USERS MANUAL

FOR
LABORATORYINFORMATION MANAGEMENT
SYSTEM
(LIMS)

ANALYSIS EXPERT SOFTWARE

For
Analysis of Commercial/Industrial Laboratories

MONARK
SYSTEM INFORMATION TECHNOLOGY
204,Janak Cinema Building, Community Centre,Janak Puri, New Delhi-110058,
Phone : 011 - 25501416,09415041771,9899181416,9811328244
EMAIL-: [email protected] , Web Site : www.monarksystem.com
 CONTENTS
Abstract ................................................................................................................................................1
Introduction ........................................................................................................... ..............................1
Hardware Requirements .......................................................................................................................1
Software Requirements.........................................................................................................................1
Software Installation …………….…………………...........................................................................2
How to connect database in Sever..…………………..........................................................................4
How to connect database in Terminal………………...........................................................................5
Software Installation Settings for Windows 64 Bit.……......................................................................6
How to install Barcode fonts…… .…………………...........................................................................7
How to Run Software…… ……….…………………..........................................................................8
How to register new sample/edit registered samples ……...................................................................9
How to Create new Party/Manufacturer/supplier/Rep. Name/coordinator..........................................10
How to Create New Sample Name ……………………………………….........................................10
How to Create Standards Book Name..…………………………………............................................11
How to Create Parameter/Tests List…………………….....................................................................11
How to Create Instrument List…………………………......................................................................11
How to Create Formula/Test Method…………………………………...............................................12
How to Create Standard Testing Procedure (STP)……………………...............................................12
How to Create Common Rate List……………….……………………...............................................13
How to Create Party Wise Rate List……………..……………………...............................................13
How to Chemist Sample Allotment or A locate.. ……………………................................................14
How to Enter Chemist Result.. ……………………............................................................................15
How to Enter Result Verification….………………............................................................................16
How to Print Finale Report (Certificate Print)....................................................................................17
How to Print Acknowledgement .........................................................................................................17
How to Print TRF/ARF Report (Test Request Form)........................................................................17
How to Print Sample Accountability Record.......................................................................................17
 (1)

ABSTRACT

The reliability and accuracy of analyzed data can be improved by utilizing database software to (i)
store information about samples, (ii) store the results analyses of samples, (iii) calculate analytical
results using standardized algorithms stored in a database, (iv) normalize stable analyzed data to
international scales using analysis reference materials, and (v) generate multi-sheet paper templates
for convenient sample loading of analyzed of sample preparation manifolds. Such a database program
is presented herein. Major benefits of this system include (i) an increase in laboratory efficiency, (ii)
reduction in the use of paper, (iii) reduction in workload due to the elimination or reduction of
retyping of data by laboratory personnel, and (iv) decreased errors in data reported to sample
submitters. Such a database provides a complete record of when and how often laboratory reference
materials have been analyzed and provides a record of what correction factors have been used through
time.

INTRODUCTION

Over the past two decades, the laboratory of the Analysis Expert all type samples for the
determination of Chemical, Microbiological , Mechanical and Instrumental has analyzed samples
for numerous individuals. In order to track these samples, we have developed a laboratory information
management system (LIMS) based on the relational database program Microsoft VFP 9(SP2) , VC++
and VB.
Users who do not meet at least one, and likely both these criteria, will probably not find worthwhile
the investment in time that it takes to learn and fully apply LIMS for commercial/industrial
laboratory.

Experience has shown that approximately one week is required to become reasonably acquainted
with LIMS for commercial/industrial laboratory and set it up for operation in a laboratory. The user
should plan one

Software Requirements
Operating System : Windows Server any version for big laboratories otherwise can be use any Micro soft
windows operating System

Hardware Requirements

Server :  IBM Server X 3100 M4 or  IBM Server X 3300 M4 
Terminal : (for batter performance Use Think Clients) or Intel i3 500GB HDD,4GB RAM desk top
LAN Network : 1GB/mbps Connectivity

Optional Hardware (if you want integrate of Barcode Labels)

Barcode Printer : TVS PL44

2D Barcode Scanner : Motorola DS6707 (Qty. per your requirement)
 (2)

