Government Property

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Senior High School

Reading and Writing Skills

Quarter 4 - Module 2
Purposeful Writing for
Professions

Learning Competency 9: Identify the unique features of and

requirements in composing professional correspondence.
EN11/12RWS-IVhj-13
a) Resume EN11/12RWS-IVhj-13.1
b) Application for College Admission EN11/12RWS-IVhj-13.2
c) Application for Employment EN11/12RWS-IVhj-13.3
d) Various Forms of Office Correspondence
EN11/12RWS-IVhj-13.4
Semester: 2nd Semester
Quarter: 4th Quarter
1
Number of Hours: 10 Hours

Lesson Purposeful Writing for

9 Professions

What’s New
This part of the module discusses about the unique features of composing
professional correspondence. It helps you to learn the purpose, guidelines and
different parts in writing resume, application letter both for employment and college
admission, and office correspondence. Each professional correspondence is
followed by writing activities to practice and enhance your writing skills.

What I Need to Know

By the end of this lesson, you are expected to

1. identify the unique features of and requirements in composing texts that are
professional correspondence
a) Resume
b) Application for College Admission
c) Application for Employment
d) Various forms of Office Correspondence

To achieve the objectives of this module, do the following:

 Take your time reading the lessons carefully;

 Follow the directions and/or instructions in the activities and exercises

diligently; and

 Answer all the given tests and exercises.

2
 What I Know

Instruction: Read each sentence carefully. Choose your answer by writing the
letter of your choice on the space before each number.

_____1. It is a piece of paper which contains a summary of an applicant’s personal

information, educational background, skills and work experiences.
A. Business Letter C. Resume
B. Application Letter D. Memo
_____2. A type of resume format used to emphasize the applicant’s work
experiences progress. It starts with complete work experiences, followed by
the educational background.
A. Application Letter C. Chronological Format
B. Functional Format D. Hybrid
_____3. This is the most common layout used in writing cover letter. In this format,
all parts are justified to the left.
A. Full block C. Semi-block
B. Modified Block D. Normal
_____4. This is the least used format in writing an application letter. It is almost the
same as the modified block format; however, the difference is that the first
sentence in each paragraph is indented.
A. Full block C. Semi-block
B. Modified block D. Normal
_____5. It is one of the components of a letter which includes the applicant’s
address to make it easier for the employer to easily contact the applicant.
A. Heading C. Complimentary close
B. Body D. Date
_____6. The most important and critical part in the components of a letter. It includes
the information on the job the applicant is applying for, where the job
posting was seen, and the skills and experiences the applicant possesses.
A. Heading C. Complimentary Close
B. Body D. Date
_____7. It is referred to as the “letter of intent”, and is a one page letter required for
college and university admission. The sender writes a letter to briefly
discuss his intention for attending the college program.
A. College Admission Letter C. Business Letter
B. Application Letter D. Letter of plea

3
_____8. Referred to as ‘career summary’ or ‘career profile’, it is one of the features
in writing a resume.
A. Professional summary C. Work Experience
B. Body D. Objective
_____9. This is considered to be the last part of the letter. The name is written on the
first line (also the title if applicable) on the second line then, a signature
above the first line.
A. Heading C. Body
B. Signature D. Date
_____10. It is the traditional way of communicating information from one company to
another or used external correspondence.
A. Business Letter C. Business Email
B. Business Memo D. Friendly Letter

Label the documents below. Choose your answer in the box.

 Resume
 College Admission
 Office Correspondence - Memo

https://images.app.goo.gl/AwncQ9dbbSxRSGSa https://images.app.goo.gl/xr5UmgyQQKJ5T4x2
https://images.app.goo.gl/joiE4TSTTr1zwRPt7
7 6

Lesson Purposeful Writing for Professions:

4

9.1 Writing a Resume

 What’s New

What comes to your mind when you hear the word résumé? Do you think it is
important for you to learn how to write a résumé? Why?

Résumé Formats
When you apply for a job or for any work, hiring administrators like the managers
usually require applicants to submit a résumé. To give them an overview of yourself,
you need to know the different formats in making a résumé so that it fits their
standard. Below are the three types of résumé format for you to follow.

1) Chronological Format
The chronological format is used to emphasize the applicant’s work
experiences progress. It starts with the complete work experiences, followed by
the educational background. It is best used if the applicant is applying for a job
related to his previous experiences, and has ten to fifteen years work
experiences.

