Higher Education Loans Board HELB ACT (1995) CAP213A

Anniversary Towers Mezannine 1 Floor,

University Way
P O Box 69489-00400, NAIROBI, KENYA
Telephone: +254 711 052 000
Email: [email protected]
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Helb No. (Do not write in this box) HIGHER EDUCATION LOANS BOARD
Serial No. 2010267576
TVET-LOAN/BURSARY APPLICATION FORM -
FIRST TIME APPLICANT

2020/2021

Print two forms. Submit one. Retain one.

CAUTION
Any person or student who when filling an application form, knowingly makes a false statement whether orally or in writing relating to any matter affecting the
application shall be guilty of an offence and shall be liable to a fine of not less than Kenya Shillings Thirty thousand (Ksh. 30,000) or to imprisonment for a
term of not less than three years (Section 13 (3) of the Higher Education Loan Board Act (CAP 213A)).

APPLICANT'S PERSONAL DETAILS- APPLICANT

First Name Middle Name Last Name

EDWARD MUTETHIA
ID/No.(attach copy) KRA PIN Date of Birth Gender

39172791 A015928930I 05-06-2001 Male

Email Mobile No. Address Physically / Visually Challenged?

[email protected] 254796808512 379 - 6200 - Meru No

County Constituency Ward

MERU CENTRAL IMENTI MWANGANTHIA

APPLICANT'S CURRENT PLACE OF RESIDENCE

Nearest Public Primary Estate/Village Sub-location Location

KAONGO GITUGU 304 189

County Constituency Ward

MERU CENTRAL IMENTI MWANGANTHIA

Institution Details
(Attach copy of Admission Letter-Mandatory)
Level of Study Institution Name Faculty/School
NAIROBI TECHNICAL
DIPLOMA ENGINEERING TECHNOLOGY
TRAINING INSTITUTE
Admission/Registration No. Year of Admission Current year of Study Year of Completion
31869 2021 1 2024
Admission Category Course
Diploma in Electrical and Electronic Engineering -
Public Govt Sponsored
Telecommunication option

Loan (Per Annum)

Amount applied for? Amount your family can raise towards your fees?

Kshs. 35,000.00 Kshs. 15,000.00

2010267576 20-03-2021 page 1 of 7

 Education Background (**Attach evidence for post Primary schooling)
Exam Grade &
Level Institution Name Index Number Inst. Type Country
Year Points

MWANGANTHIA SECONDARY PUBLIC DAY

SECONDARY 2019 15318201033 Kenya C PLAIN
SCHOOL SCHOOL
PRIVATE DAY
PRIMARY ST PETER AND PAUL 2015 15318249003 Kenya 313
SCHOOL

Parent's Marital Details

Parent`s Marital Status Guardian/Sponsor/Public Trustee

BOTH PARENTS Name

Are you an orphan? NULL
NO Telephone
If Parent(s) deceased provide Death Certificate No. NULL
or Burial Permit No. and attach copy Box No. Postal Code Town
Father: NULL Mother: NULL NULL NULL NULL
If both parents are deceased , who has been paying **NOTE: Attach letter from School or Sponsor
your fees?
NULL

Details of Parents
(Note: For salary/pension income attach copy of payslip/payment voucher)
FATHER
First Name Middle Name Other Name ID No. NHIF Deduction Rate.
CHARLES KIREA JOSEPH 3881438 Kshs. 500.00
Highest Level of Father's Income
Year of Birth Mobile/Telephone
Education
Gross Monthly Income Kshs. 0.00
12/31/1952 PRIMARY 0718212526
Business (Annual) Kshs. 0.00
KRA PIN Employed Occupation/Profession
Farming (Annual) Kshs. 10,000.00
A012605966F NO PEASANT FARMER Pension(Monthly) Kshs. 0.00

Employer Name
Employer Tel.
Staff no.
Income from 'Other' Kshs. 0.00
no.
Support from GoK relief
Kshs. 0.00
NULL NULL NULL service
MOTHER
First Name Middle Name Other Name ID No. NHIF Deduction Rate.
SERIVERIA KATHUNI KIREA 2452944 Kshs. 500.00
Highest Level of Mother's Income
Year of Birth Mobile/Telephone
Education
Gross Monthly Income Kshs. 0.00
12/31/1955 PRIMARY 0707812062
Business (Annual) Kshs. 0.00
KRA PIN Employed Occupation/Profession
Farming (Annual) Kshs. 6,000.00
NULL NO PEASANT FARMER Pension(Monthly) Kshs. 0.00

Employer Name
Employer Tel.
Staff no.
Income from 'Other' Kshs. 0.00
no.
Support from GoK relief
Kshs. 0.00
NULL NULL NULL service

2010267576 20-03-2021 page 2 of 7

 Declarations
Applicant's Declaration
I declare that the information given herein is true to the best of my knowledge. I also understand that this is a loan that must
be repaid.
Name: ....................................................................................................................
Signature: ..................................................................Date:........................................

