you specified.
SELECTING COMPLETE ROWS AND COLUMNS
When you need to select an entire row or column. You can
select entire rows and columns in much the same manner as
you select ranges −

• Click the row or column border to select a single row

or column.
• To select multiple adjacent rows or columns, click a
row or column border and drag to highlight
additional rows or columns.
• To select multiple (nonadjacent) rows or columns,
press Ctrl while you click the row or column borders
that you want.
Data Validation in Excel
2010
DATA VALIDATION
MS Excel data validation feature allows you to set up
certain rules that dictate what can be entered into a cell. For
example, you may want to limit data entry in a particular
cell to whole numbers between 0 and 10. If the user makes
an invalid entry, you can display a custom message as
shown below.
VALIDATION CRITERIA
To specify the type of data allowable in a cell or range,
follow the steps below, which shows all the three tabs of the
Data Validation dialog box.

• Select the cell or range.

• Choose Data » Data Tools » Data Validation. Excel
displays its Data Validation dialog box having 3 tabs
settings, Input Message and Error alert.

SETTINGS TAB
Here you can set the type of validation you need. Choose an
option from the Allow drop-down list. The contents of the
Data Validation dialog box will change, displaying controls
based on your choice.

• Any Value − Selecting this option removes any

existing data validation.
• Whole Number − The user must enter a whole
number.For example, you can specify that the entry
must be a whole number greater than or equal to 50.
• Decimal − The user must enter a number. For
example, you can specify that the entry must be
greater than or equal to 10 and less than or equal to
20.
• List − The user must choose from a list of entries
you provide. You will create drop-down list with this
validation. You have to give input ranges then those
values will appear in the drop-down.
• Date − The user must enter a date. You specify a
valid date range from choices in the Data drop-down
list. For example, you can specify that the entered
data must be greater than or equal to January 1,
2013, and less than or equal to December 31, 2013.
• Time − The user must enter a time. You specify a
valid time range from choices in the Data drop-down
list. For example, you can specify that the entered
data must be later than 12:00 p.m.
• Text Length − The length of the data (number of
characters) is limited. You specify a valid length by
using the Data drop-down list. For example, you can
specify that the length of the entered data be 1 (a
single alphanumeric character).
• Custom − To use this option, you must supply a
logical formula that determines the validity of the
 user’s entry (a logical formula returns either TRUE
or FALSE).

INPUT MESSAGE TAB

You can set the input help message with this tab. Fill the
title and Input message of the Input message tab and the
input message will appear when the cell is selected.
ERROR ALERT TAB
You can specify an error message with this tab. Fill the title
and error message. Select the style of the error as stop,
warning or Information as per you need.
Using Styles in Excel 2010
USING STYLES IN MS EXCEL
With MS Excel 2010 Named styles make it very easy to
apply a set of predefined formatting options to a cell or
range. It saves time as well as make sure that look of the
cells are consistent.

A Style can consist of settings for up to six different

attributes −

• Number format
 • Font (type, size, and color)
• Alignment (vertical and horizontal)
• Borders
• Pattern
• Protection (locked and hidden)

Now, let us see how styles are helpful. Suppose that you
apply a particular style to some twenty cells scattered
throughout your worksheet. Later, you realize that these
cells should have a font size of 12 pt. rather than 14 pt.
Rather than changing each cell, simply edit the style. All
cells with that particular style change automatically.

APPLYING STYLES
Choose Home » Styles » Cell Styles. Note that this display
is a live preview, that is, as you move your mouse over the
style choices, the selected cell or range temporarily displays
the style. When you see a style you like, click it to apply the
style to the selection.
CREATING CUSTOM STYLE IN MS EXCEL
We can create new custom style in Excel 2010. To create a
new style, follow these steps −

• Select a cell and click on Cell styles from Home Tab.

• Click on New Cell Style and give style name.
• Click on Format to apply formatting to the cell.

• After applying formatting click on OK. This will add

new style in the styles. You can view it on Home »
Styles.
Using Themes in Excel 2010
USING THEMES IN MS EXCEL
To help users create more professional-looking documents,
MS Excel has incorporated a concept known as document
themes. By using themes, it is easy to specify the colors,
fonts, and a variety of graphic effects in a document. And
best of all, changing the entire look of your document is a
breeze. A few mouse clicks is all it takes to apply a different
theme and change the look of your workbook.

