NEW BONG ESCAPE, HYDROELECTRIC POWER PLANT
LEHRI, DISTRICT MIRPUR, AJ&K
ISO 9001:2008 QUALITY MANAGEMENT SYSTEM
QUALITY PROCEDURE 6.3 : Infrastructure
Title Asset Recognition & Tagging System
Document No : QP-63-01 Date : 02nd June 2014
Finance Section
Issue No. 1 Rev. 0 Page : 1 of 4
Controlled Copy
Copy Number
Uncontrolled Copy
AMENDMENT RECORDS
It is the responsibility of the holder of this document to ensure that this copy is kept up-to-date by the
inclusion of all amendments. Alterations to this document are not permitted without prior approval of PGM.
Rev. No. Revision Description / History Change by Date
PREPARED BY REVIEWED & ISSUED BY APPROVED BY
Warehouse Executive Head (Business Support Services) Plant General Manager
Dated : Dated : Dated :
© QMS NBE HPP No copying without TNBRP AJK’s permission except as permitted by copyright law.
1. Scope
This document will cover the Admin Section of TNBRP – AJK for maintaining and
locating the assets owned by or provided by any other company or departments for the
execution of Operation and Maintenance Services of 84MW New Bong Escape
Hydroelectric Power Complex, Lehri, Mirpur AJK Pakistan.
The limitation of these procedures is up to the assets owned by TNBRP – AJK or assets
provided by other company (ies) to fulfilling the contractual obligation except spare parts
and consumables as supervised by warehouse.
2. Purpose
The purpose of this document is to standardize the asset tagging and recognition system in
TNBRP – AJK Admin Section.
3. Responsibilities
It would be the responsibility of the Administration Section to keep the tagging system in
sequence numbers and Admin Assistant will make sure that all the reference numbers are
in accordance to the prescribed procedures. Admin Assistant will maintain with the help
of Office Assistant the following Tagging Register.
a. Detail of Assets (Capital in nature) owned by TNBRP – AJK (Asset Register)
b. Detail of Assets (Capital in nature) gifted/provided by other companies (Other
Assets Register)
CONTROLLED COPY COPYRIGHT TNBRP AJK FOR INTERNAL USE ONLY
DO NOT DUPLICATE
4. Procedures
a. Tagging Number and Sequence
i. For the Assets belongs to and owned by TNBRP – AJK:
All the Assets will be tagged with following format:
For the assets belongs to and Owned by TNBRP – AJK will be tag by using the
following patterns
TNBRP – NBE – Class of Asset – XXX (Index Number)
Whereas following terms have the definition of:
Terms Definition
TNBRP = TNB REMACO Pakistan (Private) Limited – AJK Branch
Asset relates to New Bong Escape hydroelectric Power
NBE =
Complex
A detail list with the help of Finance will be prepared / updated
Class of Assets = for classifying the Assets. Admin Assistant will update the list
as and when required
A running number - will be given to each item of the class of
Index Number =
assets for separate unique identity
ii. For the Assets belongs to other companies:
All the Assets will be tagged with following format:
CONTROLLED COPY COPYRIGHT TNBRP AJK FOR INTERNAL USE ONLY
DO NOT DUPLICATE
For the Assets provided by other companies/customer for the execution of contractual
obligations will be tag by using the following pattern
TNBRP – COMPANY NAME – Class of Asset – XXX (Index Number)
Whereas following terms have the definition of:
Terms Definition
TNBRP = TNB REMACO Pakistan (Private) Limited – AJK Branch
Company Name = Name of the Company to whom Assets belongs
A detail list with the help of Administration Section will be
Class of Assets = prepared / updated for classifying the Assets. Admin Assistant
will update the list as and when required
A running number - will be given to each item of the class of
Index Number =
assets for separate unique identity
b. Procedure for Tagging the Asset
Following are the procedures to be applied to tag the assets.
For Assets belongs and owned by TNBRP – AJK
1. Upon receiving of any material Warehouse Section will send a copy of Goods
Received Note (GRN) to Administration section for their record.
2. Upon receiving of GRN Admin Assistant will add the asset in to Asset Register
and issue a tag number as prescribed in clause 4 (a) (i).
3. The content of the Asset Register would be as follow:
a. Serial Number
b. Tag Number
c. Name of the Asset
d. Supplier of the Asset
e. Date of Acquisition/Purchase
f. Issued to/Custodian of Asset
g. Condition
4. Admin Assistant will also paste a copy of same tag number on the Asset.
CONTROLLED COPY COPYRIGHT TNBRP AJK FOR INTERNAL USE ONLY
DO NOT DUPLICATE
5. On Quarterly basis Finance Section only will reconcile the Asset Register/record
with Finance record as well as with Warehouse record and physically verify the
Asset.
6. A report of findings will be send to Plant General Manager for his final approval.
For Assets belongs to Other Companies
1. Upon receiving of any item Administration Section will add the particulars of item
in Other Asset Register.
2. Upon adding of item in the Other Asset Register admin assistant will issue a tag
number as prescribed clause 4 (a) (ii)
3. The content of Other Asset Register would be as follow:
a. Serial Number
b. Tag Number
c. Name of the Asset
d. Company Supplied by/owned by
e. Purpose of Supply
f. Date of Supply
g. Issued to/Custodian of Asset
h. Condition
4. Admin Assistant will also paste a copy of same tag number on the Asset.
5. After every 6 months Admin Section will reconcile the Other Asset
Register/record with physical asset and verify the details.
6. A report of findings will be send to Plant General Manager for his final approval.
CONTROLLED COPY COPYRIGHT TNBRP AJK FOR INTERNAL USE ONLY
DO NOT DUPLICATE