Heading

-----------------------------------------------
---

Objective:

Work Experience:

Educational Background:

Skills/Expertise:

Voluntary Activities/Involvement:

2) Functional Format

5
 Functional format, on the other hand, focuses on the skills, not on the
work history. It is best used if the applicant changed career or if re-entering the
industry after a long absence. It is also used by the high school or college
students entering the industry.

Heading

----------------------------------------------

Objective:

Professional Summary:

Work Experience:

Educational Background:

Skills and Expertise:

3) Combination or Hybrid Format

Combination or Hybrid combines the chronological and functional
format. It works best if the applicant is aiming for a career change or wants to
present both skills and accomplishment.

Heading

-----------------------------------------------
---

Objective:

Professional Summary:

Expertise and Achievements:

Work Experience:

Educational Background:

6
Writing your Resume
Below are the important features of a resume.
1) Heading
The resume heading includes the applicant’s complete name, current
address and contact details such as cell phone number or e-mail address. The
heading can be written in the centre or on the left-side. Make sure that the formatting
style, especially the font type, looks professional.

 Example:
Ronan T. Kina-adman
Los-libertadores St. Comon, Mambajao, Camiguin
Phone: (088) 387-000
Mobile: (+63) 967 570 1927
e-mail: [email protected]

 Explanation:
The heading contains basic information about the applicant.

2) Objectives
An objective also referred to as job objective or career objective, reflects the
applicant’s career goals and intention for applying for the job. Remember to
write a direct and specific objective that contains what you want to achieve in your
career and what the employer could expect from you.

 Example:
To land a job as hotel chamberlain, making every room a home of their own.

 Explanation:
The objective given as an example includes the position and its detailed
description.

3) Professional Summary
Professional summary, also referred to as ‘career summary’ or ‘career
profile’, showcases your knowledge and abilities. It includes short recent job
summary, together with your soft skills (e.g. problem-solving capability, adaptability
to change, etc.).

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  Example:
Good cleaner, a flexible and hardworking. Hotelier with one year
experience in providing customer service, preparing beds and maintaining
cleanliness of the hotel rooms.

 Explanation:
This highlights the most valuable and recent job experience of the applicant.

4) Expertise and Achievement

This also refers to the ‘professional skills’ and ‘qualification’ of the applicant. It
includes personal and technical skills including the certifications and recognition
received.

 Example:
Order Taking Skills

Received recognition as best housekeeper dated October 2004

excellent in finishing room make up on time

 Explanation:
This is the part where the applicant, with or without experience, can write a
detailed description of his abilities and skills.

5) Work Experience
This is also called "employment history," "relevant experience", or "work
history." Work experience is a part of a résumé where the applicant states all
previous employment. If you have no work experience yet, write first the
educational background, and include the optional part Training and Seminar
Attended.

 Example:
Housekeeper
Camiguin Highland Resort
(August 2002- October 2005)

 Explanation:
The example shows the applicant’s job title, the employer and the length of
service.

8
6) Educational Background
The educational background section can also be labelled as Academic,
Academic Qualification or Education and Certifications. Write the degree together
with your major, minor or concentration (if there is any), school and year attended.

 Example:
TESDA
Camiguin School of Arts and Trades
2001-2002

 Explanation:
The inclusion of educational background from preschool to junior high school
is not required in this part. Mentioning only the details on where and when the
applicant got his senior high school and college degree would be enough.

Tips

 Pass the resume with a cover letter. A cover letter gives the employer an
overview why they are receiving the resume, job posting the applicant is
applying for and the matching skills related to the position.
 A resume is used to apply for a job that contains a summary of an applicant’s
personal information, educational background, skills and work experiences
while a Curriculum Vitae (CV) is used to apply for an academic training or
grant that contains a detailed description of a person’s educational
background, academic credential, and achievement.
 It is optional to include the following sections on the resume: Training and
Seminars Attended, Activities and Honors and References.

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 What is it?

Activity 14: Write ( ) if the statement is true and ( ) if false on the space
provided before the number.

_______ 1. A resume is essential in helping you land a great job.

_______ 2. Employers prefer to read chronological resumes.
_______ 3. Use of personal pronouns (i.e... I, you, we, he/she, they) is highly
recommended.
_______ 4. Use of color and fancy font will ensure that your resume will be noticed
and read.
_______ 5. An ideal resume is about 2 pages.
_______ 6. Abbreviations must be spelled out.
_______ 7. Resumes should be written in past tense.
_______ 8. Include every detail of your employment history, (e.g. months).
_______ 9. A resume should read like a job description.
_______ 10. Use strong action verbs to describe your accomplishments.
Source: https://careerwardrobe.org/wp-content/pdf/08%20Resume%20Quiz%20-%20Robin%20Rodin.pdf

Great job!
You are done with the first activity, have a break! You deserve one.
Then let’s take off to more fun activities!
So, read on!