APPLYING THEMES
Choose Page layout Tab » Themes Dropdown. Note that
this display is a live preview, that is, as you move your
mouse over the Theme, it temporarily displays the theme
effect. When you see a style you like, click it to apply the
style to the selection.

CREATING CUSTOM THEME IN MS EXCEL

We can create new custom Theme in Excel 2010. To create
a new style, follow these steps −

• Click on the save current theme option under

Theme in Page Layout Tab.
• This will save the current theme to office folder.
• You can browse the theme later to load the theme.

Using Templates in Excel

2010
USING TEMPLATES IN MS EXCEL
Template is essentially a model that serves as the basis for
something. An Excel template is a workbook that’s used to
create other workbooks.

VIEWING AVAILABLE TEMPLATES

To view the Excel templates, choose File » New to display
the available templates screen in Backstage View. You can
select a template stored on your hard drive, or a template
from Microsoft Office Online. If you choose a template
from Microsoft Office Online, you must be connected to the
Internet to download it. The Office Online Templates
section contains a number of icons, which represents various
categories of templates. Click an icon, and you’ll see the
available templates. When you select a template thumbnail,
you can see a preview in the right panel.

ON-LINE TEMPLATES
These template data is available online at the Microsoft
server. When you select the template and click on it, it will
download the template data from Microsoft server and
opens it as shown below.
USING TEMPLATES IN MS EXCEL
Template is essentially a model that serves as the basis for
something. An Excel template is a workbook that’s used to
create other workbooks.

VIEWING AVAILABLE TEMPLATES

To view the Excel templates, choose File » New to display
the available templates screen in Backstage View. You can
select a template stored on your hard drive, or a template
from Microsoft Office Online. If you choose a template
from Microsoft Office Online, you must be connected to the
Internet to download it. The Office Online Templates
section contains a number of icons, which represents various
categories of templates. Click an icon, and you’ll see the
available templates. When you select a template thumbnail,
you can see a preview in the right panel.

ON-LINE TEMPLATES
These template data is available online at the Microsoft
server. When you select the template and click on it, it will
download the template data from Microsoft server and
opens it as shown below.
Using Macros in Excel 2010
MACROS IN MS EXCEL
Macros enable you to automate almost any task that you can
undertake in Excel 2010. By using macro recorder
from View Tab » Macro Dropdown to record tasks that
you perform routinely, you not only speed up the procedure
considerably but you are assured that each step in a task is
carried out the same way each and every time you perform a
task.

To view macros choose View Tab » Macro dropdown.

MACRO OPTIONS
View tab contains a Macros command button to which a
dropdown menu containing the following three options.

• View Macros − Opens the Macro dialog box where

you can select a macro to run or edit.
• Record Macro − Opens the Record Macro dialog
box where you define the settings for your new
macro and then start the macro recorder; this is the
same as clicking the Record Macro button on the
Status bar.
• Use Relative References − Uses relative cell
addresses when recording a macro, making the
macro more versatile by enabling you to run it in
areas of a worksheet other than the ones originally
used in the macro’s recording.
CREATING MACROS
You can create macros in one of two ways −

• Use MS Excel’s macro recorder to record your

actions as you undertake them in a worksheet.
• Enter the instructions that you want to be followed in
a VBA code in the Visual Basic Editor.

Now let's create a simple macro that will automate the task
of making cell content Bold and apply cell color.

• Choose View Tab » Macro dropdown.

• Click on Record Macro as below.

• Now Macro recording will start.

 • Do the steps of action, which you want to perform
repeatedly. Macro will record those steps.
• You can stop the macro recording once done with all
steps.

