Bais Campus

On-the-Job Training
Handbook

BELLADONA A. CORTEZ
JULHUSIN B. JALISAN

Investment in knowledge pays the best interest.

- Benjamin Franklin
 ACKNOWLEDGMENT

The authors sincerely express their heartfelt gratitude to the most

merciful, most benevolent and almighty God for giving them the extra
strength and will power to complete this endeavor.
They are also especially grateful to the Administration of the
Negros Oriental State University, Bais Campus, for the support in
making this work a reality, and to the members of the CBA Faculty for
their scholarly suggestions in shaping up this handbook.

The Authors

2
 TABLE OF CONTENTS

Acknowledgment ................................................................................. 2
Introduction .......................................................................................... 4
Mandate, Vision, and Mission of the University ................................. 5
CBA Vision and Mission Statements .................................................. 6
On-the-Job Training (OJT) Program ................................................... 7
Article I. Description of the Program ............................................ 7
Article II. Objectives of the Program ............................................. 7
Article III. Practicum Guidelines ................................................... 8
Definition of Terms ............................................................................ 13
References .......................................................................................... 14

Annex

A. OJT Form No. 1 ............................................................................ 15

B. OJT Form No. 2 ............................................................................ 18
C. OJT Form No. 3 ............................................................................ 19
D. OJT Form No. 4 ............................................................................ 20
E. Application Letter .......................................................................... 22
F. Recommendation Letter ................................................................. 23
G. Endorsement from the Academic Adviser .................................... 24
H. Certificate of Employment (For employed students only) ............ 25
I. Waiver ........................................................................................... 26

Notes on Weekly Activities ................................................................ 27

3
 INTRODUCTION ABOUT THE AUTHORS

Negros Oriental State University, a “dynamic, competitive and

globally responsive state university,” in its mission statement,
emphasized its dedication to the “provide excellent instruction, relevant
and responsive research and extension services, and quality-assured
production through competent and highly motivated human capital”
(http://www.norsu.edu.ph/content/AboutNorsu).
Dr. Belladona A. Cortez is a graduate of Bachelor in Business
The College of Business Administration (CBA), for its part, is Administration (BBA) at Silliman University, Dumaguete City in 1984,
committed to “provide instruction and specialized competence in Bachelor of Science in Elementary Education (BSEEd) and Master of
various fields of business and organizational endeavors…” by Arts in Education (MA Ed) at Villaflores College, Tanjay City in 1989
producing “graduates in business and other business-related courses and 1994 respectively. She took her Doctor of Education (D. Ed.) major
that can enter into the local and global job market” in Educational Management degree at Negros Oriental State University,
(http://www.norsu.edu.ph/content/Instructions/1.html). Dumaguete City in 2004. Presently, she is the Dean of the College of
Business Administration and designated as the Assistant Campuses
Conformably with the foregoing, and in line with CHED Administrator of NORSU Bais Campuses, Bais City, Negros Oriental.
Memorandum Order No. 17, series of 2017, which provides for the
utilization of “an integrated approach to study the interrelationships
among the different functional areas of business and examine how the
effective orchestration of the different components of business
operations can lead to organizational success,” there is a need to offer
opportunities for students to apply the theories and concepts learned in
the classroom to real-life situations and to meet business professionals
and gain practical experience. In this light, the CBA has prepared this
On the Job Training (OJT) Handbook to serve as the practicum students’
companion and reference material in their bid to apply their knowledge Julhusin Barrera Jalisan, a registered civil engineer with
in actual business operations. doctorate degrees in Public Administration and Business
Administration, is formerly the Dean of the College of Business
Further suggestions from the administration, faculty and Administration and Chairman of the MBA Program at Foundation
students for the improvement of this handbook will be highly University. He has more than 30 years of teaching experience in various
appreciated. disciplines, including research, statistics, engineering, public/business
administration, mathematics, and computer technology at the tertiary,
graduate and post-graduate levels. He has also been serving as
adviser/consultant to thesis/dissertation writers for the last 18 years. Dr
Jalisan has written a number of articles, manuals, and literary works.

4 57
 NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________ MANDATE, VISION AND MISSION OF THE UNIVERSITY

Company/Agency: _________________________________________ The general mandate of Negros Oriental State University is

expressed in Section 2 of Republic Act 9299 herein quoted as
Monday: _____________________________________________ follows: “The University shall primarily provide advanced education,
_____________________________________________ higher technological, professional instruction and training in the fields
_____________________________________________ of arts, sciences, education, commerce, agriculture and forestry, and
_____________________________________________ fishery and other related fields of study. It shall also promote research
_____________________________________________ and extension services and provide progressive leadership in its areas
of specialization.”
Tuesday: _____________________________________________
_____________________________________________ Vision
_____________________________________________
_____________________________________________ A dynamic, competitive and globally responsive state
_____________________________________________ university.

