Barriers To Effective Communication
Barriers To Effective Communication
com/oral-communication/#disadvantages-of-oral-communication
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Oral communication takes place when spoken words are used to transfer information
and understanding form on person to another.
S. K. Kapur
Clarity
The speaker should pronounce his words “clearly” and “correctly”. He must talk
distinctly and slowly. When a person speaks fast or munches words the oral message
is likely to be misunderstood.
The way a person speaks his dialogue exercises much influence on the audience.
Clarity of expression is the aim at all times.
Brevity
Oral communications often suffer from too much of talking. When a speaker keeps on
talking for long, his message is lost in a sea of words and his listeners tend to become
inattentive.
Therefore, the message must be kept as short as possible. However, the speaker
should not appear unclear, abrupt or discourteous.
Precision
An oral message becomes more effective when it is precise and concise.
Example: It is better to say ‘cut down costs by 100 instead of saying ‘reduce costs’.
The message should not be vague or incomplete. Words ought to mean clearly what
they are intended to say.
Right words
The first caution is to ensure that you know the meaning of the words that you use.
Some words have more than one meaning while some others carry different meanings
for different persons. Be sure about what your words will convey to a trained reader.
Example: City, town and metropolis are three different words and care should be
exercised before using them. You will find that the word ‘metro’ has at least three
different meanings in day-to-day usage. Find them out for yourself.
Therefore, words should be chosen carefully and their meaning clarified in the context
of usage. The speaker should not presume that the listener would mean the same thing
from a word, which s/he means.
Avoid Hackneyed Phrases
Speakers often use hackneyed phrases and clichés like ‘you know’, ‘I see’, ‘you see’,
‘what I mean’, ‘isn’t,’ etc.
Such phrases interrupt the flow of speech and obstruct the quick grasp of meaning
besides causing boredom. Speakers should ensure that they do not use these phrases
unconsciously or consciously.
Most of us use them as connectives, filling up a gap when we do not have the correct
word/phrase. Keeping them consciously out of your usage would mean that you will
have to remain silent for those gaps. But don’t worry. Once you stop using fillers like
those, appropriate words will come to you with a little effort at articulation.
Natural Voice
The speaker should use his natural way of speaking. In order to look sophisticated,
some speakers use a foreign accent. This reduces the effectiveness of communication.
Logical Sequence
Before speaking, different ideas to be conveyed should be arranged in a logical order.
It helps to make the speech forceful.
Conviction
A speaker must have conviction in what he says. Careful understanding, the sincerity
of speech, and intelligent planning are required to develop conviction in speech.
Immediate Feedback
The biggest advantage of oral communication is that it provides immediate feedback
to both the sender and the receiver. Each can therefore ask for clarification and
elaboration on the spot.
The speaker can immediately understand the reaction of the audience or group, s/he is
addressing while the hearers get a number of clues about how their behaviour is being
perceived by the speaker.
Time Saving
Oral communication is very fast. It saves the time involved in writing the message and
delivering it through a channel like the postal or courier services.
Economical
Oral communication saves the money spent on stationery and the channel of
communication.
Personal Touch
Oral communication builds up a healthy climate in the organization by bringing
superiors and subordinates closer. It is also an effective tool for persuasion.
Flexibility
Oral communication provides an opportunity to the speaker to correct himself and
make himself clear by changing his voice, pitch, tone, etc. A number of other factors
like context, body language, etc. can be used to reinforce and modify what is spoken
through the words.
Secrecy
Oral messages can be more easily kept confidential than written messages. All one has
to do is to ensure that there is no one within the hearing or recording distance.
Group Communication
Oral communication is extremely useful for communicating with groups in meetings,
conferences, etc. No classroom teaching would be possible without oral
communication.
Effectiveness
Because oral communication involves the real or virtual presence of both the parties,
therefore, the message transfer is more effective and that helps in achieving the goal
of the communication more efficiently.
Persuasive power
Persuasion is the process of guiding people toward the adoption of an idea, attitude or
action by rational means. It relies on “appeals” and convincing arguments. We live in
a world where persuasive oral messages are around us.
Poor Retention
The listener cannot retain oral messages in his memory for a long time. The speaker
himself may not recall what he actually said.
