INSTITUTE OF MANAGEMENT TECHNOLOGY

DUBAI

BBA

Internship Manual
 TABLE OF CONTENT

Contents Page no

Internship Program 02
Internship Period 03
Internship Preparation 03
Internship Responsibilities 04
Internship Assignment 04
Internship progress monitoring 05
Internship progress report 06
Assessment of Internship 06
Company Evaluation form 07
IMT Evaluation Form 08
Company Guidelines for Internship Assignment 09

This manual helps students and prospective internship providers to understand the internship
process and to be familiarized with the requirements of the internship project.

The “Office of Internships & Projects” (IP) will assist students in identifying and establishing
contacts with prospective companies in Dubai and aboard.

The “Office of Internships & Projects” will also provide students with the necessary support in
order to be prepared to apply and conclude internship agreements.

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INTERNSHIP PROGRAM

The BBA program at IMT incorporates practical understanding of business operations and the
Institute provides opportunities to students to learn real life business through internships. The
opportunities are designed in the course curriculum itself and are included in the modules of the
program in form of In-Company individual assignments.

The In-Company internship at IMT is a key element of the learning process and as such an
integral part of the program. The internship assignment is conducted on an individual basis and
monitored and supervised by IMT Faculty members together with a designated company
supervisor.

The students will have to complete two separate internship assignments, one at the end of 4th
semester earning them a total of 4 credits and the second one will be during the eighth
semester comprising of 13 credits. The students will also have a choice of working on a project
with their own organizations/ businesses or even working on their Start-up Ideas. Besides this, a
structured practitioner lecture series will be initiated whereby industry speakers will be engaged
to add value to various courses.

Students who have had work/internship experience prior to joining IMT-Dubai are exempted
from the Internship Program. After review of each individual case, the IP office will offer the
concerned students a project work instead of internship. The project work should be in full
compliance with the project work guidelines.

Based on same considerations IMT Dubai will when necessary waive the internship obligation
and replace it by activities mentioned above.

The Objectives of the Internship Program are:

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1. To expose students to functions, structures and operational activities of an organization
2. To provide opportunities for learning how various managerial concepts, tools and
techniques are applied in an organization
3. To facilitate students in analyzing different business situations and opportunities and
carrying out specific operational activities assigned to them
4. To provide a forum for practicing and enhancing the presentation and skills in real life
business situations
5. To enable students to observe, experience and acquire interpersonal and skills

The Outcomes of the Internship Program are:

1. Assess functions, structures and operational activities of an organization. (Knowledge)

2. Apply various managerial concepts, tools and techniques are applied in an organization
(Skill)
3. Analyze different business situations and opportunities and carrying out specific operational
activities assigned to them (Role in Context)
4. Prepare presentation based on real life business situations (Autonomy & Responsibility)
5. Observe, experience and acquire interpersonal and skills (Self Development)

CLO PLO Mapping:

Course Title / PLO1 PLO3 PLO5 (SELF

Course PLO2 PLO4 (ROLE IN
CLO (KNOWLE (AUTONOMY & DEVELOPM
Code (SKILL) CONTEXT)
Description DGE) RESPONSIBILITY) ENT)
BB247
& Internship-I &
BB482
CLO1 CLO3 CLO4 CLO2 CLO5
II

INTERNSHIP PERIOD

The internship assignment begins at the beginning of Spring Semester. Internship-I is of 6

weeks’ duration after the completion of two years of the program. Internship-II is of 15 weeks’
duration after the completion of year 4 in the program.

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INTERSHIP PREPARATION

Preparatory work for internship starts at the beginning of 3rd and 4th semester that includes
workshops on interview skills, communication skill etc.

The preparation period will consist of 5 steps:

Step 1: Submit assignment preference to the “Office of Internship & Projects”.

Step 2: Select internship positions available with the “Office of Internship & Projects” based on
your personal preferences and interests and/or career objectives.

Step 3: Initiate contact with the targeted companies by sending your resume together with a
letter of motivation through the “Office of Internship & Projects”.

Step 4: Prepare in-coordination with the “Office of Internship & Projects” for interview.

Step 5: Confirm your acceptance to the company as well as the “Office of Internship &
Projects”.

 Students cannot accept more than one assignment.

 Students have to complete the work and remain with the company during the entire period
of internship.
 Leaving the internship assignment without valid reasons and prior approval of IMT will lead
to disciplinary action as well as “F” grade for the internship assignment.

INTERNSHIP RESPONSIBILITIES

IMT “Office of Internships & Projects” will provide students with all necessary support and
contacts with various companies and organizations and will facilitate the internship search.
Students can also propose their own internships subject the assignment will be approved by the
internship coordinator. It is the student’s ultimate responsibility to find an acceptable internship
placement. The institute only operates as a facilitator. Once the Office of Internships & Projects

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has finalized the students’ internship assignments, the details will be handed over to the
Coordinator, Internship and Projects who will liaise with the students to monitor the progress
and timely submission of the Internship report.

