Student Name: __________________________Roll No: ______________ Section: ____________

Lab 01
Application Software: MS-Word

Table of Contents
MS Word Tutorial .......................................................................................................... Error! Bookmark not defined.

1. Creating New Blank Word Document................................................................................................................ 2

2. Opening an Existing Word Document ............................................................................................................... 2

3. Editing a Document........................................................................................................................................... 2

a. Inside Home Tab ............................................................................................................................................... 2

i. Exploring the Fonts Section .......................................................................................................................... 3

ii. Exploring the Paragraph section ................................................................................................................... 3

iii. Exploring the Styles Section ......................................................................................................................... 4

b. Inside ‘Insert’ Tab ..............................................................................................................................................4

i. Exploring the Pages Section.........................................................................................................................5

ii. Exploring the Tables Section ........................................................................................................................ 5

iii. Exploring the Illustration Section .................................................................................................................. 5

iv. Exploring the Links Section .......................................................................................................................... 6

v. Exploring the ‘Header and Footer’ Section ................................................................................................... 6

vi. Exploring the Symbols Section ..................................................................................................................... 6

vii. Do it yourself: Exploring the Text Section ..................................................................................................... 7

c. Inside Page Layout Tab .................................................................................................................................... 7

i. Exploring the Page Setup Section ................................................................................................................ 7

ii. Exploring the Page Background Section ...................................................................................................... 7

d. Inside the References Tab ................................................................................................................................ 7

i. Exploring the table of contents section .........................................................................................................7

ii. Exploring the Footnotes Section ...................................................................................................................8

iii. Exploring the Captions sections ................................................................................................................... 8

4. Saving Your Word Document............................................................................................................................ 8

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Student Name: __________________________Roll No: ______________ Section: ____________

Whenever you open Microsoft Word, by default, a new also opens. If you do not see a new documents
follow the steps given below to open a new document

1. Creating New Blank Word Document

1. At the top-left of your screen, you will see a colorful Office Button. Click on the Office Button and
select new

2. Select ‘blank document’ from the window that appears, and click create

3. A new word document opens

2. Opening an Existing Word Document

1. Go to the Office Button menu and click on ‘Open’

2. A window appears with some path set (typically ‘My Documents’). The left hand side of the
window shows some links that allow you to browse through different folders and change the path

3. Go to the folder where the document you want to open is located, select the document and click
open

3. Editing a Document
Let’s start with a new blank word document.

1. Type 10 lines of text in the blank word document using the keyboard.

2. On the top, you would see a blue bar with the tabs ‘Home’ ‘Insert’ ‘Page Layout’
‘References’ etc. When a new document opens, Word by default displays the ‘Home’ tab
in front of you. If you do not see the Home tab selected, select it yourself

a. Inside Home Tab

3. In the Home tab you will see different sections ‘Clipboard’, ‘Font’, ‘Paragraph’, ‘Styles’,
‘Editing’.

4. Each section has different buttons. When you place mouse pointer over a button for two
seconds, a description of the button appears. Try placing the pointer over different
buttons and read the description of each button.

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Student Name: __________________________Roll No: ______________ Section: ____________

i. Exploring the Fonts Section

1. Make the text bold by selecting some text and clicking on ‘B’

2. Italicize the text by selecting some text and clicking on ‘I’

3. Similarly, you can underline by clicking ‘U’, strike-thorugh text, Make some text or
symbols to be a subscript or a superscript, Change Case To Different Styles, change the font –

type or the font-size. You can change the color of the text or highlight the text.

4. Inside the Font section, click on the little arrow in the bottom right to explore more
options.

ii. Exploring the Paragraph section

1. Text Alignment

a. You can left align text

b. You can right align text

c. You can center align you text

2. Or you can justify your text. Select a number of lines of written text and explore what
justify does.

3. Again select a number of lines of text and explore what ‘line spacing’ button does.

4. Learn about ‘Numbering’ and ‘Bullets’ buttons in the paragraph section.

a. Explore the use of

1. ‘Increase indent’ button.

