Word Processing using MS

Word
What is MS Word?
• Used to make professional-quality documents, letters, reports, etc.,
MS Word is a word processor developed by Microsoft. It has
advanced features which allow you to format and edit your files and
documents in the best possible way.
 MS word
• Microsoft Word is a widely used commercial word processor
designed by Microsoft. It was launched in 1983.
• The default file format was .doc prior to the Microsoft Word 2007
version; in 2007, .docx became the default file format.
• A word processor is a computer program used to create and print text
documents that might otherwise be prepared on a typewriter.
• The key advantage of a word processor is its ability to make changes
easily, such as correcting spelling, adding, deleting, formatting and
relocating text. Once created, the document can be printed quickly
and accurately saved for later modifications.
Where to find MS Word on your personal
computer?
• Follow these simple steps to open MS Word on your personal
computer:
• Start → All Programs → MS Office → MS Word.
What are the uses of MS Word?
• MS Word enables users to do write-ups, create documents, resumes,
contracts, etc.
• This is one of the most commonly used programs under the Office
suite.
Is MS Word a free application?
• MS Word is a part of the MS Office suite. Thus, it comes pre-installed
in any system comprising Microsoft Office and is completely free
Home
• This has options like font colour, font size, font style, alignment, bullets, line spacing, etc. All the
basic elements which one may need to edit their document is available under the Home option
Insert
• Tables, shapes, images, charts, graphs, header, footer, page number, etc. can all be entered in the
document. They are included in the “Insert” category.
Design
• The template or the design in which you want your document to be created can be selected
under the Design tab. Choosing an appropriate tab will enhance the appearance of your
document.
Page Layout
• Under the Page Layout tab comes options like margins, orientation, columns, lines, indentation,
spacing, etc.
References
• This tab is the most useful for those who are creating a thesis or writing books or lengthy
documents. Options like citation, footnote, table of contents, caption, bibliography, etc. can be
found under this tab.
Review
• Spell check, grammar, Thesaurus, word count, language, translation, comments, etc. can all be
tracked under the review tab. This acts as an advantage for those who get their documents
reviewed on MS Word.
• Text creation and Manipulation;
• Table handling;
• Spell check,
• Hyper-linking,
• Creating Table of Contents and table of figures,
• Creating and tracking comments,
• language setting and thesaurus,
• Header and Footer,
• Mail Merge,
• Different views,
• Creating equations,
• Page setting,
• Printing,
• Shortcut keys.
 Header and Footer-
• A header is the top margin of each page, and Footer is the bottom
margin of each page.
• Headers and Footers are useful for including material that you want
to appear on every page of a document such as your name, the title
of the document, or page numbers.
• Steps:
• Click on insert- click on header/footer icon -choose any format
available
 Font size:
• This is to decide the size of our text.
• Short cut key ctrl+Shift+P.
• Steps-
• Click on home-choose any size available
 Font style:
• This is to decide the writing style of text.
• Ctrl+Shift+F.
 Font color:
• This is to change the default text colour ( black) into different color.
 Alignment:
• a term used to describe how text is placed on the screen in relation to
the margin.
 Bold:
• This is to make text look bold in appearance. Short cut key is Ctrl+B.
Italic:
• This is to make text look tilt in appearance. Short cut key is Ctrl+I.
Underline:
• This is to draw a underline in text. Short cut key is Ctrl+U.
• Superscript:
symbol or character that appears slightly above a line. short key is
Ctrl+shift++
• Subscript:
Symbol or character that appears slightly below a line. Short key is Ctrl+=.
 Strikethrough:
• This is to make text with line passing through its middle. Eg.- abcd.
Word art:
• This is to insert the decorative text in our document.
Background color:
• This is to color the background of the selected text or paragraph.
Table:
• This is to insert table in our document and no.of column and row can be customized. The
single unit of table is called cell.
Cell merge- is to merge the two different cells.
Steps-
• Select the cells- right click-select the merge cell option as shown above picture.
 Pictures:
• To insert pictorial information or picture file in our document.
Page border: To change or insert the border into all pages.
