REF: KEN.BAH.PR01-15.01.

21

AL BAHYA FARMHOUSE, ABU DHABI, UAE

SUBMISSION REPORT NO.06

14 January 2021

KEN International
5/F Rm.501, Abu Dhabi University Tower, Muroor Road, Abu Dhabi, United Arab Emirates| P.O. Box 32749, T: +9712 4435655
REF: KEN.BAH.PR01-15.01.21

CLIENT MEETING MINUTES AND AGENDA

DESCRIPTION

PROJECT: Al BAHYA FARMHOUSE CLIENT: YOSH

PROJECT No: 1917 Date: 04/01/2021

Venue: Zoom Video Conference Time: 3:00 PM to 4:00 PM

MEETING TITLE – DETAILED DESIGN STAGE / PROGRESS & COORDINATION

Present Company / Position Abbreviation

Ayman YOSH Interiors YOSH

Adi YOSH Interiors YOSH

George KEN International KEN

Ethel KEN International KEN

Ethel KEN International KEN

Rahul KEN International KEN

Julius KEN International KEN

Item Particulars Action Date Required Status

1.0 INTRODUCTION

1.01 Introductions made around the table

1.02 Julius Sanorjo will be the main point of contact Note

Consultant side
Ethel Patino is KEN’s Technical Manager who will
undertake needed technical coordination

1.03 KEN to issue revised communication matrix to YOSH KEN 18.01.21 OPEN

2.0 RISKS

2.01 Refer Risk Register to be updated and shared to YOSH on KEN 20.01.21 OPEN
20.01.21

3.0 PROGRAMME AND PROGRESS

3.01 Boring works will commence on 12 January 2021 Note

KEN International
5/F Rm.501, Abu Dhabi University Tower, Muroor Road, Abu Dhabi, United Arab Emirates| P.O. Box 32749, T: +9712 4435655
REF: KEN.BAH.PR01-15.01.21

Item Particulars Action Date Required Status

3.02 KEN requested for the approval for the revised YOSH 11.01.21 OPEN
programme. YOSH noted that SD comments to be
addressed first prior the programme can be considered.

3.03 KEN note that current programme indicates an overlap Note

of Client Review and Detail Design progress. As there is
risk of abortive work due to review comments received
after commencement of DD, closer coordination and
early feedback throughout the DD stage will be required
to mitigate risk.

3.04 KEN requested for the final list of contractors for as initial YOSH 11.01.21 OPEN
Prequalification.

3.05 ADI from YOSH commented for KEN to provide which KEN 18.01.21 OPEN
deliverable will be expected on the next stage against
each comment on the SD.

3.06 KEN requested YOSH for the ID comments plotted on the YOSH 18.01.21 OPEN
3D renders for clarity of understanding. YOSH
acknowledge and will forward the same.

4.0 AUTHORITY APPROVALS

5.01 Variance Application: Note 18.01.21

Completed and is now underreview by authority liaison
for any comments prior submission. To be updated by
next meeting

5.02 Load Demand Notification KEN 18.01.21

In progress. Once the substation architectural design has

been completed. The MEP team will commence LDN
drawings. To be updated by next meeting
5.03 KEN note that they might need YOSH’s assistance Note
wherever possible with the Local Authorities

6.0 SITE SUPERVISION

6.01 KEN noted that M/s Baynunah is set to commence site KEN 18.01.21
mobilization for the boring works with a total planned
duration of 3 weeks for completion. Developments will be
updated progressively to YOSH.

6.02 YOSH noted that consultancy supervision is not required YOSH Note
for the boring works. KEN acknowledged and noted that
they will conduct visits as per utmost availability.

7.0 ANY OTHER BUSINESS

7.01 KEN response for each comment on the SD will be Note

provided.