Analysisexpertsetup.exe
This file provide by
Monark System

Double click on this file

click Yes

click Next

If you want change drive location for installation of LIMS

Please browse or type manual drive letter.
click Next
(3)

click Next

click Install

click Finish
Please click OK 6-7 Time
(4)

Send this icon on

Desktop as a
shortcut

Double click

If running software fist time of installed software

 (5)

Database connection from server for terminal

 (6)
Installation Setting for Windows 64 Bit
Setep -I
Type msconfig on address bar

Click on Tools Button

Select Command Prompt

Click on Lunch Button

Type c:\windows\system32\ cd.. Enter

c:\windows>reg.bat Enter

Please click OK 6-7 Time

Setep -II

Go on My Computer
Local Disk (C:)
C:\windows\
 (7)

msvcp70.dll
msvcp71.dll
msvcr70.dll
msvcr71.dll
vbame.dll
vfp9r.dll
vfp9rchs.dll
vfp9rcht.dll
vfp9rcsy.dll
vfp9rdeu.dll
vfp9renu.dll
vfp9resn.dll
vfp9rfra.dll
vfp9rkor.dll
vfp9rrus.dll
vfp9t.dll

Copy all above files from c:\windows

Paste all copied files to d:\monark\

How to install Barcode Fonts

B39L.ttf
B39LHR.ttf
MW6Matrix.ttf
W39MC.ttf

Copy all selected fonts files from c:\windows\

Paste all copied files in fonts folder to C:\windows\fonts\
 (8)

Double Click on Analysis Expert Shortcut

Default User Name admin

Password 0 (zero)
Click in Login Button
Un Tested (pending
for testing) Sample
List for Remainder

Close this window

This is Main Menu of the Software

 (9)
How to register sample
Click on Booking department on department in main menu

Click on Sample Booking Enter and select name type as you like if
selected name not available in list go on master
in menu bar.

Party, Mfg., Suppliers, Rep.Nmae,

coordinators name add here

Enter and select sample group if not available

in list.
Go on main menu select account department

Click Product Group and add list here

Enter and type alphabet as per choice then

select sample name , if name not available in
list go on master in menu bar.

Click Add[F1] button for New sample registration

Enter here and select test method if Enter here showing list of parameter as per
method not available in list go selected test method if you want complete Click on Product/Sample Name Option
master on menu bar and click on parameter from list then press Esc Button on
Standards Testing Procedure keyboard otherwise press Space Bar key on key
(STP) option board for multi selection of parameters.

If same sample name and same

parameters more than 2 sample but Click on Test Parameter for rate entry, select parameter rate from rate list
must user login by sample booking
user. Type ‘Y’ in copy record and as
your choice you type in no of sample
‘n’ after press save button this record
click ‘Copy Record’ If rate list not showing so create rate fist, rate list entry option in account department
in master section 2 type rate list one of common rate list and second party wise rate
list(Go Main menu department account department master)
Enter and select Chemist Name if not available
in list. Create here common rate list 
Go on main menu select on Department
Quality control department master Chemist
Create here party wise rate list

After enter all details click on Save [F5]

Note : Before start of sample booking please check all master completed (1.Sample Name
2.Party name 3.Stadard Testing Procedure (STP) 4. Rate List 5.Chemist/HOD Name)
 (10)
How to Create new Party/Manufacturer/supplier/Rep. Name/coordinator:
Main Menu

Department

Account Department or Booking Department

Master

Click Add[F1] Button for New party

Type Party Name Enter
Select Group Name as per choice
After enter all details click on Save [F5]

Click Update[F2] Button for any Changes of

Party particulars
Enter on name field and type alphabet as per choice Please select rate condition for sample booking (Common or Party Wise)

How to Create Sample Name:

Main menu

Department

Account Department or Booking Department

or Quality Control Department

Master

Product/Sample Name

Click Add[F1] Button for New Sample Name

Type Sample Name Enter
Type on Product/Generic ‘G’ or’ P’
After enter all details click on Save [F5]

Click Update[F2] Button for any Changes of

Sample particulars
Enter on name field and type alphabet as per choice
 (11)
How to Create Standard Book List:
Main Menu

Department
Quality Control Department
or Sample Booking Department

Master

Standards Book

Click Add[F1] Button for New Standard Book Name

Type Standard Book Name

After enter all details click on Save [F5]

