CONSTITUTION

FOR

ZIMBABWE AGRICULTURE INVESTMENT TRUST

1. NAME

The name of the organization shall be ZIMBABWE AGRICULTURE INVESTMENT

TRUST.

2. HEADQUARTERS AND ADDRESS

The headquarters of the organisation shall be situated at …………………..

3. AREA OF OPERATION

ZIMBABWE AGRICULTURE INVESTMENT TRUST shall be an Agricultural Investment

Trust, one that will focus on investing in Agricultural ventures in Zimbabwe, Africa and the
whole world. Such areas shall include, but not limited to, Animal Husbandry,
Vermiculture, Permaculture, Aquaculture, Horticulture, Agricultural Marketing and
distribution, Agricultural engineering services, Agricultural Training and Consultancy
Services and many more other areas that fall within the purview of Agriculture.
The Venture shall have a Provincial Office in each of the 10 Provinces, and its sphere
shall cover the whole of Zimbabwe.

4. OBJECTIVES

The objectives of the organisation shall be;

4.1 To collectively invest in Agricultural projects in Zimbabwe:
4.2 To assist in the training of personnel for effectiveness of the Agricultural projects;
4.3 To Initiate further programs that uplift the lives of the membership as defined;
4.4 To play a role in increasing the GDP of our nation as well as play a role in nation
building through Agriculture;
4.5 To provide training and technical assistance for the creation and expansion of the
small to medium sized agro-processing enterprises;
4.6 To create a viable market for farmers and members alike;
 4.7 To enlist Africans in the Diaspora on the Agricultural projects as defined.

5. MEMBERSHIP AND ENTITLEMENT

Membership of ZIMBABWE AGRICULTURE INVESTMENT TRUST is as per attached

Schedule A. (To attach schedule A). Entitlement shall be proportionate to contribution
made in any particular project.

Membership and types of Membership

1.0 Membership
1.1 Membership shall be granted to all farmers, aspiring farmers, upcoming and established,
who reside and / or have their operations / business in Zimbabwe.

2.0 Types of membership

2.0.1 Founding Trustee members – thinking aloud, any thoughts?
2.1 Founder members
2.1.1 Subject to the Act on which this Organisation and its Constitution are based,
Founder Members are the members of the Organisation in the Official Register by
the ratification of the Constitution by the Organization.
2.1.2 All Founding members shall be eligible for election into office in the inaugural
Board / Executive Members that shall run the state of affairs of the Organization in
the first two terms, and going beyond once a term, if re-elected
2.1.3 Other obligations, rules, and procedures governing Ordinary Members shall apply
also to Founder Members.
2.2 Ordinary Members
2.2.1 Ordinary Membership shall be granted to individuals and / or entities upon
application as defined in Section 5. 1. 1 of this Constitution who share a common
goal as articulated in the Vision, Mission, Objectives and Mandate of this
Constitution. Do we have these? Should they be in this constitution or it will be a
separate document?
2.2.2 Ordinary Members shall not be eligible to hold office in the first term of the
Organisation, unless under professional backgrounds, as may be agreed upon by
 the Organisation.
2.2.3 Where the Association establishes Chapters, Ordinary Members shall be bound
by all additional Constitutional provisions and membership fees rates set by
respective Chapters.
2.3 Honorary Members (Honorary or Honourary?)
2.3.1 Honorary Members shall be individuals 18 years and older or entities that do not
(do not meet or should be rephrased to “do meet”) meet membership criteria
established in Section 5. 1. 1; but who, in the opinion of the Organisation
deserves to be recognised for their excellent work in support of young
Entrepreneurs.
2.3.2 Honorary Members shall not pay any annual membership fee unless they
voluntarily chose to do so in support of the Chapter.
2.3.3 Honorary Members shall not be bound by all provisions of the Chapters
Constitution, but are however expected to uphold the values of the Chapter on
which their affiliation with the Chapter is built.

Rights of Members
3.1 Founder Members as well as Ordinary Members shall have all rights and benefits
established by the Chapter. These include the right to vote; contest for offices in the
Chapters leadership governing body, and when following established procedure and
acting in good faith shall have access to the Chapters Financial Reports, periodic and
Annual Reports, upon request.
3.2 Honorary Members may attend the Annual General Meetings and Special General
Meetings as observers and participate in the discussion, however, their contribution and
opinion shall only be treated as advice to the Chapter.
3.3 As Honorary Member, membership is granted in recognition of limitations in part of the
member, the right to vote and/or contest for any leadership position in the Chapters
governing body shall therefore not be extended to Honorary Members.
3.4 Ordinary (Honorary) Members shall not be eligible for election into office in the first two
terms of the Organization and they may be subject to registration requirements as may
be put by the Organisation from time to time.