KEN International
5/F Rm.501, Abu Dhabi University Tower, Muroor Road, Abu Dhabi, United Arab Emirates| P.O. Box 32749, T: +9712 4435655
REF: KEN.BAH.PR01-15.01.21

-END-

KEN International
5/F Rm.501, Abu Dhabi University Tower, Muroor Road, Abu Dhabi, United Arab Emirates| P.O. Box 32749, T: +9712 4435655
SCHEMATIC DESIGN REVIEW
Al Bahya Farm Villa, Abu Dhabi

15 January 2021
SCHEMATIC DESIGN REVIEW
Project | Al Bahya Farm Villa

Comments Date Action by Consultant Feedback

Architecture Drawings:-
Chalet:-
- General:-
- Please indicate the scale of each drawing Noted, , to be included on
in the border of each sheet, and make sure SD resubmission.
the same is coordinated with the List of 07.01.2021 KEN
Drawings. i.e. refer to Sheet no. A1.CH-2.01,
02, 03, and 04.
- In the floor plans, symbols are not updated, Noted, to be included on
and others are missing i.e. symbols for 07.01.2021 KEN SD resubmission.
section lines, and annotation tags.
- Ground floor:-
- There is discrepancy between the floor plan Rendering to be provided
and the given rendering in the Interior showing the updated
Design annex. 07.01.2021 KEN furniture layouts. Client
need to confirm if the
furniture layout is approved.
- First Floor:-
- There is discrepancy between the floor plan Updated renderings will be
and the given rendering in the Interior provided on a later date.
07.01.2021 KEN
Design annex. Not included on
resubmission.
- Indicate the slope of the ramp going to the Noted, to be included on
07.01.2021 KEN
FF. SD resubmission
- Round columns are indicated as structural Structural design to be
elements, but in the GF they are not. further developed on
Detailed Design.
Discrepancy on proper
07.01.2021 KEN
column profile/ type to be
determined on final
structural calculations/
design.

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- Furniture layout is not shown in the sheet no. Noted, to be included on

07.01.2021 KEN
A1.CH-2.03, and 04. SD resubmission.
- Elevations:- KEN
- Please include ceiling finishes in the legend, Noted, to be included on
as there is a reference in the drawing for a 07.01.2021 KEN SD resubmission.
ceiling finish type.
- Coordinate with the elevations annotations Noted, to be included on
07.01.2021 KEN
in the floor plan drawings. SD resubmission
- Ground Floor Ceiling:-
- Certain areas have the same type of finish, To be corrected and
07.01.2021 KEN
but different hatch style. included on SD resubmission

Guest Rooms:-
- The floor plan is not matching with the one in the Floor plans on Interior Design
Interior Design annex. 07.01.2021 KEN Annex is just for keyplans for
Furniture.
- In the floor plan, the wardrobe refers to have a Wall finish to be corrected
07.01.2021 KEN
wall finish type W04. on wardrobe.
- Key plan is missing from sheet no. A3.GR-1.01. 07.01.2021 KEN Keyplan will be added

GYM:-
- The floor finish of the GYM indicates Porcelain Agreed, all finishes
Stoneware Anti-slip (F.06), shouldn’t we have specifications to be finalized
different type of material that able to cope with on Detailed Design Phase.
Heavy equipment, Intensive use, Vibration and 07.01.2021 KEN We shall issue Finishes review
noise, etc. to confirm the alternative
choices subject to Client
approval.
- The slab that covers the pool its ceiling finish All finishes specifications to
indicates Gypsum Board Moisture Resistance, be finalized on Detailed
shouldn’t we consider Cement Board instead? Design Phase. We shall issue
07.01.2021 KEN
Alternatively, why don’t we apply the paint on Finishes review to confirm
the slab itself? the alternative choices
subject to Client approval.

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- In the floor plans, symbols are not updated and To be corrected and
others are missing i.e. symbols for section lines, 07.01.2021 KEN included on SD resubmission
and annotation tags.
- The size of the pump room seems too big, have Size of pump room is based
this been considered in the estimated cost? on pool area. This shall be
finalized on detailed design
phase with the final
recommended pump sizes.
07.01.2021 KEN
Reduction on room size is
noted. The cost is
considered and will be
incorporated and reflected
in the cost analysis.

