Solution To Wajenzi Developers
Solution To Wajenzi Developers
Introduction Wajenzi and mission and vision of the project management team
A project vision answers why, the essential starting point for inspiring action.
A vision gives project participants a reason for contributing. It clarifies the project’s
purpose, eliminates confusion, unifies the team, and inspires them to do their best. It’s of
the three main points of my book Learn to Launch.
A vision and a vision statement are separate but related concepts. The vision is a grand,
encompassing idea with emotional weight; a vision statement is its linguistic
representation—a concise declaration of the big picture, a sort of project scripture. It sets
the direction and helps people see and understand.
“Take to market a copier that is small, inexpensive, and reliable enough for
personal use on a secretary’s desk.”
Keep these points in mind when forming your own project vision statement:
Simple—Keep your project vision statement brief. If it is longer than a sentence
or two, it’s not clear enough.
Actionable—Express the project vision with strong verbs like “deliver” or
“produce” to encourage action.
Engaging—Include concepts that will resonate with project participants and
impel them to commit their best effort.
Collaborative—Solicit input from many stakeholders, including your team and
the client. This will not only produce better ideas but will help them own and
agree on the vision.
Forward-thinking—Imagine the project’s conclusion and express the vision in
terms of the benefits.
Specific—If they are brief, you may mention a few key criteria or goals that will
define success.
Roles Played by Mission and Vision
Mission and vision statements play three critical roles: (1) communicate the purpose of
the organization to stakeholders, (2) inform strategy development, and (3) develop the
measurable goals and objectives by which to gauge the success of the organization’s
strategy.
First, mission and vision provide a vehicle for communicating an organization’s purpose
and values to all key stakeholders. Stakeholders are those key parties who have some
influence over the organization or stake in its future. You will learn more about
stakeholders and stakeholder analysis later in this chapter; however, for now, suffice it to
say that some key stakeholders are employees, customers, investors, suppliers, and
institutions such as governments. Typically, these statements would be widely circulated
and discussed often so that their meaning is widely understood, shared, and
internalized. The better employees understand an organization’s purpose, through its
mission and vision, the better able they will be to understand the strategy and its
implementation.
Second, mission and vision create a target for strategy development. That is, one
criterion of a good strategy is how well it helps the firm achieve its mission and vision. To
better understand the relationship among mission, vision, and strategy, it is sometimes
helpful to visualize them collectively as a funnel. At the broadest part of the funnel, you
find the inputs into the mission statement. Toward the narrower part of the funnel, you
find the vision statement, which has distilled down the mission in a way that it can guide
the development of the strategy. In the narrowest part of the funnel you find the strategy
—it is clear and explicit about what the firm will do, and not do, to achieve the vision.
Vision statements also provide a bridge between the mission and the strategy. In that
sense the best vision statements create a tension and restlessness with regard to the
status quo—that is, they should foster a spirit of continuous innovation and
improvement. For instance, in the case of Toyota, its “moving forward” vision urges
managers to find newer and more environmentally friendly ways of delighting the
purchaser of their cars.
Third, mission and vision provide a high-level guide, and the strategy provides a specific
guide, to the goals and objectives showing success or failure of the strategy and
satisfaction of the larger set of objectives stated in the mission. In the cases of both
Starbucks and Toyota, you would expect to see profitability goals, in addition to metrics
on customer and employee satisfaction, and social and environmental responsibility.
Project management is the art of directing and coordinating human and material
resources throughout the life of a project by using modern management techniques to
achieve predetermined objectives of scope, cost, time, quality and participation
satisfaction.
By contrast, the general management of business and industrial corporations assumes a
broader outlook with greater continuity of operations. Nevertheless, there are sufficient
similarities as well as differences between the two so that modern management
techniques developed for general management may be adapted for project
management.
The basic ingredients for a project management framework [2] may be represented
schematically in Figure 2-1. A working knowledge of general management and familiarity
with the special knowledge domain related to the project are indispensable. Supporting
disciplines such as computer science and decision science may also play an important
role. In fact, modern management practices and various special knowledge domains
have absorbed various techniques or tools which were once identified only with the
supporting disciplines. For example, computer-based information systems and decision
support systems are now common-place tools for general management. Similarly, many
operations research techniques such as linear programming and network analysis are
now widely used in many knowledge or application domains.