10
 Here’s a sample resume you can refer to:

Sample Resume – Middle School- Minimal Work Experience

Ima J. Gaudia
Andalucia Street, Opol, Misamis Oriental
home: 904.555.5555
cell: 566.486.2222
email: [email protected]
Education
Currently enrolled in My Town Middle School
My Town, Florida
Work Experience
Pet Sitter
2005 – Present
• Provide pet sitting services including dog walking, feeding, and yard care.
Child Care
2005 – Present
• Provide child care for several families after school, weekends and during
school vacations.
Achievements
• National Honor Society: 2005, 2006, 2007
• Academic Honor Roll: 2005-2007
Volunteer Experience
• Big Brother / Big Sisters
• Food Drives
• Run for Life
Interests / Activities
• Member of My Town Tennis Team
• Girl Scout
• Piano
Computer Skills
• Proficient with Microsoft Word, Excel, and PowerPoint

11
 What is it?

Activity 15: Fill in the following tables of your own data. After filling in the
desired information, make a formal resume based on your details.

FUNCTIONAL FORMAT
Heading

Objective:

Professional Summary:

Work Experience:

Educational Background:

Skills and Expertise:

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CHRONOLOGICAL FORMAT
Heading

Objective:

Work Experience:

Educational Background:

Skills/Expertise:

Voluntary Activities/Involvement:

13
COMBINATION or HYBRID

Heading

Objective:

Professional Summary:

Expertise and Achievements:

Work Experience:

Educational Background:

14
 What I Have Learned

Resume is a summary of your educational qualification details. It

highlights your skills and experience relevant to the field. It highlights your
objective and accomplishments. Its purpose is to get you an Interview call. A
resume should reflect more than just work experience. It has three types of
resume format: chronological format, functional format and combination or
hybrid format.

Great job!
You are done with Lesson 1, have a break! You deserve one.
Then let’s take off to Lesson 2!
So, read on!

Lesson Purposeful Writing

15
for Professions:
Writing an Application for
9.2 Employment
 What’s New

What is an employment application letter?

Employment Application Letter is a one-page letter, also referred to as the
"job application letter" or "cover letter” attached to the resume when applying for
jobs. The purpose of writing the employment application letter is to highlight the
applicant’s experiences and personal qualities for him to be considered for an
interview schedule, as well as with the available job position.

Different Letter Formats

The format, including the content and tone of the employment application
letter, depends on the applicant’s preference. Employment application letter or cover
letter has three different formats: full block, modified block and semi-block
format. The content in a cover letter are all the same and will vary on the format or
on the placement of each part.

1) Full Block
Format Applicant’s Address
Date
This is the most
common layout used in Hiring Person’s Name and Company Address
Salutation
writing cover letter. In this
format, all parts are Body
justified to the left.
Complimentary Close

Signature

16
 Applicant’s Address
2. Modified Block Format
Date
Another common format
Hiring Person’s Name and Company used is the modified
Address block format. Modified block
Salutation is a type of format where
applicant’s address,
Body
complementary close,
signature and sender’s
Complimentary Close identification is shifted to the
right side. Note that the first
Signature
sentence in the body or in
each paragraph is not
indented.

3. Semi-Block Format Applicant’s Address

The least used format is
Date
the semi-block. It is almost the
same as the modified block Hiring Person’s Name and Company
Address
format; however, the difference is
that the first sentence in each Salutation
paragraph is indented.

Body (First line is indented)

Complimentary Close

17
 If there is no required format, it is recommended to write it in full-block with
one-inch margin on all sides, single spaced and preferably using Times New
Roman font and twelve point font size.

Components of a Letter

1) Heading, Date and Inside Address

The heading includes the applicant’s address to make it easier for the
employer to easily contact the applicant. The date written below the heading
indicates the date when the letter was written. The inside address refers to where
and to whom the letter is addressed. Ensure that there is a line in between heading,
date and inside address.

 Example:
Jerome C. Villa
Andalucia St. Lumbia
Cagayan de Oro CIty

April 03, 2002

Mr. Chris S. Lopez

Human Resource Manager
Springhills Mountain Resort
Gitago, Cagayan de Oro City

 Explanation:
Written on the first two lines of the heading is the address of the applicant.
This includes the street number, city, state and zip code. The format in writing
the date is month-day-year. The inside address includes the name of the
employer or the human resource manager, his job title, name of the company
and address.

