DIVISION ONLINE ORIENTATION ON THE LATEST INTERIM GUIDELINES ON SCHOOL FORMS AND

AWARDS AND RECOGNITION FOR SCHOOL YEAR 2020-2021

JUNE 18, 2021

LEGAL BASIS OF THE ORIENTATION AND REMINDERS ON SCHOOL CALENDAR

1. School Calendar SY 2020-2021

October - 24 March - 26
November- 23 April - 21
December – 15 May - 24
January – 24 June - 25
February – 22 July - 9

213 – Number of school days- Including Saturday

All forms should be dated July 10, 2021

2. Possible Activities ( Based on School Calendar and Legal Bases )

Priority Grade Level

1. Computation of Grades of Priority Grade Levels DO 31, s. 2020
Kindergarten and Grade 6 DO 8 s. 2015
2. Deliberation and Announcement of Honors July 5 – 10 2021
( Grade 6 ) and Checking of Forms of Priority
Grade Levels
Kindergarten, Grade 6
3. Conduct of End of School Year Rites ( Online ) Certificate diploma
Graduation / Moving Up
July 12- 16, 2021
4. Conduct of Online Recognition
July 12- 16, 2021
5. Computation of Grades and Checking of School
Forms of Other Grade Levels July 19-23
Grades 1 - 5
6. Summer Classes
7. Submission of the E- Copy via Google Form of Deadline – July 30,2021
the following Documents from School to ( Please wait for the Official Division Letter )
Division Office
a. SF 4
B. Sf 5
C. SF 6
D. SFCR 1
E. List of Honor Pupils – Grade 6
PDF Format with digital signature
No hard copies

The forms should have the E- Signature of School Checking Committee and School Heads
3. Monitoring for the Conduct of School Level Checking of Forms
July 5 - 9 - Kinder, Grade 6
July 19 - 23 - Grades 1- 5
Elementary - To be monitored by the PSDS and DCCd
Divisi
DIVISION CHECKING COMMITTEE
Chair: Gregorio C. Quinto Jr., EdD- CID Chief
Vice Chairs : Cecilia Custodio, PhD – SGOD Chief
PSDS – District
Members:
SGOD Planning Office - Paulo Eduardo Cruz
SGOD SEPS in Research - Maribel Perez
4. Academic Excellence Award - To be given to Grade 6 pupils only
98 - 100 With Highest Honors
95 - 97 With High Honors
90 - 94 With Honors
5. Certificates - The PSDS will make an initial below the name of the Superintendent

Specific Instructions on the Recent Policy Issuances for SY. 2020-2021

1. Reiteration of DEP Ed Order # 54 S. 2016

Guidelines on the Request and Transfer of Learner’s School Records
--- The LIS transfer notification shall serve as the notice of request for transfer of documents
from the originating school to the receiving school
( It replaces the traditional practice of printing the school form )
2. After 30 days of persistent follow ups made to the originating school, all pending request
shall be consolidated and submitted to the School Governance Operations Division
3. Tagging of Learners with Disabilities ( LWDs ) and recipients of School Based Feeding Program ( SBFP )
- shall be available in the LIS for end of School Year
4. LIS ( EoSY ) updating facility - available on July 5, 2021
5.. Temporary Enrolled - enrollees who failed to submit SF 9
- need to submit Affidavit of Undertaking
- Temporary Progress Card – to be issued only for progress monitoring

FREQUENTLY ASKED QUESTIONS

a. Kailan ikoconsider ang learner na conditionally promoted?
Answer - If may failing grade, need na mag comply ang pupil . Ayusin ito bago lumipat ang
School Year.
b. Ano nararapat gawin kung may pending request?
Answer : Magpopost sa Bulacan LIS for pending request
c. Need pa ba ng hard copy ng SF 10 kung nagpadala na ang originating school ng soft copy?
Answer : YES
d. Ano ang gagawin kung kulang ang documents ng bata dahil may balance sa private school?
Answer : Promoted siya sa LIS
On hold lahat ng school records nya
Tuloy ang pag aaral ng bata
e. Paano kung hindi nakoconfirm ang bata from private school dahil sa unsettled tuition fee?
Answer: Ipadecline ang bata para mawala sa masterlist.
Ilagay sa SF- Declined by the private school due to financial obligation

END OF SCHOOL YEAR RITES FOR SCHOOL YEAR 2020-2021

1. Only Grade 6 pupils will receive Academic Excellence Award. No awards for Kindergarten
2. 2021 End of School Year Rites :
THEME - Kalidad ng Edukasyon Lalong Patatagin sa Gitna ng Pandemya
Strengthening the Quality of Education Amid the COVID-19 Pandemic
3. The short program for graduation will run in less than 2 hours to consider internet connectivity to be
consumed
4. Only the completers, parents/ guardians, teachers and school administrators will be present during the
virtual rites.
5. The schools have the discretion to broadcast live the Virtual SY rites through appropriate social media
platforms. The school shall secure the consent of the parents and learners before doing such broadcast
6. Kindergarten- Moving Up-
Proof of Completion- Kindergarten certificate
Grade 6 – Graduation
Proof of Competion - Elementary certificate
These activities should be simple, but meaningful
7. Attire - School uniform
8. Certificates - in accordance with De Ed No. 31 s. 2019 – same as last year
9. Signatories for the Certificate of Completion-
a. signature of school head- fresh
 b. Signature of Schools Div. Superintendent- electronic signature
c. Initials of the Public School Dist. Supervisor
10. School Head will submit The Confidentiality Agreement Form in the District Office for the E – Signature
of Division Superintendent.