No Record
Oral communication does not provide any record for future reference. In the absence
of a record, oral messages have no legal validity.
Time Consuming
Oral communication may not always be time saving. Precisely because there is no
binding medium like a page or a book, this form of communication is virtually
endless. Sometimes meetings continue for a long time without arriving at any
satisfactory conclusion.
Misunderstanding
Oral communications are likely to be misunderstood due to poor expression and noise.
The speaker may not be able to make himself quite clear or the listener may be
inattentive. This is likely to be truer when the two individuals are not on good terms
with each other.
Lengthy Messages
Oral communication is not suitable for transmitting lengthy messages. Some parts of
vital importance may not receive adequate attention.
Lack of Responsibility
Oral messages are not recorded. Therefore, it becomes difficult to hold persons
responsible for mistakes, inaccuracy or falsity in oral communication.
Imprecise
People usually take less care when speaking than when writing. Therefore, spoken
words tend to be less precise than written words. Often the exact point the speaker is
trying to make is lost in a mass of words.
1.9 Verbal –
Formal Communication
Informal Communication
The communication which does not follow any pre-defined channel for the
transmission of information is known as informal communication. This type
of communication moves freely in all directions, and thus, it is very quick
and rapid. In any organization, this type of communication is very natural as
people interact with each other about their professional life, personal life,
and other matter.
Basic idea
Formal communication channels are orderly and Informal communication channels are disorde
well-structured. and may flow in any direction.
Operational activities
These are directly related to the operational These are not directly related to operational
activities of a business. activities of a business however employees ma
it to perform their day-to-day duties.
Decision making
Formal communication channels directly impact The management do not make use of informal
the decision-making process of a company’s communication channels while making strateg
management. business decisions.
Reliability
Formal communication is more reliable than Informal communication is not reliable and m
informal communication. consist of rumors and workplace gossip.
Time consuming
Gestures
Gestures are woven into the fabric of our daily lives. We wave, point, beckon, and use
our hands when we’re arguing or speaking animatedly – expressing ourselves with
gestures often without thinking. Nevertheless, the meaning of gestures can be very
different across cultures and regions, so it’s important to be careful to avoid
misinterpretation.
Eye contact
Because the visual sense is dominant for most people, eye contact is a particularly
important type of non-verbal communication. The way you look at someone can
communicate many things, including interest, affection, hostility, or attraction. Eye
contact is also crucial in maintaining the flow of conversation and for gauging the
other person’s response.
Touch
We communicate a great deal through touch. Think about the messages given by the
following: a firm handshake, a timid tap on the shoulder, a warm bear hug, an
assuring pat on the back, a patronizing pat on the head, or a controlling grip on your
arm.
Space
Have you ever felt uneasy during a conversation because the other person was
standing too close and invading your space? We all have a need for physical space,
although that need differs depending upon the culture, the situation, and the closeness
of the relationship. You can use physical space to communicate many different non-
verbal messages, including signals of intimacy, aggression, dominance, or affection.
Voice
It’s not just what you say, it’s how you say it. When we speak, other people “read”
our voices in addition to heeding to our words. Things they pay attention to include
your timing and pace, how loud you speak, your tone and inflection, and sounds that
convey understanding, such as “ahh” and “uh-huh.”
Verbal Communication
Verbal communication includes sounds, words, language, and speech. Speaking is one of
the most effective and commonly used ways of communicating. It helps in expressing our
emotions in words.
Type of Verbal Communication
1 Interpersonal Communication: This form of communication takes place between two
individuals and is thus a one-on-one conversation. It can be formal or informal.
2 Written Communication: This form of communication involves writing words. It can be
letters, circulars, reports, manuals, SMS, social media chats, etc. It can be between two or
more people.
3 Small Group Communication: This type of communication takes place when there are
more than two people involved. Each participant can interact and converse with the rest.
4 Public Communication: This type of communication takes place when one individual
addresses a large gathering.
UNIT – II
2.6 Teamwork
Examples of teamwork skills
Teamwork skills are made up of many other soft skills you can work to develop over
time. Here are just a few examples of qualities that can help you improve your
teamwork skills:
Communication
The ability to communicate in a clear, efficient way is a critical teamwork skill. When
working with others, it is important that you share relevant thoughts, ideas and key
information. There are many different types of communication skills including both
verbal and nonverbal.