18
2) Greeting or Salutation
Greeting or salutation is written to indicate for whom the letter is. It should
start with the word "Dear" followed by the last name of the receiver. End the
salutation with a colon (:). If the name has not been obtained, address it as
“Ma’am/Sir.”

 Example:
Dear Mr. Rozales:
or
Dear Ma’am/Sir:

 Explanation:
The greeting or salutation addresses the person concerned with the hiring
process.

3) The Body
The most important and critical part in writing the employment application
letter is its body. It includes information on the job the applicant is applying
for, where the job posting was seen, and the skills and experiences the
applicant possesses. You can also highlight the reason for a career change, if
there is any. Finalize the letter in two to three sentences by including the reason
why the applicant is perfect for the job and the statement of the applicant’s desire
to meet the employer or human resource person.

 Example:
I am writing to express my interest in the Managerial Position posted at
Jobstreet.com last February 12, 2016. As per the qualification posted in your
advertisement, I consider myself as one of the qualified applicant for the said
position.

Aside from being a graduate of University of the Philippines, I also have five-
year industry experience in managing a local fast-food chain. I am applying in
your good office because I am seeking for a career growth which I believe
your company can provide.

My skills and experiences are included in the resume attached on this letter.
Thank you for taking time in processing my job application papers and I look
forward to meet you at your earliest convenience.

19
  Explanation:
The body of the letter contains information not seen in the applicant’s
resume. In this example, the applicant clearly indicates the desired position,
source of information, qualification and experiences and reason of career
shift.

4) Complimentary Close
Complimentary Close is done to politely finish the letter. Note that the
complementary close ends with comma (,).

 Example:
Sincerely,
or
Yours truly,

 Explanation:
Writing the complimentary close shows that the letter has already ended.

5) Signature and Sender’s Identification

This is considered as the last part of the letter. Write your name on the first
line and your title (if applicable) on the second line. Then sign directly above the
first line.

 Example:
(Signature)
Shiela J. Perez

 Explanation:
It shows the name of the job applicant

Tips
 Make sure the letter is free of errors and does not contain any slang or
informal language. This should be written in a professional manner so it would
be considered as a good employment application letter.
 Limit the letter up to one page only. The employer or human resource person
will not have time to read letter longer than this.
 It is advisable to computerize the letter so that it can be read easily and print it
in a good quality paper.
 The cover letter must not repeat elaborated details written in the resume.
 The applicant must not assume that he is hired after submitting the cover
letter.

20
  The employment application letter is attached to the resume and not the
curriculum vitae. Curriculum Vitae are submitted for academic purpose and
not for job application purpose.

What is it?
Activity 16: Identify and label the parts of the letter Write your answers on the
blanks provided below the figure.

1. _______________________________
2. _______________________________
3. _______________________________
4. _______________________________
5. _______________________________
6. _______________________________
7. What is the format used in the sample above?
_______________________________

Great job!
You are done with the first activity, have a break! You deserve one.
Then let’s take off to more fun activities!
21 on!
So, read
 What is it?

Activity 17-A: Write T if the statement is true and F if false on the space
provided before the number.

_______ 1. The effectiveness of taking risks with the opening paragraph of your
letter depends greatly on the field in which you are seeking a job.

_______ 2. Employers like candidates to express a willingness to perform any

available job.

_______ 3. If you are not fully qualified, it's always best to discuss the reasons why
you aren't fully qualified in the letter.

_______ 4. It's okay to mention skills gained in school even if they have nothing to
do with the job sought.

_______ 5. Transferable skills should be portrayed both in the resume and in the
cover letter.
Source: https://www.livecareer.com/resources/cover-letters/basics/cover-letter-quiz

Activity 17-B: Read each item carefully. Write the letter of the correct answer
on the space provided before the number.

______ 6. A good cover letter will . . .

A. make a good first impression
B. answer the question "Why should I hire you?"
C. present your qualifications directly
D. all three
_______ 7. In which paragraph of a cover letter does the reader sell himself or
herself?
A. First C. Third
B. Second D. Fourth
_______ 8. Applications are used by
A. some employers C. most employers

22
 B. all employers D. only large firm
Source: https://wps.prenhall.com/chet_lamarre_career_1/31/8105/2075107.cw/content/index.html

23
 What is it?

Activity 18: Visualize your cover letter. Fill in the graphic organizer. After
filling in the desired information, make a formal cover letter.

Source:http://www.readwritethink.org/files/resources/30847_cover.pdf

Step 2: Paragraph 1:
Step 1:
Who is my audience? Why am I writing?
What kind of
letter am I
creating?
(Job)

Step 3:
What are the 3 Fs?

