WARTSILA VOYAGE LTD

AVCS CHART HANDLING FLOW CHART VERSION 1.0

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Contents

FLOW CHART ......................................................................................................................................3

Part 1 Overview ..............................................................................................................................3
Part 2 Overview ..............................................................................................................................4
Request the latest ENC Catalogue .......................................................................................................5
Are all required charts installed?.........................................................................................................6
Select the required charts ...................................................................................................................8
Optimizing the Selection ...................................................................................................................12
Check the Coverage .......................................................................................................................... 13
Place the order ................................................................................................................................. 14
Requesting a Data Set ....................................................................................................................... 16
Are all required charts up to date? .................................................................................................... 18
Request for Updates ......................................................................................................................... 19
Sending Requests.............................................................................................................................. 20
Via Internet ................................................................................................................................... 20
Via email ....................................................................................................................................... 20
Installation........................................................................................................................................21
EXPORT AVCS DATA TO ECDIS ........................................................................................................... 23
Contacts ........................................................................................................................................... 24

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FLOW CHART

Part 1 Overview

This flow chart and the step-by-step guides that follow describe the necessary steps for chart
handling when using Navi-Planner. All steps are explained within the next pages.

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Part 2 Overview

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Request the latest ENC Catalogue

Ordering the latest catalogue is mandatory weekly to ensure that the latest valid chart sells are
selected for updating and purchase.
1. Press the Charts button from the left panel and go to the Order tab

2. Select SENC format and the transmission period send once or send weekly
Note: The weekly option is useful for catalogue requests. The subscription can only be
cancelled via request to [email protected]

3. Send request (page

4. Install server reply (page 22)

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Are all required charts installed?

The easiest way to check whether all charts for the next voyage are installed is to create a
chart report filtered by route.
1. Press the Charts button from the left panel, choose the Install tab and press Create
Report button

2. Select Route filtered from the first drop down list and select the Route from the second
drop down list

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Navi-Planner will now generate a report that will include the following columns:

· Cell Name
· Edition
· Update
· Issue Date
· Status
· Expiry Date
· Action
The important column will be ‘Action’. This is where you will find the following entries:

Action Definition

Renew If the cell expiry date is <30 days from the time of report execution

To be ordered If, when running the route filtered report, a cell is identified within the
chart selectin corridor (5nm) but the cell is not currently installed
The “advisory” nature of this column should be clear to the user as
there may be very small scale charts which intersect a particular route,
not all of which the mariner may consider to be necessary.

No action If the cell expiry date is >30 days from the time of report execution

To be removed If the cell is marked as cancelled or does not appear in the latest
catalogue, then it should be removed so that out of date information is
not maintained within SCNE

To be installed If a cell is identified within the chart selection corridor and the license
is installed, but not the chart itself

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Select the required charts

1. Press the Charts button from the left panel and chose the Order tab
2. Press the Catalogue button that opens below the below the Charts button

3. Select Catalogue in use from the right bottom panel and select the format “ENC”

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 4. Press the Select button from the Chart Selection Group

There are four options available

· By region
· By cursor
· By point on map
· By route
… by region
Having chosen the by region option, a window with Selection by area will open up. Tick the
checkboxes to the left of your required geographic regions and press the Select button.
Selected charts will be highlighted in red.
Note: This option selects all available charts from area which might not be required for
voyage. Any charts can be deselected from basket.

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… by cursor
Having chosen by cursor the Select area curser will appear. Left click in the map, then by
moving the trackball you will make the area larger or smaller
Once you are happy with the area click the left button again and the selected charts will be
highlighted in red.

… by point on map
Having chosen by point on map the Select Charts cursor will appear. Position the cursor on
the necessary point of the chart and press he left trackball button

In the dropdown list, which will appear, all available charts under this place will be displayed.
Select the necessary charts by ticking the checkboxes to the left of the chart names. Once you
are happy with charts selected click the left mouse button twice and the selected charts will be
highlighted in red.

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… by route
Having chosen by route a sub-menu will appear. Select a route for which the charts are
required.

Navi Planner will display the selected route and automatically select all of the charts within the
chart selection corridor. By default this corridor is set to 5 nautical miles (nm). The corridor
can be changed via Settings icon in the right panel, see next page.

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Optimizing the Selection

By optimizing the selection, necessary airtime is reduced by deleting non-necessary orders

1. Press the show settings button on the right side of the screen

2. Choose the chart catalogue tab. The chart display can be filtered according to the
usage band, e.g. only harbour charts. After that non-necessary charts, e.g. the harbour
charts along the route can be deselected manually

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Check the Coverage

The coverage area must be checked to ensure a full coverage with ENCs along the route.
ENCs are defined in cells and assigned to specific countries that need to create the charts.
However, some cells are not completely filled because they reach further territorial waters or
charts with other scales are covering the area. In this case additional ENCs must be ordered
to cover these gaps.
1. Press the show settings button on the right side of the screen. Switch to the Chart
Catalogue tab and tick the Show coverage area checkbox.

The coverage area within the chart borders will be highlighted in red. For those areas without
coverage you can select charts manually e.g. by point on map.

