EXCEL BUSINESS SCHOOL

DEPARTMENT OF MANAGEMENT STUDIES

NAMAKKAL – 637 303

II MBA 2009–11 BATCH

FINAL PROJECT GUIDELINES

The second year MBA students are required to take up a Project in an organization of repute
for a period of 6 to 8 weeks in partial fulfillment of their educational curriculum. They have to
be in the industry for the above said period after the completion of the VI Trimester University
examination. During this period, the students are requested to observe the following guidelines
strictly. The internal assessment marks will be awarded by the faculty guide based on the
students’ conformity to these guidelines.

1. All students are requested to report to their respective External Project Guides/any
other person specifically assigned for this matter by the organization on or before
30.03.2011.

2. Immediately on their reporting, a copy of the joining report should be obtained from the
Officer concerned and the same should be sent to The Director, Excel Business School
either by fax or by post. (See Format-I). Fax No. 0488 – 264102. The joining report
should be sent along with the student’s contact address, e-mail id and phone number
during the project period.

3. Students are expected to be punctual while they report to the Head Quarters / any other
assigned places by the organization.

4. Students are not allowed to change the organization/title without the consent of
the guide.

5. Students are expected to observe the rules and regulations as applicable to the employees
of the organization during the project period.
6. Students are expected to present themselves in neat & tidy formal attire/ as prescribed by
the organization.

7. Students are expected to maintain dignity and decorum at all the time and do nothing,
which might affect the image of our Institute adversely. Any activity of the student which
lead to disturb in the organization might lead to appropriate disciplinary action being
initiated according to the rules & regulations of the Institute.

8. A fortnightly report (see Format-II) must be sent to the guide (adhere to the time
schedule) in time.

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 FORMAT – I
JOINING REPORT
(To be reproduced in Company letterhead)

DUTY REPORT FORM

Name of the student :

Roll No. :
Date of Reporting :
Reporting Department and Person :
Organizational guide name :
Address :

Telephone :
Fax No. :
Email :

Student Contact Address :

Telephone/ Mobile Phone :
Email :
Topic :
Area of Research :

Signature of the Organizational Guide Signature of the Candidate

with date with date

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 FORMAT-II

FORTNIGHTLY REPORT
(To be sent to the faculty guide)
You are expected to report on the following lines. Use the same format while reporting to your
guide so that uniformity can be maintained.
SCHEDULE REVIEW PERIOD DETAILS STATUS
Reporting to the External Joining report to be sent on or
Project Guide. before 30/03/2011
Company Orientation E-mail to be sent to the guide on or
18/03/2011
before 30/3/2011
to Finalization of the project State the project title
I
30/03/2011 title
(10 marks) Objectives List your objectives
Scope Define the scope of your research

Methodology Enumerate the research design

Preparation of plan of Specify the time frame you intend
action. to take to execute your research.
31.03.2011
Finalization of Send the draft questionnaire / plan
II To
questionnaires and/or data of data to be collected to your
11.04.2011
to be collected. guide (e-mail or in any other form
(10 marks)
insisted by your guide).
4,5,6/04/2011 Presentation of the above particulars in front of the research panel.
I REVIEW
(20 marks) (Report in person at EBS)
Approval from Organization Send copy of the approved
and Institute questionnaire / e-mail of your
organization guide stating the same
11.04.2011 has been approved.
III Data Collection State the size of data collected i.e.
to
No. of questionnaires
24.05.2011
(10 marks) Indicative analysis State what tools you intend to use
for your analysis.

25,26,27/04/2011 II-Interim presentation to the faculty panel

II REVIEW
(20 marks) (Report in person at EBS)

III-Interim presentation to the faculty panel Report in

III 12,13,14/05/2011
person at EBS. (Update your presentation with
REVIEW (10 marks)
corrections/amendments suggested by your faculty guide
during I interim presentation)
Detailed analysis of Prepare your draft copy and send
research data the same to your faculty guide

Preparation and (spiral bound copy to enable your

submission of the draft guide suggest changes. Do not

12.05.2011 copy of the project report expect your guide to proof read
to your work. Make sure your report is
IV
30.05.2011 grammatically correct and that you
(10 marks) have submitted it in the prescribed
format).
Collect attendance sheet (as per
AUT specified format) and submit
to guide

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 IV 30,31/05/2011 & IV-Interim presentation to the faculty panel
REVIEW 01/06/2011
(20 marks)
Preparation of final copy, Approval from the Institution Guide
01.06.2011
V
(20 marks)
02.06.2011 Submission of final bound Submit bound copy.
VI
( 10 marks) copy of the project report
4,6,07/06/2011 Mock viva in person at EBS
VII
(10 marks)
Feedback from Feedback form will be collected by
4,6,07/06/2011
VIII organization guide on organization guide.
student performance.
Total: 150 marks

REPORTS TO BE SENT BY THE STUDENTS DURING FINAL PROJECT

1. Joining Report (FORMAT – I) (by post / courier addressed to the Director/faculty guide)
2. Fortnightly Report (FORMAT-II) (to be sent only through e-mail to the Director /faculty
guide)
3. Final Project Report (Anna University of Technology prescribed format) (5 copies to be
submitted in person to the faculty guide)
4. Attendance certificate from the organization as per university specified format.

• The Director, Excel Business School allotted the internal Project Guides for the project.
Students are requested to get in touch with their respective project guides for further
assistance and guidance at institutional level.
• The fortnightly report should be elaborate and should consist of all the data, facts and
figures collected during the mentioned period. (Please note that the data submitted to the
faculty guide in fortnightly reports should comprise of your final report also. Any deviation
has to be explained during the final project presentation).

• In case of any difficulty in communicating to the faculty guide it should be informed

immediately to the HOD/Director

• Those who fail to send the fortnightly reports on time will not be allowed to make
the final presentation to the faculty panel on the completion of the project. Since each
stage of the project is evaluated, failure to comply with deadlines mentioned in the
guidelines will result in a zero for that component. The faculty guide will have a final say in
what marks need to be awarded to his/her ward.

• Faculty from Excel Business School would correspond with the organization/institution
guide where the students have taken up the project to make an interim assessment of the
progress of the students. This would be done in coordination with the organization guide.
• An assessment report about the performance of the students would be solicited from the
organization guide at the end of the project. Here, the assessment would be made on
various parameters like sincerity, regularity, subject knowledge and interpersonal
relationship to mention a few. This assessment would be a component of internal
assessment. This will depend on the feedback given by your organization guide.

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• Henceforth all communication will be made through your group e-mail ID. Plea of
ignorance will not be entertained. Check your group mail ID at least Once in a day.

• Maintain a copy of all documents that you send to your guide/EBS. Courier receipts,
photocopy of fax transfer status to mention a few. In the event of non-receipt of
documents from your end, this may prove to be handy to justify your claim.

• The Final project report copies should be submitted as per the Anna University of
Technology, specified format in all respect. (for format details see www.annauniv.ac.in)

Important dates to Remember

Starting the project work in the company : 18/03/2011

Submission of Confirmation letter from the

Company : 30/03/2011

Project Review 1 : Batch B – 05.04.2011 (EBS)

Project Review 2 : Batch B – 26.04.2011 (EBS)

Project Review 3 : Batch B – 13.05.2011 (EBS)

Project Review 4 : Batch B – 31.05.2011 (EBS)

Mock Viva : Batch B – 06.06.2011 (EBS)

Submission of attendance certificate : 01/06/2011

Submission of Project report : 02/06/2011

Viva voce Examination : 08, 09 /06/2011

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