FOR OFFICIAL USE ONLY / NOT FOR THE APPLICANTS

CHECKLIST
(To be filled in by the University Official (Registrar/Director) with proper signature & Official Stamp)

Name of University/Institution:

A. Appointment approved by the Competent Authority as (Tick only one):

Tenure Track Appointment Tenured Faculty Member

B. Descriptions (Please attach the documents as described below and tick the relevant box): YES NO N/A

1. Duly filled Information Proforma with one latest passport size photograph (Annexure-IV).

2. Certificate duly signed and stamped by the University authority, that is, Registrar/Director
(Annexure-V).

3. Copy of the recommendation by Selection Board for appointment/promotion (as applicable).

4. Approval of the University Syndicate/Equivalent body.

5. *List of publications in Journals having Impact Factors (typed form) with ISSN number of
each mentioned Journal on HEC prescribed form (Annexure-VI (A)/Annexure-VI (B) as
applicable).

6. Copy of terminal degree (PhD etc.).

7. Copy of equivalence certificate of the last terminal Degree (In case of foreign PhD).

8. University’s TTS criteria approved by the Syndicate/BOG (if not provided earlier). If not provided,
Advance increments will not be endorsed.

9. Justification for award of advance increments to the TTS faculty member.

10. *Two original TRP recommendations by at least two neutral foreign experts in clear context of
tenure track appointment on official letter head pad of the expert (Annexure-VII).

11. **Minutes of Departmental Technical Review Committee (DTRC) report.

12. **Mid-term Review and Final Review Reports.

13. **Achievements during probation period under TTS.

14. Copy of appointment order and joining report.

Declaration:
This is to certify that all the entries/checklists are duly checked and verified by the undersigned against the original
documentary evidences of the applicant and information provided is correct/true to the best of my knowledge and belief.

Name: Designation:

Signature with Official Stamp:

Date: ____/____/____

* For endorsement of Associate Professor and Professor.

** Only for Professor/Associate Professor (promotion cases)

Note: Advance increments can only be awarded at the time of initial appointment based on the factors given in Model Tenure Track
Statutes available at www.hec.gov.pk/tts. Furthermore, Advance Increments cannot be awarded at the time of promotion

1
 Annexure-IV

INFORMATION PROFORMA FOR ENDORSEMENT FOR INITIAL

APPOINTMENT/PROMOTION OF FACULTY ON TTS

(To be filled by the Applicant)

Terminal (final) Qualification: Year: Subject/Program:

Passport size
Specialization: Name and Address of the Institution awarding this terminal photograph
degree:

Name (in block letters):

Father’s Name (in block letters):

Contact Information:
i. Name and Address of the Institution:
ii. Address for Correspondence:
iii. Permanent Address:
iv. Email: v. Telephone: Cell:

Date of Birth: (D/M/Y). Age: (D/M/Y)

Nationality: CNIC No:

Post PhD Experience (D/M/Y): Pre PhD Experience (D/M/Y): Total Exp. (D/M/Y):

Position applied for (Tick one): Assistant Professor. Associate Professor Professor

My PhD thesis was evaluated by (Name, Institution, and Place)*:

i) Name: Institution: Country:

ii) Name: Institution: Country:

iii) Name: Institution: Country:

*This information needs to be provided only by those candidates who are applying for the post of Assistant Professor having a PhD Degree from Pakistan.

Declaration:
*This information needs to be provided only by those candidates who are applying for the post of Assistant Professor having a PhD Degree from Pakistan.

I Dr/Mr./Ms.
*This information needs to be provided only by those candidates who are applying for the posthereby
of Assistantsolemnly
Professor havingdeclare that
a PhD Degree all the
from Pakistan.
information provided by me for appointment/promotion under TTS is correct and true in all respects. If
the information is found fake or incorrect, at any point of time, the undersigned is liable for the penalty
to be decided by the competent authority and my appointment may be cancelled.

Date: . Signature:

TTS cases cannot be processed, if the Proformae and Certificate are not properly filled in.

2
 Annexure-VII (A)

List of Publications in Journals Having IF (Impact Factor)* for Science

Disciplines only
(To be filled by the Applicant - For Prof. and Associate Prof. only)

Complete Name of
Name of Title of the Vol. No. & Date Impact
S.# Journal and Address Page No. Factor
Author Publication published
with ISSN (Print) No.

(Please attach separate list on the same format, if, required)

* For all Science Disciplines publications only in Impact Factor (IF) Journals are acceptable for appointment under TTS. IF of a
particular Journal can be checked from http://www.isiknowledge.com

Declaration:

I Dr/Mr./Ms. __________________________________ hereby solemnly declare that all the information

provided by me for appointment under TTS is correct and true in all respects. If the information is fake or
incorrect, at any point of time, the undersigned is liable for the penalty to be decided by the competent
authority and my appointment may be cancelled.

Date: _____/_____/__________ . Signature: ________________

dd mm yyyy

TTS cases cannot be processed, if the Proformae and Certificate are not properly filled in.

3
 Annexure-VII (B)

List of Publications in HEC Recognized Journals for TTS Appointments in

Social Sciences Disciplines Only

(To be filled by the Applicant - For Prof. and Associate Prof. in Social Sciences only)
Name of
Journal with
ISSN (print)
Categorized Title of the
No./ISBN Vol. No. & Date
Sr. Name by HEC as Publication/
No./ other Page No. published
No. of Author X/Y/Z * others
contributions
that come
under defined
categories.

