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City of Dayton, Ohio (City) Personnel Policy 13.04 Mask, Vaccination, and Testing Policy Frequently Asked Questions (Faqs)

The City of Dayton enacted a COVID-19 testing policy to ensure a healthy workforce and lowest risk work environments. The policy requires all employees to provide proof of vaccination or undergo weekly testing at their own expense. While testing is not conducted onsite, the City is working with vendors to provide testing when possible. Employees who do not comply with the policy will be removed from worksites and may use available leave time.

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97 views4 pages

City of Dayton, Ohio (City) Personnel Policy 13.04 Mask, Vaccination, and Testing Policy Frequently Asked Questions (Faqs)

The City of Dayton enacted a COVID-19 testing policy to ensure a healthy workforce and lowest risk work environments. The policy requires all employees to provide proof of vaccination or undergo weekly testing at their own expense. While testing is not conducted onsite, the City is working with vendors to provide testing when possible. Employees who do not comply with the policy will be removed from worksites and may use available leave time.

Uploaded by

Josh Richardson
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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City of Dayton, Ohio (City) Personnel Policy 13.

04
Mask, Vaccination, and Testing Policy
Frequently Asked Questions (FAQs)
1. Why did the City of Dayton (City) enact a policy around routine COVID
testing?

The City is committed to making our buildings and worksites as safe as


possible for our employees and citizens. Because our employees are an
essential part of our local government, we cannot provide essential services
for our residents without a healthy workforce. This policy is designed to
ensure physical worksites have the lowest risk possible for the spread of
COVID.

2. Which staff are included in this policy?

This policy applies to all City employees.

3. What is considered unvaccinated for testing purposes?

The City follows the Centers for Disease Control and Prevention (CDC)
guidelines on vaccination. If the employee meets the following criteria for
being fully vaccinated, they do not need to undergo weekly testing.

Two weeks after their second dose in a 2-dose series, such as the Pfizer
or Moderna vaccines; or,

Two weeks after a single-dose vaccine, such as Johnson & Johnson’s


Janssen vaccine.

If the employee does not meet the above status for complete vaccination,
they must wear a mask when working in buildings and in the community and
be tested weekly until they reach fully vaccinated status.

4. Does this policy relate to contractors, volunteers, interns?

The current policy is in effect for City employees. However, each City
department should do everything possible to ensure the worksite meets the
policy's intent and therefore require that this policy be adhered to by anyone
working onsite.

5. Will there be efforts to ensure testing sites are established at each of our 24-
hour facilities, and that can accommodate three shifts?

The City will not be conducting the weekly testing. Instead, the affected
employees will be expected to obtain their own test from an outside vendor.
August 9, 2021
The City will be working with these vendors to see if onsite testing is
possible, but employees should make their testing arrangements.

6. Who will be conducting the testing?

The City will not be conducting the testing. Testing may be conducted by a
variety of outside contractors or vendors at the employee’s option.

7. How does this policy apply to staff who work from home?

The policy applies to all employees. This policy is designed to ensure


physical worksites have the lowest risk possible for the spread of COVID,
and those employees who work from home are still expected to be in the
office each week. Those employees will also be required to be fully
vaccinated or comply with the weekly testing requirements.

8. Who is responsible for the testing cost (employer or employee?

The employee is responsible for the cost of the weekly testing. However,
the City will pay for the cost of the weekly testing for any employee with a
duty recognized religious or medical exemption to receiving the COVID-19
vaccination.

9. Are employees given administrative leave time to get?

No, employees will not be given administrative leave or paid City time to get
tested. Supervisors are encouraged to approve employee leave requests
when they cannot get tested outside of work hours.

10. What happens if an employee is late to work due to testing?

Employees must obtain pre-approval for leave or approval to flex their time
from a supervisor, but for situations where that is not possible or being late
for work is unavoidable, employees will be considered tardy or absent
without leave, depending on the length of the absence.

11. The policy notes “weekly” testing. What is the definition of “weekly?”

Weekly, within this policy, means every seven (7) days regardless of the
days or shifts the employee works. This means if an employee tested first on
a Tuesday, they would need to get the weekly test each Tuesday after that.
If they cannot maintain a weekly testing pattern, they will need to ensure a
test is on record within seven (7) days after the latest test.

August 9, 2021
12. What if a person misses a week of testing or the test date falls a day longer
(had to test on the 8th day after the last test)?

The policy reflects that weekly testing must occur. The testing could occur
more frequently if the employee cannot participate in the weekly test on the
specific day noted. For example, the employee tests weekly on Tuesdays
but cannot be available for a specific Tuesday subsequently - that employee
would need to ensure they get tested before that day (ex: Monday). If the
employee exceeds the 7-day testing interval, they will be removed from the
workplace until they provide proof of a valid negative test.

13. What kind of testing is required – PCR only, or will antigen be allowed?

Only nucleic acid amplification tests (NAATs)/PCR tests are utilized for this
program. If the employee gets an antigen test, the results must be sent for
confirmation using a NAATs/PCR, which may delay test results. Please note
that “over-the-counter” or “at home” tests do not meet the testing
requirements of this policy.

14. How do we implement the policy for new employees?

New employees will need to show proof of complete vaccination on their first
day at the worksite, or they will need to be tested before the first day onsite.
They will need to ensure weekly testing occurs as required until they are
considered fully vaccinated if they choose to be vaccinated.

15. What if I am afraid to get tested?

There are various tools for testing; some are more invasive than others (ex:
some swabs go higher in the nose than others). If there is concern about
testing options due to physical or emotional reasons, please reach out to
your physician to discuss the proper testing mechanism for you.

16. What if I have personal or religious reasons why I do not want to get
vaccinated?

This policy does not require vaccination. Employees who choose not to get
vaccinated due to medical or religious reasons must still undergo weekly
testing consistent with this policy.

17. What if the employee refuses to adhere to the policy?

The employee will be removed from the worksite and may request to be
placed on their accrued paid leave.

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18. Are the test results immediate?

Point-of-care or “rapid” tests generally show results in less than thirty (30)
minutes. Laboratory-based tests generally show results in 24 to 48 hours. It
is the responsibility of the employee to ensure testing within the established
7-day interval. The employee will need to furnish the test results to the
Department of Human Resources (HR) upon receipt.

19. Does the employee work while the test results are pending?

Yes, the employee is to work as they are scheduled while awaiting test
results. Only upon receipt of a positive test will quarantine be necessary. If
an employee, regardless of vaccination status, is exhibiting symptoms
reflective of COVID, they should not be working onsite and should access
testing services immediately.

20. Who do I give my tests results to in HR?

Each employee will submit their test results to HR. HR will provide
additional direction on who the results should be directed to within the
department.

21. Who should I contact if I have additional questions about this policy?

Do not hesitate to contact Brent L. McKenzie at 937.333.4062 or Dawn


Manuel at 937.333.4061 with any additional questions. Employees are also
free to email Brent or Dawn at their City email addresses.

August 9, 2021

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