ii. ‘Decrease indent’ button

5. Learn how you can use the ‘sort’ button

6. Learn about shading and borders

A professional-looking document never ends a page with just one line of a new paragraph or
begins a page with only the last line of a paragraph from the previous page. The last line of a
paragraph by itself at the top of a page is known as a widow. The first line of a paragraph by
itself at the bottom of a page is known as an orphan.
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Student Name: __________________________Roll No: ______________ Section: ____________

7. Select the paragraphs in which you want to prevent widows and orphans. ( To select
entire document press Ctrl+A. The ‘+’ means that you should press Ctrl key and ‘A’
key simultaneously)

8. Inside the paragraph section click on the little arrow at the bottom right to view more
options.

9. Click the Line and Page Breaks tab.

10. Select the Widow/Orphan control check box

11. Explore more options in the paragraph section

iii. Exploring the Styles Section

Whenever you place some heading in your text you should also inform Word that this is a
heading. This will allow you to create a table of contents automatically using Word. Word also
offers some built-in styles and levels for headings that it will automatically apply to selected
text/heading. A text that you type has its style set to ‘Normal’ by default. ‘Heading 1’ defines a 1 st
level heading, e.g

 ‘CREATING A NEW BLANK WORD DOCUMENT’,

 ‘OPENING AN EXISTING WORD DOCUMENT’ and

 ‘EDITING A DOCUMENT’

are 1st level headings. Subheadings to the ‘EDITING A DOCUMENT’ heading i.e.

 Exploring the fonts section

Exploring the paragraph section

 Exporing the styles section

are 2nd level headings. Any sub-heading to a 2nd level heading would be a third level heading and
so on.

1. To make any heading a level 1 heading, select the heading text and click on ‘Heading 1’ box in
the ‘Styles’ section. Similarly you can create level 2 heading, level 3 headings and so on

b. Inside ‘Insert’ Tab

Select the Insert tab on the blue ribbon at the top.
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Student Name: __________________________Roll No: ______________ Section: ____________

i. Exploring the Pages Section

1. You can insert a cover page to your document using built-in Word styles

2. Click on cover page and select the style that you want to use

3. You can insert a blank page between any two consecutive lines/pages by clicking on ‘Blank
Page’ inside the ‘Pages’ section.

4. You can force the next line to go on the next page by clicking on ‘Page Break’.

ii. Exploring the Tables Section

1. Inside the ‘Tables’ Section click on the ‘Table’ box to be able to insert a table

2. Select the number of rows and columns in the table that you want to insert.

3. To give a caption to the table select the entire table and right click

a. In the pop-up menu that appears upon right-clicking, select insert caption

b. Select the label to ‘Table’ and type a table caption

c. You can also go to the ‘insert caption’ window using the following path

References (tab)  Captions (section)  Insert Caption (box)

iii. Exploring the Illustration Section

1. By clicking on ‘Picture’ inside the illustration section you can insert a picture.

a. You would need to browse to find the location of the picture on your computer

b. Or you can bypass this process by simply opening the picture in a separate window and
doing copy/paste

2. Right Click on Picture and explore text-wrapping options

3. Using Clip Art you can insert Multimedia inside your document e.g images, sounds, movies

4. By selecting the ‘Shapes’ box you can insert different shapes inside Word document, e.g. arrows,
rectangles, braces etc.

5. Explore the use of ‘Smart Art’ and ‘Chart’

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Student Name: __________________________Roll No: ______________ Section: ____________

iv. Exploring the Links Section

A hyperlink is a link that exists inside a document but point to another document. By Clicking on that
hyperlink you would be able to open another document to which the hyperlink points. In Word when you
are going to press ‘Ctrl’ key and then click on the hyperlink while pressing ‘Ctrl’ key, word will open the
web-page for you in default web browser.

1. To insert a Hyperlink, select the text that you want to use as a hyperlink and then click ‘Hyperlink’
Button inside the Links Section.

a. If you want to point the link towards some webpage, type the address of the webpage inside
the address bar and click OK

b. If you want to point the link towards a file that exists on your computer, browse to find and
select the file and click OK

c. You can also point your link to some place in the same document that you are working on.
For example, Using Insert points to the heading ‘Inside Insert Tab’. You can do this by using
the bookmark button that appears on the hyperlink window.

v. Exploring the ‘Header and Footer’ Section

Header is what you see at the very top of documents, used for document labeling purposes. For example,
‘Word 2007 tutorial’ that appears on the top left of every page is a header.