Steps:
• Click on design- choose any format available.
Margins:
• Charts – its used to create chart and represent raw data.
Steps-
Click on insert- click on chart icon-select any format available.
• Heading – this is used to represent different heading and sub-
heading, also use in making table of content.
Select the text- click on home- click on icon according to the
requirement.
• Picture style: this is to make change in orientation and appearance in
inserted picture.
Steps: insert picture to document-select on picture-format-select any
format available as required.
• Thesaurus- A thesaurus is a software tool included with some word processors that provides
synonyms for selected words on command.
Steps-
Select the text - click on review- click on the thesaurus icon
Hyper linking-, a hyperlink, or simply a link, is a reference to data that the reader can directly follow
either by clicking or tapping.
Steps-
Click on insert-click on hyperlink icon- select the interested file-click ok.
Equation- this is use to create or write equation in word.
Steps
Click on insert- click on equation icon as shown -type the require equation.
Resulted e.g-
𝑨=𝝅𝒓𝟐
• Spell check- this is use the check the spelling of document’s content
and grammar as well as.
• Steps-
• Select the text or content -click on review - click on spelling icon.
Short-cut Keys and their Descriptions
• Alt + F: File menu options in current program.
• Alt + E: Edit options in current program
• F1: Universal Help in almost every Windows program.
• Ctrl + A: Select all text.
• Ctrl + X: Cut
• Shift + Del: Cut selected item.
• Ctrl + C: Copy selected item.
• Ctrl + Ins: Copy selected item.
• Ctrl + V: Paste selected item.
• Shift + Ins: Paste.
• Home: Goes to beginning of current line.
• Ctrl + Home: Goes to beginning of document.
• End: Goes to end of current line.
• Ctrl + End: Goes to end of document.
• Shift + Home: Highlights from current position to beginning of line.
• Shift + End: Highlights from current position to end of line.
• Ctrl + Left arrow: Moves one word to the left at a time.
• Ctrl + Right arrow: Moves one word to the right at a time.
• Ctrl + A: Select all contents of the page.
• Ctrl + B: Bold highlighted selection.
• Ctrl + C: Copy selected text.
• Ctrl + X: Cut selected text.
• Ctrl + P: Open the print window.
• Ctrl + F: Open find box.
• Ctrl + I: Italic highlighted selection.
• Ctrl + K: Insert link .
• Ctrl + U: Underline highlighted selection.
• Ctrl + V: Paste.
• Ctrl + Y: Redo the last action performed.
• Ctrl + Z: Undo last action.
• Ctrl + L: Aligns the line or selected text to the left of
the screen.
• Ctrl + E: Aligns the line or selected text to the center
of the screen.
• Ctrl + R: Aligns the line or selected text to the right of
the screen.
• Ctrl + M: Indent the paragraph.
• Ctrl + Shift + F: Change the font.
• Ctrl + Shift + >: Increase selected font +1pts up to 12pt and then
increases font +2pts.
• Ctrl + ]: Increase selected font +1pts.
• Ctrl + Shift + <: Decrease selected font -1pts if 12pt or lower, if above
12 decreases font by +2pt.
• Ctrl + [: Decrease selected font -1pts.
• Ctrl + Shift + *: View or hide non printing characters.
• Ctrl + L: Moves one word to the left.
• Ctrl + R: Moves one word to the right.
• Ctrl + Del: Deletes word to right of cursor.
• Ctrl + Backspace: Deletes word to left of cursor.
• Ctrl + End: Moves the cursor to the end of the document.
• Ctrl + Home: Moves the cursor to the beginning of the document.
• Ctrl + Spacebar: Reset highlighted text to the default font.
• Ctrl + 1: Single-space lines.
• Ctrl + 2: Double-space lines.
• Ctrl + 5: 1.5-line spacing.
• Ctrl + Alt + 1: Changes text to heading 1.
• Ctrl + Alt + 2: Changes text to heading 2.
• Ctrl + Alt + 3: Changes text to heading 3.
• Alt + Shift + D: Insert the current date.
• Alt + Shift + T: Insert the current time.