TP.SS 02.

18
Issue 9
Apr 2018

Tree control near

transmission assets
and access ways

T R A N S P O W E R APPROVED S P E C I F I C A T I O N

Implementation date: May 2018

COP YRI GHT © 2018 TRANS P OW ER NEW ZE ALAND LIM ITE D. ALL RIGHTS RES ERVE D.
This document has been prepared solely for Transpower’s purposes in relation to Transpower’s assets. Transpower may vary or update the
document from time to time. No liability or responsibility for the application of the information in this document to third party assets, nor for
accuracy or completeness of the information (either in relation to third party assets or Transpower’s assets) is accepted by Transpower. A third
party must use its own judgement in applying the information contained in this document and not rely on such information.
Any breach of the above obligations may be restrained by legal proceedings seeking remedies including injunctions, damages and costs.
 TP.SS 02.18
Issue 9
Apr 2018

PREFACE
TP.SS 02.18 includes particular requirements related to the management of trees near transmission
assets and access ways. It sets out the processes and responsibilities for managing trees which are
subject to the ELECTRICITY (HAZARDS FROM TREES) REGULATIONS 2003 (the Tree Regs) and
also for fall distance trees, trees on access ways and trees around structures, which are not subject to the
Tree Regs.
Standard letters, notices and agreements relating to trees are included as an Appendix to this Service
Specification.
Service Specifications generally include an Appendix that is a guide to the requirements for Service
Providers’ systems. The lists are not intended as a complete set of requirements as Service Providers
must determine what is necessary for each task. The systems are subject to audit.

The changes in this issue 9, April 2018, are listed in the Summary of Changes – Appendix T.

Keywords
FDZ (Fall Distance Zone) GLZ (Growth Limit Zone) negotiations
notices notice zone tree management
tree trimming tree control tree regulations

CONTACT LIMITATION OF LI ABILITY AND

This document is the responsibility of the Grid Performance Group, DISCL AIMER OF W AR R AN TY
Transpower New Zealand Limited, Wellington. If you have any Transpower New Zealand Limited makes no representation or
queries please contact the relevant Regional Services Manager. warranties with respect to the accuracy or completeness of the
If you would like to make suggestions to improve this document, information contained in the document. Unless it is not lawfully
please use the “Controlled Document Feedback Form” located at the permitted to do so, Transpower specifically disclaims any implied
rear of this document or online via the Controlled Documentation warranties of merchantability or fitness for any particular purpose
homepage of the Transpower website at www.transpower.co.nz and shall in no event be liable for, any loss of profit or any other
commercial damage, including, but not limited to, special, incidental,
CONFIDENTI ALITY consequential or other damages.
All information disclosed in this document that is not general public
knowledge must be treated as strictly confidential and may not be MINIMUM REQUIREMENTS
used or disclosed except for the purpose of developing documentation The requirements set out in Transpower’s standards are minimum
for the benefit of Transpower. requirements that must be complied with by Transpower personnel,
Service Providers and other consultants as applicable. All personnel
are expected to implement any practices which may not be stated but
which can reasonably be regarded as good practices relevant to the
purpose of this standard. Transpower expects all personnel to
improve upon these minimum requirements where possible and to
integrate these improvements into their procedures and quality
assurance plans.

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CONTENTS

PREFACE.................................................................................................................................................2
1. PURPOSE .................................................................................................................................5
2. REQUIRED OUTCOMES .........................................................................................................5
3. DEFINITIONS ...........................................................................................................................5
4. RELATED SERVICE SPECIFICATIONS, LEGISLATION AND INFORMATION SOURCES 7
4.1 Related Transpower Service Specifications ........................................................................ 7
4.2 Relevant legislation ................................................................................................................. 7
4.3 Other Information Sources..................................................................................................... 8
5. COMPETENCY REQUIREMENTS FOR TREE CONTROL SERVICES .................................8
5.1 General ....................................................................................................................................... 8
5.2 Competency retention ............................................................................................................. 8
5.3 Formal training ......................................................................................................................... 8
5.4 Supervision of trainees ........................................................................................................... 9
5.5 Supervision of sub-contractors engaged by Service Providers ....................................... 9
5.6 Forestry harvesting within two tree lengths of transmission lines ................................ 9
5.7 Tree control and associated works by other parties .......................................................... 9
5.8 Biosecurity requirements ..................................................................................................... 10
6. TREE CONTROL APPROACH ..............................................................................................10
6.1 Environmental approvals ..................................................................................................... 10
6.2 New tree identification ......................................................................................................... 10
6.3 Tree owner/manager identification .................................................................................... 11
6.4 Entry onto land ....................................................................................................................... 11
6.5 Ministry of Business, Innovation and Employment Notification ................................ 11
6.6 Primary objective: complete removal ................................................................................. 11
6.7 The agreement to fell............................................................................................................. 12
6.8 Secondary objective: trim ..................................................................................................... 12
6.9 Reduction in clean up ........................................................................................................... 12
6.10 Negotiation strategies ........................................................................................................... 12
6.11 Failure to reach agreement ................................................................................................... 13
6.12 Allocation of costs .................................................................................................................. 14
6.13 Removal of debris .................................................................................................................. 14
6.14 Trees on roads ......................................................................................................................... 14
6.15 Department of Conservation (DOC) Land ........................................................................ 14
6.16 Tree Roots ................................................................................................................................ 15
6.17 Emergency Access/Immediate Danger ............................................................................... 15
6.18 Field Communications .......................................................................................................... 15
7. ENVIRONMENTAL APPROVALS .........................................................................................15
7.1 Resource consents for tree control ...................................................................................... 15
7.2 Archaeological authorities for tree control ........................................................................ 16
8. MINIMUM APPROACH DISTANCES ....................................................................................16
8.1 Minimum approach distances (MAD) ............................................................................... 16
8.2 Growth limit zone (GLZ) ...................................................................................................... 16
8.3 Fall distance zone (FDZ) ....................................................................................................... 16
8.4 Trimming to max sag temperature ...................................................................................... 16
9. NOTICES UNDER THE ELECTRICITY (HAZARDS FROM TREES) REGULATIONS 2003
................................................................................................................................................16
9.1 Cut or trim notice ................................................................................................................... 16
9.2 Dispensations and arbitration ............................................................................................. 17
9.3 No-interest tree notices ......................................................................................................... 17

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10. FALL DISTANCE-NON STATUTORY MANAGEMENT OF TREES .....................................17

10.1 General ..................................................................................................................................... 17
10.2 Preferred Approach ............................................................................................................... 17
10.3 Risk Assessment Criteria...................................................................................................... 18
10.4 Trees near structures.............................................................................................................. 18
11. TREE MANAGEMENT PLAN AND RECORDS SERVICES .................................................19
11.1 Tree management plan.......................................................................................................... 19
11.2 Tree records ............................................................................................................................. 19
11.3 Records retention ................................................................................................................... 19
12. TRANSPOWER SYSTEMS ....................................................................................................19
12.1 Maximo Work Order Entries................................................................................................ 19
12.2 Work Order Description ....................................................................................................... 19
12.3 Follow on Work Orders ........................................................................................................ 20
12.4 Connect Records ..................................................................................................................... 20
A GUIDE TO REQUIREMENTS FOR SERVICE PROVIDERS’ SYSTEMS .............................21
B GROWTH LIMIT ZONE DIAGRAMS ......................................................................................22
C FALL DISTANCE ZONE DIAGRAMS ....................................................................................24
D PLANNING AND ENVIRONMENTAL LEGISLATION ...........................................................26
E NO-INTEREST TREE NOTICE – STANDARD FORM THAT TREE OWNERS CAN USE ..27
F REJECTION OF NO-INTEREST TREE NOTICE ...................................................................28
G STANDARD AGREEMENT TO FELL ....................................................................................29
H LAND ACCESS AND MANAGEMENT AGREEMENT ..........................................................31
I STANDARD CONSULTATION NOTICE FOR LANDOWNERS/OCCUPIERS WITHIN A 50
M RADIUS OF A TREE ON ROAD ........................................................................................35
J STANDARD ANNUAL/NEW/PROPOSED PLANTINGS INFORMATION NOTICE TO
STAKEHOLDERS ..................................................................................................................36
K STANDARD CUT OR TRIM NOTICE.....................................................................................38
L DOC MOU EXCERPT AND CONCESSION APPLICATION FORM .....................................41
M SAMPLE MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT NOTIFICATION
................................................................................................................................................48
N MINIMUM APPROACH DISTANCES ....................................................................................51
O SAFETY INDUCTION VEGETATION WORKS......................................................................52
P APPROACHES TO CLEARING TREES IN THE FDZ ...........................................................54
Q SERVICE PERFORMANCE SELECTED CIRCUITS LISTED IN RCP2 AND SINGLE
SUPPLY CIRCUITS ................................................................................................................55
R VEGETATION MAPPING .......................................................................................................56
S LETTER RECORDING FAILURE TO REACH AGREEMENT ..............................................57
T SUMMARY OF CHANGES.....................................................................................................58
U CONTROLLED DOCUMENT FEEDBACK FORM ................................................................61

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1. PURPOSE
To specify the requirements for safely managing tree control works near transmission assets
and associated access ways.

2. REQUIRED OUTCOMES
(a) Ensuring public safety;
(b) Protecting transmission assets;
(c) Safe and cost effective management of trees in the transmission line corridor;
(d) Compliance with relevant legislation, standards, district and/or regional plans,
relevant resource consents and/or stakeholder agreements;
(e) Excellent stakeholder relations; and
(f) Maintenance of appropriate tree control records (all interactions with stakeholders are
recorded in Connect).

3. DEFINITIONS
Unless stated below, words and phrases in this Service Specification have the meaning
defined in TP.OG 45.03 Defined operating and maintenance terms and abbreviations and
TP.AG 10.02 Transpower Glossary, relevant legislation or that of common English usage.
Term Definition
Connect: Connect is the Transpower database used to record
interactions with Stakeholders involving Transpower’s assets.
All interactions with Stakeholders must be clearly recorded,
and Stakeholder details updated through Connect.
Corporate Governance Means the Transpower group that provides legal advice and
can help with interpretation of legislation such as the Climate
Change Response Act 2002.
Cut or Trim Notice: A written notice (refer Appendix K) under regulation 9 of the
Tree Regs, notifying the Tree Owner that a tree encroaches on
the GLZ and must be cut or trimmed.
Environmental Policy Means the Transpower group that facilitates understanding
and Planning Group of environmental issues and what is required to ensure
(EPPG) Transpower’s compliance with environmental legislation,
including the Resource Management Act 1991 and the
HNZPT Act.
Emissions Trading The Climate Change Response Act 2002 established New
Scheme (ETS) Zealand’s Emissions Trading Scheme (ETS). Transpower may
trigger an ETS liability when whole trees have to be removed.
Note: contact EPPG or Corporate Governance for further
information on the ETS.
Fall Distance Zone For trees not subject to the Tree Regs. This zone is the
(FDZ): approximate safe clearance required between the tree and
conductor should the tree fall. The conductor position should
be considered at a 200 Pascal wind blowout condition. The
FDZ includes both the actual and potential FD trees. It is a
minimum of 4 metres (refer Appendix C).
Fall Distance Tree Any tree that could enter the FDZ if it fell towards the lines

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FD Corridor The distance at ground level within which a falling tree could
enter the FDZ
Growth Limit Zone This is a term defined in the Tree Regs, relating to the zone
(GLZ): surrounding a conductor as specified in the Schedule to the
Tree Regs (refer to Appendix B).
HNZPT Act Means the Heritage New Zealand Pouhere Taonga Act 2014.
Note: approvals (Authorities to Modify an Archaeological Site)
under the HNZPT Act can only be obtained by EPPG and these
approvals are NOT the same as property rights.
Landowner Relations Means an advisor in the Landowner Relations team with
Advisor (LORA) expertise in relationship building, negotiation and conflict
resolution. Each SP has a dedicated LORA and should work
closely with them to build stakeholder relations and resolve
any access issues.
Minimum Approach In Safety Manual - Electricity Industry (SM-EI), MADs must be
Distances (MAD): observed for all tree work. The SM-EI requires compliance
with the OSH Approved Code of Practice for Safety and
Health in Tree Work, Part 2: Maintenance of Trees Around
Power Lines 1996.
MOU: Memorandum of Understanding
NESETA: Means the National Environmental Standards for Electricity
Transmission Activities Regulations 2009 issued under the
RMA. The NESETA covers consenting requirements for
activities associated with the operation, maintenance,
upgrading, relocation, or removal of an “existing line” – i.e. in
existence on the 14th January 2010. The NESETA does not
apply to substations.

