1

INTEGRAL UNIVERSITY

PROJECT ON

School Management System in Java

Submitted By-

Harshita Singh

M.Sc

Computer Science

Enrollment No- 192DDE2704

Globus College of IT & Management

 2

DECLARATION

I hereby declare that this project report titled “ School Management

System” has been submitted by me for the award of certificate of

PROGRAM. This is result of original work carried out by me. This

report has not been submitted anywhere else for the award of any other

internship certificate.

Harshita Singh
M.Sc (CS)
(2020-21)
 3

ACKNOWLEDGEMENT
The success and final outcome of this project required a lot of guidance
and assistance from many people and I am fortunate to have got this all
along the completion of my project work. Whatever I have done is only
due to such guidance and assistance. This has been a great opportunity
for me to undergo my Program.

I express my whole hearted thanks to our beloved Globus College of IT

& Management, who provided necessary facilities, guidance and
endless encouragement, which help me soundly. I wish to express my
gratitude and my supervisor to Miss. Payal Gupta for his cooperation,
care & support and all the faculty members of Globus College of IT &
Management.

I would like to thank my friends and family members for their

cooperation in completing my project successfully.
Harshita Singh
M.SC (CS)
(2018-21)
 4

INTRODUCTION
Student Management System is software which is helpful for
students as well as the school authorities. In the current system all the
activities are done manually. It is very time consuming and costly. Our
Student Management System deals with the various activities related to
the students.
There are mainly 3 modules in this software

 User module

 Student Module

 Mark management

In the Software we can register as a user and user has of two

types, student and administrator. Administrator has the power to add
new user and can edit and delete a user. A student can register as user
and can add edit and delete his profile. The administrator can add edit
and delete marks for the student. All the users can see the marks.
 5

INTRODUCTION

Student Management System is software which is helpful for

students as well as the school authorities. In the current system all the
activities are done manually. It is very time consuming and costly. Our
Student Management System deals with the various activities related to
the students.
There are mainly 3 modules in this software

 User module

 Student Module

 Mark management

In the Software we can register as a user and user has of two

types, student and administrator. Administrator has the power to add
new user and can edit and delete a user. A student can register as user
and can add edit and delete his profile. The administrator can add edit
and delete marks for the student. All the users can see the marks.
 6

SYSTEM ANALYSIS

EXISTING SYSTEM:

System Analysis is a detailed study of the various operations

performed by a system and their relationships within and outside of
the system. Here the key question is- what all problems exist in the
present system? What must be done to solve the problem? Analysis
begins when a user or manager begins a study of the program using
existing system.

During analysis, data collected on the various files, decision

points and transactions handled by the present system. The commonly
used tools in the system are Data Flow Diagram, interviews, etc.
Training, experience and common sense are required for collection of
relevant information needed to develop the system. The success of
the system depends largely on how clearly the problem is defined,
thoroughly investigated and properly carried out through the choice of
solution. A good analysis model should provide not only the
mechanisms of problem understanding but also the frame work of
the solution. Thus it should be studied thoroughly by collecting data
about the system. Then the proposed system should be analyzed
thoroughly in accordance with the needs.

System analysis can be categorized into four parts.

 7

 System planning and initial investigation

 Information Gathering
 Applying analysis tools for structured analysis
 Feasibility study
 Cost/ Benefit analysis.

In the current system we need to keep a number of records

related to the student and want to enter the details of the student and
the marks manually. In this system only the teacher or the school
authority views the mark of the student and they want to enter the
details of the student. This is time consuming and has much cost.

PROPOSED SYSTEM

In our proposed system we have the provision for adding the

details of the students by themselves. So the overhead of the school
authorities and the teachers is become less. Another advantage of the
system is that it is very easy to edit the details of the student and
delete a student when it found unnecessary. The marks of the student
are added in the database and so students can also view the marks
whenever they want.

Our proposed system has several advantages

 User friendly interface
 Fast access to database
 8

 Less error
 More Storage Capacity
 Search facility
 Look and Feel Environment
 Quick transaction

All the manual difficulties in managing the student details in a

school or college have been rectified by implementing
computerization.
 9

FEASIBILITY ANALYSIS

Whatever we think need not be feasible .It is wise to think about

the feasibility of any problem we undertake. Feasibility is the study of
impact, which happens in the organization by the development of a
system. The impact can be either positive or negative. When the
positives nominate the negatives, then the system is considered
feasible. Here the feasibility study can be performed in two ways such
as technical feasibility and Economical Feasibility.

Technical Feasibility:

We can strongly says that it is technically feasible, since there will

not be much difficulty in getting required resources for the
development and maintaining the system as well. All the resources
needed for the development of the software as well as the
maintenance of the same is available in the organization here we are
utilizing the resources which are available already.