INTERSHIP ASSIGNMENT

The internship assignment will consist of three main phases:

Phase 1: Familiarization

The internship program starts with an integration period with the aim to familiarize the students
with the company, its business and competitive environment and to apprehend the content and
scope of the Internship assignment. During this phase, the students will finalize with the person
in charge of his internship in the company all the practical details and the scope of work as well
as the duties and responsibilities involved. The duration of the familiarization period depends on
the nature and scope of work assigned to the students as well as the concerned company policy
and should preferably not exceed a period of 1 week.

Phase 2: Implementation

Students will be conducting practical work during the next 6 weeks within the company for
Internship-I and 15 weeks for internship-II. The work must be linked to the specific project
assigned to them by the company.

Phase 3: The Internship Report & Presentation

After completing the internship program, the student is required to submit soft copy (MS Word
document as per the report writing guidelines) of the Internship report on Digital Drop Box option
on Black Board The report should include the following sections and address the following
issues:

1. Objectives of the internship assignment

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 2. Scope of the in-company work
3. Methodology used
4. Issue analysis
5. Assessments

The student is required to give formal presentation to a panel. Panel members will consist of
IMT Faculty. The presentation will be of twenty minutes followed by questions and answers.

INTERNSHIP PROGRESS MONITORING

During the course of the internship program, each student’s work is monitored and supervised
by an IMT Faculty member. Students are required to maintain an internship progress report
indicating the tasks planned and executed, the learning, and problems faced. The Internship
progress report should be maintained as per the below format. Students are also required to
liaise with their respective Faculty supervisors on a regular basis.

INTERNSHIP PROGRESS REPORT

Date:
Planned Execution
Period Period
S. Tasks     Problems
No Date Planned From To From To Learning Faced
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 

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ASSESSMENT OF INTERNSHIP
The Internship is evaluated both by the company supervisor as well as the IMT panel. The
weightage is as below:

Company Assessment : 50%

IMT Assessment : 50%

COMPANY EVALUATION FORM

Name of the Intern: ____________________________

The company Supervisor may please assess the work conducted by the interns on the following
5-point scale. Please note that you may award the marks in between two categories also. For
e.g., 3.5 or 3.75 or 4.25 or 4.5 etc.

Excellent Good Unsatisfactory Very Unsatisfactory Fail

5_________________4_________________3_________________2_________________1

1. Understanding the nature & scope of the project

2. Planning ability

3. Execution ability

4. Methodology & tools used

5. Fulfillment of the objectives

6. Communication skills

7. Initiative

8. Team work

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9. Perseverance

10. Sociability

Total Marks (out of 50) ……………....

Name of the Company Supervisor: Signature:

Designation: Date:

Company Name & Address:

Please mail the completed evaluation form to: Program Office, Institute of Management
Technology, Plot No. UG – 02, Academic City, P.O. Box: 345006, Dubai, U. A. E. Fax.: +971 4
3604838

E-mail: [email protected]

EVALUATION FORM

The student’s internship report and its presentation are evaluated on parameters as indicated in
the Internship Evaluation Form given below:

Name of the student: __________________________ Presentation Date:________

Name of the Company: _________________________
Title of the Project:_______________________________________________________

Maximum Marks
S.No Evaluation Components Marks Obtained

1 Scope and Objective of work 5  

2 Methodology for the study 10  

3 Analysis & Conclusions 15  

4 Presentation 10  

5 Response to questions by the panel 10  

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  Total 50  

COMPANY GUIDELINES FOR INTERNSHIP ASSIGNMENT

Companies offering internship assignment to IMT students are required to comply with the
following framework. Internship assignment is an integral part of the BBA program and it is
carried out in association with a profit or non profit organization.

1. The internship assignment offered to the student must have a business/managerial content,
therefore allowing the students to apply the knowledge gained during their course of studies
to real business situations.
2. During the internship period, the student works on a full time basis in the
company/organization, where he/she has been attached to.
3. The company/organization is required to provide necessary support to the student during
the internship period.
4. The company/organization must assign a supervisor who will be in charge of the intern
during the whole period of his/her assignment.
5. Each student’s internship work is also supervised by IMT, Dubai’s faculty member who is
also the contact person for the company.
6. Students in internship positions continue having the status of full time students at IMT.
7. The company/organization is required to formally evaluate the students work. An evaluation
form is provided to the company/organization by the IMT “Office of Internship & Projects”.
8. Internship assignments are not subject to remuneration by the company/organization or by
IMT. It is nevertheless expected that the company covers the transportation expenses of the
interning students. The company/organization may also consider offering some
compensation to the students in the form of bonus or contribution to daily expenses.
9. Any expense incurred by the student in the course and the purpose of his work in the
company/organization should be covered by the company and IMT will not be held liable for
such expenses.
10. The company/organization is required to report to the IMT supervisor or IMT “Office of
Internships & Projects” any unjustified absence or any other issues of misbehavior or

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dissatisfaction of the student.

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