Note: approvals under the NESETA can only be obtained by the

EPPG, and these approvals are NOT the same as property rights.
No-Interest Tree Notice: A written notice (refer Appendix E) under regulation 15 of
the Tree Regs, given by the Tree Owner allowing Transpower
to trim or remove certain trees.
Notice Zone: The space that extends no more than 1m beyond the GLZ.
NZECP34:2001: The New Zealand Electrical Code of Practice for Electrical
Safe Distances
Resource Management Means New Zealand’s primary legislation governing
Act 1991 (RMA): environmental matters. EPPG are Transpower’s RMA
experts.

The NESETA Regulations are issued under the RMA.

Note: approvals under the RMA/NESETA can only be obtained by

the EPPG, and these approvals are NOT the same as property
rights.
Service Delivery Means a Transpower employee who manages the
Manager (SDM) maintenance of Transpower’ assets.

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Service Provider (SP): The Company who holds a period maintenance contract with
Transpower for that asset.
SM-EI: Safety Manual - Electricity Industry (SM-EI)
Stakeholder: Includes Tree Owners, landowners and occupiers who have
Transpower’s assets on or crossing their properties, and other
affected parties.
Tree: Includes any tree, shrub, or plant, or any part of a tree, shrub,
or plant.
Tree Owner: The legal owner of the tree, e.g. the landowner or forestry
right owner.
Tree Regs: The Electricity (Hazards from Trees) Regulations 2003

4. RELATED SERVICE SPECIFICATIONS, LEGISLATION AND

INFORMATION SOURCES
4.1 Related Transpower Service Specifications
Document Number Title
TP.DL 12.02 Transmission line structures spacings and distances
TP.SS 02.14 Transmission line signs and fixtures
TP.SS 02.19 Management of access ways
TP.SS 05.10 Environmental Management of Existing Assets
TP.SS 05.20 Stakeholder Liaison
TP.SS 06.20 Minimum competencies for lines maintenance
TP.SS 06.25 Minimum requirements for Transpower field work
TP.SS 07.20 Access for Work on Equipment

4.2 Relevant legislation

4.2.1 Electricity (Hazards from Trees) Regulations 2003 (Tree Regs).
Note: The provisions of the Tree Regs apply to trees that may encroach into the Notice Zone
and/or the GLZ for maximum sag condition and specified horizontal distances only. Fall
distance trees, trees on access ways and trees around lines that will not encroach into the
Notice Zone and or GLZ are not subject to the Tree Regs, but are covered by this Service
Specification.
4.2.2 Electricity Act 1992.
4.2.3 Resource Management Act 1991, including the National Environmental Standard for
Electricity Transmission Activities 2009 (NESETA), applicable statutory Plans (District or
Regional) and associated resource consents.
Note: Further information on planning and environmental legislation is included in
Appendix D.
4.2.4 Heritage New Zealand Pouhere Taonga Act 2014 and associated authorities to modify or
destroy archaeological sites.
Note: Further information on this Act is included in Appendix D
4.2.5 Health and Safety at Work Act 2015.
4.2.6 Health and Safety in Employment Regulations 1995.
4.2.7 Electricity (Safety) Regulations (2010).

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4.2.8 Biosecurity Act 1993, including Regional Pest Management Plans.

4.2.9 Any other statutory requirements or stakeholder agreements.
4.3 Other Information Sources

4.3.1 Guide to Electrical Safety for Forest and Woodlot Felling and Logging Operations,
December 2012 EEA. (EEA guide)
4.3.2 Approved Code of Practice for Safety and Health in Forest Operations. MBIE December
2012. (ACOP Part 1)
4.3.3 Approved Code of Practice for Safety and Health in Tree Work. Part 2: Maintenance of
Trees Around Power Lines Department of Labour February 1996. (ACOP Part 2)
4.3.4 Introduction to the Health and Safety at Work Act 2015 (Special Guide), WorkSafe March
2016. (H&S WorkSafe guide)
4.3.5 Environmental approvals such as resource consents gained by Transpower for tree
trimming, felling and removal activities are stored in ENVi , an online database. More
information about ENVi can be found in the Service Providers & Consultants section of
Transpower’s website:www.transpower.co.nz/environmental-resources/envi
Service Providers have access to ENVi to enable them to check for environmental
approvals and view consent conditions. Service Providers can contact EPPG for help with
ENVi or to discuss environmental approvals, view consent conditions and complete
assigned actions.
4.3.6 The Transpower ‘Transmission Activity Checklist for trimming, felling and removing trees and
vegetation’ should be completed prior to carrying out works to check what environmental
approvals are needed (see section 7 for more information on completing the checklist).
The checklist can be found in the Service Providers & Consultants section of
Transpower’s website:
https://www.transpower.co.nz/system/files/uncontrolled_docs/NESETA-checklist-
vegetation.pdf
4.3.7 Connect is the Transpower database used to record interactions with Stakeholders
involving Transpower’s assets. All interactions with Stakeholders must be clearly
recorded, and Stakeholder details updated through Connect (refer TP.SS 05.20 Stakeholder
Liaison).
4.3.8 Environmental Handbook for Construction and Maintenance

5. COMPETENCY REQUIREMENTS FOR TREE CONTROL SERVICES

5.1 General
5.1.1 Minimum competencies for Transpower field work are outlined in TP.SS 06.20 Minimum
competencies for lines maintenance and TP.SS 06.25 Minimum requirements for Transpower
field work. Where not covered in these service specifications, tree works must be carried
out in accordance with industry best practice.
5.1.2 A guide for typical work requirements for Service Providers’ work procedures,
management systems and technical information is provided in Appendix A.
5.2 Competency retention
5.2.1 Competency retention must be in accordance with the relevant industry or professional
requirements.
5.3 Formal training
5.3.1 Vegetation control training must only be undertaken by competent trainers.

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5.4 Supervision of trainees

5.4.1 Trainees must work under the immediate supervision of a person (or persons) competent
in the category of work being undertaken.
Note: The trainee must be trained on all required on-site documentation.
5.5 Supervision of sub-contractors engaged by Service Providers
5.5.1 Any sub-contractors engaged by the SPs for tree related work need to meet the selection
criteria under the Transpower maintenance contract.
5.5.2 All sub-contractors must be fully briefed by the Service Provider about their contribution
to the work, MAD and the hazards involved with working near transmission assets.
5.5.3 Sub-contractors must meet minimum standards for PPE and competency.
Note: In some circumstance the Service Provider may be required to fully supervise the sub-
contractor, e.g. in situations where the sub-contractor is working in close proximity to
live transmission assets.
5.6 Forestry harvesting within two tree lengths of transmission lines
(a) Trees within two tree lengths of transmission lines shall not be felled until a harvest or
felling plan has been agreed between the forest owner/manager, forestry contractor
and Transpower in accordance with ACOP part 1 2012.
(b) The Harvest Plan must adhere to the EEA Guide and must be reviewed by the SDM
before felling occurs.
(c) An outage must be considered to eliminate the electrical hazard in accordance with
WorkSafe requirements (H&S At Work Act 2015).
(d) If required an SP electrical safety observer (ESO) must be provided as detailed in the
Harvest Plan. The observer must be competent in the identification and control of the
potential hazards of the work they are observing (as per 3.708b SMEI Part3).
(e) The ESO must induct the felling crews (logging contractor) to ensure: they are aware
of the electrical hazards they may encounter and the means of controlling them, they
are prepared for emergency situations and that effective communication procedures are
in place, including an agreed method to stop work. A safety induction form detailing
the topics covered in the briefing must be signed by the attendees and retained. (refer
to Appendix O for an example of a suitable induction form). Please note this is only an
example induction form and the topics covered may vary dependent on the assessment
of the felling operation.
(f) The ESO shall have no other tasks and must continually monitor the actions of all
contractors involved to ensure they do not come to harm from the electrical hazards.
Note: if any other unsafe act is observed in the logging operation by the ESO they
should immediately bring it to the attention of logging contractor.
(g) Trees that could fall towards the lines and enter the MAD during harvesting must be
felled using an approved controlled method, described in the approved harvest plan.
For example machine assisted or winching.
5.7 Tree control and associated works by other parties
5.7.1 Other parties working near transmission assets, e.g. forest silviculture and roading work
and horticulture operators., must be fully briefed by the Service Provider regarding MAD
for non competent workers, and the hazards involved with working near, transmission
assets. The briefing must include:
(a) The distance an employee who is not competent, in accordance with NZECP
34:2001, is permitted to approach a live conductor. (6m for 220 kV and above and
4m for110 kV and below).
(b) The distance an Elevated Working Platform (EWP), or other equipment is
permitted to approach a live conductor (6m for 220 kV and above and 4m for 110
kV and below See Table 6 NZECP 34 ).

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(c) Employees and operators of EWP and other equipment working up to the
permitted distances should be directly supervised or be under observation, with
adequate control measures put in place. Mobile plant used in close proximity to
overhead power lines shall have a legible warning sticker stating “WARNING
KEEP CLEAR OF POWER LINES”
(d) The process to follow in the event of an encroachment of the MAD, is. a stop and
exit strategy.
(e) The hazards associated with vegetation, persons, EWP or other equipment
contacting a live conductor.
(f) What to do in an emergency situation, e.g. 111 and 0800 THE GRID emergency
phone numbers and how to treat an employee who has received an electric
shock.
(g) The preference that all employees working up to the non competent worker
MAD wear appropriate personal protective equipment, e.g. natural fibre
clothing and hi-vis vests, etc., and
(h) Service Provider contact details.
5.7.2 There are specific requirements for MAD signage on horticultural land in TP.SS 02.14
Transmission line signs and fixtures.
Notes:
1. Other parties may be competent in undertaking tree control works, however only
Transpower approved Service Providers are permitted to work up to the appropriate
operating voltage competent MAD as detailed in SM-EI. Refer Appendix N
2. In some circumstances the Service Provider may be required to fully supervise the other
party, e.g. in situations where the other party is working in close proximity, but not
closer than the statutory safety distance to live transmission assets.
5.7.3 Other parties must comply with the MAD requirements.
5.7.4 Service Providers shall not issue a Minimum Approach Approval to a third party, such as
shelter belt trimmers, cranes or excavators, who are not electrically and/or mechanically
competent to operate within 4m of the line and up to the MAD.
5.8 Biosecurity requirements
5.8.1 Service Provider biosecurity requirements should be managed in accordance with the
Environmental Handbook for Construction and Maintenance and
TP.SS 05.20 Stakeholder Liaison

6. TREE CONTROL APPROACH

6.1 Environmental approvals
6.1.1 All relevant environmental approvals, such as resource consents and archaeological
authorities, must be obtained before any tree control work commences. See section 7 for
further information on environmental approvals.
6.2 New tree identification
6.2.1 The Service Provider must identify any new planting or proposed planting of trees that
are likely to breach the GLZ and/or the Fall Distance Zone (FDZ)
6.2.2 New planting is to be reported in Maximo as a work order. Estimated future growth into
the notice zone can be entered as the target start date
6.2.3 The Service Provider must meet with tree owner/manager promptly and inform them of
the issues relating to new or proposed trees in the vicinity of transmission assets.
6.2.4 The SP must attempt to negotiate a safe setback based on a 200Pa wind and mature tree
height (usually 35m) plus 4m MAD for any new or proposed planting. The SP should
provide the landowner with safe planting setback maps from Transpower. This should be
entered into Connect as per TP.SS 05.20. Refer Appendix R for an example of a setback
map.

