ICT

File
Management

Name: ............................................ Class: .............

ICT

File Management
Files and folders

1. Briefly explain the difference between a file and a folder.

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2. Tick the correct answer.

This icon is used to represent a... file  folder 

This icon is used to represent a... file  folder 

3. Different files have different file extensions, for example Microsoft® Word® 2013 documents have
the file extension .docx. Use the Internet to find the meaning of the file extension acronyms and
initialisms which are listed in the table below. The first one has been done for you.

File Extension Meaning Type of file

.mpeg Moving Picture Experts Group Video file

.swf Animation file

.gif Image file

.jpg Image file

.png Image file

.avi Video file

.tiff Image file

4. Place a tick in the correct box of the name of the software program which matches the icon.

a]. Microsoft® Excel®  Microsoft® Access®  Microsoft® Word® 

b]. Microsoft® Excel®  Microsoft® Access®  Microsoft® Word® 

c]. Microsoft® Excel®  Microsoft® Access®  Microsoft® Word® 

d]. Microsoft® Excel®  Microsoft® Access®  Microsoft® PowerPoint® 

1 File Management
ICT

File Management
Files and folders
5. Alisha has created a folder structure in which to save all of her school work so that she can keep
herself better organised. She setup her folders as shown below. Study Alisha's folder hierarchy and
then answer the questions which follow.

A root folder named School.

Five subject folders named; Science, Maths, ICT, Music and English.
Six topic folders named; Projects, Spreadsheets, Pictures, Homework, Class Work and Poems.

School

Science Maths ICT Music English

Projects Spreadsheets Pictures Homework Class Work Poems

Space Budget Scans Notes Essay Haiku

i. Alisha has created a new file called ‘savings.xlsx’ [A file made with Microsoft Excel.]. Into which
folder should she save this type of file?

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ii. Alisha has downloaded 2 pictures from the Internet and called them ‘Pluto.jpg’ and ‘Mars.jpg’.
Which subject folder should she save them into? What would be a sensible name for a new topic
folder to store the pictures in?

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iii. Alisha has downloaded 2 Egyptian songs from the Internet, which file extension are they most likely
to have? Which subject folder should she save them into? What would be a sensible name for a new
topic folder to store the files in?

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iv. Alisha has completed a report in class on J.K. Rowling using Microsoft Word. Into which subject
folder would she most likely save this type of file?

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ICT

File Management
File and Folders
6. Albert has been so busy studying life, the Universe and everything, that he hasn't taken the time to
finish creating a folder structure to keep himself better organised. Study all of the files he has
stored on his computer below and then in the space provided design a suitable folder structure for
him. Review the one on the previous page for ideas.

E= mc2

Albert's Science work

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ICT

File Management
Files and Folders
7. Study the list of file extensions below and then draw a line
to match it with its full name. The first one has been done
for you.

i. pdf flash file Find the file extensions opposite in the

word search below.
ii. flac android package file
p q w e r t u t p b

iii. avi hypertext markup language file d z x v b f l v t k

f l a c u s d t q h
iv. apk true type font file
v b v t j k l t o p

v. html free lossless audio codec file a g i f x c g f k t

z x c v b n m h j k
vi. gif audio video interleave movie file
h g h k r t y u i p

vii. ttf portable document format file x t s d f a p k r t

q w m r t y u i k b
viii. flv graphics interchange format
v x q l f g h j u l

8. Once again Albert needs help to organise his files and folders. Draw a line between the file and the
folder you think it should be saved in. The first one has been done for you.

Music folder Picture folder Video folder Document folder

© gotheMONKEY 2015 Illustrations by Ron Lieshman

4 File Management