Wednesday: _____________________________________________ Mission

_____________________________________________
_____________________________________________ The University shall provide excellent instruction, relevant and
_____________________________________________ responsive research and extension services, and quality-assured
_____________________________________________ production through competent and highly motivated human capital.

Thursday: _____________________________________________ Quality Policy

_____________________________________________
_____________________________________________ NOrSU commits itself to the provision of quality instruction,
_____________________________________________ research, extension services and production as well as compliance to
_____________________________________________ applicable regulatory requirements and continual improvement of its
management system.
Friday: _____________________________________________
_____________________________________________ Core Values
_____________________________________________
_____________________________________________ S - spirituality H- harmony
_____________________________________________ A - accountability I - integrity
P - professionalism R - respect
Noted by: P - patriotism E – excellence

56 5
 NOTES ON WEEKLY ACTIVITIES
COLLEGE OF BUSINESS ADMINISTRATION For the Week Ending: ______________________
VISION AND MISSION STATEMENTS
Company/Agency: _________________________________________
The College of Business and Accountancy (CBA) of Negros
Oriental State University provides opportunity to poor but deserving Monday: _____________________________________________
students to enroll in accountancy and business related courses in a _____________________________________________
university. Access to quality business education and the relatively low _____________________________________________
tuition fee are the preferential considerations of prospective enrollees _____________________________________________
who wish to [tread] into business-related programs. The College of _____________________________________________
Business and Accountancy (CBA) will eventually make NORSU the
favorite destination of business and accountancy students in the Visayas Tuesday: _____________________________________________
and Mindanao. It will also serve as the reservoir of competent and _____________________________________________
development-oriented professionals in the field of business and _____________________________________________
accountancy to meet the global demand. _____________________________________________
_____________________________________________
Vision
Wednesday: _____________________________________________
The vision of College of Business and Accountancy is to be the _____________________________________________
reservoir of competent professionals in the fields of business and _____________________________________________
accountancy who are development-oriented, accountable and effective _____________________________________________
partners in business and industry. _____________________________________________

Mission Thursday: _____________________________________________

_____________________________________________
Its mission is committed to provide instruction and specialized _____________________________________________
competence in various fields of business and organizational endeavors _____________________________________________
and prepares prospective accountants to be effective in various areas of _____________________________________________
their career. The goal is to produce graduates in business and other
business-related courses that can enter into the local and global job Friday: _____________________________________________
market. The objectives are designed to enable the students to: _____________________________________________
_____________________________________________
1. Gain common foundation of knowledge in the field of business _____________________________________________
and accountancy through its core subjects. _____________________________________________

Noted by:

55
 NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________ 2. Pass the Licensure examination for accountancy.

Company/Agency: _________________________________________ 3. Gain skills and training for self or corporate employment.

Monday: _____________________________________________ 4. Have sufficient exposure to real work environment.

_____________________________________________
_____________________________________________ 5. Acquire ethical and moral values through understanding and
_____________________________________________ appreciation of corporate social responsibility.
_____________________________________________

Tuesday: _____________________________________________ ON-THE-JOB TRAINING (OJT) PROGRAM

_____________________________________________
_____________________________________________ Article I
_____________________________________________ Description of the Program
_____________________________________________
The Program supports students embarking on their first applied
Wednesday: _____________________________________________ on-the-job training in preparation for professional work as business
_____________________________________________ practitioners. The primary instructional strategies used are self-directed
_____________________________________________ learning, self-assessment, peer teaching and reflective practice. These
_____________________________________________ concepts are woven together using sound instructional design
_____________________________________________ methodology. The Program is framed around carefully considered
course goals and specifics, achievable learning outcomes that focus on
Thursday: _____________________________________________ the higher level learning competencies.
_____________________________________________
_____________________________________________
_____________________________________________ Article II
_____________________________________________ Objectives of the Program

Friday: _____________________________________________ In line with the above description and the College’s thrust to
_____________________________________________ meet the existing demands in the private and public sectors for
_____________________________________________ competent graduates in the fields of Financial Management, Marketing
_____________________________________________ Management, Human Resource and Development Management,
_____________________________________________ Hospitality Management, and Office Systems Management, the
program aims to:
Noted by:

54 7
 1. Provide students with the exposure to the actual aspects of NOTES ON WEEKLY ACTIVITIES
their respective disciplines in order to gain experience and For the Week Ending: ______________________
apply the knowledge they learned to real-life situations and
problems; Company/Agency: _________________________________________