Parent / Guardian
I declare that I have read this form/ this form has been read to me and I hereby confirm that the information given herein is
true to the best of my knowledge.
Name: .........................................................................................................................

Signature: ....................................................................Date:........................................

Commissioner of Oaths/Magistrate
The above applicant and his/her Parent/Guardian
appeared before me and made the solemn
declaration that the information given herein is
correct.
Signature Date
................................. ...................................

2010267576 20-03-2021 page 3 of 7

GUARANTORS
Guarantor 1
SURNAME FIRST NAME OTHER NAME
I CHARLES KIREA JOSEPH of ID No. 3881438
Tel No # 0718212526 Box No # 379 Post Code 60200
Town MERU Email County MERU
Constituency CENTRAL IMENTI Ward MWANGANTHIA
Location 189 Sub-Location 304 Year of Birth 12/31/1952
Employer Name Employer Tel. No. Employer Email
Employer Postal Employer Postal
Employee No
Address
NULL Code
NULL

(also known as "the guarantor" hereby) acknowledge that I am bound to the Higher Education Loans Board in the sum of amount equivalent to
what the Board shall grant to ------------------------------------------------------as loan under the agreements together with interest thereon, which amount I
shall repay to the Higher Education Loans Board in the event that the loanee fails to honor his/her obligation of repaying the same to the Board
as from the prescribed time. The loanee will notify me of the amount granted to the him/her after the award is made. This bond is conditioned
to be void only after full repayment by the loanee is
Guarantor 1 Signature and Date Advocate/ Magistrate Signature, Date , Official Stamp

Guarantor 2
SURNAME FIRST NAME OTHER NAME
I HUMPREY GITONGA KITHINJI of ID No. 36456598
Tel No # 0741593260 Box No # 379 Post Code 60200
Town MERU Email [email protected] County MERU
CENTRAL
Constituency Ward MWANGANTHIA
IMENTI
Location 189 Sub-Location 304 Year of Birth 02/10/1999
Employer
Employer Name Employer Tel. No.
Email
Employer Postal Employer
Employee No
Address
NULL Postal Code
NULL

(also known as "the guarantor" hereby) acknowledge that I am bound to the Higher Education Loans Board in the sum of amount equivalent to
what the Board shall grant to ------------------------------------------------------as loan under the agreements together with interest thereon, which amount I
shall repay to the Higher Education Loans Board in the event that the loanee fails to honor his/her obligation of repaying the same to the Board
as from the prescribed time. The loanee will notify me of the amount granted to the him/her after the award is made. This bond is conditioned
to be void only after full repayment by the loanee is
Guarantor 2 Signature and Date Advocate/ Magistrate Signature, Date , Official Stamp

Applicant's Personal Bank Details(Attach a copy of bank account card)

Bank Name Branch Name Account No.
EQUITY BANK Nkubu 0370180511964

Banks Official Confirmation

Official's name......................................................................Signature .........................................
Official Stamp ..................................................................Date.............................................

CAUTION
Do not leave your Loan Application Form at the Bank

2010267576 20-03-2021 page 4 of 7

 TERMS AND CONDITIONS

PLEASE READ THESE TERMS AND CONDITIONS CAREFULLY BEFORE SIGNING THE LOAN APPLICATION FORM. YOUR ACCESS TO THIS LOAN IS
CONDITIONED TO YOUR ACCEPTANCE OF THESE TERMS AND CONDITIONS. THESE TERMS ARE APPLICABLE TO ALL LOAN APPLICANTS. BY
SIGNING THIS FORM, YOU ARE AGREEING TO BE BOUND BY THESE TERMS AND CONDITIONS; DO NOT SIGN THE FORM IF YOU DISAGREE
WITH ANY OF THE TERMS.