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6.2.5 If agreement cannot be reached the LOLO should refer the issue to their SDM and LORA
for further negotiations.
6.2.6 If further negotiations fail the LORA will send the tree owner/manager a letter
confirming that the parties have failed to reach agreement and advising them of their
potential liability should a tree damage a transmission line. (Refer to Appendix S for the
template notice).
6.3 Tree owner/manager identification
6.3.1 The tree owner/manager must be correctly identified prior to sending any notifications
or undertaking any tree work. Note: care must be taken to identify the correct party that
has authority to agree to any tree control work
6.4 Entry onto land
6.4.1 Entry onto the land to carry out tree control must be in accordance with TP.SS 05.20
Stakeholder Liaison although access for tree control is generally not covered by the
Electricity Act 1992 but is dealt with through negotiation with the tree owner/manager.
6.4.2 Consider using a Land Access and Management Agreement for tree control works if
there have been previous disputes or significant access issues.. Refer to Appendix H for
the Land Access and Management Agreement template.
6.5 Ministry of Business, Innovation and Employment 1 Notification
6.5.1 With the exception of emergency situations, tree control work is deemed notifiable work
under the Health and Safety in Employment Regulations 1995.
Note: Regulations 2 and 26 of the Health and Safety in Employment Regulations 1995 define
notifiable work and set out who is responsible for making the notification. Refer to the
MBIE website for notification details.
6.6 Primary objective: complete removal
6.6.1 The Tree Regs are the statutory document for management of trees near transmission
lines. The Regs only cover sag and swing violation tree management within the GLZ.
FDZ trees are not specifically covered other than situations of immediate danger ( see
6.17). Where a tree encroaches or may in the future encroach on the GLZ or FDZ, the
Service Provider’s primary objective is to seek agreement from the Tree Owner to fell the
tree. As a minimum, trees must comply with the D1 and D2 distances in the Tree Regs
Fall distance trees are covered under section 10. FD trees are assessed against their
impact on Public Safety Criticality and Service Performance Criticality, amongst other
risk factors. Note; (for further information see TP Asset Risk Management strategy documents
on Public Safety Criticality June 2014 and Service Performance Criticality June 2014, and the
Corporate Risk Matrix).
6.6.2 Tree control, to provide access to another tree that requires control, is limited to that
which is necessary and must be agreed with the tree owner.
6.6.3 FDZ corridor trees are to be controlled mechanically so that they do not encroach on the
FDZ, for any transmission assets. Note wedges are not an acceptable method of control Unless
emergency circumstances exist, agreement from the Tree Owner is required to trim or fell
trees in the FDZ.
6.6.4 In plantation forestry try to achieve a standardised corridor width out to the D2 distance
for the full span length including the D1 portion. Where there are multiple spans less
than 500m long through a forest, Transpower prefers to achieve a standard corridor
width of at least 30m. For longer spans, greater than 500m the existing D2 distances are
more likely to minimise risks so the D2 distance should be used
Note: Refer Appendix C for information on the FDZ for falling vegetation.
Note: Transpower’s preference is that the Service Provider will undertake the tree control
works.

1 Formerly known as the Department of Labour.

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6.7 The agreement to fell

When agreement is reached with a tree owner/manager to fell trees the standard
agreement to fell form should be completed with the tree owner/manager and loaded in
Connect . Refer to Appendix G for the Standard Agreement to Fell.The record must
clearly identify the number and location of the trees to be felled, corridor width (if
applicable) and the management of felled trees and debris.

If the tree owner/manager does not wish to sign an agreement to fell then a detailed
record of the meeting must be stored in Connect.

The SP should consider an exchange of emails or letters to confirm these details.

6.8 Secondary objective: trim
6.8.1 If the Tree Owner does not agree to felling, or it is inappropriate to suggest it, then
attempt to obtain agreement to trim the tree. The minimum trim is to the notice zone at
max sag, but an attempt should be made to gain the maximum clearance possible
through negotiation with the tree owner.
Note: Transpower’s preference is that the Service Provider will undertake the tree control works.
6.8.2 Trees should be controlled in such a way as to avoid their disfiguration.
Note 1. The aim should be to retain the natural profile of the species being trimmed. Where a
tree requires such a degree of trimming that it will become unavoidably disfigured, the
Tree Owner should be consulted, with a view to removing the tree completely and
replanting with a new species which will not grow so high as to interfere with the
transmission asset.
Note 2. With fast growing species, heavy pruning with short term disfigurement may be
acceptable with the objective that the tree grows back to a smaller but still acceptable
profile, thus reducing the overall number of trimming visits required.
Note 3. Tree roots must be cleared in a way that avoids unnecessary damage to adjacent trees.
6.9 Reduction in clean up
Excessive clean-up after tree felling or trimming, such as removal/mulching of debris
and cutting firewood, should not be part of everyday tree control work. This is to be
used as a negotiation technique to gain owner agreement and is not an initial position, as
per
Strategies – Tree Trimming in clause 6.10.
Note 1: Moving debris to a nearby agreed location, and cutting into manageable pieces after
felling, is acceptable and not considered an excessive clean-up effort.
Note 2: Excludes inappropriate circumstances, i.e. the stakeholder is physically unable to
remove the debris themselves, or it would be a hardship for them to do so, or this
would interfere with the use and enjoyment of their property.
Note 3: The management of felled trees and debris must be detailed in the agreement to fell.
6.10 Negotiation strategies
6.10.1 Tactics – Tree Felling:
The primary objective is to seek agreement from the tree owner/manager, to fell the
tree/s. If permission to fell is denied and there is no agreement in place to carry out
repeat tree trimming, negotiation tactics are to be implemented such as:
(a) advising the tree owner/manager of the safety hazards (particularly fire or
transferred voltage) that could occur if a tree interferes with, a transmission line;
(b) advising the tree owner/manager of the costs associated, including any fines or
penalties in the occurrence of a tree interfering with a transmission line;
(c) advising the tree owner/manager that Transpower may look to recover part or
full costs from the owner, for repeat trimming;
(d) advising the tree owner/manager that future clean up will be their responsibility

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(e) offering to remove or mulch the debris if the trees are felled;
(f) offering to replant the trees with a more suitable (lower growing) species.
(g) Offering to contribute toward a weed spraying programme to prevent weeds
encroaching onto the transmission corridor or access ways leading to
transmission assets. The amount offered should be proportionate to the benefit
to Transpower;
(h) Constructing a windbreak fence or shelter. An offer to partially contribute to
replacement with permanent shelter should be considered. The amount offered
cannot exceed the estimated capitalised cost of trimming the shelter for a period
of ten years.
Note 1: Transpower should be consulted prior to any offer being made to the owner.
Transpower Service Delivery Managers must agree to all repeat trimming works.
Note 2: Excludes inappropriate circumstances, i.e. the tree owner/manager is physically
unable to remove the debris themselves, or it would be a hardship for them to do so,
or this would interfere with the use and enjoyment of their property.
Note 3: Transpower should be consulted prior to any offer being made to the landowner for
f,g and h above.
Note 4: Responsibility and ownership for the windbreak fence or shelter once constructed
is to be assumed by the Stakeholder under a Land Access and Management
Agreement (refer Appendix H).
Note 5: All agreements , including verbal) must be entered into Connect (refer TP.SS
05.20 Stakeholder Liaison
Benefits:
(a) Transpower generally takes responsibility for tree control works.
(b) Where the Tree Owner cooperates, Transpower will generally pay for tree control
works.
(c) Any agreement is flexible and the Tree Owner can opt out within a given notice time.
(d) Any agreement is with the Tree Owner and is not an encumbrance on the property.
(e) Tree management is undertaken by competent Service Providers who are experienced
in the hazards associated with working around transmission assets.
(f) Tree management is carried out in a professional manner and to recognised
arboricultural or forestry standards, using best industry practices.
(g) Service Providers have controls in place to ensure vehicles and equipment does not
spread noxious pests and weeds in accordance with the biosecurity requirements of
TP.SS 05.20 and the Environmental Handbook for Construction and Maintenance.
Note: It is important to note that felling trees that are subject to the ETS could trigger a
liability, which can impact on negotiation strategies. Transpower has legal obligations
to comply with the ETS if we trigger a liability. As a socially responsible corporate
citizen, Transpower is also committed to playing our part in meeting New Zealand’s
climate change obligations, where relevant. For further information on the ETS and
implications for Transpower, contact the EPPG or Corporate Governance.
6.11 Failure to reach agreement
6.11.1 For trees subject to the Tree Regs, Transpower can use the processes set out in regulation
9 to deal with situations where the Tree Owner does not agree to the tree control works
(refer Section 9).
6.11.2 For trees not subject to the Tree Regs, action can be taken where there is a probable
danger to life, damage to property or action is necessary to ensure the continuity or safety
of the supply and distribution of electricity. Refer to TP.SS 05.20 Stakeholder Liaison for
entry protocols under these circumstances. Under these circumstances, Transpower must
be advised before the Service Provider takes any action.

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6.12 Allocation of costs

6.12.1 As a matter of policy, Transpower generally pays for all tree control where there are
significant safety, property and security of supply risks. Exceptions to this may be where
trees have been planted in close vicinity to transmission assets and the owner was aware
that the tree when fully grown would encroach on the GLZ.
6.12.2 Where the Tree Owner has refused to provide a No-Interest Tree Notice or negotiate an
agreement, the cost provisions set out in the Tree Regs may be enforced.
6.12.3 Where Transpower wishes to cut or trim a tree which is not within the relevant GLZ but
is within the FDZ, Transpower will seek to negotiate an agreement with the Tree Owner
(Refer Appendices G and H). Provided the Tree Owner’s consent is obtained, the full
cost of the cutting or trimming of that tree will be met by Transpower.
Note: All agreements (including verbal) must be recorded in Connect (refer TP.SS 05.20
Stakeholder Liaison).
6.12.4 Where a tree clearly predates the installation of the transmission asset, compensation
may need to be paid under section 58 of the Electricity Act 1992. Where this is the case
the matter should be referred to Transpower.
6.13 Removal of debris
6.13.1 Removal of debris from adjoining land, in accordance with the Tree Regs is the
responsibility of the party who undertakes the tree control works, e.g. landowner or
Transpower.
6.13.2 Where Transpower is undertaking the tree control works, consent of the adjoining
landowner will be required to enter their land to remove the debris.
6.13.3 Where Transpower has entered into an agreement with the Tree Owner, the removal or
mulching of debris will be in accordance with that agreement.
6.13.4 Debris must not enter a water body or the coastal marine area.
6.14 Trees on roads
6.14.1 Where NZTA or a local authority has provided Transpower with a No-Interest Tree
Notice for a tree on a roading margin, stakeholders within 50m of the tree are to be
consulted before the tree is felled or trimmed.
Note 1: Refer to Appendix I for the standard consultation notice in these circumstances.
Note 2: For trees on roads, the Tree Regs require a determination about amenity value to be
made prior to consultation. Transpower has determined that all trees on roads may
potentially have amenity value and therefore all landowners or occupiers within 50 m
of such trees are to be consulted.
6.14.2 If a stakeholder within 50m of a tree on a roading margin expresses an interest in the tree,
under the Tree Regs they must give written notice of their interest and that they wish to
be treated as the Tree Owner for the purposes of the Tree Regs.
Note: When the Tree Owner has sent the written notice, refer subsection 6.9 of this service
specification for negotiating strategies.
6.15 Department of Conservation (DOC) Land
6.15.1 A national MOU has been agreed between Transpower and DOC, relating to access to
DOC administered land and including matters such as tree control. Copies of the MOU
can be obtained from Transpower. Refer to Appendix L for the tree trimming DOC
MOU excerpt.
6.15.2 Except where trees pose an immediate danger to persons or property, agreement needs to
be sought from DOC prior to commencing any tree control works on DOC administered
land. Refer to Appendix L for the DOC Concession Form Application.
6.15.3 Any tree control work undertaken on DOC administered land will be subject to the
conditions imposed by DOC as part of their concession agreement.