Click Update[F2] Button for any Changes of Standard Book

enter on name field and type alphabet as per choice than enter

How to Create Parameter/Tests Name List:

Main Menu

Department
Quality Control Department
or Sample Booking Department

Master

Protocol

Click Add[F1] Button for New Parameter/Test Name

Type Parameter/Test Name

After enter all details click on Save [F5]

Click Update[F2] Button for any Changes of Parameter Name

enter on name field and type alphabet as per choice than enter

How to Create Instrument List:

Main Menu

Department
Quality Control Department

Master

Instrument

Click Add[F1] Button for New Instrument Name

Type Instrument Name

After enter all details click on Save [F5]

Click Update[F2] Button for any Changes of Instrument Details

enter on name field and type alphabet as per choice than enter

Enter here and select SOP file Location you can attached all type files.
 (12)
How to Create Formula/Method List:
Main Menu

Department
Quality Control Department

Master

Formula Master

Click Add[F1] Button for New Formula Name

Type Formula Name

After enter all details click on Save [F5]

Click Update[F2] Button for any Changes of Formula details

enter on name field and type alphabet as per choice than enter

Enter here and select SOP file Location you can attached all type files.

How to Create Standard Testing Procedure (STP):

Main Menu

Department
Quality Control Department
or Sample Booking Department

Master

Standards Testing Procedure

Click Add[F1] Button for Enter on field of

Product name type sample name and enter

After enter all details click on Save [F5]

Click Update[F2] Button for any Changes

of Standard Testing Procedure
enter on name field and type alphabet as
per choice than enter

you can customize final report column headings. Headings name change as per your choice

Enter here and select STP file Location you can attached all type files.

Enter here and select Instrument Name which is test parameter.

Enter on formula and select formula form the formula list.

Note : This is main master for testing. Please enter every information carefully if any doubts, contact Monark
System
 (13)
How to Create Common Rate List:
Main Menu

Department
Account Department

Master

Rate List

Click Add[F1] Button for New Rate List

Enter select group name from list (rate list made by group wise)

After enter all details click on Save [F5]

Click Update[F2] Button for any Changes of Rate list

enter on Serial No. field and type rate No. than enter

Please must be enter W.E.F date (rate list effective date)

If rate close, please enter W.E.T date (rate list close date)

How to Create Party Wise Rate List:

Main Menu

Department
Account Department

Master

Party wise rate list

Click Add[F1] Button for New Rate List

Enter on Party Name Field and type party alphabet than select
from list

After enter all details click on Save [F5]

Click Update[F2] Button for any Changes of Rate list

enter on Party Name field and type alphabet of party name

than enter

Please must be enter W.E.F date (rate list effective date)

If rate close, please enter W.E.T date (rate list close date)
 (14)

How to Chemist Sample Allotment or A locate:

Main Menu

Department
Quality Control Department

Report

Sample Allotment

Double Click Here Click here

Click Yes here

1.Select here Division 2. Select here Chemist Name

3.Type here allotment date 4.Enter Analysis Date 5. Click Ok

Allotment complete all parameters than Click Save[F5]

IF want check allotment list Please Go Quality Control Department Report Sample Registers Allotment
Register (Chemist Wise)
 (15)
How to Enter Chemist Result :
Main Menu

Department
Quality Control Department

Report

Chemist Sample Un-Test Sheet/

Chemist Result Entry

Select here Chemist than click OK Double Click Here

Enter Result Here

Complete all parameters Result after Click Save[F5] button

 (16)

How to Enter Chemist Result Verification :

Main Menu

Department
Quality Control Department

Report

Result Verification and Report Date Entry

Click Ok Double Click

Date of completion enter here

Date of Report enter here

Document Attach here

(Enter on file Name with location)

Click Save[F5] Button

Note : if you want without chemist allotment result entry

Main Menu

Department
Quality Control Department

Transaction

Raw Material (sample) Testing

 (17)
How to Print Final Report
Main Menu

Department
Quality Control Department

Report

Raw Material Test Report

Type Report No. Here and

Enter

How to Print Acknowledgment :

Main Menu

Department
Quality Control Department

Report

Sample Voucher Enter here and select party name than Enter
Type Date and enter show on party sample list Press
Space to Select than Preview or Print

Note : Same procedure of Sample Accountability or Test Request Form