2. Enable the students to gain an insight of the various Monday: _____________________________________________

operations and processes prevailing in the business and _____________________________________________
government sectors; _____________________________________________
_____________________________________________
3. Develop a professional work attitude, human relations, and _____________________________________________
self-confidence essential in in the working environment;
Tuesday: _____________________________________________
4. Enhance the College’s linkages relative to career placement _____________________________________________
for its graduates by establishing and maintaining harmonious _____________________________________________
relationships with various establishments and government _____________________________________________
agencies; and _____________________________________________

5. Improve this program on the basis of inputs gained by the Wednesday: _____________________________________________
students from their practicum experience. _____________________________________________
_____________________________________________
_____________________________________________
Article III _____________________________________________
Program Guidelines
Thursday: _____________________________________________
Section 1. Admission Requirements _____________________________________________
_____________________________________________
An Incoming practicum student shall have completed all major _____________________________________________
subjects in the curriculum, with a grade of at least 2.5 in each major _____________________________________________
subject, to be eligible to enroll in the OJT program. The student shall be
duly endorsed by the academic adviser in writing and approved by the Friday: _____________________________________________
Dean. An eligible student shall submit the following documents at least _____________________________________________
one (1) month before the first day of practicum: _____________________________________________
_____________________________________________
1.1 Waiver (Annex I) duly noted by his/her parents/guardian _____________________________________________
(within five working days prior to the first day of practicum)
that will serve as proof that the University and the host Noted by:

8 53
 NOTES ON WEEKLY ACTIVITIES company/agency will not be held liable to the full extent of
For the Week Ending: ______________________ the law for any untoward incident that may occur during the
practicum period;
Company/Agency: _________________________________________
1.2 Resume with application letter (Annex E) to be noted by the
Monday: _____________________________________________ Dean; and
_____________________________________________
_____________________________________________ 1.3 Endorsement (Annex G) from the academic adviser.
_____________________________________________
_____________________________________________ Section 2. Host Company/Agency

Tuesday: _____________________________________________ The host company/agency, whose appointing authority is not

_____________________________________________ related to the OJT student within the fourth degree of consanguinity or
_____________________________________________ of affinity, may be chosen by the student. However, the student has to
_____________________________________________ request for a formal approval from the Dean.
_____________________________________________
Section 3. Conduct and Behavior
Wednesday: _____________________________________________
_____________________________________________ An OJT student shall abide by the existing rules and regulations
_____________________________________________ of the University and the company/agency where he/she is assigned.
_____________________________________________ The student must at all times project the image of true Norsunian by
_____________________________________________ observing discipline and right conduct such as, but not limited, to the
following:
Thursday: _____________________________________________
_____________________________________________ 3.1 He/she shall at all times wear the prescribed uniform;
_____________________________________________
_____________________________________________ 3.2 He/she shall not engage in any form of intimate relationship
_____________________________________________ with the personnel of the host company/agency;

Friday: _____________________________________________ 3.3 Within the OJT premises, he/she shall not entertain personal
_____________________________________________ visitors, refrain from ceaseless talking and loitering, and
_____________________________________________ shall not engage in any form of immoral acts while on/off
_____________________________________________ duty within the said premises.
_____________________________________________
3.4 Unless otherwise stated by the host company/agency, and
Noted by: provided that it is not detrimental to him/her, the OJT student

52 9
 shall follow the instruction of the Academic Adviser, who NOTES ON WEEKLY ACTIVITIES
also serves as OJT supervisor. For the Week Ending: ______________________

Section 4. Attendance Company/Agency: _________________________________________

4.1 Attendance to the OJT orientation is a must. Monday: _____________________________________________

_____________________________________________
4.2 The OJT student shall observe punctuality and regularity in _____________________________________________
reporting to his/her assigned duty. He/she shall accomplish _____________________________________________
the Notes on Weekly Activities which shall serve as the _____________________________________________
attendance sheet to be noted by his/her immediate
supervisor. Tuesday: _____________________________________________
_____________________________________________
4.3 The required number of OJT hours shall be 600. The _____________________________________________
allocation of the training hours by the host company/agency _____________________________________________
depends on the discipline that the practicum student belongs _____________________________________________
and at the discretion of the Dean.
Wednesday: _____________________________________________
4.4 If and when the attendance of the practicum student is _____________________________________________
required in University activities or functions, the Dean shall _____________________________________________
officially notify in writing the immediate supervisor of the _____________________________________________
practicum student on or before the date of the official activity _____________________________________________
or function.
Thursday: _____________________________________________
Section 5. OJT Procedure _____________________________________________
_____________________________________________
The following shall be the procedure in the implementation of _____________________________________________
Program: _____________________________________________

5.1 Prior to enrollment in the Program, a student shall consult Friday: _____________________________________________
his/her academic adviser on the possible venue for OJT and, _____________________________________________
upon evaluation of the student’s academic record, the same _____________________________________________
adviser shall then endorse in writing the student for _____________________________________________
admission to the Program. _____________________________________________