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Note: A Cut or Trim Notice cannot be issued to DOC under the Tree Regs. In accordance
with the MOU, the Service Provider must obtain DOC agreement prior to any tree
control works on DOC administered land.
6.15.4 Resource consent will be required for the cutting of trees on DOC land. Refer subsection
7.1.
6.16 Tree Roots
Tree roots should be removed so that there is no encroachment within 0.5 m of any
power, control, signalling or telecommunications cable or underground earthwire.
Resource consent may be required where any of subsection 7.1.4 applies.
6.17 Emergency Access/Immediate Danger
For trees subject to the Tree Regs, if the trees pose an immediate danger to persons or
property, Transpower can invoke the notice and immediate danger provisions specified
in regulation 14. Transpower must be advised before action is taken.
6.18 Field Communications
Where there is no visual contact or easy form of communications (e.g. normal voice)
between each member of the work party, an alternative method of continuous
communication needs to be established.

7. ENVIRONMENTAL APPROVALS
7.1 Resource consents for tree control
7.1.1 All vegetation control and access work must be managed in accordance with relevant
statutory requirements, including the NESETA, existing resource consent requirements
and/or designation conditions.
7.1.2 The environmental compliance requirements must be checked prior to works
commencing and any consents gained as necessary. In order to check the environmental
compliance requirements, the Service Provider should complete the Vegetation and Tree
Works Checklist for Service Providers (or equivalent) prior to carrying out works. This is
best completed at the scoping stage of works. The checklist is available in the Service
Provider zone of the Transpower website here:
Once the checklist is complete, the relevant EPPG Advisor will confirm if any resource
consents are required. Service Providers can check to see if there are any existing
environmental approvals (consents or designations) gained by Transpower for tree
trimming, felling and removal activities in the given area (refer to clause 4.3.5).
Environmental approvals are stored in Transpower’s environmental consents database,
ENVi. Service Providers have access to ENVi to enable them to check for environmental
approvals, view consent conditions and complete assigned actions. Service Providers can
contact EPPG for help with ENVi or to discuss environmental approvals and consent
conditions.
7.1.3 Where no existing environmental approvals apply to the work, the NESETA applies to
tree trimming and removal in relation to transmission lines that were operational at
14 January 2010.
7.1.4 Some tree control work will be a permitted activity under NESETA if the permitted
activity conditions are met. Resource consent will be required for tree control works on
DOC land, in a ‘natural area’ as defined by a district plan, or if a rule prohibits or restricts
its trimming or removal. Consent is also required if the tree works will cause or
contribute to instability or erosion, or if a regional plan controls the use of the land for
soil conservation or flood control.
7.1.5 For emergency works, the RMA provides exemptions from the need to first obtain
resource consents for activities in emergency situations. In terms of Transpower's
operations, an "emergency" is where: there is an immediate risk of injury or death, or
there is an immediate risk to Transpower's network assets or system security, or the

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environment is at risk and immediate preventative or remedial measures are required.

This exemption to normal practice only applies to genuine emergencies and only to the
works addressing the emergency itself (not the long term solution).
7.1.6 Where a resource consent is not already held, the EPPG at Transpower will decide
whether the proposed tree control work requires resource consent. The Service Provider
must contact the EPPG if any of the restrictions outlined in 7.1.4 apply. The EPPG will
arrange to obtain a resource consent if required.
7.1.7 Appendix D contains an outline of relevant planning and environmental legislation.
7.1.8 Refer to TP.SS 02.10 Environmental Management of Existing Assets for information on
Transpower’s requirements for the maintenance of Transpower assets and activities in
relation to management of environmental effects and environmental compliance.
7.2 Archaeological authorities for tree control
7.2.1 Transpower’s tree control works could trigger the need for an archaeological authority
under the HNZPT Act if the works could modify or destroy a suspected archaeological
site (for example by disturbing the soil surface or damage caused by falling trees).
Contact the EPPG for advice on identifying archaeological sites.
7.2.2 If during tree control works an archaeological site is discovered, an accidental discovery
protocol must be followed – contact the EPPG for advice on this protocol.

8. MINIMUM APPROACH DISTANCES

8.1 Minimum approach distances (MAD)
8.1.1 The MAD outlined in the MBIE Approved Code of Practice for Safety and Health in Tree
Work, Part 2:Maintenance of Trees Around Power Lines 1996 (ACOP2) must be observed
for all tree control work (refer to Appendix N for a diagram showing the MAD).
8.1.2 Trees inside the no entry MAD (refer to Appendix N for a diagram showing the MAD)
must be trimmed or removed when the circuit is de-energised and under an access
permit (refer TP.SS 07.20 Access for Work on Equipment).
Note: Transpower must be informed immediately when trees are identified inside the MAD.
8.2 Growth limit zone (GLZ)
8.2.1 All GLZ trees must be cut back to ensure they are clear of the Notice Zone (refer
Appendix B for clearance distances).
8.3 Fall distance zone (FDZ)
8.3.1 Where agreement from the Tree Owner can be reached, all trees should be controlled so
that they do not encroach into the FDZ (refer Appendix C for specific distances). Refer to
Section 10 for the Fall Distance Tree control.
8.4 Trimming to max sag temperature
8.4.1 When determining the growth limit zone, maximum sag and D1 and D2 distances of the
conductor must be assessed as per Appendix B.
8.4.2 Trimming is to be carried out in accordance with the notice zone at max sag
temperatures, not everyday temperatures as per Appendix B

9. NOTICES UNDER THE ELECTRICITY (HAZARDS FROM TREES)

REGULATIONS 2003
9.1 Cut or trim notice
9.1.1 Where a tree encroaches into the GLZ and there are no agreements in place or where no
agreement can be reached with the Tree Owner, a Cut or Trim Notice must be issued to
the Tree Owner under regulation 9 of the Tree Regs. Refer to Appendix K, for a standard
cut or trim notice.

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Note: Transpower’s preference is that the Service Provider will undertake the tree control
works.
9.1.2 If the Tree Owner is to carry out the tree control work, they are required to meet certain
time limits and provide Transpower with 3 working days’ notice prior to the tree control
works being undertaken.
9.1.3 After receiving notice, the Service Provider should contact the Tree Owner to ensure the
requirements are met, and assess if a safety observer is required.
9.1.4 If the Tree Owner does not comply with the notice requirements or does not allow the
Service Provider entry to the property, refer the matter to Transpower.
9.2 Dispensations and arbitration
9.2.1 If a Tree Owner applies for a dispensation within 5 working days of receiving a Cut or
Trim Notice, refer the dispensation application immediately to Transpower.
9.3 No-interest tree notices
9.3.1 Where a No-Interest Tree Notice is received, where possible the tree is to be removed
within 20 working days of receiving the No-Interest Tree Notice.
Note 1: Trees for which a No-Interest Tree Notice can be given are defined in regulation 15 of
the Tree Regs.
Note 2: The Tree Owner must specifically identify the tree and must have sole rights over it,
e.g. it cannot be on another property or be subject to any covenants or rights.
Note 3: The Tree Owner must grant the necessary access for the tree to be removed or the No-
Interest Tree Notice is rescinded.
Note 4: The Tree Regs provide that, after 20 working days of providing a No Interest Tree
Notice, the Tree Owner is no longer liable for any damage to the transmission assets
caused by the tree.
9.3.2 When a No-Interest Tree Notice is received, a risk assessment is to be made by the Service
Provider to prioritise the removal of the tree.
9.3.3 When a No-Interest Tree Notice is received for a tree on a road refer to subsection 6.14.
9.3.4 Refer to Appendix E for a No-Interest Tree Notice template, which can be provided to
Tree Owners.
9.3.5 If a No-Interest Tree Notice is improperly served, the Service Provider must liaise with
Transpower.
9.3.6 For a letter rejecting a No-Interest Tree Notice, refer to Appendix E.

10. FALL DISTANCE-NON STATUTORY MANAGEMENT OF TREES

10.1 General
10.1.1 Fall Distance tree management is summarised in Appendix P.
10.1.2 Although FD trees are not specifically covered by the Tree Regs, it is important to
manage FD trees for public and worker safety and service performance reasons.
10.1.3 The agreement of the Tree Owner is required for any tree control work that falls outside
of the Tree Regs, except where there is a probable danger to life, damage to property or
action is necessary to ensure the continuity or safety of the supply and distribution of
electricity. Under these emergency circumstances (see 6.17), Transpower must be
advised before the Service Provider takes any action.
10.1.4 The agreement to fell, including the FDZ corridor (if applicable) must be recorded in
Connect.
10.2 Preferred Approach
Transpower’s preference is to have all Fall Distance trees removed to create a clear FDZ
corridor. However, resources are constrained and this is often unable to be negotiated or is
not cost effective. This means Fall Distance trees must be prioritised and managed using

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a risk management approach. Risk management assesses the cause, effect and likelihood
of adverse events to optimally manage associated risks to an acceptable level.
10.3 Risk Assessment Criteria
Fall Distance trees that meet any of the criteria below are the highest priority and
should be felled if it is cost effective and appropriate consents can be gained, to achieve
a full FDZ corridor. The Landowner’s consent is required. (see Appendix P flowchart)
• They threaten Public Safety (PS) Critical spans (Class 1 & 2), as listed in Maximo
• They threaten these HVDC circuits (BEN-HAY 1&2, OTB-HAY 1&2, THW-DEV-A
electrode and BEN-BGR-A electrode) Refer Appendix Q.
• They threaten any of the Single Supply Circuits listed in Appendix Q.
• They are in a decayed state, on unstable ground, leaning towards the line.
10.3.1 Forestry Trees
Forestry FD trees aged over 15 years that do not exhibit these risk criteria should be left
in place until harvesting. The responsibility/costs for the management of these trees
should be negotiated with the tree owner.
For forestry FD trees aged under 15 years, Transpower’s aim is to achieve a FDZ
corridor as per figure 1 Appendix C.
10.3.2 Other Spans
All other spans are a lower priority, and a Fall Distance Zone (FDZ) corridor should only
be pursued with the SDM’s approval if it is cost effective to do so.
10.3.3 Duty of Care
In Transpower’s view, the tree owner has a duty of care to Transpower to take reasonable
steps to protect Transpower’s lines from damage from FD trees. The tree owner’s duty of
care includes removing existing FD trees and not planting trees in such proximity to the
lines that they will eventually become FD trees. If Transpower incurs any costs from the
failure of a tree owner to manage tree growth, action may be taken to recover these costs
where damage to lines occurs as a result.
10.3.4 Mapping
Detailed mapping can be provided to tree owners to better identify safe planting setbacks
and help justify/establish FDZ corridors. The maps take into account the terrain, 200Pa
wind deflection and mature tree height. See Appendix R for an example.
10.3.5 Compensation
Compensation for fall distance trees is a matter to be negotiated and at the discretion of
the SDM. Service Providers and Transpower contractors/staff must obtain prior written
approval from the Service Delivery Manager (SDM) for any compensation offer. Refer to
the Assessment of Value of Pinus Radiata Trees for Compensation, (SMP) Standard
Maintenace Procedure, SMP-02.18.001.
10.3.6 Replanting/Afforestation Management
The primary aim is to create a full FDZ corridor on all future plantings. This will reduce
risks for both Transpower and the tree owner. If the tree owner refuses to agree to this
approach the secondary aim is to maximize the planting setback distances.
10.3.7 Access way trees
• Trees that restrict access ways are to be controlled as required.
• Tree control should be limited to that necessary to provide appropriate access.
• Agreement should be reached with the Tree owner/manager to remove trees
obstructing access routes.
• If agreement cannot be reached with the Tree owner/manager then the issue
should be referred to the SDM and LORA promptly.
10.4 Trees near structures
10.4.1 Tower and pole structure bases are to be cleared of trees that restrict access to allow a 4m
working area.

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10.4.2 Trees that may enable access to climb onto the structure are to be felled.