Paragraph 2:
What I have to offer?

Function:
Format: Effectiveness
My
I will use… :
purpose is
To make this
to…
effective I
need to do
the
Paragraph 3:
following…
How I meet their criteria?

Paragraph 4:
How am I going to follow up?

Step 4:
What should I include in my letter?

24
 What I Have Learned

Employment Application Letter is a one-page letter, also referred to as the

"job application letter" or "cover letter” attached to the resume when applying for
jobs. The purpose of writing the employment application letter is to highlight the
applicant’s experiences and personal qualities for him to be considered for an
interview schedule, as well as with the available job position. It has different letter
formats: full block format, modified block format and semi-block format.

Great job!
You are done with Lesson9. 2, have a break! You deserve one.
Then let’s take off to Lesson 9.3!
So, read on!

25
 Lesson Purposeful Writing for Professions:
Writing an Application for College
9.3 Admission

What’s New

College Admission Letter and Essay

College Admission Letter also referred to as the "letter of intent," is a one-

page letter required for college and university admission. The sender writes a letter
to briefly discuss his intention for attending the college program. College Admission
Essay, or known as "statement of purpose" or "personal statement," is an essay
written by the student applicant to answer the essay topics given by the admission
office.

Pre-writing
Before you write a college admission letter and essay, you must first
determine the program you want to take, followed by a thorough research on
program structure. Then reflect on your purpose in enrolling the course, your
achievements, and future goals. Decide the format to use in writing a letter. If
there is no required format, write the letter in a full-block style, meaning all parts are
aligned to the left, with the format of one-inch margin, twelve-point font size, and
single-spaced paragraph.

Writing your College Admission Letter

1) Heading, Date and Inside Address
Write on the top left the heading that includes your complete address and zip
code. It is the address of the sender. The date should be fully spelled out.
The inside address contains the name of the college or university admission head,
his job title (if applicable) and the address of the university. It is the address of the
receiver. Skip a line between the heading, date, and inside address.

 Example:
a) Heading:

26
 B15 L21 Amarillo St.
Brgy. Rizal, Makati 1218

b) Date:

February 16, 2016

c) Inside Address:

Ms. Katarina Katigbak

Officer-in-Charge, Admission Section
Office of the Registrar
University of Science and Technology of Southern Philippines
Lapasan, Cagayan de Oro City

 Explanation:
The heading is a receiver’s quick reference to the sender’s address and
can be used if the letter has to return. The date indicates when the letter is
written, and the inside address refers to whom and where the letter is
addressed.

2) Greeting or Salutation
It starts mostly with the word "Dear" followed by the last name of the receiver.
End the salutation with a colon (:). If the name has not been obtained, address it
as “Ma’am/Sir”.

 Example:
Dear Ms. Katigbak:
or
Dear Ma’am/Sir:

 Explanation:
The greeting or salutation addresses the person concerned with the
admission process.

3) The Body
The body is the main part of the letter which includes the course you are
interested in, reason for choosing the university, description of academic interest,
the basis for them to consider your application, and plans, if any. Last part will be
your request to consider your application for admission and information on how to
contact you.

27
 Example:
I am writing to inform you of my interest in applying for Bachelor of Science in
Biology at your prestigious school – University of Science and Technology of
Southern Philippines.

I am enthusiastic to conduct researches in science. As shown in my

scholastic achievements and the documents attached, I am part of the team
that ranked second in the recent National Science Investigatory Project. The
university offers the best tertiary education in the country and is at its prime in
research and publication. Because of this, studying at the university would
help me improve my research skills as I deepen my knowledge of biological
science.

I plan to allot most of my time, during and after my studies, in conducting

biological research. I envision myself doing research for the benefit of my
countrymen.

I hope for your kind consideration. For any questions or concern, contact me
at this number 09675701927

 Explanation:
The body of the letter entails the course chosen and the reason for
choosing the college as part of his academic career. The academic
achievements related to the course, future goal and a contact detail of the
applicant are also included.

4) Complimentary Close
Complimentary Close is a polite way of finishing the letter. Remember
that it always ends with comma (,).

 Example:
Sincerely,
or
Yours Truly,

 Explanation:
Writing the complimentary close shows that the letter has already ended.

5) Signature and Sender’s Identification

This is the last part of the letter. Write your name on the first line and
your title (if applicable) on the second line. Then sign directly above the first line.

28
  Example:
(Signature)
Shiela A. Canillas

 Explanation:
It shows the name of the college applicant.