FREQUENTLY ASKED QUESTIONS

a. Pwede bang iadjust ang graduation ng isang school dahil late na silang nagdistribute ng
modules?
Answer: No
b. Maaari bang mag conduct ng meeting ang parents for graduation?
. Answer : Yes. Virtual only /or other alternative methods may be considered.
c. Paano kung walang internet access ang mga magulang para sa graduation rites?
Answer : Pwedeng recorded then ipopost live sa FB page.You may also consider other
alternative methods, considering IATF health and safety protocols
d. Ano ang magiging flow ng program sa virtual ceremony?
Answer: Ganoon pa rin ang flow ng program. Ang mga roles ng bata ay maaari pa ring gawin,
just clarify the assignment of tasks
e. Anu ano po ang maaaring i charge sa MOOE sa graduation rites?
Answer : Certificates/ Diploma, medal
f. Maari bang hiwalay ang recognition sa moving up at graduation ceremony? Maari bang sa
graduation na irecognized ang bata?
Answer: School decision with the school checking and awards committee.

ORIENTATION ON PREPARATION AND SUBMISSION OF SCHOOL FORMS

SCHOOL FORM 1- School Register

 Additional elements for learning modality

 The learning modality shall be updated whenever the learner shifts from one learning modality
 At the end of each quarter , the updated modality shall be generated through the LIS
 The age to be recorded in the form is the learners’ age by October 31, 2020

SCHOOL FORM 2- Daily Attendance

 Teachers may choose an applicable Learner Attendance conversion Tool

LACT 1 - online
LACT 2 - communication based/ applicable to all distance learning modalities
LACT 3 - output based/ applicable only to printed modular and digital modular distance
learning modalities
 Learner can be considered drop out /NLPA if he/ she and his/ her parents voluntarily withdraw from
Schooling or if he/ she incurs absences of moethan 20% of the prescribed number of class.

SCHOOL FORM 3- Books issued and Returned

 It record the distribution and retrieval of learning modules
 The title of the book shall be replaced by ref. code or title of module being distributed
 If there are existing forms being used, no need to provide

SCHOOL FORM 4- Monthly Learners Movement and Attendance

 Shall only be submitted quarterly
 Replace the column for Droput with No Longer Participating in Learning Activities ( NLPA )
 Additional data fields for Mortality / Death

SCHOOL FORM 5/ 5k - Promotion and Level of Proficiency
 Signatories: School Checking Committee
2 Vice chairperson
1 member
- iyan na rin ang makikita sa LIS
 same lang last year ang pag accompish
 SCHOOL FORM 6- Summarized Report on Promotion and Level of Proficiency
 Kinder will use diff. SF 6 because in the level of proficiency, different terms were used / it
should be LIS generated
 Signatories: School Head , Dr. Jay Arr V. Sangoyo, Div. Superintendent

SCHOOL FORM 7- School Personnel Assignment List and Basic Profile

 Write the teaching load and Ancillary Load of school personnel

SCHOOL FORM 8- Learners’ Basic Health and Nutrition Report

 parents may administer the actual measuring of weight and height
 not mandatory except for the learner who is recipient of health and nutrition program

SCHOOL FORM 9- Progress Report Card

 The age should be tallied in SF 1
 Grades in the diff. subjects should be placed at the center
 Grades in MAPEH should be alligned left.
 Boxes for remarks should be filled in with the word PASSED ( all caps )
 In case of NLPA, write the reasons and date
 Indicate the honors received by the Grade 6 pupils on top of DepEd logo.
( WITH HONORS- All caps )
 Indicate Learning Modality being adopted in each quarter
 Must be tallied with SF 1, SF 2, SF 7
 Character traits and core values, not required to be accomplished
 Attendance- October to July
SCHOOL FORM 10- Learners’ Permanent Academic Record

 The Grade 1 teacher will prepare one copy

 Sf 10 will be forwarded – if same school
 If transferred out-
Receiving School Originating School

Request for orig. Copy Create certified true copy of SF 10

Update LIS upon receipt Send original . SF 10

Continue filling out tyhe original SF 10

 Shall be prepared at the end of school year

 In the old form 137 , indicate the honors received at the top part of Dep Ed Seal
( WITH HONORS / MAY KARANGALAN )
 Instructions for sf9 char. Traits and core values shall be applied