11. TREE MANAGEMENT PLAN AND RECORDS SERVICES

11.1 Tree management plan
11.1.1 All tree control work near transmission assets and access ways must be carried out under
a Tree Management Plan.
Note: Tree management must be aimed at achieving a pro-active control system, for
managing all tree growth before the tree can become a hazard to transmission assets or
impede access ways. Where applicable, it must also be in accordance with the notice
and other requirements of the Tree Regs.
11.1.2 A Tree Management Plan must be established by the Service Provider for line route and
access ways and regularly updated in accordance with the Transmission Lines
Maintenance Contract.
11.2 Tree records
11.2.1 All Stakeholder interactions involving trees are to be continuously recorded and updated
in Connect, refer TP.SS 05.20 Stakeholder Liaison.
11.2.2 In addition to the Connect application, tree records must be continuously updated and
included as part of the Service Provider’s management systems and should include at
least the following:
(a) Tree location (line, circuit phase, span);
(b) Length of span;
(c) Type of threat (fall, etc.);
(d) Tree type (species);
(e) Group type (single, bunch, row, bush forest, etc.);
(f) Site specific growth factor, (more or less growth than typical for species) and
(g) Any other relevant information.
11.3 Records retention
All Tree Management Plans and records must be retained for passing on to Transpower or
a subsequent Service Provider as requested.

12. TRANSPOWER SYSTEMS

12.1 Maximo Work Order Entries
All planting under or near a transmission line that could grow to threaten the line must be
entered in Maximo as work orders.
Note: A 200pa wind and 39m allowance for tree height and FDZ measurements are to be used
when determining what is “near” a transmission line or lines. Use of Transpower
generated LIDAR based mapping is recommended.
12.2 Work Order Description
The approved work order description format for identifying a tree or group of trees in a
span is:
(a) defect type, i.e. max sag, max swing, fall distance;
(b) number of trees;
(c) tree species;
(d) distance into span in metres, numbered from the lowest structure;
(e) distance in metres, to the left or right of the centre line, looking towards the
higher structure number.

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12.3 Follow on Work Orders

If a tree or group of trees is/are trimmed, the Maximo work order for this must have a
follow on work order created for the same trees before the original work order is
completed. The estimated date for the next trim is to be entered as the target start date.
12.4 Connect Records
All owner interactions involving a tree or trees must be continuously recorded and
updated in Connect, with a Maximo work order number reference. Scoping notes are to
be attached in Connect to assist with identifying the trees under negotiation.

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A GUIDE TO REQUIREMENTS FOR SERVICE PROVIDERS’ SYSTEMS

The following lists indicate the typical requirements for Service Providers’ work procedures,
management systems and technical information for the work associated with this Service
Specification. The lists are not necessarily complete but are in line with good practice.
Service Providers will be audited on the complete requirements.
A1 Work procedures
A1.1 As a minimum, Service Providers’ written work procedures must include the following for
each tree management task:
(a) General procedures covering:
(i) worker competence;
(ii) cleanliness and housekeeping;
(iii) arboriculture;
(iv) land and property owner liaison; and
(v) records and reports.
(b) Task specific procedures covering:
(i) work programme;
(ii) inspection and test plan; and
(iii) tree disposal plan.
(c) Health and Safety procedures covering:
(i) tree work hazards;
(ii) lifting and rigging hazards;
(iii) other work hazards;
(iv) Minimum Approach Distances; and
(v) working at heights.
(d) Environmental management procedures covering:
(i) tree management;
(ii) other work environmental hazards; and
(iii) sighting and understanding of any resource consent conditions, or NESETA
provisions and conditions.
A2 Technical and supporting information
A2.1 As a minimum, Service Providers’ technical and supporting information available for tree
control work must include the following:
(a) Relevant Transpower Specifications and Standards;
(b) Relevant NZ Standards and Codes of Practice;
(c) Relevant Stakeholder information; and
(d) Material Safety Data Sheets for fuels and herbicides.

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B GROWTH LIMIT ZONE DIAGRAMS

Note: Refer to the Schedule of the Tree Regs for specific GLZ distances. These diagrams represent
how to apply the GLZ distances.
A3 Growth limit zone clearance
The Service Provider shall determine the GLZ clearance in accordance with TP.DL 12.02.
This includes assessment of maximum sag, conductor deflection (up to High Wind
Deflection) and allows for movement of insulators. Sag calculation shall allow for
longitudinal wind effects (see section B2 below).
Refer to Appendix C for FDZ clearances.

A4 Allowance for sag movement along the line

Where wind funnelling along a line is likely to be a significant factor, allowance must be
made for the point of lowest mid-span sag (at a conductor temperature of 10 °C) to be blown
along the span by plus or minus 10 % of the total span distance.

Normal position of
max. sag at ambient
temperature and no
wind
Extreme sag
movement due to
wind along line

GLZ clearance

Wind
ht

L/10 L/10

ht = Maximum allowable tree height

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A5 Growth limit zone – corridor width (Horizontal distance from conductors)

Plan View
Horizontal distance from a vertical plane

POLE (conductor) POLE (conductor)

D1 D1
D2

15% 70% 15%

of span of span of span

Length of span Vertical distance from a Horizontal distance from

(metres) horizontal plane drawn a vertical plane drawn
from any point on from any point on
conductor (metres) conductor (metres)
150 to 300 4 D1 = 4 D2 = 8
301 to 500 4 D1 = 7.5 D2 =15
501 to 700 4 D1 = 15 D2 =30
Greater than or equal to 4 D1 = 25 D2 =50
701
Key: D1 = distance for the 15 % of each span at either end of the span.
D2 = distance for the centre 70 % of each span.

Growth Limit Zone, in relation to the space surrounding a conductor, means the space that extends
no more than the distance from the conductor as specified for that conductor and as specified in the
Schedule of the Tree Regs.

Notice Zone, in relation to the Growth Limit Zone, means the space that extends no more than 1
metre beyond the Growth Limit Zone.

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C FALL DISTANCE ZONE DIAGRAMS

1. Figure 1: Fall Distance Zone – this figure illustrates the 4m clearance of the transmission line
conductors at any point on the arc of a tree falling. The 4m is required to mitigate the risk of a
flashover as the tree is falling. The conductor position should be considered at a 200 Pascal
wind blowout condition. This is considered to be the highest wind at which a tree may still
fall towards the wind (and conductors).

Max. swing at max.

wind loading FDZ clearance
Wind

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FDZ clearance = 4.0 metre

Note 1 D = ht + 4.0 m where ht is the maximum allowable tree height above ground level.
Note 2 For local agreements the standard fall clearance may be relaxed for particular tree fall
situations.

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D PLANNING AND ENVIRONMENTAL LEGISLATION

A6 Resource Management Act 1991 (RMA)
The RMA regime of planning documents may have implications for tree trimming
operations. The Service Provider needs to check existing consent requirements, the
NESETA and other relevant documents (see RP and DP below) as directed by the NESETA.
Current consent conditions are held in ENVi. As noted above, Service Providers have access
to ENVi to check consents, conditions and complete assigned actions and they can contact
EPPG for help with this.
A6.1 The National Environmental Standards for Electricity Transmission Activities (NESETA)
came into effect on 14 January 2010 and set out a national framework of permitted activities
and consent requirements for activities on existing electricity transmission lines (but not
substations). The NESETA contains rules regarding tree and vegetation control.
A6.2 Regional Plans (RP) (administered by Regional Councils or Unitary Authorities): RPs
contain rules governing activities in the coastal marine area, the beds of lakes and rivers and
land where there are soil conservation, water or air quality issues. RPs may contain rules
requiring resource consents to trim or remove trees in these areas as directed by the
NESETA.
A6.3 District Plans (DP) (administered by District Councils or Unitary Authorities): DPs contain
rules restricting the trimming and removal or trees. Transpower’s vegetation management
activities around existing lines and access tracks are governed by the NESETA but there are
overlaps with District Plan rules e.g. for vegetation in natural areas.
A7 Conservation Act 1987
A7.1 Conservation Management Strategies: Each Department of Conservation (DOC)
Conservancy around the country is required to prepare a CMS (Conservation Management
Strategies) under the Conservation Act 1987 for the management of areas under their control
or administration, such as scenic reserves.
These Conservation Management Strategies may contain policies that restrict the trimming
and/or removal of trees.
Vegetation management on DOC land is restricted under the NESETA. Contact the
Environmental Planning and Policy Group for advice on vegetation management on DOC
land.
A8 Reserves Act 1977
A8.1 Reserve Management Plans: These plans may contain objectives and policies that restrict
tree-trimming or tree removal in such reserves.
These management plan policies and objectives should be recognised in relevant regional
policy statements, regional plans and district plans; however, consultation with the relevant
Council prior to tree trimming/tree removal work commencing on any reserve land vested
in a Council is recommended.
A9 Queen Elizabeth II National Trust Covenants
Where areas of bush are covenanted for preservation with the QEII Trust, the covenant
registered on the title of the land lists certain conditions, relating to the management of the
bush, which are binding on the landowner.
A10 Heritage New Zealand Pouhere Taonga Act 2014 (HNZPT Act)
The HNZPT Act promotes the identification, protection, preservation, and conservation of
the historical and cultural heritage of New Zealand. As discussed in section 7.2,
Transpower’s tree control works could trigger the need for an archaeological authority
under the HNZPT Act if the works could modify or destroy a suspected archaeological site.

© 2018 - Transpower New Zealand Limited 26

APPENDIX E TP.SS 02.18
Issue 9
Apr 2018

E NO-INTEREST TREE NOTICE – STANDARD FORM THAT TREE OWNERS

CAN USE
No-Interest Tree Notice
(Issued under regulation 15 of the Electricity (Hazards from Trees) Regulations 2003)

TO: [Enter Service Provider name] on behalf of Transpower New Zealand Limited

This is to notify you that, as owner/occupier of the property at

__________________________________________________________________________________________
__________________________________________________________________________________________
____________________________________________________________________________________

and as owner of the tree/trees for which details are given below, I/we have no interest in the tree/trees.

The tree/trees to which this notice relates are as follows:

[Please set out details of the identity (type) and specific location of the trees for which you are declaring no-interest.
Note that the only trees for which you may declare no interest are self sown trees that do or may encroach into the
growth limit zone OR at the time of planting the trees, you/the previous owner reasonably believed that when
fully grown the tree/s would not interfere with the conductor or encroach into the growth limit zone.]
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

I/we understand that by giving this notice to Transpower, Transpower may cause the tree/trees to be
removed or trimmed to the extent determined by Transpower. I/we also understand that after 20
working days from the receipt by Transpower of this notice, I/we will not be liable for any damage
caused by the tree/trees to Transpower’s works (but this does not remove my liability for damage by
the tree/trees caused to any other property). I/we give consent to Transpower to enter the land on
which the tree/trees are growing for the purpose of removing or trimming the tree/trees. [If required,
specify any particular requirements regarding entry to land over the page, but note that entry must be allowed
within 20 working days or this notice will be rescinded.]

Delete if not required, but, if required, choose the applicable alternative:

I/we request that Transpower remove or cause to be removed any debris produced in the removal or
trimming of the tree.
Or
I/we request that Transpower ensure that any debris produced in the removal or trimming of the tree
does not interfere with the use or enjoyment of my/our land.

Signed by the owner(s):

_____________________________________________________________________

Date:_______________
This notice should be delivered, faxed, posted or electronically communicated [upon agreement with
Transpower] to [enter Service Provider name and contact details] within 10 working days of receiving the
cut and trim notice.

© 2018 - Transpower New Zealand Limited 27

APPENDIX F TP.SS 02.18
Issue 9
Apr 2018

F REJECTION OF NO-INTEREST TREE NOTICE

Letter to reject a no-interest tree notice
(To be used in any case where Transpower does not want to accept responsibility for a tree/where the tree owner
should pay for the removal or trimming of the tree themselves)
[Contact details of sender]
[File ref]

[Date]

[Name and address of person who gave TP the non-interest tree notice]

Dear [Mr/Mrs/Ms surname]

1. I refer to the notice you sent to Transpower dated [ ] stating that you have no-interest in
the tree(s) referred to in the notice.

2. Transpower does not accept that this is a valid notice under section 15 of the Electricity (Hazards
from Trees) Regulations 2003. A no-interest tree notice can only be given if certain circumstances
apply. Transpower rejects this notice on the grounds that:-

[Choose the appropriate option below and delete the others.]