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Place the order

1. The next step is to select the license period. Press the License button in the Request
for Data group

2. Chose the subscription period 3, 6, 9 or 12 months and chack the Receive Up-to-date
charts from server checkbox if you need to receive the chart data from server. Then
press the Next button

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Navi-Planner will optimize your order by removing charts already available and will then
displace a message with an optimisation result.

3. Press the Next button to continue

Navi Planner will displace the price information for your order.
4. Press the Next button to continue a

5. Press Finish to continue the order.

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Requesting a Data Set

For any charts required for current voyage that are shown as licensed / not installed in
Catalogue section you need to request a data set if the charts cannot be installed from base
DVD data.
1. Make a right mouse click on Licensed (to be installed) and press Select All.

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2. Press the Data Set button in the Request for Data group

3. Select AVCS and TADS and press Next button and continue to send the request.

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Are all required charts up to date?

The easiest way to check whether all charts for the next voyage are up to date is to create a
chart report for selected charts
1. Under Tab Order press Create Report then press Selected chart status

Navi-Planner will now generate a report including the following columns:

· Cell Name
· Edition
· Update
· Issue Date
· Status
The important column will be Status. This is where you will find the following entries:
Status Definition

Up to date The SENC has all the latest updates and/or new edition information for
the cell installed, as defined by the latest catalogue

Not up to date The SENC has not installed all the latest update and/or new editions
for the cell

Withdrawn The number of cells which have been withdrawn by the data server or
cancelled but which are still available in the system (we highly
recommend to remove such charts)

Unknown Cells for which a status cannot be determined for any reason

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Request for Updates

1. Press the Updates button in the Request for Data group

The Selection only checkbox is checked by default If you need to order for all installed charts,
tick the All installed charts checkbox
2. Chose the transmission period Send once or Send weekly (we do not recommend to
use weekly (auto) subscription from ‘Selection only’ option) and press Next to continue
and to send the request.

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Sending Requests

Via Internet
If the ECDIS is online you can send your request directly without a mail program via Send
request, Finish. The chart server will send the response within some minutes and a Window
will pop up in Navi-Planner accordingly.

Via email
If the ECDIS is not online

1. Tick the Save to Disk checkbox and enter the email address to which you want to receive the
answer from the chart server. Press the Finish button to continue

2. Specify the path to folder on the memory stick in which the request file should be saved
and press OK.

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 3. Bring the file to your communication PC and attach to email. Send the email to
[email protected].

NOTE: This contact is a robot, our chart server email address. It will not read
any written text or any other attachments besides .cdf format which is the Navi
Planner request format. Please do not rename, zip or try to open the .cdf files.

4. The server will reply to the email address previously set. Depending on the data size
the response files might come in parts. Salve all parts to the same folder on USB stick
and bring to Navi Planner for Installation.

Installation

In Navi Planner, when using TADS there is no difference in the type of data you intend to
Install:

· Catalogue
· License for new charts
· Chart data
· Updates
· Full license
The installation process always follows tow manor steps:

· Select the installation source

· Select data for installation
Therefore, this step by step guide will also be used for all installation steps.
1. Insert the USB stick or base DVD with the data you wish to install
2. Press the Chart button from the left panel and choose the Install tab
3. Press on DVD Drive or Browse from the Scan group

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 4. If you are using USB storage device you need to browse to the folder where the data
is saved and then press Go

Navi-Planner will then start to scan the selected source. When the source scan is completed
window will appear.
5. Select the data you intend to install (usually selected automatically) and press the
Install selected items button

The Installation will start and finish by itself, Navi-Planner will then display a report about the
Installation operation.
Same time AVCS Permits and Data Set (Updates) can be saved see Page 23

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EXPORT AVCS DATA TO ECDIS

While installation of a License, Data Set or Updates Navi-Planner requires to save AVCS
Permits and Data Set
1. Browse to USB device where the data should be saved
2. Press OK

3. Bring the USB device to your ECDIS and install according to ECDIS user manual.

ATTENTION: Some ECDIS Models cannot read the AVCS Folder. Please refer to ECDIS
manual. The AVCS Folder might need to be renamed to V01X01 so the ECDIS
can read the data.

If the ECDIS can still not find the data copy AVCS folder (or V01X01 folder)
content to the root so your USB stick is set up like this:

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Contacts:

Support for Charts & Data: [email protected]

Support for technical issues [email protected]
Chart Server Email [email protected]

Download area https://wvssp.microsoftcrmportals.com/downloads/tads/

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Disclaimer

The information contained herein is proprietary to Wärtsila Voyage Limited and shall not be
duplicated in whole or in part.
Every reasonable effort has been taken to ensure that the information contained in this
manual is complete, accurate and correct at the date of its issue. Nevertheless, Wärtsila
Voyage assumes no responsibility for any error or omission and in no event shall Wärtsilä
Voyage be liable for any loss of business or profit, or for any direct or indirect, incidental or
consequential damages arising out of any use of this manual.

Note: The information contained herein is subject to change without notice. Some information
contained in this manual may also be inaccurate due to the changes in the product since this
version of the manual was completed. As a reference for the correct handling of the product
the original documentation of the product should be used.

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