1. I fully understand that this is a loan which must be fully repaid together with applicable charges.
2. The rate of interest applicable shall be (4) % p.a. the Board shall have the sole discretion of varying the interest rate as circumstances shall demand.
3. The Board shall charge 500 per annum on all un-matured accounts. All mature loan accounts shall be subject to administrative fee as shall be
determined by the Board from time to time.
4. In the event that the loanee discontinues studies for whichever reason before full disbursement is made, the Board shall not disburse the remaining
allocation and shall recall the loan so far as advanced in full together with the interest thereon.
5. Loan amounts awarded shall be inclusive of practicum/field attachment where applicable.
6. The Board shall electronically, through the website, send to each loanee annual statement indicating the amount disbursed per each academic year or
the outstanding balance as the case may be. The sums of the amount indicated in the statements shall form the principal loan to be recovered from the
loanee. The contents of the statements shall be deemed to be correct unless a written complaint to the contrary is received by the Board within three (3)
months from the date of the statement whereupon the Board shall either confirm the complaint or advise as the case may be. A statement may be
furnished at any time on request but at the loanee’s expense.
7. Where it is discovered that the loan was granted due to false information furnished by the applicant, the Board shall subject the applicant to
prosecution in addition to any other action that may be deemed appropriate. Such action shall include, but is not limited to cancellation of the loan,
debarment from future applications, with-holding of disbursement and immediate recall of any disbursed amount.
8. The Board shall engage agents (Banks) who shall be responsible for the disbursement of the loans as shall be advised by the Board from time to time.
9. The loanee shall keep the guarantor appraised of the principal loan awarded and, in the event, that there is a conflict, the amount as held by the Board
will prevail.
10. The loan shall be due for repayment one year after completion of the course studied or within such period as the Board may decide to recall the loan
whichever is earlier. When the loan falls due for repayment, obligation to repay shall not be extinguished or suspended by the economic status or
condition of the loanee
11. The loan shall be repaid by monthly installments or by any other convenient mode of repayment as shall be directed by the Board but subject to the
provisions of the Higher Education Loans Board Act.
12. If the loanee defaults in the repayment of the loan when the loan is due, the whole amount shall be due and payable and the loanee shall be bound to
pay other charges that may arise as a result of the default including but not limited to the Advocates fees and penalties.
13. The Board shall charge a penalty of Kshs.5,000 per month on any account that is in default.
14. Non demand for loan repayment and the accruing charges shall not in any way signify waiver of any amount rightfully due under the terms and
conditions of the loan.
15. The applicant hereby consents that the Board shall share information pertaining to the loan account with credit reference bureaus or any other
parties as deemed necessary.
16. In the event that the applicant receives additional finance assistance from any other source and the need to refund by the institution arises such
refund shall be made to the Board and the same shall be utilized towards reducing or offsetting the loan
17. An application whose defectivity is not corrected within 90 days after submission will be declared invalid and the applicant shall be required to apply
afresh in the subsequent year.
18. A loan award that is not claimed for disbursement by the close of the financial year of the application period i.e. June 30th, either personally by the
beneficiary or through the institution, shall be withdrawn and an automatic reversal effected in the records.
19. No loan shall be disbursed unless this agreement form is signed.
20. The signature of the applicant shall certify the reading, understanding and agreeing with the terms and conditions herein including certification.
21. The applicant shall bear the cost and responsibility-of repayment as prescribed by HELB where upon after loan application; funds are disbursed to
the applicant or the institution where he/she is enrolled but remain unutilized.
22. The board shall effect a loan indemnity scheme as deemed appropriate at the cost of the applicant
23. Loan award shall not be made more than once for each year of study.
24. The loanee/applicant is obligated at all times to confirm with his/her institution receipt of loan disbursed on their account.
25. It shall be the obligation of the loanee/applicant to follow up on any un-utilized funds and ensure that such funds are returned to HELB.
26. Any amount disbursed on account of the loanee/applicant, whether utilized or not, shall be deemed to be a loan which must be repaid in full.
27. It shall be the obligation of the loanee/applicant to inform HELB of any transfers or failure to take up the admission offer
28. There shall be no replacement of a guarantor, unless the loanee furnishes certified/commissioned details of the new guarantor with a written consent
from the new guarantor. HELB reserves the right to authenticate the details
29. Any dispute arising out of the relationship between HELB and the applicant/loanee shall in the first instance be referred to Alternative Dispute
Resolution (ADR) mechanism as determined by HELB

Loan Applicant`s Signature ................................ID No....................... Date: 20/03/2021