(a) Although the trees were naturally sown in the vicinity of Transpower's works, (and the
conductor is on the adjoining or same land as the tree), the tree(s) are not likely to encroach
on the growth limit zone;
(b) Transpower considers that at the time of planting the tree(s), which was before
xx/xx/20xx, you/the tree owner cannot have believed on reasonable grounds that the tree
when fully grown would not interfere with any conductor; or
(c) Transpower considers that at the time of planting the tree(s), which was after
xx/xx/20xx, you/the tree owner cannot have believed on reasonable grounds that the tree
when fully grown would not encroach on a growth limit zone.

3. Since this/these tree(s) are not ones for which a no-interest tree notice can be given, Transpower
will not be taking any action to remove or trim the tree(s). [If option 2b or 2c is chosen add the
following] Nor does Transpower accept any liability in respect of any damage that may be caused by
the tree(s).

[If option 2b or 2c is chosen, also insert the following paragraph.]

4. If the tree(s) encroach on the growth limit zone for any of Transpower's conductors then
Transpower may issue you with a cut or trim notice in respect of the tree(s) and may require you to
cut or trim the tree accordingly.

5. Please contact [name and contact details] if you wish to discuss this letter or any other matters in
respect of the tree(s).

Yours sincerely
Transpower/Transpower Service Provider

© 2018- Transpower New Zealand Limited 28

APPENDIX G TP.SS 02.18
Issue 9
Apr 2018

G STANDARD AGREEMENT TO FELL

AGREEMENT TO FELL
Date: ____________________ Reference: _________________________________________________

PURPOSE: This Agreement is to record tree felling details as agreed by the Stakeholder and
Transpower New Zealand Limited.

Tree Owner/Manager:
Full Name: ______________________________________________________________________________

Postal Address: __________________________________________________________________________

________________________________________________________________________________________

Telephone Number: _________________________________ mob: _______________________________

Email Address: __________________________________________________________________________

LEGAL DESCRIPTION OF THE LAND (“land”): Or refer to attached map for parcel/title
information
Title Reference: ___________________________________________________________________________

ACCESS: ________________________________________________________________________________

_________________________________________________________________________________________
The Stakeholder gives Transpower New Zealand Limited and its Service Providers access onto the land
in order to undertake the felling specified in this agreement. [Also include any specific conditions
surrounding entry here.]

COSTS: _________________________________________________________________________________
[Is Transpower paying for some or all of the cutting? – removal of debris costs? Any other payments?]

LEGAL STATUS:
This Agreement is not binding on subsequent Stakeholders and is void on sale of the land.

DETAILS OF TREE/TREES TO BE FELLED: Attach Asset Map Plan showing location of trees to be
felled.
Line: _______________________________ Location: ____________________________________________

Span: ______________________________________ Type: ________________________________________

Number of trees to be felled: ______________________________________________________

© 2018 - Transpower New Zealand Limited 29

APPENDIX G TP.SS 02.18
Issue 9
Apr 2018

DISPOSAL OF DEBRIS: __________________________________________________________________

_________________________________________________________________________________________
_________________________________________________________________________________________
[Set out details of who is responsible for removing debris falling on tree owner’s or any adjoining land,
e.g. “Transpower New Zealand Limited will remove or cause to be removed any debris produced in the
felling of the tree/trees” – OR – set out details of tidying up of debris required so that any debris
produced does not interfere with the Stakeholder’s use or enjoyment of their land.]

TERM OF THIS AGREEMENT:

This Agreement is valid for a period of [three] months. All felling work must be undertaken in this
period or another agreement made.

SPECIAL CONDITIONS: _________________________________________________________________

_________________________________________________________________________________________
_________________________________________________________________________________________
[Include any other conditions negotiated with the owner such as replace/replant the tree with a more
suitable (lower growing) species, or construct a windbreak fence or shelter.

(Responsibility and ownership for the windbreak fence or shelter once constructed is to be taken by the
Stakeholder. Where shelterbelts are concerned, an offer to partially finance replacement with
permanent shelter should be considered. The amount offered cannot exceed the estimated capitalised
cost of trimming the shelter for a period of ten years.)]

LIABILITY:
The Tree owner/manager is not liable for any damage caused by the tree/trees to Transpower’s works
on the signing of this agreement (but this does not remove their liability for damage by the tree/trees
caused to any other property).

SIGNATURES:

Tree Owner/Manager: __________________________________________________________________

Print Name: _______________________________________________ Date: / /

Service Provider (On Behalf of Transpower):

Print Name: ______________________________________________ Date: / /

Witnesses: ____________________________________________________________________________

_____________________________________________________________________________________

© 2018 - Transpower New Zealand Limited 30

APPENDIX H TP.SS 02.18
Issue 9
Apr 2018

H LAND ACCESS AND MANAGEMENT AGREEMENT

Date: Reference:
Property Location:
1. PURPOSE To record details such as access routes, conditions of access, tree and vegetation
management and other land management arrangements, as agreed by the Landowner
and/or Occupier and Transpower New Zealand Limited.

2. TERM [5 years from the date of signing]

3. LANDOWNER OCCUPIER
Surname: Surname:
First Name: First Name:
Postal Address: Postal Address:
Home Number: Home Number:
Mobile Number: Mobile Number:
Email Address: Email Address:
Preferred means of contact for related correspondence:

Letter in the post  Phone call  Text  Email 

Add contact details for how the landowner contacts the service provider & Transpower

4. LAND LEGAL DESCRIPTION

Property address:
CT References:
Property plan attached: Yes  No 
Easements: Yes  No 

5. DETAILS OF TRANSMISSION LINES

5.1 The existing transmission line(s) owned by Transpower, which are located on the land:
Line name: Structure numbers:

6. ACCESS
6.1 Transpower and the Landowner agree that the preferred access routes are set out on the plan
attached.
6.2 Should the preferred access route be, in Transpower’s reasonable opinion, unsuitable for use,
Transpower may, after consultation with the Landowner, use alternative routes in accessing
the transmission line
6.3 Transpower may, in agreement with the Landowner, construct or maintain an access track to
a standard which normally allows access in most weather conditions using a four wheel drive
utility type vehicle

© 2018 - Transpower New Zealand Limited 31

APPENDIX H TP.SS 02.18
Issue 9
Apr 2018

6.4 Describe access tracks (formed, unformed) suitable for vehicle type, etc):
……………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………
6.5 Describe access point to land from nearest road:
……………………………………………………………………………………………………………………….
………………………………………………………………………………………………………………………
6.6 Access track maintenance:
……………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………….
Access route plan attached: Yes  No 
[E.g. Acceptable access tracks; special considerations, e.g. boggy areas, drains, dams and
reservoirs, conditions of access]
Note: Stakeholders are required to grant access for purposes under section 23 of the Electricity Act
1992. Nothing in this agreement should limit Transpowers statutory rights and obligations
under the Act.

7. TREE / VEGETATION MANAGEMENT

7.1 Identify location of trees / vegetation to be managed.
Specific trees / vegetation identified on plan attached: Yes  No 
7.2 Transpower and the Landowner agree to the following tree / vegetation management, cutting
criteria, costs, debris, burning off, weed control, etc.
……………………………………………………………………………………………………………………....
...................................................................................................................................................................
...................................................................................................................................................................
………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………

[E.g. Vegetation management, protected trees, conservation covenant areas, trees (including
shelter belt trees and forestry), cutting criteria, costs, debris disposal, burning off, weeds, etc.]

8. FARM PRACTICES

8.1 Land usage/s (e.g. dairy farm, lifestyle block, horticulture):

…………………………………………………………………………………………………………………………

8.2 Times when access to property to undertake works is not preferred (eg. due to lambing,
fawning, hay making, etc.
Jan  Feb  Mar  Apr  May  June  July  Aug  Sept  Oct  Nov  Dec 
Reason for preference:
……………………………………………………………………………………………………………………….

© 2018 - Transpower New Zealand Limited 32

APPENDIX H TP.SS 02.18
Issue 9
Apr 2018

8.3 Transpower and the Landowner agree that:

…………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

[E.g. Specific land management information, e.g. organic farms requirements, bio-security and
contamination requirements, dairy movements, lambing/calving, use of mechanical plant
including harvesters, irrigation, including travelling irrigators, boom irrigators, long lateral systems,
central pivot units, aerial and land based spraying, top dressing, fencing (including electric),
ploughing, hay making (including other feed), specialist cropping]

9. OTHER LAND MANAGEMENT ARRANGEMENTS

9.1 Transpower and the Landowner agree that: [E.g. any other property specific details that are not
covered in the sections above]

…………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………

………………………………………………………………………………………………………………………

10. PROPERTY HAZARDS

10.1 The Landowner advises the following unique or unusual hazards on the property:

…………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………

[E.g. not normal farming activity but unique or unusual potential hazards such as unchained
guard dogs, rifle range, active quarry, horticulture sprays, etc.]

11. NOTIFICATION PREFERENCES

11.1 Transpower and the Landowner agree to the following method of notification for routine
maintenance work involving light vehicles (e.g. 4WD Ute, quad bike or ATV)

Letter 10 working days prior  Call night before  Text  Email 

Other…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………

11.2 Transpower and the Landowner agree to the following method of notification for maintenance
work involving heavy vehicles (e.g. heavy truck, hiab, crane)

Letter 10 working days prior  Call night before  Text  Email 

© 2018 - Transpower New Zealand Limited 33

APPENDIX H TP.SS 02.18
Issue 9
Apr 2018

Other…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………

12. AGREEMENT STATUS

11.1 This agreement is not binding on subsequent owners and is void on sale of property.

SIGNATURES

Landowner and/or Occupier: ____________________________________

Date: Print Name:

Transpower/Service Provider on behalf of Transpower: ___________________________________

Date: Print Name:

Landowner Liaison Officer

Full Name:

Company:

Phone Number:

Email address:

© 2018 - Transpower New Zealand Limited 34

APPENDIX I TP.SS 02.18
Issue 9
Apr 2018

I STANDARD CONSULTATION NOTICE FOR LANDOWNERS/OCCUPIERS

WITHIN A 50 M RADIUS OF A TREE ON ROAD
NB: This consultation notice should be sent out as soon as possible after receiving a no-interest tree
notice for a tree on a road.
[Contact details of sender]

[File ref]

[Date]

[Name and address of landowner or occupier]

Dear [Mr/Mrs/Ms surname]

Consultation with Landowners/Occupiers within a 50 metre radius of a tree on road for which
Transpower has received a no-interest tree notice under the Electricity (Hazards from Trees)
Regulations 2003 (“Regulations”).

This notice and its attachments are being sent to you as a landowner/occupier of land situated within
a 50-metre radius of the following tree: [include sufficient details to clearly identify the tree]
__________________________________________________________________________________________
Transpower has received a no-interest tree notice from the owner of the tree, [insert name of the road
authority] and wishes to [remove or trim] the tree so that it will not encroach into the safety distance for
the conductor near the tree. However as this tree may have amenity value for you, we are required by
the Regulations to consult with you before carrying out any work on the tree.

If you do not want Transpower to remove or trim the tree, you are required to give Transpower written
notice that you are interested in the tree and you wish to be treated as the tree owner for the purposes
of the Regulations (see regulation 18(2)). (Such notice can be rescinded at any time by notifying
Transpower in writing of that fact – regulation 18(3).)

Taking responsibility as tree owner means you will have to ensure the tree does not encroach into the
notice zone for the conductor. Further information on the responsibilities of owning a tree near
transmission lines is attached. [Attach the general information notice published annually by Transpower,
available on the internet, and also attach the new/proposed planting notice in Appendix J.]

[Include any additional specific information here, if necessary/relevant about the particular tree/line and dangers
posed, etc.]

You will need to contact Transpower’s agent by [insert the date – 10 working days time, or longer if this is
considered necessary, keeping in mind that the work on the tree should ideally be carried out within 20 working
days after receiving the no-interest tree notice] if you want to register an interest in the tree and be treated
as the owner under the Regulations.