EDIT MACRO
You can edit the created Macro at any time. Editing macro
will take you to the VBA programming editor.
Adding Graphics in Excel
2010
GRAPHIC OBJECTS IN MS EXCEL
MS Excel supports various types of graphic objects like
Shapes gallery, SmartArt, Text Box, and WordArt available
on the Insert tab of the Ribbon.Graphics are available in
the Insert Tab. See the screenshots below for various
available graphics in MS Excel 2010.
INSERT SHAPE
• Choose Insert Tab » Shapes dropdown.
• Select the shape you want to insert. Click on shape to
insert it.
• To edit the inserted shape just drag the shape with
the mouse. Shape will adjust the shape.
INSERT SMART ART
• Choose Insert Tab » SmartArt.
• Clicking SmartArt will open the SmartArt dialogue
as shown below in the screen-shot. Choose from the
list of available smartArts.
• Click on SmartArt to Insert it in the worksheet.
• Edit the SmartArt as per your need.
INSERT CLIP ART
• Choose Insert Tab » Clip Art.
• Clicking Clip Art will open the search box as shown
in the below screen-shot. Choose from the list of
available Clip Arts.
• Click on Clip Art to Insert it in the worksheet.
INSERT WORD ART
• Choose Insert Tab » WordArt.
• Select the style of WordArt, which you like and click
it to enter a text in it.
Cross Referencing in Excel
2010
GRAPHIC OBJECTS IN MS EXCEL
When you have information spread across several different
spreadsheets, it can seem a daunting task to bring all these
different sets of data together into one meaningful list or
table. This is where the Vlookup function comes into its
own.

VLOOKUP
VlookUp searches for a value vertically down for the lookup
table.
VLOOKUP(lookup_value,table_array,col_index_num,range
_lookup) has 4 parameters as below.
 • lookup_value − It is the user input. This is the value
that the function uses to search on.
• The table_array − It is the area of cells in which the
table is located. This includes not only the column
being searched on, but the data columns for which
you are going to get the values that you need.
• Col_index_num − It is the column of data that
contains the answer that you want.
• Range_lookup − It is a TRUE or FALSE value.
When set to TRUE, the lookup function gives the
closest match to the lookup_value without going
over the lookup_value. When set to FALSE, an exact
match must be found to the lookup_value or the
function will return #N/A. Note, this requires that the
column containing the lookup_value be formatted in
ascending order.

VLOOKUP EXAMPLE
Let's look at a very simple example of cross-referencing two
spreadsheets. Each spreadsheet contains information about
the same group of people. The first spreadsheet has their
dates of birth, and the second shows their favorite color.
How do we build a list showing the person's name, their date
of birth and their favorite color? VLOOOKUP will help in
this case. First of all, let us see data in both the sheets.

This is data in the first sheet

This is data in the second sheet
Now for finding the respective favorite color for that person
from another sheet we need to vlookup the data. First
argument to the VLOOKUP is lookup value (In this case it
is person name). Second argument is the table array, which
is table in the second sheet from B2 to C11. Third argument
to VLOOKUP is Column index num, which is the answer
we are looking for. In this case, it is 2 the color column
number is 2. The fourth argument is True returning partial
match or false returning exact match. After applying
VLOOKUP formula it will calculate the color and the
results are displayed as below.
As you can see in the above screen-shot that results of
VLOOKUP has searched for color in the second sheet table.
It has returned #N/A in case where match is not found. In
this case, Andy's data is not present in the second sheet so it
returned #N/A.

Printing Worksheets in
Excel 2010
QUICK PRINT
If you want to print a copy of a worksheet with no layout
adjustment, use the Quick Print option. There are two ways
in which we can use this option.

• Choose File » Print (which displays the Print pane),

and then click the Print button.
• Press Ctrl+P and then click the Print button (or press
Enter).

ADJUSTING COMMON PAGE SETUP SETTINGS

You can adjust the print settings available in the Page setup
dialogue in different ways as discussed below. Page setup
options include Page orientation, Page Size, Page Margins,
etc.
 • The Print screen in Backstage View, displayed when
you choose File » Print.
• The Page Layout tab of the Ribbon.

CHOOSING YOUR PRINTER

To switch to a different printer, choose File » Print and use
the drop-down control in the Printer section to select any
other installed printer.

SPECIFYING WHAT YOU WANT TO PRINT

Sometimes you may want to print only a part of the
worksheet rather than the entire active area. Choose File »
Print and use the controls in the Settings section to specify
what to print.
 • Active Sheets − Prints the active sheet or sheets that
you selected.
• Entire Workbook − Prints the entire workbook,
including chart sheets.
• Selection − Prints only the range that you selected
before choosing File » Print.