Responsibility
Within the dynamic of teamwork, it is important that the parties involved both
understand the work they are responsible for and make the effort to complete said tasks
on time and up to the expected standard. With the entire team functioning properly by
taking responsibility for their own work, they can work together towards a common goal.
Honesty
Active listening
Much like communication, active listening skills can help a team to understand and trust
each other. Active listening is the act of making an effort to focus intently on one person
as they share their ideas, thoughts or feelings. You might also ask follow-up questions
to dig deeper into what they are communicating.
Empathy
Having empathy for your teammates can allow you to better understand their motives
and feelings. Taking the time to listen and understand how others think and work can
help you to communicate with them in the right ways.
Collaboration
Teamwork exists so that a group of individuals with a diverse set of skills and talents
can work together towards a common goal. It is crucial to work with other teammates to
share ideas, improve each other’s work and help one another to form a good team.
Awareness
In teamwork, it is important that you hone your ability to be aware of the team dynamic
at all times. For example, if one person is dominating the conversation or does not allow
others to share ideas, it is important that balance is restored so each teammate to
contribute evenly. Alternatively, if one person tends to be more shy or hesitant to share
ideas, it is important to create space so that all teammates feel comfortable to contribute
their unique skills and abilities.
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5.3 A.P.J. Abdul Kalam,
APJ Abdul Kalam was born in Tamil Nadu. At that time the financial
condition of his family was poor so from an early age he started
supporting his family financially. But he never gave up education.
Along with supporting his family he continued his studies and
completed graduation. Above all, he was a member of the Pokhran
nuclear test conducted in 1998.
Presidency Period
The great missile man becomes the President of India in 2002. During
his presidency period, the army and country achieved many milestones
that contributed a lot to the nation. He served the nation with an open
heart that’s why he was called ‘people’s president’. But at the end of his
term period, he was not satisfied with his work that’s why he wanted to
be the President a second time but later on forfeited his name.
Post-presidency Period
After leaving the presidential office at the end of his term Dr. APJ
Abdul Kalam again turn to his old passion which is teaching students.
He worked for many renowned and prestigious institute of India located
across the country. Above all, according to his the youth of the country
is very talented but need the opportunity to prove their worth that’s why
he supported them in their every good deed.
Awards and Honors
During his lifetime Dr. APJ Abdul Kalam was not only awarded and
honored by Indian organization and committees but also by many
international organizations and committees.
During his lifetime, Dr. APJ Abdul Kalam wrote many books but his
most notable work was ‘India 2020’ which have an action plan to make
India a superpower.
Dr. APJ Abdul Kalam was a man of simplicity and integrity. He was so
busy at work that he rises up early in the morning and work till late
hours after midnight.
There’s stell a child in him though, and he’s still curious about learning new things. Life’s a mission for
President kalam.
Nonetheless, he rembers his first lesson in life and how it changed his dentiny. “I was studying in
standard V, and must have been all of 10.
My father, Sri Sivasubramania Iyer was telling us how birds fly. He drew a diagam of a bird on the
blackboard, depicting the wings, tail and the body with the head and then explained how birds soar to
the sky. At the end of the class, I said, “I didn’t understood, but nobody had understood how birds fly,”
he recalls.
“That evening the entire class was taken to Rameswaram shore,” the President continues, “My teacher
showed us sea birds. We saw marvelous formation of them flying and how their wings flapped. Then my
teacher asked us, “Where is the birds’ engine and how is it powered?” I knew then that birds are
powered by their own life and motivation. I understood all about birds’ dynamics.
(1) When did Nona Walia talk to the President Dr. A.P.J. Abdul Kalam?
(3) What did Dr. A.P.J. Abdul Kalam learn when the entire class was taken to the Rameshwaram shore?
(4) Do as directed.
(1) (i) I was studying in std VII. (Rewrite in Present Perfect Countinuous tense)
(5) Which words in the passage mean the following. (2) (i) fate (ii) wonderful
(8 ) What inspiration do you gain after reading about Dr. Kalam’s experiences as a student?
5.4 Azim Premji,
They have built a strong brand in the US. Azim Premji also established a
foundation known as Wipro Cares, which focuses on primary education.