1. Project integration management to ensure that the various project elements are
effectively coordinated.
2. Project scope management to ensure that all the work required (and only the
required work) is included.
3. Globalization
Globalization is a term used to describe how countries, people and businesses around
the world are becoming more interconnected, as forces like technology, transportation,
media, and global finance make it easier for goods, services, ideas and people to cross
traditional borders and boundaries. Globalization offers both benefits and challenges. It
can provide tremendous opportunity for economic growth to improve the quality of life for
many people. It can also lead to challenges with the welfare of workers, economies, and
the environment as businesses globalize and shift their operations between countries to
take advantage of lower costs of doing business in other world regions.
A way of classifying the economic growth of countries is to divide them into three groups:
(a) industrialized, (b) developing, and (c) less-developed nations.
An organizational structure could be described as the official line of authority and control
within an organization. Project management structures tell us how reporting relationships
work in a particular organization.
Depending on the environment the organization finds itself operating in, the goals they
set for themselves and the nature of work being done, you would find that organizations
are structured in 3 ways:
Project Manager
The project manager plays the chief part in the project and is responsible for its success
and quality. His job is to make sure that the project proceeds and completes within the
specified time frame and the ascertained budget, and accomplishing its goals at the
same time. Project managers ensure that resources are sufficient for the project and
maintain relationships with contributors and stakeholders.
b) Change Management
Although it is sometimes called the soft side of change, managing the people side of a
change is often the most challenging and critical component of an organizational
transformation.
Consider a merger or acquisition. The technical side of the change is certainly complex.
You must work out the financial arrangements of the deal, integrate business systems,
make decisions about the new organization's structure, and more. But getting people on
board and participating in the merger or acquisition can make the difference between
success and failure.
Why? Individuals will need to perform their jobs differently. The degree to which they
change their behaviors and adopt new processes has a significant impact on the
initiative. This is why the soft side of change can be the harder side of change.
Fortunately, a structured approach to managing the people side of change can make a
big impact on overall success.
c. Leadership style
Your natural leadership style may be a result of your personality, your values and your
strengths and experiences. But effective business leaders avoid a one-size-fits-all
approach to leadership. They know they need to adapt to the needs of their teams in
order to effectively lead.
The leadership style you’re naturally inclined to may not be appropriate for every
situation. When used inappropriately, it can fail to motivate those you’re leading.
For example, if your preferred approach is serious, dry and aggressive, you may have
trouble connecting with a team craving empathy and sensitivity from a leader. If you tend
to be more soft-spoken and hands-off, you could fail your team in a situation that
demands take-charge leadership.
Effective leadership is important for the workplace because managers account for at
least 70 percent of variance in employee engagement at work, Gallup reports. That’s
why it’s best to take a situational approach to leadership, and adapt based on what
you’re facing.
It can help to take a leadership self-assessment so that you recognize your prevalent
style. You should also learn other types of leadership styles and situations where they
can be effective, so you can lead appropriately and be there for your team.
1.Authoritative Leadership
The authoritative leader knows the mission, is confident in working toward it, and
empowers team members to take charge just as she is. The authoritative leader uses
vision to drive strategy and encourages team members to use their strengths and
emerge as leaders themselves.
The authoritative leader provides high-level direction, but she lets those she leads figure
out the best way to get there. Authoritative leaders are always striving for progress. They
inspire others to adopt a similar attitude.
Employees already have the tools they need to do their most effective work.
Those who adopt an authoritative leadership style when they don’t have the appropriate
experience, or when they try to wield authority over others in an aggressive way, will fail.
An authoritative leader must be confident and have the experience to back it up in order
to be successful.
2. Transactional Leadership
You are working with team members who are new to a certain type of project or
need detailed guidance.
The team will benefit from celebrating victories together or holding each other
accountable when someone doesn’t do the work they’re supposed to.