Email Workbooks MS Excel

2010
EMAIL WORKBOOK
MS Excel allows you to email the workbook very easily. To
email the workbook to anyone, follow the below mentioned
steps.
• Choose File » Save and Send. It basically saves the
document first and then the emails.

• Click on Send using E-mail if your email system is

configured. MS Outlook will open with the file as
attachment in the New Email Window. You can send
mail this workbook to anyone with valid email
address.
Translate Worksheet in
Excel 2010
TRANSLATE WORKSHEET
You can translate the text written in a different language,
such as phrases or paragraphs, individual words (by using
the Mini Translator), or translate your whole file with MS
Excel 2010.

Translation is available in the review tab of the ribbon in

MS Excel 2010. You can quickly translate cell into different
language with this option.

PERFORMING TRANSLATION STEP BY STEP

 • Select the content, which you want to translate to a
different language.
• Choose review tab » translation.
• It will open the pane from which you can select the
language to which you need to translate.
• You need to have an internet connection for
performing translation. It will translate using the
Microsoft Translator.
• Click on Insert to apply translation changes.

Workbook Security in Excel

2010
WORKBOOK SECURITY
We can apply security to the workbook by the concept of
protection available in the Review Tab of ribbon. MS
Excel's protection-related features fall into three categories.

• Worksheet protection − Protecting a worksheet

from being modified, or restricting the modifications
to certain users.
• Workbook protection − Protecting a workbook
from having sheets inserted or deleted, and also
requiring the use of password to open the workbook.

PROTECT WORKSHEET
You may want to protect a worksheet for a variety of
reasons. One reason is to prevent yourself or others from
accidentally deleting the formulas or other critical data. A
common scenario is to protect a worksheet, so that the data
can be changed, but the formulas can’t be changed.

To protect a worksheet, choose Review » Changes group »

Protect Sheet. Excel displays the Protect Sheet dialog box.
Note that providing a password is optional. If you enter a
password, that password will be required to unprotect the
worksheet. You can select various options in which the
sheet should be protected. Suppose we checked Format
Cells option then Excel will not allow to format cells.
When somebody tries to format the cells, he or she will get
the error as shown in the screenshot below.
To unprotect a protected sheet, choose Review » Changes
group » Unprotect Sheet. If the sheet was protected with a
password, you’re prompted to enter that password.

PROTECTING A WORKBOOK
Excel provides three ways to protect a workbook.

• Requires a password to open the workbook.

• Prevents the users from adding sheets, deleting
sheets, hiding sheets, and unhiding sheets.
• Prevents users from changing the size or position of
windows.

REQUIRING A PASSWORD TO OPEN A

WORKBOOK
Excel lets you save a workbook with a password. After
doing so, whoever tries to open the workbook, must enter
the password. To add a password to a workbook, follow
these steps.

• Choose File » Info » Protect Workbook » Encrypt

With Password. Excel displays the Encrypt
Document dialog box.
• Type a password and click OK.
• Type the password again and click OK.
• Save the workbook.

To remove a password from a workbook, repeat the same

procedure. In Step 2, however, delete the existing password
symbols.

PROTECTING WORKBOOK’S STRUCTURE AND

WINDOWS
To prevent others (or yourself) from performing certain
actions in a workbook, you can protect the workbook’s
structure and windows. When a workbook’s structure and
windows are protected, the user may not Add a sheet, Delete
a sheet, Hide a sheet, unhide a sheet, etc., and may not be
allowed to change the size or position of a workbook’s
windows respectively.

To protect a worksheet’s structure and windows, follow the

below mentioned steps.