INTERIM GUIDELINES ON GIVING OF AWARDS AND RECOGNITION IN LIGHT OF THE BE-LCP

DEP ED ORDER NO. 18 S. 2021

 Suspension of some awards

They are largely from observable behavior in the classroom and various collaborative engagements
Dep Ed Order 36. S. 2016
a. Classroom Awards
- Performance Awards for Kinder, Conduct awards ( Makadiyos, Makatao,
Makabayan , Makakalikasan)
b. Grade Level Awards
- Academic Excellence Award, Leadership, Award for Outstanding Performance in
Specfic Discipline, Award for Club, Organizations
 c. Specific Recognition
- Represented and/ or won in the contest

 Awards to be recognized- Academic Excellence Award for Grade 6,10, 12

 Reasons for giving Academic Excellence Awards for Grade 6, 10 and 12
a. They are highly valued by learners, their families, teachers and community
b. For scholarship grants in universities/ colleges
c. Admissions as learners transition to JHS, SHS and College

 Teachers may recognize exemplary performance through POSITIVE REINFORCEMENT during

synchronous or through the class established mechanism for giving constructive feedback to build a
levelled opportnity for all learners to excel in distance learning ( ex. Through online kamustahan )
( Grades 1-5 )
 Teachers should be more intentional about excluding from grades criteria that can perpetuate
inequities, e.g., extra-credit assignments and the likes and shares of outputs posted on social media

 It should be recognized that these things are highly dependent on a student's home
environment and resources; including them makes grading less equitable (Feldman,
2O2O).
 Learners should not fail nor receive low grades because of circumstances outside their
control.

 How to Determine the Awardees?

- an Awards Committee (AC) shall be organized by the school head
- composed of at least three (3) members from the teaching staff, guidance
counselor or designated teacher. ( odd number )
- The chairperson of the AC could be any of the teachers, department head or grade-level
chairperson. No member of the AC must be related within the second degree of
consanguinity or affinity to any of the candidates for awards

The Awards Committee shall:

a. Establish the processes of and timelines in accepting nominations and determining qualifiers for
academic excellence awards awards.
b. Communicate the processes involved in giving awards and the results of the evaluation.
c. Verify the authenticity of documents submitted (learners' portfolios that contain their written and
performance task outputs, class records, report cards, and other school forms).
d. Ensure accuracy in the computation of grades of the candidates.
e. Recommend to the school head the result of evaluation and deliberation for approval.
f. Recommend to the school head the resolution on any related issue that may arise from the results of
the awards.
 The AC shall use the report cards and permanent records supported by the learners’ portfolio as the
main reference for determining the awards.
The report of the AC shall be signed by all the members of the committee and certified by the school
head. The school head shall approve the final list of awardees upon the recommendation of the
committee.

 Awardees in Grades 6 shall receive medals from the school, bearing the official seal of the
Department.

Program of activities which may be revised or adapted by the schools:

a. National Anthem
b. Opening Prayer
c. Regional Hymn, Division Hymn, School Hymn
d. Welcome Remarks
e. Inspirational Message
f Presentation of the School Officials, Teachers, Guests, Parents, and Awardees
g. Conferment of Awards
h. Message from the Representative of the Awardees
i. Closing Remarks
  The names of awardees shall be done in alphabetical order
 School shall release an official announcement of the awardees by posting the list in
the school bulletin board and shall be communicated through the agreed communication platform
 certificate and medal shall be given to awardees or parents and receipt shall be acknowledged
 The school head may schedule a date when the parent and awardee may drop by in the
school to receive the award and recognition.
 Cases of protest shall be filed to the office of school head within three (3) working days from the
receipt of the announcement of the awards and shall be decided on by the school head considering
the recommendations of the AC within three (3) working days from filing.

GUIDELINES ON THE CHECKING AND PREPARATION OF SCHOOL FORMS

1. Checking of forms shall be simplified and shall only be done at the school level through on line and / or
on- site
2. COMPOSITION OF THE SCHOOL CHECKING COMMITTEE
CHAIRMAN - SCHOOL HEAD
VICE- CHAIR - ICT/ LIS COOR
VICE CHAIR - CURRICULUM AND ASSESSMENT
MEMBER
MEMBER
3. ROLES OF SCC
- Check the school records, affix their signatures in the School Form 5
- After the checking , the SCC shall submit the ff.
a. SF 4, SF 5, SF 6, SFCR 1, List of Honor Pupils
4. Primary Documents to be used for the checking of forms
LIS Generated SF 1
LIS Generated SF 5
SF 4 ( June –July)
SF 10/ Form 137
ECCD Checklist for Kinder
Crtification of Completion/ Diploma
SF 9
Secondary supporting documents
Birth Certificate
Class Records
SF 2 for the month of June- July
5. Sa SFCR tuloy tuloy ang grade Level para hindi mahirap tingnan saka pa lang lalagyan ng total sa dulo

Prepared by:

ELSA P. INGAL
Teacher III