Economical Feasibility

Development of this application is highly economically feasible .The

organization needed not spend much money for the development of t
he system already available. The only thing is to be done is making an
environment for the development with an effective supervision. I f we
 10

are doing so , we can attain the maximum usability of the

corresponding resources .Even after the development , the
organization will not be in condition to invest more in t he
organization .There fore , the system is economically feasible.
 11

HARDWARE CONFIGURATION

Processor : Pentium III 630MHz

RAM : 128 MB

Hard Disk : 20GB

Monitor : 15” Color monitor

Key Board : 122 Keys

 12

SOFTWARE CONFIGURATION

Operating System : Windows NT,

Windows 98,

Windows XP.

Language : Java 2 Runtime Environment

Database : MS Access2007.
 13

SYSTEM REQUIREMENTS

This management system can be used in windows 98,

Windows2000, Windows XP and Windows NT, supported for other
platform such as Applet, Macintosh and UNIX.

The system must be running Windows 98, Windows 98 or Windows

NT4.0 operating system and must meet the following hardware
requirements.

 For Windows 95 based computers , a 486 / 66

MHz or higher processor with 8MB
 For Windows 98 based computers , a
500/88MHz or higher processor with 32 Mb of
RAM
 For Windows NT based computers , a 488 / 66
MHz or higher processor with 16 MB of RAM
 For Windows 200 based computers , a 700/850
MHz or higher processor with 512 MB of Ram
 14

DATA FLOW DIAGRAM

Context Diagram
15
 16

SOFTWARE INTERFACE

Login
 17

Add New User

Edit User Type

Delete User
 18

Student Registration
 19

Edit Student Details

 20

Delete Student details

Add/Edit Mark Details

 21

View Marks

View User details

 22

View Student Details

Add New Subjects

Edit Subject details

 23

Delete Subject details

Subject Allocation
 24

SYSTEM DESIGN

INPUT DESIGN

Input design is the process of converting user-oriented input to a

computer based format. Input design is a part of overall system
design, which requires very careful attention .Often the collection of
input data is the most expensive part of the system. The main
objectives of the input design are …

1. Produce cost effective method of input

2. Achieve highest possible level of accuracy

3. Ensure that the input is acceptable to and understood by the staff.

Input Data

The goal of designing input data is to make entry easy, logical

and free from errors as possible. The entering data entry operators
need to know the allocated space for each field; field sequence and
which must match with that in the source document. The format in
which the data fields are entered should be given in the input form
.Here data entry is online; it makes use of processor that accepts
commands and data from the operator through a key board. The input
required is analyzed by the processor. It is then accepted or rejected.
Input stages include the following processes

 Data Recording
 25

 Data Transcription
 Data Conversion
 Data Verification
 Data Control
 Data Transmission
 Data Correction

One of the aims of the system analyst must be to select data

capture method and devices, which reduce the number of stages so as
to reduce both the changes of errors and the cost .Input types, can be
characterized as.

 External
 Internal
 Operational
 Computerized
 Interactive

Input files can exist in document form before being input to the
computer. Input design is rather complex since it involves procedures
for capturing data as well as inputting it to the computer.
 26

OUTPUT DESIGN

Outputs from computer systems are required primarily to

communicate the results of processing to users. They are also used to
provide a permanent copy of these result for latter consultation
.Computer output is the most important and direct source of
information to the users. Designing computer output should proceed
in an organized well through out the manner. The right output must
be available for the people who find the system easy o use. The
outputs have been defined during the logical design stage. If not, they
should defined at the beginning of the output designing terms of types
of output connect, format, response etc,

Various types of outputs are

 External outputs
 Internal outputs
 Operational outputs
 Interactive outputs
 Turn around outputs

All screens are informative and interactive in such a way that the
user can full fill his requirements through asking queries.
 27

DATABASE DESIGN

The general theme behind a database is to handle information as

an integrated whole. A database is a collection of interrelated data
stored with minimum redundancy to serve many users quickly and
effectively. After designing input and output, the analyst must
concentrate on database design or how data should be organized
around user requirements. The general objective is to make
information access, easy quick, inexpensive and flexible for other
users. During database design the following objectives are
concerned:-

 Controlled Redundancy
 Data independence
 Accurate and integrating
 More information at low cost
 Recovery from failure
 Privacy and security
 Performance
 Ease of learning and use
 28

TABLES USED

Student

Field Name Data Type Description

RollNo Number Primary Key
SName Text(50) -
Phno Text(15) -
Sex Text(10) -
FName Text(50) -
Occupation Text(50) -
MName Text(50) -
DOB Date/Time -
Age Number -
Caste Text(25) -
Religion Text(30) -
Hname Text(50) -
City Text(50) -
District Text(50) -
State Text(50) -
Pin Text(10) -
Year Number -
Qualification Text(25) -