Writing a College Admission Essay

Most admission essays have a limit of two hundred to five hundred words
and usually answers assigned topic. The challenge here is to showcase you - as the
right candidate - for their university in a limited number of words. Remember that  the
purpose of this essay is to know more of your personality without repeating
what is written in the profile or registration form. It should answer the question or
topic clearly.

Introduction
The introduction should catch the attention of the reader. It should contain
the main concept for your essay. You can also restate the question without repeating
the exact words.

 Example:
Topic: Explain why you would like to pursue a program in our college.

My goal is not just to finish a degree. It should be finishing a degree in this

college.

 Explanation:
This shows the main idea of the essay. It is short, but it captures the
attention of the reader.

Content
This is the part where you should answer the topic or question with clarity.
Provide justification based on the experience you have undergone. You can also
incorporate the factors that drive you into finishing your studies.

 Example:
To be enriched holistically to serve the country cannot be possible if
without the help of the college. It is because the college has the best
professors in the country – professors that are not only into teaching but also
in moulding the students.

29
  Explanation:
In this example, the applicant states the personal reason for pursuing a
degree. It answers the question or topic clearly.

Conclusion
To end the essay, write your plans after you graduate from their college.
You could also include the reinforcing statement stating that you are one of the best
applicants to their college.

 Example:
After finishing my degree, I am looking forward to working with a research
laboratory to be of aid to our country in adding more scientific knowledge of
the world around us. All of this would be possible with the help of the college.

 Explanation:
The conclusion in this example depicts the long term goal of the college
applicant.

Tips

 In writing a college admission letter, use a full-block style or the format

prescribed by the college.
 In writing a college admission essay, answer the questions directly and state
specific experiences and or achievements to support your answer.
 Make sure that it is written in a positive tone, well-written and free of errors.

30
Sample College Application Letter Writing Tips:

 As it is a formal letter, words and phrases should be chosen carefully.

 The language should be simple and easy to understand.
 The content should be short and straightforward.

__________ (Dean’s name)

__________ (College address)
__________
__________

From:
______________ (Your name)
______________ (Your address)
______________

Date __________ (date of writing letter)

Dear Sir/Madam:
I came to know through one of your college students that you are conducting a
special workshop for management students. I am studying ………………. (name of
course) in …………….(name of institute) and would like to attend it. I would like to
know if there is any application to be submitted. If so, I request you to send me the
application form to my address.
The training programs you conduct are popular in the industry and I want to take
advantage of this opportunity. I understand that several big names in the industry are
associated with the program. Many students belonging to various colleges are
interested to participate in the training program and get benefitted.
Please inform me through email or you can contact me on my telephone
number_______.
I’m looking forward to hear from you.

Yours sincerely,
___________ (Your name)

31
 What is it?

Activity 19: Draw a ( ) if the statement is true and draw a ( ) if false on the
space provided before the number.

_______ 1. Visiting a school and applying is really all I need to do to make myself
known to the admissions office.
_______ 2. Most of the country’s top-tier schools are very expensive and
unaffordable for the average person.
_______ 3. Your essay should highlight something about you that the admissions
office couldn’t learn anywhere else on your application.
_______ 4. College admissions officers are looking up applicants online and on
social media.
_______ 5. Extracurricular activities only matter during the school year.

Source: https://www.ivywise.com/ivywise-knowledgebase/resources/article/quiz-do-you-know-the-truth-about-college-admissions/

Great job!
You are done with the first activity, have a break! You deserve one.
Then let’s take off to more fun activities!
So, read on!

32
 What is it?

Activity 20: Write your own college admission letter. Fill out the various parts
of the letter with your information. Use the blank page provided on the next
page.

(Your address)

(Date)
(Address of audience)

(Salutation) Dear ____________,

(Paragraph 1: State the name of that college / university and briefly explain why you are
the best choice. You should also state where you learned about their school.)

(Paragraph 2: Describe in more detail what you will bring to this college / university or
why you are the best choice.)

(Paragraph 3: Describe your interest in what you are applying for. Show the reader that
you know what they value, why it is important, and how you meet their criteria.)

Paragraph 4: Tell the reader to contact you if they need additional information. Provide
your phone number and/or email and the best time to reach you.)

Sincerely,

Your name

Source: http://www.readwritethink.org/files/resources/30847_steps.pdf

33
 Rubric College Admission Letter Writing

Needs
Excellent Very Good Satisfactory
Improvement
4 pts. 3 pts. 2 pts.
1 pt.
Format is One of the Two of the Three of the
correct, following parts is following parts are following parts are
including your incorrectly incorrectly incorrectly
Format address, date, formatted: your formatted: your formatted: your
inside address, address, date, address, date, address, date,
salutation, body, inside address, inside address, inside address,
closing, and salutation, body, salutation, body, salutation, body,
signature. closing, and closing, and closing, and
signature. signature. signature.

