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Secured Library Management System (LMS) for Public Library of Jaffna, Sri
Lanka

Article · January 2016

DOI: 10.5829/idosi.mejsr.2016.24.07.23203

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Middle-East Journal of Scientific Research 24 (7): 2209-2215, 2016
ISSN 1990-9233
© IDOSI Publications, 2016
DOI: 10.5829/idosi.mejsr.2016.24.07.23203

Secured Library Management System (LMS) for

Public Library of Jaffna, Sri Lanka
1
V. Balalojanan, 1T. Jeyaperatha, 2K. Thiruthanigesan,
2
W.M.P.P. Wanninayake and 2N. Thiruchchelvan

College of Technology, Jaffna, Sri Lanka

1

2
University College of Anuradhapura, University of Vocational Technology, Sri Lanka

Abstract: Public library of Jaffna is universally recognized and one of the biggest libraries in Asia. Currently
it consists of several sections with millions of books and other reading materials. Since, entire system of library
governed through manual system, a research work carried out with an objective; to develop software to
automate the existing system of public library of Jaffna. Library Management System (LMS) was developed with
the user management account, search record account, book borrowing system, report generator, inventory
management system. LMS was successfully developed as a secured and computerized system to overcome the
problems of existing system. This digitalization helps to reduce the paper documentation and enable quick
access without any corruption of data or information.

Key words: Library Management System (LMS) Jaffna Public Library

INTRODUCTION Even though nowadays public library of Jaffna

has several sections such as lending, references,
One of Asia’s biggest libraries is located in Jaffna, Sri children section, periodical section, special
Lanka [1]. The Jaffna Public Library began as the private documentation section, special collection section,
collection of the scholar K.M. Chellapha, his home in 1933 computer section and youth corner section, over
with 1000 of books. However in 1959 public library main 30,000 books from different subject fields such as
building was ceremonially opened. The children’s section novels, translated novels, short stories and
and an auditorium were added later. Public library of philosophy books, Biography and history books,
Jaffna well recognized universally and was popular among literature books and several interesting books on
Sinhalese and Tamil scholars and the general public [2]. various subjects in English, Tamil and Sinhala
Sivathamby mentioned, public library of Jaffna is the available in the lending section. Reference section
major repository for all known literary source materials of used by university students, researchers and scholars
the Tamil people [3]. However the Public Library of Jaffna to promote their research and educational activities,
was set fired during the civil war by the Sri Lankan police here more than 21000 books are obtainable. Nearly
in 1981; almost 100,000 books were destroyed [4]. It 100 periodicals and 15 Newspapers available in
included rare Tamil books, old manuscripts and Periodical Section and Children Section, with more than
documents; some were written on dried palm leaves and 10000 books in English and Tamil. Special Documentation
stored in fragrant sandalwood boxes. Some books were Section, old local newspapers and periodicals are
literally irreplaceable: the “Yalpana Vaipavamalai”, a preserved for the future references. Special Collection
history of Jaffna, was the only existing copy [5]. The Section contains about 10000 books and other
library consisted of miniature editions of the Ramayana Publications; the publications have been published in and
epic, yellowing collections of extinct Tamil-language outside the island. These publications related to Sri Lanka
newspapers [6]. [7].

Corresponding Author: K. Thiruthanigesan, University College of Anuradhapura, University of Vocational Technology, Sri Lanka

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 Middle-East J. Sci. Res., 24 (7): 2209-2215, 2016

Public Library of Jaffna, Sri Lanka faced develop a software to automate the existing system of
many problems with existing system such as public library of Jaffna”.
documentations are done through paper work, too
many racks to maintain and difficulties in finding MATERIALS AND METHODS
books, consuming lots of space, taking lots of time
for documenting paper works; maintaining books The proposed system consists of books’ details
history and where they are located in the racks, in (author, ISBN, book weight) and membership details
case of any disaster can’t be restored, hard to (Name, Date of Birth, National Identity Card, Address,
maintain the membership details and hard to find Phone no, E-mail ID) which are easily stored in the
those details when needed and it is time consuming. database. Modern world it’s our duty to keep the
Thus the LMS is introduced to reduce the work load of historically seldom books in a safe place for future
the employees. generation. Since, LMS also acts as a digital library;
Existing system of public library is computerized in E-books and scanned book documents can be saved and
order to overcome the disadvantages and to reduce the user is able to access the book inside the library. LMS
work in the Library. Such as maintaining the membership facilitates the data maintenance in a safe and secured time
details, instead of searching, the books can be easily saving way.
found, Library e-books which save time and also prevent
the damages to books. In case of any disaster data can be System Description: Library Management System (LMS)
retrieved from the backup Microsoft SQL Server [8]. Since, was developed as shown in figure 1. Each module of the
a study designed software using language C#.Net [9] runs LMS was developed according to the flowchart shown in
on the Microsoft platforms [10]. With an objective “to figure 1.

Fig. 1: Follow of the modules in LMS

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Fig. 2: Level 0 Data follow of the LMS

Fig. 3: Level 1 Dataflow of the LMS

Figure 2, simply represented the level 0 dataflow the procedure according to the Jain, et al. [12], Each and
total database system of LMS and Figure 3, reveals that every data field validation was done by entering correct
the level 1data flow of the LMS. Figure 3, also showed the and wrong values or text. Initially, few errors were
interaction between the data table in the database and the detected on negative values testing and then it was
module. overcome by including appropriate error handling
message. In addition to field validation, the function of
System Testing: The system was developed with the each command button was tested. Few run-time errors
modules such as add book entry module, add a new were encountered during testing and it was resolved by
member module and book borrowed module. Above adding proper loops and other methods. The integration
mentioned modules were tested independently as a unit testing was done to ensure any action in a module
testing according to the procedure mentioned by resulted in the appropriate data maintenance in another
Ammann and Offutt [11]. Field validation was done by the module.