Noted by:

10 51
 NOTES ON WEEKLY ACTIVITIES 5.2 A student may apply in at least three possible host
For the Week Ending: ______________________ companies/agencies. The Application Letter (Annex E) shall
be noted by the Dean.
Company/Agency: _________________________________________
5.3 Once the application is accepted, the student shall then
Monday: _____________________________________________ prepare the following documents: OJT Form No 1 (Annex
_____________________________________________ A), Waiver (Annex I) and the Recommendation Letter
_____________________________________________ (Annex F), and submit the same to the Dean for signature.
_____________________________________________
_____________________________________________ 5.4 The student shall submit the original copies of the above-
mentioned documents to the host company/agency where
Tuesday: _____________________________________________ he/she has been accepted for OJT. However, the Office of
_____________________________________________ the Dean shall be provided with photocopies of the said
_____________________________________________ documents. The student shall likewise keep photocopies of
_____________________________________________ the documents for the final report.
_____________________________________________
5.5 The student shall then start his/her OJT with the host
Wednesday: _____________________________________________ company/agency.
_____________________________________________
_____________________________________________ 5.6 During the OJT period, the student shall submit the Weekly
_____________________________________________ Status Report with the photocopy of the notes on Weekly
_____________________________________________ Activities duly noted by the student’s immediate supervisor
as attachment. The said notes shall also serve as Attendance
Thursday: _____________________________________________ Sheet as earlier stated in Section 4.2 hereof. The weekly
_____________________________________________ report shall also form part of the final report.
_____________________________________________
_____________________________________________ 5.7 The student shall also submit the performance evaluation
_____________________________________________ forms — OJT Form No. 2 (Annex B), OJT Form No. 3
(Annex C), and OJT Form No. 4 (Annex D) — for each
Friday: _____________________________________________ grading period.
_____________________________________________
_____________________________________________ 5.8 Upon completion of the Program, the student is required to
_____________________________________________ submit a final report which shall have the following
_____________________________________________ documents as attachments:

Noted by:

50 11
 5.8.1 This handbook which already contains the notes on NOTES ON WEEKLY ACTIVITIES
Weekly Activities; and For the Week Ending: ______________________

5.8.2 All photocopies of the documents earlier mentioned. Company/Agency: _________________________________________

Section 6. Grading System Monday: _____________________________________________

_____________________________________________
6.1 The computation of the OJT student’s grade shall be in _____________________________________________
accordance with the University grading system. _____________________________________________
_____________________________________________
6.2 In each evaluation period, however, the grade shall be
computed based on the following: Tuesday: _____________________________________________
_____________________________________________
6.2.1 Week Status Report, 30% _____________________________________________
6.2.1 Evaluation by the Company/Agency, 70% _____________________________________________
_____________________________________________
Section 7. Special Provision
Wednesday: _____________________________________________
In cases when an OJT student is currently employed, or has _____________________________________________
already substantial relevant work experience, his/her work experience _____________________________________________
may be credited upon submission of the Certificate of Employment _____________________________________________
(Annex H) duly signed by the employer or authorized representative not _____________________________________________
related within the fourth degree of consanguinity or affinity, provided
that the determination of equivalent credit hours shall be at the Thursday: _____________________________________________
discretion of the Dean. _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Friday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Noted by:

12 49
 NOTES ON WEEKLY ACTIVITIES DEFINITION OF TERMS
For the Week Ending: ______________________
Dean pertains to the Dean of the College of Business Administration at
Company/Agency: _________________________________________ Foundation University who also serves as the Practicum
Supervisor.
Monday: _____________________________________________
_____________________________________________ Host Company/Agency refers to the organization, whether private or
_____________________________________________ public, where students do their practicum duties.
_____________________________________________
_____________________________________________ OJT Student pertains to the student enrolled in the On-the-Job Training
course.
Tuesday: _____________________________________________
_____________________________________________ OJT Supervisor refers to the faculty member who oversees the
_____________________________________________ practicum activities.
_____________________________________________
_____________________________________________ University refers to Negros Oriental State University.