UAD

Field Name Data Type Description

Username Text(25) Primary Key
Password Text(15) -
Type Text(15) -
Subjects
 29

Field Name Data Type Description

Subjectcode Text(10) Primary Key
Subjectname Text(50) -
Creditmark Number -
MaxMark Number -
Type Text(25) -

SubjectAllocation

Field Name Data Type Description

Subjectname Text(50) -
Semester Number -
Batch Text(15) -

SSLC1

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

SSLC2
 30

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

SSLC3

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

SSLC4

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -
 31

SSLC5

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

SSLC6

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

PLUSTWO1

Field Name Data Type Description

RollNo Number -
 32

SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

PLUSTWO2

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

PLUSTWO3

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

PLUSTWO4
 33

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

PLUSTWO5

Field Name Data Type Description

RollNo Number -
SubjectName Text(50) -
Subjectcode Text(15) -
Internal Number -
Theory Number -
Practical Number -
Total Number -

SYSTEM IMPLEMENTATION

Implementation is the stage in the project where the theoretical

design is turned into a working system. The implementation phase
 34

constructs, installs and operates the new system. The most crucial
stage in achieving a new successful system is that it will work
efficiently and effectively.

There are several activities involved while implementing a new

project. They are

 End user training

 End user Education
 Training on the application software
 System Design
 Parallel Run and To New System
 Post implementation Review

End user Training:

The successful implementation of the new system will purely upon the
involvement of the officers working in that department. The officers
will be imparted the necessary training on the new technology

End User Education:

The education of the end user start after the implementation

and testing is over. When the system is found to be more difficult to
under stand and complex, more effort is put to educate the end used
to make them aware of the system, giving them lectures about the
 35

new system and providing them necessary documents and materials

about how the system can do this.

Training of application software:

After providing the necessary basic training on the computer

awareness, the users will have to be trained upon the new system
such as the screen flows and screen design type of help on the screen,
type of errors while entering the data, the corresponding validation
check at each entry and the way to correct the data entered. It should
then cover information needed by the specific user or group to use the
system.

Post Implementation View:

The department is planning a method to know the states of t he

past implementation process. For that regular meeting will be
arranged by the concerned officers about the implementation
problem and success
 36

SOFTWARE TESTING

Is the menu bar displayed in the appropriate contested some

system related features included either in menus or tools? Do pull –
Down menu operation and Tool-bars work properly? Are all menu
function and pull down sub function properly listed ?; Is it possible to
invoke each menu function using a logical assumptions that if all parts
of the system are correct, the goal will be successfully achieved .? In
adequate testing or non-testing will leads to errors that may appear
few months later.

This create two problem

1. Time delay between the cause and appearance of the problem.

2. The effect of the system errors on files and records within the
system

The purpose of the system testing is to consider all the likely

variations to which it will be suggested and push the systems to limits.

The testing process focuses on the logical intervals of the

software ensuring that all statements have been tested and on
functional interval is conducting tests to uncover errors and ensure
that defined input will produce actual results that agree with the
required results. Program level testing, modules level testing
integrated and carried out.
 37

There are two major type of testing they are

1) White Box Testing.

2) Black Box Testing.

White Box Testing

White box some times called “Glass box testing” is a test case
design uses the control structure of the procedural design to drive test
case.

Using white box testing methods, the following tests where made on
the system

a) All independent paths within a module have been exercised once. In

our system, ensuring that case was selected and executed checked all
case structures. The bugs that were prevailing in some part of the
code where fixed

b) All logical decisions were checked for the truth and falsity of the
values.

Black box Testing

 38

Black box testing focuses on the functional requirements of the

software. This is black box testing enables the software engineering to
derive a set of input conditions that will fully exercise all functional
requirements for a program. Black box testing is not an alternative to
white box testing rather it is complementary approach that is likely to
uncover a different class of errors that white box methods like..

1) Interface errors

2) Performance in data structure

3) Performance errors

4) Initializing and termination errors

 39

CONCLUSION

Our project is only a humble venture to satisfy the needs in

an Institution. Several user friendly coding have also adopted. This
package shall prove to be a powerful package in satisfying all the
requirements of the organization.

The objective of software planning is to provide a frame work

that enables the manger to make reasonable estimates made
within a limited time frame at the beginning of the software project
and should be updated regularly as the project progresses. Last but
 40

not least it is no the work that played the ways to success but
ALMIGHTY

BIBLIOGRAPHY

1) http://www.javaworld.com/javaworld/jw-01-1998/jw-01-
bookreview.html
2) Database Programming with JDBC and Java by O'Reilly
3) Head First Java 2nd Edition
4) http://www.jdbc-tutorial.com/
 41

5) Java and Software Design Concepts by APress

Thank You
42