• Choose Review » Changes group » Protect

Workbook to display the Protect Workbook dialog
box.
• In the Protect Workbook dialog box, select the
Structure check box and Windows check box.
• (Optional) Enter a password.
• Click OK.
Data Tables in Excel 2010
DATA TABLES
In Excel, a Data Table is a way to see different results by
altering an input cell in your formula. Data tables are
available in Data Tab » What-If analysis dropdown »
Data table in MS Excel.
DATA TABLE WITH EXAMPLE
Now, let us see data table concept with an example. Suppose
you have the Price and quantity of many values. Also, you
have the discount for that as third variable for calculating
the Net Price. You can keep the Net Price value in the
organized table format with the help of the data table. Your
Price runs horizontally to the right while quantity runs
vertically down. We are using a formula to calculate the Net
Price as Price multiplied by Quantity minus total discount
(Quantity * Discount for each quantity).
Now, for creation of data table select the range of data table.
Choose Data Tab » What-If analysis dropdown » Data
table. It will give you dialogue asking for Input row and
Input Column. Give the Input row as Price cell (In this case
cell B3) and Input column as quantity cell (In this case cell
B4). Please see the below screen-shot.
Clicking OK will generate data table as shown in the below
screen-shot. It will generate the table formula. You can
change the price horizontally or quantity vertically to see the
change in the Net Price.
Pivot Tables in Excel 2010
PIVOT TABLES
A pivot table is essentially a dynamic summary report
generated from a database. The database can reside in a
worksheet (in the form of a table) or in an external data file.
A pivot table can help transform endless rows and columns
of numbers into a meaningful presentation of the data. Pivot
tables are very powerful tool for summarized analysis of the
data.

Pivot tables are available under Insert tab » PivotTable

dropdown » PivotTable.
PIVOT TABLE EXAMPLE
Now, let us see Pivot table with the help of example.
Suppose you have huge data of voters and you want to see
the summarized data of voter Information per party, then
you can use the Pivot table for it. Choose Insert tab » Pivot
Table to insert pivot table. MS Excel selects the data of the
table. You can select the pivot table location as existing
sheet or new sheet.

This will generate the Pivot table pane as shown below. You
have various options available in the Pivot table pane. You
can select fields for the generated pivot table.
 • Column labels − A field that has a column
orientation in the pivot table. Each item in the field
occupies a column.
• Report Filter − You can set the filter for the report
as year, then data gets filtered as per the year.
• Row labels − A field that has a row orientation in
the pivot table. Each item in the field occupies a row.
• Values area − The cells in a pivot table that contain
the summary data. Excel offers several ways to
summarize the data (sum, average, count, and so on).

After giving input fields to the pivot table, it generates the

pivot table with the data as shown below.
Simple Charts in Excel 2010
CHARTS
A chart is a visual representation of numeric values. Charts
(also known as graphs) have been an integral part of
spreadsheets. Charts generated by early spreadsheet
products were quite crude, but thy have improved
significantly over the years. Excel provides you with the
tools to create a wide variety of highly customizable charts.
Displaying data in a well-conceived chart can make your
numbers more understandable. Because a chart presents a
picture, charts are particularly useful for summarizing a
series of numbers and their interrelationships.
TYPES OF CHARTS
There are various chart types available in MS Excel as
shown in the below screen-shot.

• Column − Column chart shows data changes over a

period of time or illustrates comparisons among
items.
• Bar − A bar chart illustrates comparisons among
individual items.
• Pie − A pie chart shows the size of items that make
up a data series, proportional to the sum of the items.
It always shows only one data series and is useful
when you want to emphasize a significant element in
the data.
• Line − A line chart shows trends in data at equal
intervals.
 • Area − An area chart emphasizes the magnitude of
change over time.
• X Y Scatter − An xy (scatter) chart shows the
relationships among the numeric values in several
data series, or plots two groups of numbers as one
series of xy coordinates.
• Stock − This chart type is most often used for stock
price data, but can also be used for scientific data
(for example, to indicate temperature changes).
• Surface − A surface chart is useful when you want
to find the optimum combinations between two sets
of data. As in a topographic map, colors and patterns
indicate areas that are in the same range of values.
• Doughnut − Like a pie chart, a doughnut chart
shows the relationship of parts to a whole; however,
it can contain more than one data series.
• Bubble − Data that is arranged in columns on a
worksheet, so that x values are listed in the first
column and corresponding y values and bubble size
values are listed in adjacent columns, can be plotted
in a bubble chart.
• Radar − A radar chart compares the aggregate
values of a number of data series.

CREATING CHART
To create charts for the data by below mentioned steps.

• Select the data for which you want to create the

chart.
• Choose Insert Tab » Select the chart or click on
the Chart group to see various chart types.
 • Select the chart of your choice and click OK to
generate the chart.

EDITING CHART
You can edit the chart at any time after you have created it.

• You can select the different data for chart input

with Right click on chart » Select data. Selecting
new data will generate the chart as per the new data,
as shown in the below screen-shot.
 • You can change the X axis of the chart by giving
different inputs to X-axis of chart.
• You can change the Y axis of chart by giving
different inputs to Y-axis of chart.