Wednesday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Thursday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Friday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Noted by:

48 13
 NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________

Company/Agency: _________________________________________

Monday: _____________________________________________
_____________________________________________
REFERENCES _____________________________________________
_____________________________________________
_____________________________________________
Commission on Higher Education. Memorandum Order No. 17, Series
of 2017. Tuesday: _____________________________________________
_____________________________________________
http://www.norsu.edu.ph/content/AboutNorsu _____________________________________________
_____________________________________________
_____________________________________________

Wednesday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Thursday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Friday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Noted by:

14 47
 NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________

Company/Agency: _________________________________________ Annex A

Monday: _____________________________________________ OJT FORM No. 1

_____________________________________________ (8.5 in. x 13 in. bond paper)
_____________________________________________
_____________________________________________ AGREEMENT
_____________________________________________
KNOW ALL MEN BY THESE PRESENTS:
Tuesday: _____________________________________________
_____________________________________________ The AGREEMENT is entered into and between:
_____________________________________________
_____________________________________________ Negros Oriental State University, Bais Campus, a higher educational
institution organized under R.A. 9299, with its office at National Highway corner
_____________________________________________ Tavera Street, Bais City, represented herein by the Dean of the College of Business
Administration, Dr. BELLADONA A. CORTEZ, who is of legal age, Filipino,
Wednesday: _____________________________________________ married, a resident of Tanjay City, herein referred to as the PARTY OF THE FIRST
_____________________________________________ PART;
_____________________________________________
-AND-
_____________________________________________ ____________________________________________________
_____________________________________________
A duly organized business entity under existing laws of the Republic of the
Thursday: _____________________________________________ Philippines, with its office address at ____________________________________
_____________________________________________ represented herein by its manager, or duly authorized representative, who is of legal
age, Filipino, married/single, and a resident of _____________________________
_____________________________________________ hereinafter referred to as the PARTY OF THE SECOND PART.
_____________________________________________
_____________________________________________ WITNESSETH:

Friday: _____________________________________________ That, this agreement between Negros Oriental State University thru its
duly authorized representative and _____________________________________
_____________________________________________ is entered into effective ________________________.
_____________________________________________
_____________________________________________ That, this agreement entitles the Party of the First Part to recommend for
_____________________________________________ On-the-Job Training Mr./Ms. _________________________________________,
a fourth-year student, this __________ semester, school year ________________.
Noted by:

46 15
 That, the Party of the Second Part has the right to refuse the applicant for NOTES ON WEEKLY ACTIVITIES
On-the-Job Training if the said applicant does not meet the requirements set by its For the Week Ending: ______________________
entity;

That, within the specific period of _______________________, the Party Company/Agency: _________________________________________
of the First Part may recall the applicant if the situation warrants a recall;
Monday: _____________________________________________
That, while the student of the First Part, in performing his/her duties, _____________________________________________
commits an act considered by the Party of the Second Part as offensive, the latter
should report the offenses and said student to the Party of the First Part for
_____________________________________________
appropriate action; _____________________________________________
_____________________________________________
That, this agreement may be renewed every school year depending on the
parties concerned and any change in agreement may be done when deemed Tuesday: _____________________________________________
necessary by either party provided that both parties agree to the change.
_____________________________________________
IN WITNESS WHEREOF, the parties have hereunto affix their signatures _____________________________________________
this _______ day of _________________________, ________, at Bais City, _____________________________________________
Philippines. _____________________________________________

Wednesday: _____________________________________________
NEGROS ORIENTAL STATE
UNIVERSITY, Bais Campus _____________________________________________
___________________________
(Represented herein by: ) (Represented herein by: ) _____________________________________________
_____________________________________________
_____________________________________________
Dr. BELLADONA A. CORTEZ ____________________________
College Dean Manager/Authorized Representative
Thursday: _____________________________________________
_____________________________________________
Signed in the presence of: _____________________________________________
_____________________________________________
_____________________________________________
1. _____________________ 2. ________________________

Friday: _____________________________________________
ACKNOWLEDGMENT _____________________________________________
_____________________________________________
_____________________________________________
Republic of the Philippines
City of Bais…) S.S
_____________________________________________

Noted by:

16 45
 NOTES ON WEEKLY ACTIVITIES BEFORE ME, this ___ day of _______________________, ________, at
For the Week Ending: ______________________ Bais City, Philippines, personally appeared Dr. BELADONNA A. CORTEZ with
this Community Tax Certificate Number ____________________ issued at Bais
City on ___________________________________________ and Mr./Ms.
Company/Agency: _________________________________________ _____________________________ with Community Tax Certificate Number
____________________ issued at _____________________________ on
Monday: _____________________________________________ __________________, both know to me to be the same persons who executed the
_____________________________________________ foregoing Agreement and they acknowledge to me that the same is their own free
act and voluntary deed.
_____________________________________________
_____________________________________________ This instrument is consisting of two (2) pages, including this page where
_____________________________________________ acknowledgment is written has been signed by the parties together with their
witnesses on each and every page hereof.
Tuesday: _____________________________________________
_____________________________________________ WITNESS MY HAND AND SEAL on the date and place first above
_____________________________________________ written.
_____________________________________________
_____________________________________________
Doc. No. ___________
Wednesday: _____________________________________________ Page No. ___________
_____________________________________________ Book No. ___________
_____________________________________________ Series No. ___________
_____________________________________________
_____________________________________________

Thursday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Friday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Noted by:

44 17
 NOTES ON WEEKLY ACTIVITIES
Annex B For the Week Ending: ______________________

OJT FORM No. 2 Company/Agency: _________________________________________

PRELIMINARY EVALUATION OF TRAINEE’S PERFORMANCE Monday: _____________________________________________

_____________________________________________
Trainee’s Name: Office Assigned:
_____________________________________________
_________________________ __________________________
Evaluated By: Position: _____________________________________________
_________________________ __________________________ _____________________________________________

Please indicate the strengths and weaknesses of the trainee under your supervision Tuesday: _____________________________________________
on the space provided for. Also kindly state some suggestions which you think will _____________________________________________
help improve the trainee.
_____________________________________________
Strengths: Weaknesses: _____________________________________________
_____________________________________________
1. ____________________ 1. ____________________
2. ____________________ 2. ____________________ Wednesday: _____________________________________________
3. ____________________ 3. ____________________
4. ____________________ 4. ____________________ _____________________________________________
5. ____________________ 5. ____________________ _____________________________________________
_____________________________________________
Suggestions for Improvement: _____________________________________________
1. _________________________________________________
2. _________________________________________________
3. _________________________________________________
Thursday: _____________________________________________
4. _________________________________________________ _____________________________________________
5. __________________________________________________________ _____________________________________________
____________ _____________________________________________
Preliminary Rating: (Please check the rating corresponding to the trainee’s _____________________________________________
performance.)

[] 99 – 100 [] 90 – 92 [] 81 – 83 Friday: _____________________________________________

[] 96 – 98 [] 87 – 89 [] 78 – 80 _____________________________________________
[] 93 – 95 [] 84 – 86 [] 75 – 77 _____________________________________________
[] 74 & below _____________________________________________
_____________________________________________
_____________________________________
Signature over printed name) Noted by:

18 43
 NOTES ON WEEKLY ACTIVITIES Annex C
For the Week Ending: ______________________
OJT FORM No. 3
Company/Agency: _________________________________________
MIDTERM EVALUATION OF TRAINEE’S PERFORMANCE
Monday: _____________________________________________
_____________________________________________
Trainee’s Name: Office Assigned:
_____________________________________________ ________________________ ____________________________
_____________________________________________ Evaluated By: Position:
_____________________________________________ _________________________ ____________________________

Tuesday: _____________________________________________ After the midterm period, has there been improvement in the performance of the
trainee that you have observed? Please indicate below what these improvements
_____________________________________________ are.
_____________________________________________
_____________________________________________ 1. ____________________________________________________
_____________________________________________ 2. ____________________________________________________
3. ____________________________________________________
4. ____________________________________________________
Wednesday: _____________________________________________ 5. ____________________________________________________
_____________________________________________
_____________________________________________ Midterm Rating: (Please check the rating corresponding to the trainee’s
_____________________________________________ performance.)
_____________________________________________
[] 99 – 100 [] 90 – 92 [] 81 – 83
[] 96 – 98 [] 87 – 89 [] 78 – 80
Thursday: _____________________________________________ [] 93 – 95 [] 84 – 86 [] 75 – 77
_____________________________________________ [] 74 & below
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________
Signature over printed name)
Friday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Noted by:

42 19
 Annex D NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________
OJT FORM No. 4
Company/Agency: _________________________________________
FINAL TERM PERFORMANCE EVALUATION FORM
Monday: _____________________________________________
Trainee’s Name: ______________________________________________________
_____________________________________________
Office Assigned: ______________________________________________________ _____________________________________________
_____________________________________________
Direction: Please evaluate the trainee’s performance by checking the box _____________________________________________
corresponding to a rating for each item. Use the legend below as guide.

O – Outstanding FS – Fairly Satisfactory

Tuesday: _____________________________________________
VS – Very Satisfactory U – Unsatisfactory _____________________________________________
S – Satisfactory _____________________________________________
_____________________________________________
Evaluation Factors O VS S FS U _____________________________________________
Dedication Reports to work on time.
Uses time constructively.
Performance Good working knowledge of
Wednesday: _____________________________________________
job assignment. _____________________________________________
Organizes and performs work _____________________________________________
in a timely, professional _____________________________________________
manner. _____________________________________________
Cooperation Willingly accepts work
assignments
Willingly accepts changes in Thursday: _____________________________________________
assignments not directly related _____________________________________________
to jobs. _____________________________________________
Initiative Performs assign duties with _____________________________________________
little or no supervision. _____________________________________________
Performs assign duties with
little or no supervision, even
under pressure. Friday: _____________________________________________
Communication Communicates clearly and _____________________________________________
intelligently in person and _____________________________________________
during telephone contacts. _____________________________________________
Teamwork Works well with fellow _____________________________________________
employees without friction.
Character Accepts constructive criticism
without unfavorable responses. Noted by:

20 41
 NOTES ON WEEKLY ACTIVITIES Responsiveness Handles stressful situations
For the Week Ending: ______________________ with tact.
Personality Demonstrates pleasant, calm
personality when dealing with
Company/Agency: _________________________________________ customers/clients and
employees.
Monday: _____________________________________________ Appearance Well groomed. Neat. Clean.
_____________________________________________ Dresses appropriately for work.
_____________________________________________ Work Habits Maintains neat and orderly
workstation.
_____________________________________________ Maintains neat and orderly
_____________________________________________ paperwork.
Comments and Recommendations:
Tuesday: _____________________________________________ ____________________________________________________________________
_____________________________________________ ___________________________________________________________________.
_____________________________________________
_____________________________________________ Evaluated by:
_____________________________________________
________________________________
Wednesday: _____________________________________________ (Name, Position, and Signature)
_____________________________________________
Date: _________________________
_____________________________________________
_____________________________________________
_____________________________________________

Thursday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Friday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Noted by:

40 21
 Annex E NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________
APPLICATION LETTER
Company/Agency: _________________________________________

dd month yyyy Monday: _____________________________________________

_____________________________________________
M ______________________ _____________________________________________
official designation _____________________________________________
_____________________________________________
Dear Sir/Madame:
Tuesday: _____________________________________________
I am a fourth-year college student taking up Bachelor of Science _____________________________________________
in Business Administration, Major in Marketing Management, at the _____________________________________________
Negros Oriental State University, Bais Campus II, Bais City. In partial _____________________________________________
fulfillment of the requirements for the said degree, I am required to _____________________________________________
undergo on-the-job training this _____ semester, school year: _______.
Wednesday: _____________________________________________
In view of the foregoing, I would like to apply as a trainee in _____________________________________________
your prestigious company/agency for 600 hours. I believe that the _____________________________________________
training and experience I will gain from your company/agency will _____________________________________________
broaden and sustain my knowledge about my course. _____________________________________________

Your consideration and approval of this request will be highly Thursday: _____________________________________________
appreciated. _____________________________________________
_____________________________________________
_____________________________________________
Very truly yours, _____________________________________________

Friday: _____________________________________________
Student Name _____________________________________________
_____________________________________________
Noted: _____________________________________________
_____________________________________________
Dr Belladona A. Cortez
College Dean Noted by:

22 39
 NOTES ON WEEKLY ACTIVITIES Annex F
For the Week Ending: ______________________
RECOMMENDATION LETTER
Company/Agency: _________________________________________
(Letter Head)
Monday: _____________________________________________
_____________________________________________ dd month yyyy
_____________________________________________
_____________________________________________ M ______________________
_____________________________________________ official designation

Tuesday: _____________________________________________ Dear Sir/Madam:

_____________________________________________
_____________________________________________ This is to recommend M______________________________,
_____________________________________________ a fourth-year college student taking up Bachelor of Science in Business
_____________________________________________ Administration, Major in Marketing Management, for 600 hours of on-
the-job training (OJT) in your company/agency.
Wednesday: _____________________________________________
_____________________________________________ The OJT Program covers work exposure and application of what
_____________________________________________ the students learned in the University. M___________ will be available
_____________________________________________ from state the training period. We acknowledge that the said student is
_____________________________________________ expected to observe and abide by the policies, rules, and regulations of
your organization.
Thursday: _____________________________________________
_____________________________________________ Your approval in accepting our student to be trained in your
_____________________________________________ company will be highly appreciated, and rest assured that we will
_____________________________________________ communicate with your good office regularly to monitor our student’s
_____________________________________________ performance. Please feel free to call us at 402-3061 if you have other
concerns.
Friday: _____________________________________________
_____________________________________________ Thank you.
_____________________________________________
_____________________________________________ Very truly yours,
_____________________________________________
Dr. Belladona A. Cortez
Noted by: College Dean
38 23
 Appendix G NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________
ENDORSEMENT FROM THE ACADEMIC ADVISER
Company/Agency: _________________________________________

(Heading) Monday: _____________________________________________

_____________________________________________
_____________________________________________
(Date) _____________________________________________
_____________________________________________

For: (Name of the Dean) Tuesday: _____________________________________________

College Dean _____________________________________________
_____________________________________________
Re: Endorsement to Enroll in Practicum/Internship _____________________________________________
_____________________________________________

As the Academic Adviser for (indicate the course here), I Wednesday: _____________________________________________
respectfully endorse M_ name of student , to _____________________________________________
enroll in course # this ________ semester/summer, School Year 2xxx- _____________________________________________
2xxx. _____________________________________________
_____________________________________________
Please feel free to contact me if I can provide additional
information in support of this endorsement. Thursday: _____________________________________________
_____________________________________________
Attached are his/her academic records and other pertinent _____________________________________________
documents. _____________________________________________
_____________________________________________