1. To insert a header click ‘Header’ box inside the ‘Header and Footer’ section, and select the type of
header that you want to insert.

a. Type in text that you wish to see as header.

b. Double click in the main text section of your word document to return to normal mode.

2. In the same manner you can insert footer, text that appears on the bottom of the pages, by clicking on
‘Footer’

3. You can also insert page numbers at different positions in the documents by clicking on ‘Page
Number’.

vi. Exploring the Symbols Section

1. You can insert symbols like ±, α, £ inside your document by clicking on Symbol inside the Symbols
section

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Student Name: __________________________Roll No: ______________ Section: ____________

vii. Do it yourself: Exploring the Text Section

c. Inside Page Layout Tab

i. Exploring the Page Setup Section

You can make your text to appear in a number of columns by following the steps given below

2. In the Page Setup section, click Columns

a. From the dropdown menu, select the number of columns you’d like to insert

b. Word will automatically insert the columns in your document.

3. Additionally, you may decide that you’d like to make one column shorter than the other. This can be
done easily by inserting a column break.
4. Explore other options given in the page-setup section

ii. Exploring the Page Background Section

You can add some text/image as a page background. This text/image is called watermark. To add a
text/image watermark to your Word 2007 document, follow these steps:

1. Click the Watermark button in the page-background section

2. Click on custom watermark and select picture watermark option

3. Click on ‘Select picture’ to browse for different pictures.

4. Select the watermark you would like to add to your document

Note: The watermarks are arranged by type. Use the scroll bar to view all of the available
watermarks.

d. Inside the References Tab

i. Exploring the table of contents section

1. Click on table of contents and select a style

2. Word will collect all the headings from the entire document and display them in the form of table
of contents.

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Student Name: __________________________Roll No: ______________ Section: ____________

ii. Exploring the Footnotes Section

A footnote is an explanation to some phrase in text that you do not want to place directly in text 1. See the
bottom of this page for an example of footnote. To insert footnote

1. Position your cursor to the point where you want to place footnote

2. Click ‘Insert Footnote’ in the Footnotes section.

3. An Endnote is similar to a footnote except that it is placed at the end of the document rather than
at the end of the page

iii. Exploring the Captions sections

1. You can also insert captions to tables and figures using ‘Insert Caption’ box in the Captions
section.

2. When you have given captions to all your figures in the documents using ‘Insert Caption’ option,
you can insert table of figures automatically using word.

4. Saving Your Word Document

By default, Word stores your documents in the My Documents folder.

But, you may wish to store your documents in a different location, such as an external hard drive. In that
case, using the Save dialog box's navigation controls to navigate to a different folder can be a hassle. It
also wastes a lot of time.

So, if you want to specify a new default save location, you can. It will save you time, and you can be
certain that your documents will be stored in the folder of your choice.

To change Word 2007's default file save location, follow these steps:

1. Click the Office button

2. Select Advanced

1 This is an example of footnote

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Student Name: __________________________Roll No: ______________ Section: ____________

3. In the General section, click File Locations

4. Select Documents in the File types list

5. Click Modify

6. Use the navigation controls to select the new location for your files

7. Click OK on each of the dialog boxes to close them

When you save a file, Word will automatically open the specified folder.

You can access the available shortcut keys by pressing and holding the ALT key. Gray boxes
containing letters or numbers will appear on the screen beside the menus and Quick Access
toolbar buttons. You can release the ALT key.

Next, press the key corresponding to a command or menu. For example, to access commands on
the Office menu, press F.
lllll
When the menu opens, gray boxes with letters or numbers will appear next to commands. Press
the corresponding key to execute a command or access a sub-menu.

Once you’ve memorized the keys for a particular command, you can press the keys in rapid
sequence.

With Office, Microsoft has made changes to its file formats. The new file formats promise reduced
file sizes, improved reliability, and enhanced integration between Office applications.

But this means documents created in Word 2007 and other Office components won't be
compatible with earlier versions of Word (or other Office components).