Please contact Transpower’s agent for further information if required. [Insert contact name/details]
[Service Provider’s name] on behalf of Transpower New Zealand Limited

© 2018 - Transpower New Zealand Limited 35

APPENDIX J TP.SS 02.18
Issue 9
Apr 2018

J STANDARD ANNUAL/NEW/PROPOSED PLANTINGS INFORMATION

NOTICE TO STAKEHOLDERS

[Contact details of sender]

[File ref]

[Date]

[Name and address of landowner or occupier]

Dear [Mr/Mrs/Ms surname]

MANAGEMENT OF VEGETATION NEAR TRANSPOWER’S TRANSMISSION LINES

ANNUAL, NEW AND PROPOSED PLANTINGS INFORMATION NOTICE

This notice and its attachments are being sent to you as a tree-owner, landowner and/or occupier to
keep you informed about the management of trees near Transpower’s transmission lines, and to keep
you aware of the importance of good tree management.

Affected trees
The following information details the location(s) of the affected trees:
(a) Property;
(b) Tree-owner, landowner and/or occupier;
(c) Transmission line/circuit;
(d) Transmission structures;
(e) Tree locations.

Security and performance of the electricity transmission system

The electricity transmission network (National Grid) is essential to the well-being and economy of the
country. Almost every person relies on the National Grid to some extent with very high levels of
availability of electricity supply expected. A failure on the National Grid can affect many people and
organisations including community services and businesses.
Trees growing near transmission lines and other transmission assets are a threat to the security and
reliability of the National Grid. Even without touching the conductors, high voltage electricity can
“jump” a gap and cause faults that disrupt supply.
Wind, conductor temperature and ice loading (where relevant) all affect the position of the conductors
to trees and these have to be taken into account when calculating suitable clearances from trees.

Hazards to human life and animals

If trees touch high voltage conductors or electricity “jumps” the gap to a tree, dangerous voltages may
arise in the area adjacent to the tree. These voltages can be fatal.
The Health and Safety in Employment Act 1992 requires employers to take all practicable steps to
prevent hazards to their employees. Trees growing near transmission lines are a potential hazard.

Fire hazards
Electricity flowing into trees can cause trees to ignite. In some cases the tree can explode. The effect of
a tree fire can be very severe in forest areas as well as threatening human and animal life.

© 2018 - Transpower New Zealand Limited 36

APPENDIX J TP.SS 02.18
Issue 9
Apr 2018

Transpower’s tree clearance regime

Transpower has developed a clearance regime, which takes into account the requirements of the
Electricity (Hazards from Trees) Regulations 2003 (“Regulations”), to ensure the continued reliability
and safe performance of the National Grid and to prevent hazards.
The regime includes the following features:
(a) Notice and Growth Limit Zones;
(b) the issue of annual information notices (which are also available on Transpower’s website
(www.transpower.co.nz);
(c) the issue Cut or Trim notices;
(d) obtaining Access for Transpower’s Service Providers to clear or trim;
(e) the establishment of Land Management and Access Agreements; and
(f) no-interest tree notices for certain trees.

Land Access and Management Agreements

Land Management and Access Agreements ensure that particular requirements can be met that are not
so readily managed in the standard tree clearance regime and under the Regulations.

New plantings
Transpower discourages planting under or near transmission lines. If you have already planted any
new trees under or near the line, then it is most important that any future tree growth is taken into
account and managed by the tree-owner, landowner and/or occupier. Tree owners have
responsibilities under the Regulations in relation to cutting and trimming trees encroaching on lines,
and where they have been planted in the knowledge that they may grow and encroach/interfere with
lines, tree owners cannot claim no-interest in the tree.

Potential liabilities for failure to manage tree growth

If Transpower incurs any costs or suffers any losses from the failure of a tree owner to manage tree
growth, action may be taken to recover those costs and losses. This would be in addition to any fines
or penalties due under law.
The costs and losses could be considerable. It is therefore critical that you understand the importance
of tree management. We will be pleased to discuss any aspect with you.

.......................................... (Name)

(Transpower Lines Maintenance Service Provider)

© 2018 - Transpower New Zealand Limited 37

APPENDIX K TP.SS 02.18
Issue 9
Apr 2018

K STANDARD CUT OR TRIM NOTICE

[Contact details of sender]

[File Ref]

[Date]

[Name and address of Tree Owner]

Notice must be delivered in person to the tree owner (or a director or officer of the tree owner), or posted to the
above address (being the last known/usual residence or registered office of the tree owner), or faxed to the tree
owner (or, with consent, sent by electronic communication).

Dear [Mr/Mrs/Ms/Miss Surname]

Cut or Trim Notice – Trees located […enter description of location]

The purpose of the Electricity (Hazards from Trees) Regulations 2003 is to protect the safety of the public
and the security of the supply of electricity, by prescribing distances and setting rules regarding the
cutting and trimming of trees. This cut or trim notice is to notify you that your tree [or trees] encroach[es]
into the growth limit zone for Transpower’s conductor and must be cut or trimmed.

Explanation of the zones

• The growth limit zone is an area around a conductor into which a tree cannot encroach. In this
situation, the growth limit zone is:
o Vertically: 4 metres [above and/or below] the conductor, taking into account the
maximum design sag.
o Horizontally: [calculate and insert the relevant horizontal distance, taking into account the
voltage and span length in relation to the position of the tree(s)], taking into account the
maximum design sag.
• The notice zone is the space that extends no more than 1 metre beyond the growth limit zone, and
tree[s] cut or trimmed as a result of a cut or trim notice must be cut back so they no longer encroach
into the notice zone.

Identity and location of the [tree/trees]

The tree[s] encroaching into the growth limit zone are located on your property at [insert address of trees]
and are the [insert tree species] as identified on the attached aerial photograph.

The cutting and trimming

Transpower advises that it intends to carry out the cut or trim at Transpower’s expense, to the extent
necessary to ensure the tree[s] no longer encroach into the notice zone. Transpower seeks your consent
to enter your property to carry out the cutting/trimming of the tree[s]. Transpower will remove all
resulting debris falling on your or any adjoining land.

If you do not give consent to Transpower to enter your land, then within 45 working days after the date
you receive this notice, you must cause the tree[s] to be cut or trimmed, at your own expense. Working
in close vicinity to transmission lines and structures is a hazardous activity and should only be
undertaken by suitably qualified and competent practitioners. If you decide to cause the trees to be cut
or trimmed you must at least 3 working days before the tree[s] are cut or trimmed, advise Transpower
of the time and location of the cutting or trimming.
The only approved contractors deemed competent for this work are Transpower’s Service Providers.
In your area this is ……….insert contact details of local service provider…

© 2018 - Transpower New Zealand Limited 38

APPENDIX K TP.SS 02.18
Issue 9
Apr 2018

No-interest tree notices

If you do not want to maintain an interest in these trees you may give a no-interest tree notice to
Transpower within 10 working days of receiving this notice. Attached to this notice is a no-interest tree
notice [ensure no interest tree notice is attached] that you can complete and send back to Transpower.
Giving a no-interest tree notice means that Transpower can remove or trim the trees, as it decides.

Dispensation application
You may apply to Transpower in writing, no later than 5 working days after receiving this notice, for a
dispensation from cutting or trimming the tree. Transpower must make a decision on a dispensation
application within 5 working days of receiving the application.

Arbitration and arbitrator details

You may apply to an arbitrator, no later than 5 working days after receiving written notice from
Transpower of the dispensation decision, if the dispensation is not granted, or you disagree with the
terms of the dispensation.

Tree Arbitrator
Under Regulation 29 of the Electricity (Hazards from Trees) Regulations 2003 a tree arbitrator has been
appointed by the Minister of Energy and Resources. The arbitrator is:

Mr Brad Cadwallader
33 Cropp Place
Richmond
Nelson 7020
Fax: 03 544 2682
[email protected]

Please contact me on [enter phone number] to discuss and agree the proposed timing and method
proposed to undertake this work.

Yours faithfully

[Name]
[Position]

© 2018 - Transpower New Zealand Limited 39

APPENDIX K TP.SS 02.18
Issue 9
Apr 2018

This page must be attached to the Cut or Trim Notice, along with the No Interest Trees Notice

Further information required to be provided under the Electricity (Hazards from Trees)
Regulations 2003

Transpower’s obligations - If Transpower becomes aware of a tree encroaching into the growth limit
zone then it must issue a cut or trim notice to the tree owner. Transpower also has obligations if it
becomes aware there is immediate danger to persons or property because of damage to its conductor
by a tree (or roots of a tree), or contact or possible contact between the tree and conductor. Transpower
must undertake work without delay to cut or trim the tree to the extent necessary to remove the danger
and must remove all debris produced as a result of such work.

Transpower commits an offence if it becomes aware of a tree encroaching into the growth limit zone
and fails, without reasonable excuse, to give a cut or trim notice to the tree owner. If either of these
offences is committed, Transpower may be liable on summary conviction to a fine not exceeding
$10,000, and if the offence continues, a further fine not exceeding $500 a day.

Tree owner offences and penalties – Regulation 26 sets out the offences and penalties that a tree owner
may face. A tree owner commits an offence if, given a cut or trim notice fails, without reasonable
excuse, to cause the tree to be cut or trimmed in accordance with regulation 10, or fails, without
reasonable excuse, to advise Transpower of the time and location of the cutting/trimming of the tree.
If either of these offences is committed, the tree owner may be liable on summary conviction to a fine
not exceeding $10,000, and if the offence continues, a further fine not exceeding $500 a day.

Tree owner liabilities – A tree owner also has certain liabilities, which are specified in full in regulation
28, but are summarised here. Unless a tree owner has given a no-interest tree notice to Transpower, or
the time limit has not expired under a cut or trim notice, a tree owner may be liable to Transpower for
the costs of remedying any damage caused to a conductor. This liability arises if the tree owner has
failed to comply with the requirements of the Regulations, and the damage arose (whether directly or
indirectly) from failure to comply with the requirements of the Regulations. Transpower may recover
any costs payable by the tree owner as a debt due to the works owner.

© 2018 - Transpower New Zealand Limited 40

APPENDIX L TP.SS 02.18
Issue 9
Apr 2018

L DOC MOU EXCERPT AND CONCESSION APPLICATION FORM

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APPENDIX L TP.SS 02.18
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Transpower Upgrade/Access/Tree
Trimming
Application/Agreement
Please complete the application form and send to DoC Area Manager for the area(s) involved. The Department will
process the application and issue a Permit if it is satisfied that the application meets all the requirements for granting
a concession under the Conservation Act 1987. The Permit will be subject to all conditions (including any special
conditions) set out in this document, the DoC/Transpower ‘Code of Practice for Entry onto Land’ and the
Transpower/DoC Agreement.

A. Applicant Details

Applicant (company/individual in full) Transpower New Zealand Ltd

Contractor (company/individual in full)

Contact Person

Postal Address

Fa
x

E-
ma
il

B. The Area(s)
Describe the areas of conservation land where the upgrade/tree trimming will occur. If you are unable to identify the
areas or you do not know them, seek the assistance of departmental staff.

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C. Details of Proposed Activity

Describe the proposed activity

How many people are involved?

Proposed dates to

Alternative dates (if any)

Proposed time (if known)

Length of time on land

Describe any temporary structures you wish to erect on DOC land (e.g. marquees, toilets).
Attach a site plan showing locations of any proposed structures.

DOC facilities to be used (tracks, huts, etc.)

Proposed means of transport to and from site(s). Include company name if

helicopters are to be used.

D. Description of Actual and Potential Effects of Proposal

Describe the actual and potential effects of your activity, e.g. noise pollution. Use the questions below as a starting
point for your description. Additional information may be needed and should be attached to your application so that
it can aid decision making. The Department will be able to provide you with some assistance, however if considerable
assistance is sought in preparing these sections of the application, you may be charged for the time spent by
Departmental staff. (Please attach additional information if required.)

Will natural waterways or bodies of water be affected by or used by your activity?

Will your activity result in any disturbance of native vegetation?

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Will your activity result in any disturbance to soils, wetlands or any other natural feature during the initial start-up
phase or on an ongoing basis?

Will any aspects of your activity be visible from or within or adjoining the areas where you want to conduct your
activity?

Will your activity have any effect on, or be affected by, any wildlife species within or near any area where you want to
operate?

Is it possible that your activity will introduce any plant material, weeds, including lake weeks or seeds of plants into the
area?

Is there any risk of fire associated with your activity?