Friday: _____________________________________________
(Name of the Adviser) _____________________________________________
Academic Adviser _____________________________________________
_____________________________________________
_____________________________________________

Noted by:

24 37
 NOTES ON WEEKLY ACTIVITIES Annex H
For the Week Ending: ______________________
CERTIFICATE OF EMPLOYMENT
Company/Agency: _________________________________________ (For Employed Students Only)

Monday: _____________________________________________ (Letterhead)

_____________________________________________
_____________________________________________ CERTIFICATE OF EMPLOYMENT
_____________________________________________
_____________________________________________
This is to certify that M _________________________________________ has
Tuesday: _____________________________________________ been employed in this company/agency for the period _______________________.
Below is the detailed information pertinent to his employment.
_____________________________________________
_____________________________________________ Inclusive Dates Performance*
_____________________________________________ Position/Designation From To (Pls. check a # below.)
_____________________________________________ __/__/__ __/__/__ (5) (4) (3) (2) (1)
__/__/__ __/__/__ (5) (4) (3) (2) (1)
Wednesday: _____________________________________________ __/__/__ __/__/__ (5) (4) (3) (2) (1)
_____________________________________________
Furthermore, M_________ has demonstrated commendable work attitude in all
_____________________________________________
his assigned duties and responsibilities.
_____________________________________________
_____________________________________________ This certification is issued upon the request of M__________________ for
whatever legal purpose in may serve him/her best.
Thursday: _____________________________________________
_____________________________________________
_____________________________________________ ____________________________________
_____________________________________________ Manager
_____________________________________________

Friday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Noted by:

36 25
 Annex I NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________
WAIVER FOR OJT STUDENTS
Company/Agency: _________________________________________

WAIVER AND RELEASE Monday: _____________________________________________

_____________________________________________
_____________________________________________
Be it known that I, Y our Name Here , a fourth-year Bachelor of
Science in Business Administration student at the Negros Oriental State University,
_____________________________________________
Bais Campus, of legal age and mentally competent, assume and take full responsibility _____________________________________________
and waive any claims of whatever nature relative to my on-the-job training activities
at name of the host company/agency and address. Tuesday: _____________________________________________
_____________________________________________
I fully understand and confirm that by signing this document freely, _____________________________________________
voluntarily, and under no duress, I have given up considerable future legal rights. My _____________________________________________
signature is proof of my intention to execute a complete and unconditional waiver and
_____________________________________________
release of all liabilities to the full extent of the law.

Wednesday: _____________________________________________
Signed this __ day of month, year, in Bais City, Philippines.
_____________________________________________
_____________________________________________
_____________________________________________
Your Name Here _____________________________________________
OJT Student
Thursday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Friday: _____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________
_____________________________________________

Noted by:

26 35
 NOTES ON WEEKLY ACTIVITIES NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________ For the Week Ending: ______________________

Company/Agency: _________________________________________ Company/Agency: _________________________________________

Monday: _____________________________________________ Monday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Tuesday: _____________________________________________ Tuesday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Wednesday: _____________________________________________ Wednesday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Thursday: _____________________________________________ Thursday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Friday: _____________________________________________ Friday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Noted by: Noted by:

34 27
 NOTES ON WEEKLY ACTIVITIES NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________ For the Week Ending: ______________________

Company/Agency: _________________________________________ Company/Agency: _________________________________________

Monday: _____________________________________________ Monday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Tuesday: _____________________________________________ Tuesday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Wednesday: _____________________________________________ Wednesday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Thursday: _____________________________________________ Thursday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Friday: _____________________________________________ Friday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Noted by: Noted by:

28 33
 NOTES ON WEEKLY ACTIVITIES NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________ For the Week Ending: ______________________

Company/Agency: _________________________________________ Company/Agency: _________________________________________

Monday: _____________________________________________ Monday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Tuesday: _____________________________________________ Tuesday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Wednesday: _____________________________________________ Wednesday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Thursday: _____________________________________________ Thursday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Friday: _____________________________________________ Friday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Noted by: Noted by:

32 29
 NOTES ON WEEKLY ACTIVITIES NOTES ON WEEKLY ACTIVITIES
For the Week Ending: ______________________ For the Week Ending: ______________________

Company/Agency: _________________________________________ Company/Agency: _________________________________________

Monday: _____________________________________________ Monday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Tuesday: _____________________________________________ Tuesday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Wednesday: _____________________________________________ Wednesday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Thursday: _____________________________________________ Thursday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Friday: _____________________________________________ Friday: _____________________________________________

_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________
_____________________________________________ _____________________________________________

Noted by: Noted by:

30 31