CONSENT PRIVACY NOTICE & POLICY

We, CREOTEC Philippines, Inc. (CPI), respect your privacy and recognize your need for appropriate protection and management of
your personal data that you have directly and voluntarily entrusted us. We have developed this Privacy Policy in order to protect
your personal data in accordance with the Data Privacy Act of 2012 (DPA), its Implementing Rules and Regulations (IRR), other
issuances of National Privacy Commission (NPC) and other relevant laws of the Philippines.
Personal data refers to all types of personal information, sensitive personal information and privileged information. Personal
information refers to “any information, whether recorded in a material form or not, from which the identity of an individual is
apparent or can be reasonably and directly ascertained by the entity holding the information, or when put together with other
information would directly and certainly identify an individual”.
This Privacy Policy tells you how we process (meaning, how we collect, use, share, and retain) and protect your personal data. It
also tells you what steps you can take if you want us to change how we use your personal data, or if you want us to stop using
your personal data.
Why do we collect your personal data?
To enable us to perform processes related with your immersion, it is important that CPI collects, uses, stores and retains your
personal data when it is reasonable and necessary.
In particular, we are using your information:
• To facilitate simulation of various business processes related to your strand;
• To monitor your attendance during the simulation;
• To conduct assessment on your learning during the immersion;
• To calculate your grades which will be provided to your respective schools; and,
• To perform other processes related to or in connection with our business, including those processing or disclosure that may be
required under law or regulations.

What type of personal data we collect?

We collect information to provide you a simulation of the recruitment process. This includes information such as:
• Basic personal information such as names, addresses, telephone numbers, and other personal contact details;
• Gender, age, date of birth, religion, nationality, marital status, height, weight, health condition and passport number;
• Family background (including siblings, spouse, and children’s information such as names, birthdays, occupation, and current
company); and,
• Educational background and employment records.
• Exam results
Please note that you are responsible for ensuring that all personal data you submit is accurate, complete and up-to-date.
How we collect, acquire or generate your data?
We collect your data when you:
• Fill-out our form (CORE Application Form, Attendance Sheet, LMS activities/survey, other online forms);
• List of Trainees submitted by your coordinator
Who we share your data with?
As a general rule, we are not allowed to share your data to third party, except in limited circumstances as noted below.
By giving your consent, you authorize CPI to disclose your personal data to accredited/affiliated third parties or independent/non-
affiliated third parties, whether local or foreign in any of the following circumstances:
• As necessary for the proper execution of processes related to the declared purposes
• The use or disclosure is reasonably necessary, required or authorized by or under law
This means we might provide your personal data to the following:
• Our affiliates, subsidiaries, partner companies, organizations, or agencies including their sub-contractors or prospective business
partners that act as our service providers and contractors;
• Law enforcement and government agencies;
However, these companies may only use such personal data for the purpose(s) disclosed in this Privacy Policy and may not use it
for any other purpose.
What is our Privacy Policy regarding children?
CPI is very sensitive to privacy issues and we are especially careful in any communications with one of our most treasured
customers - children. CPI would never collect personal data from children directly, without the parent's consent.
Personal data collected from children is used solely by CPI or other entities that provide technical, fulfillment or other services to
CPI. For example, such entities may provide services, such as, improving our web sites, and fulfilling requests or administering
promotions. This personal data is not sold.
Meanwhile, we urge parents to regularly monitor and supervise their children's on-line activities.
How do we protect your data?
We take reasonable steps to make sure that your personal data we collect, use or disclose are accurate, complete, and up-to-date.
We strictly enforce our Privacy Policy within the CPI and we have implemented technological, organizational and physical security
measures to protect your information we hold from loss, misuse, modification, unauthorized or accidental access or disclosure,
alteration or destruction. We put in effect safeguards such as the following:
• We keep and protect your personal data using secured servers behind a firewall, deploying encryption on computing devices
and physical security controls.
• We restrict access to your personal data only to qualified and authorized personnel who hold your personal data with strict
confidentiality.
• Any personal data that you provide is initially processed and stored by CPI. Using a secured connection, only authorized CPI
personnel can then access and download your personal data from the system.
Where and how long do we keep your data?
CPI reserves the right to retain your personal data in our files located in the Philippines under certain circumstances such as when
your personal data may be necessary to resolve disputes, or if CPI is required to do so by law or in the good faith; provided that
such action is necessary to comply with a legal obligation and/or protect and defend the rights or property of CPI or its affiliates.
If CPI is required to retain any portion of your personal data for such purposes, it shall use reasonable efforts to limit such data to
what is necessary to accomplish the particular purpose.
What if there are changes in our Privacy Policy?
From time to time, it may be necessary for CPI to change this Privacy Policy. If we change our Privacy Policy, we will post the
revised version in our website https://creotecph.com and will take effect immediately, so we suggest that you check our website
periodically for the most up-to-date version of our Privacy Policy. Rest assured, however, that any changes will not be retroactively
applied and will not alter how we handle previously collected personal data without obtaining your consent, unless required by
law.
How you can access, correct and update the personal information we have about you?
To exercise your rights which include right to access, modify, erase and object to processing your personal data within a reasonable
time after such request or should you have any inquiries, feedbacks on this Privacy Policy, and/or complaints to CPI, you may reach
us through our “Contact Us” menu in our website: https://creotecph.com/creotec/index.php/contact-us/, through a written letter
or through an email to our Data Protection Officer (DPO).
Our contact details are as follows:
Data Protection Officer
Nette Fuentes
CREOTEC Philippines Inc.
117-A Technology Ave, Special Export Processing Zone, Laguna Technopark Inc.
Office: +63 (49) 541.2464
Email address: [email protected]

You may also lodge a complaint before the National Privacy Commission (NPC). For further details, please refer to NPC’s website:
https://privacy.gov.ph/mechanics-for-complaints/.
Our decisions to provide such access or consider any request for correction, erasure and objection to process your personal data
as it appears in our records are always subject to any exceptions under applicable and relevant laws and/or the DPA, its IRR and
other issuances of NPC.
To cover for the cost of verifying a request for information and locating, retrieving, reviewing and copying any material requested,
we may charge you reasonable fees based on administrative costs.

Yes – I give my consent to CREOTEC Philippines, Inc. to process both my personal information and sensitive personal
information for the purpose(s) described in this Privacy Notice

No – I do not give my consent to the CREOTEC Philippines, Inc. to process both my personal information and sensitive
personal information for the purpose(s) described in this Privacy Notice
Signature

______________________________________ ______________________________________
Name of Trainee (please print) Name of Parent if Trainee is below 18(please print)

______________________________________ ______________________________________
Date Date