Body includes at Missing one Missing two Missing three or

least three component from components from more components
complete the following: at the following: at from the following:
Body paragraphs. A least three least three at least three
(Content) clear purpose is complete complete complete
clearly stated paragraphs, paragraphs, paragraphs,
and conveyed to clearly stated clearly stated clearly stated
the reader. purpose purpose purpose

Grammar Grammar and Grammar and/or Several errors in Many errors in

and spelling are spelling errors are grammar and/or grammar and/or
Spelling correct. minimal (<2 spelling (>2 spelling (>4
errors). errors). errors).

Language/ The language is One word is not Two words are More than three
Audience appropriate for appropriate for the not appropriate for words are not
Language is the audience. audience. the audience. appropriate for the
formal and audience.
appropriate.

The letter is free The letter The letter The letter

of redundant contains no more contains more contains so much
and/or than two cases of than two cases of redundant and/or
superfluous redundant and/or redundant and/or superfluous
Conciseness wording. superfluous superfluous information that
wording. wording, but they the message is
do not distract weakened.
from the
message.

https://www.rcampus.com/rubricshowc.cfm?sp=yes&code=T5478C&

What I Have
34 Learned
 College Admission Letter also referred to as the "letter of intent," is a one-
page letter required for college and university admission. The sender writes a letter
to briefly discuss his intention for attending the college program. College Admission
Essay, or known as "statement of purpose" or "personal statement," is an essay
written by the student applicant to answer the essay topics given by the admission
office.

Great job!
You are done with Lesson 3, have a break! You deserve one.
Then let’s take off to Lesson 4!
So, read on!

Lesson Purposeful Writing for Professions:

9.4
35
Writing an Office Correspondence
 What’s New

Office correspondence, also known as the ‘business correspondence’, is a

written exchange of internal and external communication to support all business
processes. It has three major forms including the business letter, business memo
and business e-mail that may be used for internal or external communication.
Internal correspondence means that there is a communication or agreement
between departments or branches of the same company, while external
correspondence means that the communication is between the company and
another organization or firm. The purpose of the correspondence is to communicate
the information in a clear and professional way.

1) Business Letter

Business letter is the traditional way of communicating information from one

company to another or used in external correspondence. The format can either be
full block, modified block and semi-block. The format used in writing a business
letter depends on the requirements set by the company. Different types of letters
are sales letter, order letter, complaint letter, inquiry letter, adjustment letter,
acknowledgement letter, follow-up letter, acknowledgement letter, cover letter,
letter of recommendation and letter of resignation.

36
Example of an Inquiry Letter

Andalucia St., Lumbia

Cagayan de Oro City

April 26, 2019

Mr. Dehren Jun L. Perez

Human Resource Manager
Springhills Mountain Resort
Cagayan de Oro CIty

Dear Mr. Perez:

I am writing to ask if you have found a person to fill up the position of Operations
Manager as posted on your website. We currently have two qualified applicants
that fit the position.

Attached herewith are the resumes of the applicants, for your perusal. We look
forward to work with you again and hope to hear feedback from you.

Thank you and more power!

Sincerely,
(signature)
Flynt Verlie L. Perez

Human Resource Manager

Welcome Travel Agency

Explanation:
The letter of inquiry as an example includes the heading, date, inside address,
salutation, body, complimentary close, signature and sender’s information. This letter
is an external correspondence between two difference companies.

37
 2) Business Memo

Business memo is a written communication strictly between the company’s

offices to another, or used in internal correspondence. The difference between a
memo and a letter is that the memo has its title line and series number. The
employees tend to read the if the title line is related to their job description. It is also
used to implement internal guidelines or procedures that the employees must follow.
Some types of memos are operational memo, financial memo, request for
action, directives, trip report, field report and dress code memo among others.

Example of Announcement Memo

Happy Learning Center

Analucia St. Lumbia, Cagayan de Oro City
Series No. 17 - 261

To: All School Teachers

From: The Head Teacher

Date: February 26, 2019

Subject: School Party

In line with the approved budget for the year 2018 - 2019 is the pursuance of the
proposed company outing this coming March 21 to 22 at the San Gregorio Farms
and Leisure. We advise everyone to prepare your sports outfit and toiletries. We
look forward to see you enjoy in our two day company outing.