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 Middle-East J. Sci. Res., 24 (7): 2209-2215, 2016

In the LMS all the modules were tested by using "thirusir");

acceptance testing method. Each acceptance test smtp.EnableSsl = true;
represents expected result from the system [13]. txtid.Enabled = false;
smtp.Send(mail);
Coding for password change MessageBox.Show("We are sent Security
private void button1_Click(object sender, EventArgs e) code in your E-mail, Check Your E-mail &
{//ramdom number generate Continue Reset Your Password ");
string code; }
int min = 200000, max = 999999; else{
Random r = new Random(); MessageBox.Show("This Email ID is Wrong!!");
code = r.Next(min, max).ToString(); }
txtcode.Text = code; }
//Chcek user id else {
sqlc.Connection1(); MessageBox.Show("This User ID is not
cmd = new SqlCommand("Select User_ID from Registered!!");
user_details WHERE User_ID='" + txtid.Text + }
"';", Sql_Connection.sc); }
SqlDataReader x = null;
x = cmd.ExecuteReader(); Above mentioned codes were specially established
and used for the LMS Login form. It’s generating the
if (x != null && x.HasRows) security codes for the passwords changes and it is sent
{ //check Email id
to the own emails. This kind of facility of the system well
sqlc1.Connection1();
aware of the hackers.
cmd1 = new SqlCommand("Select Email_ID
from user_details where User_ID='" +
RESULTS AND DISCUSSION
txtid.Text + "'", Sql_Connection.sc);
SqlDataReader rr = cmd1.ExecuteReader();
Library Management System was developed to
while (rr.Read()) {
overcome the problems effectively without any corrupted
txtmail1.Text = (rr["Email_ID"].ToString
data or information and provide a security catalog to store
());
all the information. The following functional modules were
}
developed for LMS such as user manage account module,
if (txtmail1.Text == txtmail.Text)
search record module, book borrowing system, report
{// Send mail
generator, inventory management system. Manually
MailMessage mail = new MailMessage();
mail.From = new MailAddress("ictdbms@ maintained, records of the book issue, book return from
gmail.com", "Enquiry"); the user, stock maintenance and book search operations
mail.To.Add(txtmail.Text); were computerized. So the book issue, return, searching
mail.IsBodyHtml = true; will be faster [14, 15].
mail.Subject = "Change Password in Library LMS was developed as a well secured system. Starts
Management System"; with the authorized username and password (Figure 4).
mail.Body = "We recently received a Once got the username and password the user of the
password reset request for this email library able to access the system in the user level, but the
address. Your Library Management System admin is the only authorized person to create users
Security code is: " + code; passwords for the new users. Figure 5 showed the Login
mail.Priority = MailPriority.High; module, facilitates the password recovery option, once
SmtpClient smtp = new Smtp Client("Smtp. the user forgot the password, by using email account user
gmail.com", 587); able to receive the code for the new password and after
smtp.Credentials = new System.Net. receiving that code user able to reset the password by
NetworkCredential("[email protected]", using that code.

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 Middle-East J. Sci. Res., 24 (7): 2209-2215, 2016

Fig. 6: Main module of the LMS

Fig. 4: Module for the Login

Fig. 7: Module for report generation

Kamble, et al., [16] stated, for LMS reports are

essential for the making of decisions, since, module
of the report generation (Figure 7) was designed for
the admin of the library. Report generation is done
according to their needs such as most read book,
Fig. 5: Module for the password reset most borrowed book, most request book, most read
member, most lend member, most login member, most
Main module of this LMS (Figure 6) was designed as fined member and highest fined member. This module is
a Multiple Document Interface Container (MDI) including very helpful to do the different surveying in the library
New user registration, Employee registration, User and for the easy preparation of the annual progress
renewal, User removing, Book registration, Book borrow, reports. This is the most important factor for the strategic
Book return, Book lost and fine calculation entry modules. development.
Through this page admin or Librarian able to add, delete, Figure 8 reveals that automatic reminder sending mail
update and refresh the book and user details and able to module. This should send the first mail before two days of
handle all the users details such as creating the new user due date. Second mails sent if user doesn’t return the
and removing user from the system. The details that were book after 14 days to due date with the message of
updated through new entry automatically saved in the “please return the book or you will pay the fine and book
database in an efficient manner. price”.

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 Middle-East J. Sci. Res., 24 (7): 2209-2215, 2016

create the new user account after that user easily access
the library. All the mentioned modules were developed
with basics of Manjiri et al., [18]

Fig. 8: Module for Automatic remainder sending

Third mail will be sent after 4th week of due date as

“your fine + book price= “amount” pay for this amount to
the management”. Automatic messages were very helpful
to manage the library without much more effort. Basic
level of module format already used by Lakshmi and Gowri
[17].

Fig. 10: Module for new book entry

Figure 10 reveals that the module for the new entry

of the books. This module was designed also matched
with design of Neelakandan, et al., [19].

CONCLUSION

Library Management System with the functional

modules was successfully developed as a secured,
digitalized and user friendly system for the governing of
public library of Jaffna. Manually maintained operations
were computerized. Thus the system created to overcome
the problems effectively without any corrupted data or
information.

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