IT Project Management

Lecture 3
Planning – Scope
 Project Management Process Groups and Knowledge Areas Map
Project Management Process Groups
Knowledge Areas
Initiating Planning Executing Monitoring & Controlling Closing
4. Project 4.1 Develop 4.2 Develop Project 4.3 Direct and Manage 4.5 Monitor and Control 4.7 Close Project
Integration Project Management Plan Project Work Project Work or Phase
Management Charter 4.4 Manage product 4.6 Perform Integrated
knowledge Change Control
5. Project Scope 5.1 Plan Scope Management 5.5 Validate Scope
Management 5.2 Collect Requirements 5.6 Control Scope
5,3 Define Scope
5.4 Create Work Breakdown
Structure (WBS)
6. Project Time 6.1 Plan Schedule Management 6.6 Control Schedule
Management 6.2 Define Activities
Project Time 6.3 Sequence Activities
Management 6.4 Estimate Activity Durations
6.5 Develop Schedule

7. Project Cost 7.1 Plan Cost Management 7.4 Control Costs

Management 7.2 Estimate Costs
7.3 Determine Budget
8. Project Quality 8.1 Plan Quality Management 8.2 Manage Quality 8.3 Control Quality
Management

9. Project 9.1 Plan Resource Management 9.2 Acquire Resources 9.5 Control Resources
Resource 9.3 Develop Team
Management 9.4 Manage Team

10. Project 10.1 Plan Communications 10.2 Manage 10.3 Monitor Communication
Communications Management Communications
Management

11. Project Risk 11.1 Plan Risk Management 11.6 Manage Risk Response 11.7 Monitor Risk
Management 11.2 Identify Risk
11.3 Perform Qualitative Risk
Analysis
11.4 Perform Quantitative Risk
Analysis
11.5 Plan Risk Response
12. Project 12.1 Plan Procurement 12.2 Manage 12.3 Conduct Procurements
Procurement Management Procurements
Management

13. Project 13.1 Identify 13.2 Plan Stakeholder 13.3 Manage Stakeholder 13.4 Monitor Stakeholder
Stakeholder Stakeholders Engagement Engagement Engagement
Management
Learning Outcomes
— Explain the need for a scope management plan.

— Explain the principle of progressive elaboration in projects.

— Construct a scope statement

— Explain the principle of decomposition in projects

— Create a Work Breakdown Structure (WBS) that reflects

scope statement, through decomposition
Scope Management - PLANNING
Scope Management
— Scope refers to all the work involved in creating the products
of the project and the processes used to create them.
— Done after review of Charter/ Preliminary Scope Statement has
been completed.
— Project scope management includes the processes involved in
defining and controlling what work is or is not included in a
project
Scope Processes in Planning
Process Group
— Plan Scope Management

— Collect requirements

— Define Scope

— Create WBS
Project Scope Definition
— Product Scope: The sum of the features that
make up the product or service created by the
project.

— Project Scope: All of the activities and resources

required to produce the target product or
service.
Scope Statement - Purpose
— This describes project’s deliverables and boundaries.
— Scope statement is the basis for creating the work
breakdown structure WBS
— The WBS further defines scope through a process called
decomposition.
Scope Statement – Purpose (cont)
— Documenting scope allows project manager to define one
side of the triple constraint.

TIME COST

SCOPE
Scope Statement –Components
— Project scope description – characteristics of the product,
service or result

— Deliverables – verifiable product, result or capability to

perform service at the completion of the project

— Acceptance Criteria – list of conditions that must be met

before product, result or service is accepted.

— Project Exclusions – what is to be excluded from the project

Example Scope Statement
— “This project will create a marketing campaign that launches
a new toothpaste brand. The campaign will feature impactful
TV ads, engaging billboards, and sober newspaper ads”
Work Breakdown Structure
 Work Breakdown Structure (WBS)
— The project must be broken down into manageable
segments of work.

— Each segment must be small enough to be accurately

estimated for effort and cost.
Work Breakdown Structure (WBS)
“ A deliverable-oriented hierarchical decomposition of the
work to be executed by the project team to accomplish
the project objectives and create the required
deliverables. It organizes and defines the total scope of
the project…”
PMBOK Guide, Third Edition Glossary
Decomposition
— This is the technique used to create WBS

— It involves subdividing the work into successively

smaller units until they can be reasonably:
qEstimated for work effort
qMonitored and controlled for progress
qAssigned for accountability
Work Packages
— Lowest level of WBS is called a Work Package

— Work packages are further broken down to form

an activity list
— Activity list becomes the basis for duration
estimates and ultimately developing a schedule
WBS Organization
— Can be organized by:
1. Product
2. Process
Product-Oriented WBS
— The deliverables are at the first level below
project goal
— Deliverables are then broken down into
components and sub-components
Process-Oriented WBS
— Project phases are at the first level below the
project goal
Phased Based WBS
WBS Formats

— Graphical

— Outline
Graphical Format Example
Outline Format Example
— 1.0 Concept
— 1.1 Evaluate current systems
— 1.2 Define Requirements
— 1.2.1 Define user requirements
— 1.2.2 Define content requirements
— 1.2.3 Define system requirements
— 1.2.4 Define server owner requirements
— 1.3 Define specific functionality
— 1.4 Define risks and risk management approach
— 1.5 Develop project plan
— 1.6 Brief Web development team
— 2.0 Web Site Design
— 3.0 Web Site Development
— 4.0 Roll Out
— 5.0 Support
Intranet WBS and Gantt Chart in
Microsoft Project
WBS Dictionary
— “The WBS dictionary is a document that provides detailed
deliverable, activity, and scheduling information about each
component in the WBS. The WBS dictionary is a document
that supports the WBS.”
— May include but not limited to:
— WBS code
— WBS element
— Description of work
— Assumptions and constraints
— Resources required
— Cost estimates
— Acceptance criteria
PMBOK Guide Sixth Edition
WBS Example – Format #1
WBS WBS WBS Name WBS Description
Level Code
1 1 Web Site Design Creation of a document that provides details of the web site
design including overall look and feel and a template for the
layout of web pages on the site
2 1.1 Site Map A page showing
2 1.2 Graphic Design Layout of pages on the web site including all graphic
elements.
2 1.3 Programs Details specification of JavaScript programs used.
1 2 Home Page Details of all elements on the home page
2 2.1 Text Text included in the home page
2 2.2 Images Images to be displayed on the home page
2 2.3 Hyperlinks Hyperlinks description and the pages they are linked to
2 3 Marketing Page Details of all elements on the home page
WBS Example – Format #2
Intranet Project
WBS WBS Element
Code
[WBS [WBS element name]
code]
WBS Element Description
[include a brief definition of the WBS element (function, deliverable, etc.) associated
activities, milestones, and other information such as performance measurement
criteria, statement of work paragraph number, contract line item, start and end dates,
resource requirements, cost estimates, quality requirements, technical content,
contact information, revision history, etc.]

WBS WBS Element

Code
1 Web Site Design
WBS Element Description
Creation of a document that provides details of the web site design including overall
look and feel and a template for the layout of web pages on the site
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