To solve this problem, Microsoft has issued the Microsoft Office Compatibility Pack (Beta 2). It
works with Word, Excel, and PowerPoint programs. In most cases, you can open, save, and create
Office 2007 documents in earlier versions of the programs. The purpose is to allow users to
exchange documents.
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Student Name: __________________________Roll No: ______________ Section: ____________

Creating Labels
Labels can be used in a variety of ways to make organization easier. Microsoft Word provides an
easy way to make customized labels that suit your needs. Just type in an address, a file folder or
CD case name, and choose a label setup. We would be making a simple address label. Follow the
steps listed below to learn how to make such labels.
Open a blank
document. Click

Mailings > Labels.

Now a window will pop up with the name Envelopes and Labels. In this window (consider figure look for a button
named Options, click it.

Now you need to set the size and orientation of your label. Let’s use an inbuilt template for our
label. For that, first we need to specify the label vendor, select Avery US Letter. That gives us a
standard page size of US letter. Then you need to select the product number, you can check the
details of each product in order to make a label according to your requirements. For now let’s
select 48160 Eco Friendly Address Labels. After these two selections, click OK.

Now you will be back to the window Envelopes and Labels, here you need to enter content of
your label i.e. specify an address. Once you have done that click the button named New
Document.

Your created label will be displayed in a new word document. Now you can print it and use it.

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Student Name: __________________________Roll No: ______________ Section: ____________

Student Exercises:

1. You are now going to edit a document about the sales of tea and coffee. Follow the
instruction set given below:

 Set the page size to A4.

 Set the page orientation to portrait.

 Set the top, bottom, left and right margins to 1 inch.

 Place in the header:

• your name and roll number left aligned
• your Class & Section right aligned.
 Place in the footer:
• an automated page number centre aligned
• Today’s date right aligned.
Make sure that all the alignments match the page orientation and margins. Make sure that
headers and footers are displayed on each page.

 Set all the text to a corbel font.

 Set all the text (except in the table) to 1.5 line spacing.

 Make all the text left aligned.

 Set the font size for all of the text to 12 point.

 Move the text

Although as a nation we are one of the largest tea consumers it is widely
acknowledged that nearly all of the tea imported into Britain is of the “poorest quality
imaginable”. For the past ten years we are pleased to have played a small part in
changing this.

So that it becomes the first paragraph of the document.

 Insert the heading International Coffee and Tea Traders at the beginning of
the document.
 Make the heading right aligned.
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Student Name: __________________________Roll No: ______________ Section: ____________

 Set the font size of the heading to 18 point.

 Make only the words Coffee and Tea in the heading bold and italic.

 Insert the subheading Our first ten years of trading on a new line below the heading.

 Set the font size for this subheading to 16 point.

 Make the subheading centre aligned
 Make the subheading underlined.

 Set only the heading and subheading to a Microsoft sans-serif font

 Change the bulleted list:

• seek the finest products available
• buy direct from known producers
• build “Fair trade” relationships
• allow customers to “try before you buy”
• follow up feedback from customers.
to a numbered list starting with 1.

 Indent this numbered list by at least 2 levels.

 Find the table at the end of the document. Delete the last row of the table.

 Add a fourth column to the table.

 Enter the following data into the new column:

ICTT Area Hothouse Design Budget allocated

Anita Web Design Francine 3000

Juan Database Design Mariam 2500

Celine On-line security Ahmed 1500

 Format the text in the heading row of the table to be centre aligned and italic.

 Make the numbers in the last column right aligned.

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Student Name: __________________________Roll No: ______________ Section: ____________

 Apply light grey shading to the cells in the top row of the table.

 Place the image N8COFFEE.JPG at the beginning of the paragraph that start Our range of coffees
is selected only from…

 Align it with the top line of the paragraph and the left margin.

 Crop the image so that only the coffee pot is visible

 Re-size the image to 9 centimeters (3.54”) high and maintain the aspect ratio. Make sure
the text wraps round and below the image.

It may look like this:

 Add the watermark of your name.

 Caption the picture.
 The page layout should be in two columns.
 Spell-check and proof-read the document.
 Save and print the document

2. Create professional-looking pamphlet/brochure on a single sheet of paper inviting freshmen to attend

the orientation day at UIT with family.2

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Insert watermark of your name in the document and each screenshot/figure should be captioned. 2

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