The downside to transactional leadership is that this type of style focuses on the work,
not the people. Employees want to feel like their work has a broader purpose and want
to meaningfully connect with work. Transactional leadership doesn’t foster the human-
work connection.
The project manager plays a primary role in the project, and is responsible for its
successful completion. The manager’s job is to ensure that the project proceeds within
the specified time frame and under the established budget, while achieving its
objectives. Project managers make sure that projects are given sufficient resources,
while managing relationships with contributors and stakeholders.
Project team members are the individuals who actively work on one or more phases of
the project. They may be in-house staff or external consultants, working on the project
on a full-time or part-time basis. Team member roles can vary according to each project.
Providing expertise
b.
Staffing Management Plan
Staffing management plan and Resource management plans are important part of
project resource management. Every project will require resources for executing project
activities. There will be a need for both man power resources and physical resources.
The resource requirement for each activity will be estimated. The resources will be
acquired during project execution as per the schedule.
Planning for resources, acquiring resources, developing team and managing team are
the important activities to be carried out as part of project resource management. A
resource management plan will contain all the necessary guidelines for project resource
management. A staffing management plan will also be part of the overall resource
management plan.
Staffing management plan, which part of overall resource management plan will
specifically focus on the man power aspects of the project. Staffs are the most important
part of project. It is important to select and acquire the right staff with right skills at the
right time. A staffing management plan contains a plan for addressing all the aspects of
man power and will include below information:
Identification of training needs and plan for fulfilling the training needs of the
team
How to monitor the performance of each team member and help keeping them
motivated.
c. Motivation strategies
1. Provide Immediate Feedback
Employees respond positively to active feedback methods that are connected to
individual and organizational success. People are naturally attracted to short-term
evaluations of performance, which allows for more rapid correction and enhancement
processes than traditional quarterly or annual assessments. Continuous feedback on
performance gives every employee a stronger feeling of investment in your
organizational goals and builds stronger relationships that stand the test of time.
Employees also appreciate the rapid correction of problems and the power to move
forward towards new opportunities to restart progress on new tasks.
Employees also perform better when they are able to exercise regularly. Whether your
company can provide club-level workout opportunities or simply promotes exercise
during lunch breaks, supporting employees’ physical health increases productivity.
4. Reward Accomplishments
Employees place great value on workplace recognition, and studies have shown that
most people enjoy public recognition more than any corporate gift. Employees who can
see that praise is connected to promotions, bonuses, and raises are highly motivated to
fulfill reasonable requirements for recognition. In addition to higher productivity,
employees who are recognized for objective success are more often retained, miss less
work, and have higher safety performances. Rewarding personal accomplishments that
are connected to a company’s overall mission and goals has a direct effect on
organizational success.
5. Create Incentives
In addition to public recognition, employees respond very well to tangible bonuses.
Whether in recognition of individual or team performance, financial incentives such as
cash bonuses, gift cards, or a night on the town are highly motivational. Other incentives
to consider are additional vacation days, free parking, or use of company perks or
benefits.
6. Project implementation
Ensure that you implement your OMS in the most efficient way, meet regulatory
requirements and standards, and avoid the common implementation pitfalls that can
lead to failure.
STAGE 1
INITIAL GAP ASSESSMENT AND PLANNING
Leaders need to agree on a vision and benefits for the Operations Management System
and have an effective plan for its design and implementation.
Leaders need to have a common understanding of the current state and gaps, and high
priority improvements are identified and assigned for immediate action.
STAGE 2
MANAGEMENT SYSTEM DESIGN
The goals and desired future-state are agreed by leaders and key managers, including
external requirements that need to be met, the fit-for-purpose Management System
design approach, alignment with current organizational and governance structures.
STAGE 3
MANAGEMENT SYSTEM IMPLEMENTATION
Leaders and key managers champion Management System implementation across the
organization through a series of implementation activities including employee
communications, training and operational gap assessments.
This ensures collaboration and buy-in with employees and enables Leaders to assess
the level of maturity across all operations and identify additional gaps to aid prioritizing
improvements.
a.