Service Building:-
- There is discrepancy between the Architectural Background plans for
drawings and the one in the Interior Design Interior Design Annex to be
annex. updated based on
07.01.2021 KEN
Schematic Design plans. All
details to be developed on
Detailed Design Phase.

Landscape Presentation
- Sunken island with fire pit is a new addition, Yes on schematic design.
07.01.2021 KEN
right? If yes, does it have any cost impact?
- Item q. in Page 4, Water installations, seems like Water Installations area is
a new building, does it have any implications? required for maintenance of
Wadi. All systems to be
07.01.2021 KEN
confirmed and developed
during Detailed Design
Phase by Specialist & MEP.
- Page 15, the key plan is not matching with the Images provided are for
information presented in the same sheet. presentation purposes and
07.01.2021 KEN reference. All details will be
developed based on actual
requirement of project. Any

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concept presented here

are subject to comments &
approval by Client.
- Page 26, our understanding that vehicles will be Correct. Noted and
approaching the property from the other presentation will be fixed.
direction. 07.01.2021 KEN Checkpoint buildings to be
included on SD
resubmission.
- Page 35, lights in the Wadi’s walls were not External Lighting to be
proposed earlier, have this idea been carefully further developed on DD
studied and integrated in the MEP design? stage, including LUX
calculations and technical
specifications to be
provided by the Specialists.
07.01.2021 KEN Lighting power loads/
provisions have been
included on assumed load
on SD MEP package.
Lighting design & load
calculations to be finalized
on DD stage.

Annex 1 – Interior Design

- The renderings provided are not matching with All plans on background
the latest floor plans in terms of finishes, plans on Interior Design
walls/partitions, and furniture layout. Requires Annex to be updated in line
07.01.2021 KEN
update. with Architectural plans. To
be issued on SD
resubmission.
- Most of the floor plans are not matching with the Noted and to be corrected
07.01.2021 KEN
ones included in the Architectural drawings. on SD resubmission.
- Please include larger photos for the proposed FF&E schedule will be
FF&E and for the finishes as well. 07.01.2021 KEN provided on Detailed
Design coordination stage.

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- Are we going to receive any other renderings for Client to confirm the
other key areas? additional renderings, to be
07.01.2021 KEN confirmed. Additional
renderings not included on
SD resubmission.

Annex 6 – Area Chart

- Does the landscape still constitute 56% of the Landscape area includes
plot size? the lagoon hence shall
07.01.2021 KEN
constitute more than 56%.
Final area to be confirmed.
- We need a statement from KEN International The conceptual cost
confirming that the outcome of the Schematic estimate is the baseline
Design has no impact whatsoever on the reference of the schematic
Conceptual Estimated Cost. design development.
Therefore the cost is
expected to not have
07.01.2021 KEN significant variance to that
of the conceptual cost.
However, cost analysis must
be performed upon the SD
approval to ascertain the
exact figures for any
variables.

MEP Comments:-
General:-
- All the MEP design and drawings are based on Noted and these will be
different and old version of Architectural corrected on Detailed
drawings. (Major concern) Design Package. KEN is
currently doing the
07.01.2021 KEN Schematic Design Review,
correcting the Layouts,
finalizing the MEP design as
per current SD plans. We
shall provide DD

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coordination drawings to
resolve all MEP concerns.
- As per the design, sewerage to be collected Current information from
every three days by truck. We are not sure of authority there is no existing
the operational cost impact due to collection of sewerage connection in the
sewerage. (Major concern) location,
It will be confirmed with the
07.01.2021 KEN
Municipality if they extend
their services when we
submit our respective
drawing.