Is it possible that your activity will deposit any debris, rubbish, or other dangerous or unsightly matter into the area?

Will your activity cause any noise during either the initial start-up phase or on a periodic or ongoing basis?

Will any other visitors, commercial or private, be present in or near the areas you wish to use?

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Will any aspect of your activity affect current or future public access to or use of either the nominated or adjoining
conservation land(s)?

Will your activity have any effects on plants, animals or sites of traditional importance to Maori?

Will your activity have any effect on historic or archaeological sites?

E. Measures to Avoid, Remedy or Mitigate

Where you have identified actual or possible adverse effects in the previous section, please provide a brief description
of action(s) you propose to take to avoid, remedy or mitigate those effects. Example: Possible effects on public access
by having a marquee erected for the event. Proposed action to avoid this: ensure that marquee is erected as close to
the time of the event as logistically possible.

You are not required to complete the remainder of this form. If the permit is to be granted, you will need to
sign the document accepting the following conditions on your proposed activity.

Her Majesty the Queen, acting by and through the Minister of Conservation (the Grantor) GRANTS to
the Applicant a Permit under *6[s. 17Q of the Conservation Act 1987] for the purpose of … (the
“Concession Activity”) on the Site(s) specified in Schedule 1 of this Permit.

1. This Permit does not confer on the Applicant any interest in the Site. This Permit does not derogate in any way from the rights of
the public to use and enjoy the whole or any part of the Site, except as noted in this Permit or as necessary for
public safety during the Concession Activity.

2. The Applicant shall indemnify the Grantor against all claims by any person in respect of any injury, loss or
damage (including fire damage) caused by or arising out of any breach of the terms of this Permit or negligent
act or omission by the Applicant, its servants, agents, contractors, clients or invitees while carrying out the
Concession Activity up to a maximum value of three million dollars ($3,000,000) per event.

3. The Applicant shall keep in force during the term of this Permit a policy of insurance with an insurer approved
by the Grantor against any liability that may arise out of Applicant’s operation of the Concession Activity. The
policy must include fire suppression insurance. The policy shall be for a sum of not less than $1,000,000.

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4. The Applicant shall not erect or bring onto the Site(s) any structure, install any facility, or alter the Site(s) in any
way without the prior written consent of the Grantor.

5. The Applicant shall not, unless authorised in this Permit or otherwise in writing by the Grantor, interfere with,
remove, damage, or endanger the natural features, animals, plants or historic resources in any area administered
by the Grantor, or bring any plants or animals to the Site(s), or contaminate any body of water. The Applicant
shall ensure that its clients and invitees do not carry out any acts prohibited under this clause. The Applicant
may only deposit any debris, rubbish, or other dangerous or unsightly matter if permitted to do so by this
Permit, and the Applicant shall remove such material in accordance with clause 10 of this Permit.

6. The Applicant shall not transfer, sublet, assign or otherwise dispose of the interest granted by this Permit. This
Concession is deemed to authorise the Contractor(s) to carry out the Concession Activity subject to the terms
and conditions of this Permit.

7. The Grantor may terminate this Permit by notice in writing to the Applicant if the Applicant breaches any of
the terms of this Permit.

8. The Applicant shall comply with all reasonable notices and directions of the Grantor concerning the
Concession Activity.

9. The use of aircraft in support of the Concession Activity is subject to specific approval. Such approval must
be gained by the aircraft operating company making a landing permit application to the Department of
Conservation.

10. The Applicant shall take all waste and rubbish out of the Site at the end of the Concession Activity.

11. The Grantor reserves the right to request, at any time, a safety plan to be audited by an external expert. At a
minimum, the plan should include identification of the risks involved, contingency plans in case of accident
and safety equipment available.

13. Special Conditions

SIGNED by SIGNED by

ACTING BY AND THROUGH THE MINISTER OF

CONSERVATION (“The Grantor”) AS APPLICANT

In the presence of In the presence of

Witness Witness

Occupation Occupation

Address Address

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Schedule One
(1) Approved Site(s)

(2) Approved Date(s)

Schedule Two

DoC/Transpower Code of Practice for Entry onto Land

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M SAMPLE MINISTRY OF BUSINESS, INNOVATION AND EMPLOYMENT

NOTIFICATION

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N MINIMUM APPROACH DISTANCES

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O SAFETY INDUCTION VEGETATION WORKS

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P APPROACHES TO CLEARING TREES IN THE FDZ

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Q SERVICE PERFORMANCE SELECTED CIRCUITS LISTED IN RCP2 AND

SINGLE SUPPLY CIRCUITS

Selected Circuit - RCP2 Circuit Description Circuit Voltage Region Code

ASB-ISL-1 Ashburton-Islington Circuit 1 220 SI-Line
ASB-TIM-TWZ-1 Ashburton-Timaru-Twizel Circuit 1 220 SI-Line
ASB-TIM-TWZ-2 Ashburton-Timaru-Twizel Circuit 2 220 SI-Line
ATI-WKM-1 Atiamuri-Whakamaru Circuit 1 220 NNI-Line
BPE-TKU-1 Bunnythorpe-Tokaanu Circuit 1 220 SNI-Line
BPE-TKU-2 Bunnythorpe-Tokaanu Circuit 2 220 SNI-Line
CYD-CML-TWZ-1 Clyde-Cromwell-Twizel Circuit 1 220 SI-Line
CYD-CML-TWZ-2 Clyde-Cromwell-Twizel Circuit 2 220 SI-Line
CYD-ROX-1 Clyde-Roxburgh Circuit 1 220 SI-Line
CYD-ROX-2 Clyde-Roxburgh Circuit 2 220 SI-Line
INV-MAN-2 Invercargill-Manapouri Circuit 2 220 SI-Line
ISL-LIV-1 Islington-Livingstone Circuit 1 220 SI-Line
ISL-TKB-1 Islington-Tekapo B Circuit 1 220 SI-Line
MAN-NMA-1 Manapouri-North Makarewa Circuit 1 220 SI-Line
MAN-NMA-2 Manapouri-North Makarewa Circuit 2 220 SI-Line
MAN-NMA-3 Manapouri-North Makarewa Circuit 3 220 SI-Line
NMA-TWI-1 North Makarewa-Tiwai Circuit 1 220 SI-Line
NMA-TWI-2 North Makarewa-Tiwai Circuit 2 220 SI-Line
OHB-TWZ-3 Ohau B-Twizel Circuit 3 220 SI-Line
OHC-TWZ-4 Ohau C-Twizel Circuit 4 220 SI-Line
OHK-WRK-1 Ohakuri-Wairakei Circuit 1 220 NNI-Line
PAK-WKM-1 Pakuranga-Whakamaru Circuit 1 220 NNI-Line
PAK-WKM-2 Pakuranga-Whakamaru Circuit 2 220 NNI-Line
RPO-TNG-1 Rangipo-Tangiwai Circuit 1 220 SNI-Line
THI-WKM-1 Te Mihi-Whakamaru Circuit 1 220 NNI-Line
THI-WRK-1 Te Mihi-Wairakei Circuit 1 220 NNI-Line
TKB-TWZ-1 Tekapo B-Twizel Circuit 1 220 SI-Line

Single Supply Circuits

Single Supply Circuits
ABY-TIM-TKA-1
BAL-HWB-1
COL-OTI-1
EDG-WAI-2
HIN-KPO-1
IGH-KIK-1
KPO-TMU-1
OAM-BPT-WTK-1
OAM-STU-BPD-WTK-1
OKN-NPK-ONG-1
PPI-THI-1
TKH-WAI-1

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R VEGETATION MAPPING

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S LETTER RECORDING FAILURE TO REACH AGREEMENT

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T SUMMARY OF CHANGES

Issue Affected
Changes Date
No. Section/Clause
3 • Takes into account the requirements of the Electricity Jun 2006
(Hazards from Trees) Regulations 2003, and
• Incorporation of standard letters, notices and
agreements relating to trees.
4 • Integration of Connect process; Mar 2009
• Amendment to subsection 6.8 to ensure consistency
with the Land Management Agreement provisions;
• Addition of reference to NPS into Appendix F, and
• Landowner letters updated
5 2 (a) Clause reworded 10 Feb
2 (c) Reference to appendices B & D added 2012
2 (f) Reference to appendix I added
2 (l) New clause, regarding public safety, added
2 (m) New clause added
3.1.5 Clause reworded to more accurately reflect regulation 15 of
the Tree Regs
3.1.10 Definition for abbreviation SP (Maintenance Service
Provider) added.
4.3.1 List clarified, Electricity (Safety) Regulations (2010) added
5.1.3 Reference to Appendices A and B added
5.6.2 Reference to Section 7.1 added
6.3.1 Reference to Appendix I added
6.3.5 Note 1 Formatted to a note as opposed to separate item
6.6.1 Note 2 New item added referring to First Schedule of Conservation
Act 1987
7.2.1 Reworded to “must be”
7.4.1 Reworded to “must be”
8.1.2 Note 1 Formatted to a note as opposed to separate item
C2 Allowance for sag movement along the line diagram
clarified to show 1 tree only
F1.3.2 Emergency works section moved up from F1.4
F1.3.5 New covenants clause added
Previously F1.4 Emergency works moved to F1.3.2
F2.2 New clause added for other enactments
Appendix L Tree Arbitrator information updated

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Issue Affected Changes Date

No. Section/Clause
6 2 (b) Reference to national environmental standards added March
3.1 Reworded to Cut or trim notice as per Tree Regs 2012
3.1.11 to 3.1.14 Four further definitions added to list
4.3.1 RMA item clarified, NESETA added
4.4 CS-VUE online database section added
6.6.1 Note 3 New item added referring to Memorandum of
Understanding
10.2.2 (i) Reference to NESETA added
A1.1 (d) (iii) New clause regarding resource consent conditions &
NESETA
A2.1 (c) Reference to NESETA added

Previously Table of References moved from Appendix B to Appendix

Appendix B M at the end of the document to match current service
specification format
E1.1 NPSET item moved up from section E5
E1.4.1 Reworded to include NESETA. Reference to Trimming,
felling and removing trees and vegetation NESETA
checklist on Transpower website added
E1.4.6 New item regarding NESETA. Reference to Trimming,
felling and removing trees and vegetation NESETA
checklist on Transpower website added
E2.2.2 New item added referring to Memorandum of
Understanding
Previously E5 NPSET Section moved to section E1.1
Appendix G “Letter to reject a no-interest tree notice” moved to a
separate appendix (was included in appendix F)
Appendix M Table of References moved to Appendix M (was Appendix
B). Further references added: Conservation Act 1987,
Electricity (Safety) Regulations (2010), National
Environmental Standards for Electricity Transmission
Activities 2009 (NESETA), National Environmental
Standards for Electricity Transmission Activities 2009
(NESETA), Reserves Act 1977
7 Entire General review of entire document, includes re-ordering of Mar 2013
Document sections, removal of content and inclusion of new content.
Too many changes to list individually.
8 Appendix K Amended cut or trim notice template inserted, and new July 2013
and new Appendix N for MAD added.
Appendix N
9 Section 6 SA1 incorporated to emphasise tree felling in preference to Dec 2016
(initial trimming when trees are encroaching TP assets. Also
draft) added Transpower Systems for entering tree work in
Maximo. See SA1 for full details

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9 Entire The changes in this revision focus vegetation management Oct 2017
Document to primarily pursue felling of problematic trees and further
to transfer the cost of managing trees not removed to the
tree owner. This revision also introduces specific forestry
management provisions.

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U CONTROLLED DOCUMENT FEEDBACK FORM

If you would like to submit any feedback or suggestions to Transpower to improve this document, there
are two ways you can do this. You can either complete the form below, scan and email to:
[email protected]; or you can submit a form online - just login to the
Contractors/Consultants section of the Transpower website and go to the Controlled Document Feedback
Form or if internal to Transpower use this link.

Content change request No:

Date: Initiator's name/title:

Company: Phone: Fax:

Email:
Controlled document number: TP.
Controlled document title:
Affected section or clause number(s):
Present clause:

Proposed change:

Reason for change:

If you are including supporting information or attachments, please list here, e.g. photos:

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