This foundation has been set up with a corpus of Rs.1000 million with an
aim to harness the creativity, passion and sense of social responsibility of
Wipro fraternity to contribute to the society in which they live and work. It
has taken the target to educate 3500 children through Child Care India.
The foundation also set up libraries in slums. It also provides computer
skills and scholarships to the needy students. In the short time since its
foundation, Wipro Cares has brought smiles to many children.
https://www.gkduniya.com/satya-nadella
The First Indian CEO of Microsoft in English language for students in 900 words. In this article
cover Topic : Early childhood and family background, Educational and married life of
Nadella, His journey with Microsoft, Appointed as the CEO of Microsoft in 2014, His
contribution to the company, His achievements as the business executive, His vision about
digital technology and Dedication and hard work are the ladder of success.
Satyarthi Narayan Nadella, American business executive of Indian origin and Chief Executive
Officer of Microsoft, was born on 19th August, 1967 in the Telugu-speaking family of
Anantapur in Andhra Pradesh. His father, Bukkapuram Nadeela Ugandhar, was a government
official and government servant of the Indian Administrative Service.
Nadala was out of Hyderabad Public School After schooling, he obtained a bachelor's degree in
the field of Engineering and Technology from the Manipal Institute of Technology, in 1988, in
Electricity and Telecommunication. He obtained his degree in computer science from the
University of Wisconsin, Nadale tied the knot with Milkwalker and business school, Bachelor of
Business Administration in Business Administration, University of Chicago, Anupama in 1992.
This Daman has three children, two daughters and a son and lives in Bellevue, Washington.
Nadella was always eager about building things and enhancing the lives of people through
technical development. In 1992, he started joining Microsoft and changing his life completely,
started his career with Sun Microsystems as a member of Sun Technology staff. He led several
major projects and organized many different positions in the company. He worked as Senior
Vice President of Research and Development (R & D) Division for the online service division
and Microsoft Business Division. Later he was appointed as the Chairman of Microsoft Server
and Tool Division. Nadala was a mastermind behind the company's move to cloud computing
and the development of one of the world's largest and record-breaking cloud infrastructure.
Nadella has been credited for his leadership and guidance in the creation of his Azure Cloud of
MicrowaveFaves Database Window Server and Developer Tools. All Microsoft departments
were registered to grow under Nadeela's control. The business and technology culture of the
company has changed greatly and its revenue from cloud services increased from $ 16.6 billion
to $ 20.3 billion.
Satya Nadala is an ideal for millions of people due to his achievements on technical fronts. He
works hard and always tries to make revolutionary changes in technology through innovation.
Nadella was appointed as CEO of Microsoft on February 4, 2014, giving pride to all Indians, she
has been working with Microsoft for the last 22 years and dedicated her best to her company's
success. The credit for his promotion and achievements is his determination and never dead soul.
Nadeela's contribution has given the company a new shape, Microsoft's cloud computing
division has been invented, its most inspiring and effective achievement. This Indian engineer
has joined the league of technical magicians like Steve Jobs and Bill Gates on the basis of his
great work.
Nadella is an avid reader of American and Indian poetry, often comparing poetry coding and
spending his spare time to read poems. He is also a big fan of cricket. He credits the game to
polish his leadership qualities and to increase his team's spirit. Nadala calls himself a lifelong
learner and also works in online classes in his spare time because he always tries to learn and
implement perfection. He likes to run and is also a fitness enthusiast
This Microsoft, CEO, is privately preserved by Bill Gates, who took an anchor to enter the hands
of Nadala, as soon as Nadala joined the company, believes that the culture of an organization can
bring long-term success Is responsible for
When asked about the motto, he says that he is trying to change the old ways with a new style to
achieve the goal. Nadala has reinforced Microsoft in its cloud business, which has recently been
designed to give a mobile experience. He emphasizes the difference between mobile experience
and mobile device
Satya Nadella is a very influential business executive who is known all over the world. When
asked in an interview that what he takes inspiration, inquiring about it, he says, "Whatever we
do, our every customer's conversation, our product builds every product, we have our industrial
partners With the edge, the sense of identity and the spirit of purpose strengthen the mission. He
is the third CEO of Microsoft, only two others in the role, Bill Gates and Steve B. Follow Almer.
