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Start Mail Merge Then Choose Letters

This document provides instructions for creating a simple mail merge in Microsoft Word: 1. Open a new blank Word document and select Start Mail Merge from the MAILINGS tab. 2. Create a main document with common text and insert merge fields for personalized parts. 3. Select recipients by creating a new address list with fields like Name, Company, Address.

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cybell carandang
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114 views

Start Mail Merge Then Choose Letters

This document provides instructions for creating a simple mail merge in Microsoft Word: 1. Open a new blank Word document and select Start Mail Merge from the MAILINGS tab. 2. Create a main document with common text and insert merge fields for personalized parts. 3. Select recipients by creating a new address list with fields like Name, Company, Address.

Uploaded by

cybell carandang
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Creating a Simple Mail Merge 15.

15. The New Address List dialog box will appear again ready for you to
Steps in Creating a Simple Mail Merge type in your data.
1. Open Microsoft Word and start new blank document. You can use
the keyboard shortcut Ctrl + N after Microsoft Word has been 16. Type the individual data from your list of corresponding to Name,
loaded or opened. Company, Address Line 1, Address Line 2 and Title.
2. On the MAILINGS tab, from the Start Mail Merge group, choose
17. Repeat steps 16 until you enter all the records you want. Once you
Start Mail Merge then choose Letters
are done typing your data, click Ok button on the Add New List
3. Type your letter by typing only the common parts of the letter, the
text that does not change for each copy you print. Save your letter dialog box to save your data. A special Save Address List dialog box
and name it “Sample Letter (Your Section and Name)”. Ex: Sample pops up, allowing you to save the recipient list.
Letter CSS 2 Gerlie Pasno 18. Type a name for the address list. Name it “Clients List (Your section
4. Insert the fields you need in the letter (Name, Company, Address
& group)
Line 1, and Title).
5. Save the document once more. You can use Ctrl + S to quickly do 19. Click Save button. You should be back on your main document soon
this step. after.
6. On the MAILINGS tab in the Start Mail Merge group, choose Select
Recipients, then Type a New List 20. Select a field place holder in the main document.
7. Click the Customize Columns button on the dialog box for the New
21. Click the Insert Merge Field command button.
Address List.
22. Continue adding fields until the document is complete.
8. 8. Select the field that you do not need then click the Delete
button. A confirmation dialog box appears. 23. Save the main document.
9. Click Yes in the confirmation dialog box. The dialog box 24. Choose Finish & Merge to edit, print or send your merged
closes and the unnecessary field disappear. documents through email or you may want to choose Preview
Results to check your work before you send it.
10. 10. Repeat steps 8 and 9 for each field you do not need. After
removing the excess fields, the next step is to add the fields you
need.

11. To add a field that you need in your document, click the Add
button.

12. 12. Type the field name on the prompt inside a small Add Field
dialog box and click the OK button

13. Repeat steps 11 and 12 for each new field you need in your main
document.

14. Click Ok button on the Customize Address List dialog box to confirm
your changes.

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