- Following to the previous point, Is it not possible YES – temporary ADDC

to have permanent ADSSC network connection connection for the
in this location? construction purpose will be
07.01.2021 KEN granted by ADDC once the
contractor is onboard
officially. (its contractor who
will apply)
- Is there any additional filters like HEPA filters will HEPA filters are required on
be considered in HVAC system? healthcare facilities.
For HVAC services – MERV 8
07.01.2021 KEN
is the Minimum requirement,
higher MERV values result in
greater pressure drop.
- Package unit placed at swimming pool looks Current location shown in
like it is in confined space. the schematic is not
finalized and the corrected
GA will be submitted.
07.01.2021 KEN Regardless, HVAC
equipment’s are having
1.5x2,5mts space for
outdoor equipment’s and
the Individual water heater

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plus circulation pumps are

to be incorporated.

- What about dehumidifier for swimming pool? Dehumidifier for the pool
area is not considered in the
design as the pool has big
opening therefore regarded
in the design as outdoor
pool. If the consideration is
an indoor then only a
07.01.2021 KEN
dehumidifier is essential and
subsequently would need
the open area to be closed.
One system can be by a
retractable ceiling structure
which can be designed as
per client’s preference.
- Fan coil units are located at living space; will this FCU location in the
cause disturbance to the client at the time of schematic can be
maintenance? rearranged in any way
07.01.2021 KEN
possible to avoid the access
of machine from the client
private spaces- Redesign
- Some duct sizes yet to be shown in drawings. HVAC design criteria – Duct
size should have 3 meter
acoustic liner from the FCU
mouth. Plenum box to have
acoustic liner.
Selection of the grill to make
07.01.2021 KEN
sure NC level 23 when
recorded 1 meter away
from the grill. Room temp:
21Degree selection, Heating
coil to be considered in
FCU . And FCU must be able

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to communicate with Home

automation and 3rd party
Thermostat. This will be
shown in 50% DD submission.
- Can there be a smell issue by discharging The design of the exhaust
laundry and bathroom exhaust in service court? system and the selection of
equipment will take this into
07.01.2021 KEN
consideration. This will be
incorporated part of the
50% DD submission.
- Is space available in laundry sufficient to place Laundry equipment to be
all the laundry equipment? confirmed and approved
by client accordingly,
layout proposal required
07.01.2021 KEN
from specialist. To be
developed on DD. This will
be incorporated part of the
50% DD submission.
- Is Fresh air and exhaust air considered for kitchen The FAE and air circulation
is sufficient? Is there any possibility of any high of the kitchen would be
humidity or low exhaust issue while cooking designed accordingly once
inside the kitchen? the kitchen equipment has
07.01.2021 KEN
been selected and
finalized. This will be
incorporated part of the
50% DD submission.
- Would the FCU and exhaust fan inside the living Selection and location to
space cause noise issue? Will there be an be made to avoid the living
acoustic study done for each space later 07.01.2021 KEN areas, as required by client.
stage? Designers have the flexibility
to redesign accordingly.
- For the guest and staff rooms, It is mentioned in FAHU- treated fresh air will
the drawings that supplying fresh air will be be incorporated in the
07.01.2021 KEN
through windows and glass door leakages, is this design. The issue being
as per the international standards, would this resolved is the space

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lead to any suffocation, condensation or other constraint Necessary

air quality issue in such type of installation? adjustments will be done on
the 50% DD to ensure air
quality is as per regulations.
- What shall be the temperature of water at WC Follow Estidama
shattaf outlet? Is there any requirement of requirement. Water heater
07.01.2021 KEN
thermostatic valve to control the water will ne having thermostat of
temperature? 30 to 70 degree as I believe
- Is there any water supply provision required at Yes , required long with the
car parking area for car cleaning? drain with petrol / oil trap.
07.01.2021 KEN
Will update and submitted
in SD validation.
- What about ADSSC permeant network ADDC will grand temporary
connection? / permanent connection
07.01.2021 KEN once the contractor apply
during the construction
phase
- Is there any seismic study required for this ADM regulations will be
location? adopted for seismic. In this
type of structures, lateral
loads such as seismic and
wind will not be the
07.01.2021 KEN governing load
combination, instead it will
be gravity or vertical loads
which is the combination of
DL and LL and the type of
occupancy.