Pivot Charts Excel 2010

PIVOT CHARTS
A pivot chart is a graphical representation of a data
summary, displayed in a pivot table. A pivot chart is always
based on a pivot table. Although Excel lets you create a
pivot table and a pivot chart at the same time, you can’t
create a pivot chart without a pivot table. All Excel charting
features are available in a pivot chart.
Pivot charts are available under Insert tab » PivotTable
dropdown » PivotChart.

PIVOT CHART EXAMPLE

Now, let us see Pivot table with the help of an example.
Suppose you have huge data of voters and you want to see
the summarized view of the data of voter Information per
party in the form of charts, then you can use the Pivot chart
for it. Choose Insert tab » Pivot Chart to insert the pivot
table.

MS Excel selects the data of the table. You can select the
pivot chart location as an existing sheet or a new sheet.
Pivot chart depends on automatically created pivot table by
the MS Excel. You can generate the pivot chart in the below
screen-shot.
Keyboard Shortcuts in
Excel 2010
MS EXCEL KEYBOARD SHORT-CUTS
MS Excel offers many keyboard short-cuts. If you are
familiar with windows operating system, you should be
aware of most of them. Below is the list of all the major
shortcut keys in Microsoft Excel.

• Ctrl + A − Selects all contents of the worksheet.

• Ctrl + B − Bold highlighted selection.
• Ctrl + I − Italicizes the highlighted selection.
• Ctrl + K − Inserts link.
• Ctrl + U − Underlines the highlighted selection.
• Ctrl + 1 − Changes the format of selected cells.
• Ctrl + 5 − Strikethrough the highlighted selection.
• Ctrl + P − Brings up the print dialog box to begin
printing.
• Ctrl + Z − Undo last action.
• Ctrl + F3 − Opens Excel Name Manager.
• Ctrl + F9 − Minimizes the current window.
• Ctrl + F10 − Maximize currently selected window.
• Ctrl + F6 − Switches between open workbooks or
windows.
• Ctrl + Page up − Moves between Excel work sheets
in the same Excel document.
• Ctrl + Page down − Moves between Excel work
sheets in the same Excel document.
• Ctrl + Tab − Moves between Two or more open
Excel files.
• Alt + = − Creates a formula to sum all of the above
cells
• Ctrl + ' − Inserts the value of the above cell into cell
currently selected.
• Ctrl + Shift + ! − Formats the number in comma
format.
• Ctrl + Shift + $ − Formats the number in currency
format.
• Ctrl + Shift + # − Formats the number in date
format.
• Ctrl + Shift + % − Formats the number in
percentage format.
• Ctrl + Shift + ^ − Formats the number in scientific
format.
• Ctrl + Shift + @ − Formats the number in time
format.
• Ctrl + Arrow key − Moves to the next section of
text.
• Ctrl + Space − Selects the entire column.
• Shift + Space − Selects the entire row.
• Ctrl + - − Deletes the selected column or row.
• Ctrl + Shift + = − Inserts a new column or row.
• Ctrl + Home − Moves to cell A1.
• Ctrl + ~ − Switches between showing Excel
formulas or their values in cells.
• F2 − Edits the selected cell.
• F3 − After a name has been created F3 will paste
names.
• F4 − Repeat last action. For example, if you changed
the color of text in another cell pressing F4 will
change the text in cell to the same color.
• F5 − Goes to a specific cell. For example, C6.
• F7 − Spell checks the selected text or document.
• F11 − Creates chart from the selected data.
• Ctrl + Shift + ; − Enters the current time.
• Ctrl + ; − Enters the current date.
• Alt + Shift + F1 − Inserts New Worksheet.
• Alt + Enter − While typing text in a cell pressing
Alt + Enter will move to the next line allowing for
multiple lines of text in one cell.
• Shift + F3 − Opens the Excel formula window.
• Shift + F5 − Brings up the search box.
Do you want to learn the really advanced content that we
couldn’t include in this eBook?
1. Excel-based Production Scheduling System CLICK HERE
2. Dose For Excel Add-in CLICK HERE
3. Aplica Excel Contable (view mobile) CLICK HERE

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