(Please attach separate list on the same format, if, required)

*For journals information, please refer: http://www.hec.gov.pk/journals
Note: Attach the equivalence certificate of book, patent etc.

Declaration:

I Dr/Mr./Ms. __________________________________ hereby solemnly declare that all the information

provided by me for appointment under TTS is correct and true in all respects. If the information found fake or
incorrect, at any point of time, the undersigned is liable for the penalty to be decided by the competent
authority and my appointment may be cancelled.

Date: _____/_____/__________ . Signature: ________________

dd mm yyyy

TTS cases cannot be processed, if the Proformae and Certificate are not properly filled in.

4
 Annexure-VIII
FOR OFFICIAL USE ONLY

PROFORMA FOR OBTAINING OPINION OF MEMBERS OF TECHNICAL REVIEW PANEL (TRP)* FOR
APPOINTMENT ON TENURE TRACK SYSTEM

A) Basic Information regarding the applicant and appointment: (To be filled by the Registrar)

a) Full Name of candidate: ____________________________________________________________

b) Name of Institution where this candidate has applied:______________________________________

c) Post recommended for (Tick One) Associate Professor Professor

d) Type of appointment(Tick One): Tenure Track Full Tenure*

B) Recommendation of the Reviewer: (To be filled by the Reviewer /TRP Member)

a) Brief Report of the strength of the candidate and basis of the recommendations being made:

“Please Attach a brief report on teaching, experience, scholarship, Research or

other creative work and service including community service of the candidate on
your official letter head pad duly signed and stamped***”.

b) Declaration of Recommendations:

I recommend appointment of Dr./Mr./Ms _________________________________under TTS as (Tick one):

Tenure Track Appointment Tenured Faculty Member

C) Personal information of the Reviewer: (To be filled by the Reviewer /TRP Member)

NAME: ________________________________DESIGNATION:_____________________________________

NATIONALITY: _______________________ FIELD OF STUDY: ____________________________________

ACADEMIC POSITION (Tick one): Associate Professor Professor

INSTITUTION & POSTAL/OFFICIAL ADDRESS: _________________________________________________

____________________________________________________________________________________________

Ph # ___________________E-Mail ID: _____________________ Website: http://_________________________

Declaration:
This is to certify that the undersigned has evaluated the dossier of the candidate, stated above, with
dedication and professional honesty without any personal/professional prejudice and biasness.

Date: ___/____/_____ SIGNATURE WITH OFFICIAL STAMP: ___________________________

dd mm yyyy
* For detail the “Model Tenure Track Statutes” on the HEC website may be visited: http://www.hec.gov.pk/tts
** Tenure Track and appointment as a tenured faculty member are two different things. Being on Tenure Track means that one holds
the promise to be granted permanent Tenure. This means that a person on Tenure Track, during the next 4 years, has the potential to
do good research, establish a research group and demonstrate research excellence in order to secure Tenured Status.
*** TRPs on plain paper and without date, signature and stamp by the foreign evaluator is not acceptable.

5
 Annexure-V
FOR OFFICIAL USE ONLY / NOT FOR THE APPLICANTS
CERTIFICATE
(To be filled in by the University Official (Registrar/Director) with name, signature & Official Stamp)

A). Personal Information of the Candidate:

Candidate’s Name ________________________________Father’s Name: ____________________________

CNIC #. ______________________________Subject/Program: ______________________________

Area of Specialization: ______________________________

Post Recommended by the Competent Authority: Assistant Professor. Associate Professor Professor

Appointment approved by the Competent Authority as (Tick only one):

Tenure Track Appointment

Tenured Faculty Member

B). Descriptions (Based on “Minimum TTS Eligibility Conditions” for each appointment): YES NO N/A*

1- Certified that the Candidate:

a) Holds a PhD degree/Terminal Qualification in the relevant field

from HEC recognized University / Institution.

b) Has got the required number of Publications in Journals recognized

by the HEC for the purpose of TTS appointments. *

c) Meets the requirement of publications, in the last five years, in journals

recognized by the HEC for the purpose of TTS appointments.*

d) Has got the required experience at Post-PhD or Post-PhD + Pre-PhD.

e) Two TRP reports recommended by two neutral foreign experts in,

clear context of Tenure Track OR Tenure appointment. *

2- The Institution has properly adopted and implemented TTS through its Statutory Bodies

Declaration:
This is to certify that all the entries have been duly checked and verified by the undersigned against the original documentary
evidences of the applicant and information provided is correct/true to the best of my knowledge and belief.

University/Institution: Location:

Name: Designation:

Signature with Official Stamp:

Date: ___/____/____
dd mm yyyy

* Each appointment of Professor and Associate Professor must have been recommended positively by at least two TRP Members, drawn only
from ‘technologically advanced countries’. The other parameters given in the Model TTS, in this regard, (same is given below on the next
page) should strictly be observed while selecting members of the TRP (Technical Review Panel).

Note: Details about Minimum Conditions are given on the next page. All the appointments must be in conformity to these Minimum
Conditions. The actual documentary evidences, checked by the University against the stated minimum conditions/ parameters, must be in
record of the respective University which will be checked / verified by HEC at any point of time or during physical verification.