Saving time and money during project planning and execution is akin to eating when you
are hungry; it’s something you plainly need to do to grow and survive. If you are
unfamiliar with how project controls are vital concerning the use of cloud-based project
management software (PM software), fear not: we are here to help you wrap your head
around it. According to the omniscient Project Management Body of Knowledge
(PMBOK), project controls are defined as the following:
“Project controls are the data gathering, management and analytical processes used to
predict, understand and constructively influence the time and cost outcomes of a project
or program; through the communication of information in formats that assist effective
management and decision making.”
But, what does that mean in simple terms beyond the vagueness of words like
“management” and “analytical processes”? Thanks, PMBOK, we appreciate everything
you do for us, but we need a little bit more clarification and maybe a couple examples…
To begin with a simple explanation (we will get into the details soon), project controls are
the tools that help you save time and stay on schedule during your project planning and
execution, cutting costs. They vary in terms of specific project requirements, but these
tools are the essentials of cloud project management software, which is widely
understood as a necessity for boosting the following performance factors for many
companies
b.
Problems arise in every organization. Such problems as what products/systems to
develop, should capacity be expanded, or should a computer be purchased are just a
few of an endless number of continuing problems about which management must
concern itself if the firm is to survive. These problems and their alternative solutions
establish some elements of change around which the organization must adapt. Projects
are generally established to carry out these changes and someone is always responsible
for each project's successful completion.[11]
Every project is unique in terms of the problems that arise, the priorities and resources
assigned it, the environment in which it operates, and the project manager's attitude and
style used to guide and control project activities. Therefore, the organizational structure
for the project must be designed to fit within that project's operating constraints. The
organizational structure implemented may not be the same structure used throughout
the life cycle of the project due to changes in priorities, available resource, project
personnel, laws, and other contingencies. Regardless of the project management
structure chosen, management must realize that a dynamic state of equilibrium between
limited personnel and financial resources and the objectives of the project will be
necessary if project management is to be successful in their particular organization.[11]
Before touching on the major tools and techniques of project management, let's get to
the bottom of what project management truly is. Later, I will list the benefits that the tools
and techniques of project management bring to the systems analysis process.
c.
TQM functions on the premise that the quality of products and processes is the
responsibility of everyone involved in the creation or consumption of the goods or
services the organization offers. TQM capitalizes on the involvement of management,
the workforce, suppliers, and even customers in order to meet or exceed customer
expectations.
Considering the practices of TQM as discussed in six empirical studies, Cua, McKone,
and Schroeder (2001) identified nine common TQM practices:
4. Customer involvement;
6. Committed leadership;
7. Strategic planning;
9. Employee involvement.
Basic Principles of Total Quality Management
The basic principles for the Total Quality Management philosophy of doing business are
to satisfy the customer, satisfy the supplier, and continuously improve the business
processes.
The first, and major, TQM principle is to satisfy the customer–the person who pays for
the product or service. Customers want to get their money’s worth from a product or
service they purchase.
Satisfy the Users: If the user of the product is different than the purchaser, then both the
user and customer must be satisfied, although the person who pays gets priority.
Company Philosophy: A company that seeks to satisfy the customer by providing them
value for what they buy and the quality they expect will get more repeat business,
referral business, and reduced complaints and service expenses. Some top companies
not only provide quality products but also give extra service to make their customers feel
important and valued.
A second TQM principle is to satisfy the supplier, which is the person or organization
from whom you are purchasing goods or services.
External Suppliers: A company must look to satisfy their external suppliers by providing
them with clear instructions and requirements and then paying them fairly and on time. It
is in the company’s best interest that its suppliers provide quality goods or services if the
company hopes to provide quality goods or services to its external customers.
Internal Suppliers: A supervisor must try to keep workers happy and productive by
providing good task instructions, the tools they need to do their job, and good working
conditions. The supervisor must also reward the workers with praise and good pay.
Get Better Work: The reason to do this is to get more productivity out of the workers, as
well as to keep the good workers. An effective supervisor with a good team of workers
will certainly satisfy his or her internal customers.