Missing Drawings/Information:
- Drawing Set General Information 07.01.2021 KEN
- Cover Sheet 07.01.2021 KEN Will add on SD
- Drawing Index and Symbols 07.01.2021 KEN To be added on DD
- General Requirements Notes 07.01.2021 KEN To be added on DD
- Location and Area Map 07.01.2021 KEN Will add on SD

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- Code Summary Fire Exiting & Separation 07.01.2021 KEN To be added on DD

- Site Selective Demolition Will be added on SD as
07.01.2021 KEN
indicative
- Pre-final Interior Finishes Schedule All schedules to be
07.01.2021 KEN developed on DD with the
ID specifications
- Interior Elevations 07.01.2021 KEN To be provided on DD
- Lighting drawings. To be provided on DD in
07.01.2021 KEN
development of RCP
- Firefighting drawings. As per ADCD, this is not
required for residential
projects in UAE and only
provision for alarm and Fire
extinguishers is being
regulated. However, due to
07.01.2021 KEN
the scale and type of
occupancy, we will
consider a design for the FF
and will be part of the 50%
DD subject to authority
confirmation.
- SMATV drawings. Will be included in SD
07.01.2021 KEN
validation
- Access control and CCTV drawings. Need to confirm final
requirement for CCTV,
07.01.2021 KEN access controls from Client
Complete drawings to be
provided on 50% DD stage
- LPG gas drawings. LPG 4 cylinder duty plus 2
cylinder standby with the
louver enclosure to be
07.01.2021 KEN
provided as drawing layout.
To be updated on the 50%
DD

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- Kitchen and laundry equipment and its Will be developed with

drawing? specialist and subject to
07.01.2021 KEN
client’s approval, to be
provided on DD 50% stage
- BMS drawing. MEP to advise – provision for
future expansion is opted. –
layout showing
07.01.2021 KEN containment can be done
on DD stage upon client
request.

- Central battery and emergency lighting Will be included in Fire. Shall

drawing. 07.01.2021 KEN be submitted for SD
validation.
- Irrigation drawings. By Specialist, to be further
07.01.2021 KEN developed with MEP and
provided on DD stage
- Storm water drawings. Will be included for SD
07.01.2021 KEN
validation
- Gate barrier and control drawing. Client to confirm the final
requirement for gate barrier
07.01.2021 KEN and where control access
will be. To be developed on
50% DD stage
- External lighting drawings. By Specialist, to be provided
07.01.2021 KEN
on 50% DD stage
- Lightning protection. As per addc – Design will be
07.01.2021 KEN
incorporate
- Internal infrastructure drawing. By Specialist, to be provided
07.01.2021 KEN
on 50% DD stage
- Power, lighting, IT, furniture coordination To be further developed
drawings. and finalized on DD stage
07.01.2021 KEN
as it requires input from
specialists

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- Section drawing. Clarify the section drawing

required. In any case,
07.01.2021 KEN
section drawings will be
provided in the DD stage
- MEP coordination and RCP. To be provided on 50% DD
07.01.2021 KEN
stage
- Construction Cost Estimating/Quantity Survey 07.01.2021 KEN Upon approval of the 100%
SD. Preliminary cost estimate
can be undertaken upon
client’s request by virtue of
an approval in principle.
- Pre-final analysis/estimate Upon approval of the 100%
SD. Preliminary cost estimate
07.01.2021 KEN can be undertaken upon
client’s request by virtue of
an approval in principle.
- Preliminary BOQ, specification, and vendor list To be provided on DD
are required. stage. Requires
07.01.2021 KEN coordination & confirmation
from Client upon approval
of the SD package

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