Official Verification

Authorized Signature (HELB) Date: 20/03/2021

2010267576 20-03-2021 page 5 of 7

 Check list--(mark with x)
Applicant must attach a copy of
National Identity Card One colored Passport Size Photo
Copy of Bank ATM/Card if no account confirmation by Bank
Copy of Admission Letter
Copy of Fees Structure
If orphaned, copy/copies of parent/s death If sponsored in High school, a confirmation letter
certificate from the school or sponsor
If Abandoned, a confirmation letter from either your area chief or former high school principal’s office
If Person With Disability(PWD), attach evidence to show area of disability

From the parent(s), attach a copy of

National Identity Card KRA pin certificate(s) where applicable
Latest payslip(s) if employed
letter(s) of retirement/retrenchment if parent is no longer employed

From both guarantors, attach copies of

National Identity Card

Attachments confirmation

I confirm that the above attachments have been attached on the loan application form.
Signature:...................................date:...................

Declarations, Signatures and stamps

Applicant`s signature on the declaration Applicant`s signature on the loan form (pg 3 & 5)
Parent`s/ Guardian`s signature Both Guarantors signatures
Commissioner of Oaths/Magistrate`s signature & stamp
Advocate`s/Magistrate`s stamp and signature
for both Guarantors

Consent for the collection and processing of personal data

Applicant`s signature on the loan form (pg 7) Parent(s) or guardian’s signature (pg 7)
Guarantors’ signatures (pg 7)

Declarations, Signatures and stamps confirmation

I confirm that the above Signatures and stamps have been effected on the loan application form.
Signature:...................................date:...............

Submission of the application form

PRINT TWO FORMS. Submit one. Retain one copy(mandatory) either in soft and/or Hard copy.

Kindly drop the loan application form at any of the following:

1. HELB Desk at select HUDUMA Kenya Center near you

2. HELB Office at Mezzanine 1, Anniversary Towers, University Way, Nairobi

You may also send the loan application form using secure mail/courier service

2010267576 20-03-2021 page 6 of 7

 CONSENT FOR THE COLLECTION AND PROCESSING OF PERSONAL DATA

1. Pursuant to the Data Protection Act, The Higher Education Loans Board in its capacity as a data controller and/or processor under the Act ,
must obtain your explicit, affirmative, and informed consent before it can collect or process any personal data for a lawful basis, including, but
not limited to loan application, loan award, loan repayment, online education etc.

2. “Personal data” means any information relating to an identified or identifiable natural person (a “data subject”). An identifiable natural
person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number,
location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural, or social
identity of that natural person.

3. Any personal data that is collected from you will be for the sole purpose of
a. Application for loan, bursary and scholarship
b. Appraisal for loan, bursary and scholarship
c. Loan recovery
and is necessary for that purpose. This may include processing the personal data as required to execute contractual obligations in connection
with the previously described purpose and compliance with applicable laws, to execute the obligations to you concerning your loan application

4. Personal data regarding a legal process which may have been provided to HELB by public authorities will be processed only for the
purposes of data verification and loan recovery and will be in compliance with any applicable law.

5. Notwithstanding anything to the contrary herein, HELB may process personal data without the data subject’s consent under certain other
lawful bases, including when processing is necessary for the performance of a contract to which a data subject is a party; when processing is
necessary for compliance with a legal obligation to which HELB is subject; or when processing is necessary to protect vital interests, such as
the life of a data subject.

6. Personal data will be handled and processed only by the persons who are responsible for the necessary activities for the purpose above, and
may be transmitted from HELB to other public or private entities.

7. HELB may transfer your personal data overseas, for the purpose outlined in this notice.

8. Refusal of consent may make it impossible for HELB to carry out its necessary activities for the purpose above, and may preclude HELB’s
ability to provide financial assistance to you.

9. HELB is committed to ensuring the security of your information. We have put in place reasonable physical, technical, and administrative
safeguards designed to prevent unauthorized access to your information.

Applicant Consent

Having read this notice I EDWARD MUTETHIA the undersigned hereby gives consent

Signature:................................................................ date:........................

Father Consent

Having read this notice I CHARLES KIREA JOSEPH the undersigned hereby gives consent

Signature:................................................................ date:........................

Mother Consent

Having read this notice I SERIVERIA KATHUNI KIREA the undersigned hereby gives consent

Signature:................................................................ date:........................

First Guarantor

Having read this notice I CHARLES KIREA JOSEPH the undersigned hereby gives consent

Signature:................................................................ date:........................

Second Guarantor

Having read this notice I HUMPREY GITONGA KITHINJI the undersigned hereby gives consent

Signature:................................................................ date:........................

2010267576 20-03-2021 page 7 of 7