Nadella plays a role fully for Microsoft CEO, a company that wants to convert from a software
company into a device and a service company, the steps taken by the acquisition of Nokia's
mobile division. They believe that using all the digital technologies, they can achieve their goals
that fit their business.
Microsoft's main aim is to enable each and every person on the planet and population to achieve
as much as possible. Nadeela says, "What do we do to provide digital technology and digital
technology platforms so that others can be used to work, work, work and work". According to
Nadella, the technology paradigm varies, and in the next 10 years we will reach a point where
almost everything has been digitized.
He explained, for example, that even the farmers are also using the tools associated with large-
scale production monitoring in real time. In the future, it is expected that Microsoft can succeed,
and this indicates that 'estrumment market' means more than IT department in our local bank or
call center. If their vision is successful, Microsoft can achieve a great success.
Satya Nadella managed to grow in his career due to his fearless dedication and hard work. They
should remember that success is the result of hard work years. Nadala's life story is an inspiration
for us and it is hoped that India produces individuals like Satya Nadella, which is not only
property for one organization but also property for the whole world.
Sam Pitroda wanted IT to throw all that and create a new India. IT is not about software exports or
internet access, but a whole new way of doing things. Back in 1980s, making a phone call was a difficult
thing and telephone was the property of only the rich and elite sections of society. In today’s India we are
connected to the world, a common man carries a cell phone of his own. If there is one man who build the
foundation of this revolution in communication system, it is Sam Pitroda.
Pitroda did his Masters in Physics and Electronics from Baroda. He first used a telephone while he was
studying Electrical Engineering at United States of America. He started a telephone exchange company
called Wescom Switching in 1974. He thought to set up cheap rural exchanges in India.
In 1984 Pitroda was made Chief Scientific Advisor to start a new public-sector venture called Centre for
the Development of Telematics (C-Dot) in India. He successfully created and launched the Rural
Automatic Telephone Exchanges (RAX). As a result, about 40,000 exchanges totalling about 20 million
telephone lines were installed in India. Tremendous changes have taken place in the fields of
administration, business, education, information, media etc.
Sam Pitroda became the Chairman of National Technology Mission. He was the first Chairman of India’s
Telecom Commission. He brought the telephone to some of the world’s most isolated regions. Pitroda
tenacity helped create the concept and technology behind the network of ‘STD/PCO’ phone booths. The
fibre optic mechanism worked out by Pitroda made high-speed connectivity possible in
telecommunications.
Pitroda believed that it is possible to realise Mahatma Gahdhi’s dream of self-sufficient village community
through IT applications by connecting every village in India with every other part of the country and the
world. According to Pitroda, the Internet will be a key tool in shaping many of these changes in the
country. Sam Pitroda is currently working on a ‘electronic wallet’, which would have all kinds of cards
- credit card, debit card, health card, insurance card, even the driving license. This would pave the way for
electronic payment systems, which would take over the existing systems of payments.
Sam Pitroda was born in Titlagarh, Orrissa on 4th May 1942 in a large family of seven brothers
and sisters.
Sam Pitroda started a telephone exchange company called Wescom Switching in 1974.
Pitroda thought of setting up cheap rural exchanges when he first used a telephone and the
fascination of first call.
In 1984 Sam Pitroda visited Saudi American Bank (Citi Bank) in Jeddah and introduced himself
as venture capitalist.
Prime Minister Mr. Rajiv Gandhi made Pitroda his Chief Scientific Advisor and requested him to
start a new public-sector venture called Centre for the Development of Telematics (C-Dot).
The Rural Automatic Exchanges (RAX) were equipped with SS7 Intelligent Networking Signalling
Systems-the systems which are used to find out if a number is busy or availale and to check up
the database of telephone numbers.
9. How according to Pitroda can IT impact the nation ?
According to Pitroda IT solutions can help to tackle problems in core areas of governance,
commerce, finance, education, health, agriculture, environment, legal issues and employment.
An electronic wallet, which would have all kinds of cards - credit card, debit card, health card,
insurance card, even the driving license. This would pave the way for electronic payment
systems, which would take over the existing systems of payments.