Thank you for your continuous support.

(signature)
Flynt Verlie L. Perez

Explanation:
The announcement memo includes information about the company outing of
the employees. The company also uses their own letterhead.

38
 3) Business e-mail
Business e-mail is an office correspondence that can either be internal or
external. There is no required format in writing e-mail correspondence but it is
expected that the writer maintain a professional tone. Note that the header of the
letter is written on the blank fields including the ‘from’ and ‘to’ fields. ‘From’ contains
e-mail from the sender while the field ‘to’ contains the email of the recipient.

Example of a Business e-mail

From: Flnt Verlie P. 

To: Jessa H. [email protected]
Subject: Re: Vacant Position for supervisorship

Dear Ma’am Jessa:

Good day!

In behalf of Areflor Funeral Homes, we extend our deepest gratitude for helping us
scout qualified applicants in the industry. We hope to work again with you.

Cheers!

Best regards,
Flynt Verlie L. Perez
Human Resource Personnel
Flora Homes Caven
Cagayan de Oro City
Tel. No. (088) 123-234-345

Explanation:
In the above example, the e-mail correspondence is informal and external. It
expresses gratitude towards the effort made by the manpower agency.

Tips

 Make sure the office correspondence is concise and easy to understand. It

is recommended for a correspondence to have brief sentences and
paragraphs for the employees tend to read it quickly.
 Controlling the tone of writing is important in any office correspondence. It
should not sound too formal or too informal.

39
 What is it?

Activity 21: Rearrange the memo accordingly. Use the space provided below.

To : Lauren Simon, DSWD Regional Director

Date :
We came to know that the relief good sent for the Prime Minister’s
Emergency Fund are not being distributed properly. Instead of the real flood
victims, the relief good are going to the influential who are not at all flood
affected.
26 January, 2013
Subject : Request for Proper Distribution of Relief Goods
We hope that you will direct the authority concerned to investigate into the
matter and ensure proper distribution of the relief goods.
From : Leila Gomez, Undersecretary DSWD

40
 What I Have Learned

Office correspondence is a written exchange of internal and external

communication to support all business processes. It is also known as the business
correspondence.

A business letter is a traditional way of communicating information from one

company to another or used in external correspondence.

A business memo is a written communication strictly between the company’s

offices to another.

A business e-mail is an office correspondence that can either be internal or

external. There is no required format in writing e-mail correspondence but it is
expected that the writer maintains a professional tone.

41
 Assessment

Directions: Read each sentence carefully. Choose your answer by writing the
writing the letter of your choice on the space before each number.

_____1. It is a piece of paper which contains a summary of an applicant’s personal

information, educational background, skills and work experiences.
A. Business Letter C. Resume
B. Application Letter D. Memo

_____2. A type of resume format used to emphasize the applicant’s work

experiences progress. It starts with complete work experiences, followed by
the educational background.
A. Application Letter C. Chronological Format
B. Functional Format D. Hybrid

_____3. This is the most common layout used in writing cover letter. In this format,
all parts are justified to the left.
A. Full block C. Semi-block
B. Modified Block D. Normal

_____4. This is the least used format in writing an application letter. It is almost the
same as the modified block format; however, the difference is that the first
sentence in each paragraph is indented.
A. Full block C. Semi-block
B. Modified block D. Normal

_____5. It is one of the components of a letter which includes the applicant’s

address to make it easier for the employer to easily contact the applicant.
A. Heading C. Complimentary close
B. Body D. Date

_____6. The most important and critical part in the components of a letter. It includes
the information on the job the applicant is applying for, where the job posting
was seen, and the skills and experiences the applicant possesses.
A. Heading C. Complimentary Close
B. Body D. Date

42
_____7. It is referred to as the “letter of intent”, and is a one page letter required for
college and university admission. The sender writes a letter to briefly
discuss his intention for attending the college program.
A. College Admission Letter C. Business Letter
B. Application Letter D. Letter of plea
_____8. Referred to as ‘career summary’ or ‘career profile’, it is one of the features
in writing a resume.
A. Professional summary C. Work Experience
B. Body D. Objective

_____9. This is considered to be the last part of the letter. The name is written on the
first line (also the title if applicable) on the second line then, a signature
above the first line.
A. Heading C. Body
B. Signature D. Date

_____10. It is the traditional way of communicating information from one company to

another or used external correspondence.
A. Business Letter C. Business Email
B. Business Memo D. Friendly Letter

Congratulations!
You have completed your journey in this module.
You did a great job!
It’s now time to go on the next adventure.
Good luck!

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