4.0 Termination of Membership

4.1 The Chapter shall have the right to suspend or terminate membership of any individual or
 entity that fails to abide by the Chapters Constitution or commits a crime and /or public
offence that puts the Chapter into disrepute. Suspension of rights and privileges of a
suspended member shall correspond to the period of membership suspension. Upon
termination, a member immediately forfeits all membership rights and privileges.
4.2 Because of the reputation, and ability of the Chapter depends on the actions of the
members, it shall be the responsibility of the Chapter through its governing body to
determine whether or not the crime or offense committed by the member puts the
foundation in disrepute.
4.3 A suspended or terminated member shall have the right to appeal him/herself by sending
a letter, handwritten or typed; through hand delivery, courier, e-mail or any other official
means to the Secretary General, the Branch Representative or any other officer
designated by the Board for forwarding to the Disciplinary and Appeals Committee, which
will go through submissions and recommend accordingly termination, reinstatement or
otherwise to the Executive Committee.
4.4 Any member wishing to terminate their membership shall submit to the Secretary General
handwritten or typed; through hand delivery, courier, e-mail or any other official means to
the Secretary, the Branch Representative or any other officer designated by the Board.
Upon resignation, the member shall immediately forfeit all membership rights and
privileges.
4.5 Any Ordinary member who voluntarily terminates their membership and wishes to come
back within a year of termination may apply to be reinstated and pay the current
membership fee, and any outstanding subscriptions or fees accumulating prior to their
termination. Upon re admittance, they will be treated as a new member. And if they so
wish to come back after one year, they may do so by paying current membership fees
applicable at the present time.
4.6 Suspension and termination rules governing Founder Members, shall apply to all
Membership Categories.
4.7 The Chapter acting in good faith to preserve its integrity and defending its interests shall
reserve the right to withdraw any Honorary Membership that would have been granted to
an individual and/or entity.
4.8 All terminated members shall bear all the liabilities that accrued before their termination.

Liabilities and Obligations of Members

5.1 All Founder and Ordinary Members are required to pay their Annual Membership fees in
 time and in the amount and currency set by the Organisation and all its Chapters.
5.2 All terminated members shall bear all the liabilities that accrued before their termination.
5.3 All Founder and Ordinary Members are requested to fully abide by the Chapters
Constitution and standards, procedures, code of conducts and ethics the Chapter may
establish from time to time.
5.4 All Founder, Ordinary and Honorary Members have an obligation to uphold the values of
the Chapter.

6. EXECUTIVE COMMITTEE

An executive committee shall be appointed for effectiveness of the Organisation. The

committee shall be rotated at the will of the membership. There shall be appointed sub
committees from the membership in respect of each program undertaken by the
organisation. Sub committees responsible for each project shall report to the executive
committee for assessment of overall performance in any project which shall be put up in
the main report to the membership. Reports to membership will be done on a quarterly
basis. There shall be put in place a research and development committee by the
membership, with a view to expand the Organisation’s mandate.

Committees
6.1 Executive Committee Board
6.1.1 The governing body of the Organisation shall be called the Board of Trustees, and
shall be governed by all provisions of this Constitution from which it draws and
derives its mandate to run the Organisation.
6.1.2 The Board shall comprise 7 officers (it should be an odd number for voting) of the
Association, namely;
 The Chairperson
 The Vice Chairperson
 The Secretary General
 The Treasurer
 The Branch Executive / Program Officer / Business Development Officer
 Board Member - Training and Development
 Board Member - Audit, Reporting, Monitoring and Evaluation
 6.1.3 The Board shall meet as often as possible, and as and when the need arises, or
at least once a month but not exceeding four months without meeting.
6.1.4 Receive, review, and analyse recommendations from Standing Committees, the
Associations budgets, and all monthly reports and progress from all Operational
Committees.
6.1.5 The Board shall be subordinate to all the decisions of the Annual General Meeting
on matters of policy, procedure and programs. But will however retain reasonable
flexibility to adjust programs, plans and expenditures as the condition dictates,
provided the decisions have been made according to the procedure established
under the Constitution, and are well documented in the minutes of the meetings of
the Board of Directors under the guidance of the Founding Trustees.
6.1.6 It shall be the duty of the Board to initiate programs; advice the association on
issues like borrowing, disposal of assets, investments, hiring and/or termination of
non-elected staff.
6.1.7 As an external image of the Chapter, the members of the Board shall at all times
observe high standards of corporate and personal integrity and ethics as expected
of the Regular Members.
6.1.8 In recognition of the difficulty of convening an Extraordinary General Meeting for
members due to commitments, the Board of Directors may vote with a two-thirds
majority to terminate membership of individual or entity, if it is proven beyond
reasonable doubt that the said party would have gravely traversed the
Associations Constitution, and should go on to notify other Board Members and
the rest of the membership of its decision as soon as possible after submissions
to the Founding Trustees.
6.1.9 In recognition of the difficulty of convening an Extraordinary General Meeting for
members due to commitments, the Board of Directors may vote with a two-thirds
majority, terminate or cause a member of the Board of Directors for the good of
the Association. Charges for these could emanate from, but not limited to
misconduct and breach of trust. When this happens, the Board will have at its
disposal to find a proper replacement for the vacant post.
The Founding Trustees shall remain active members throughout and may sit in any meeting including but not limited to sub-committees as Ex-officio
members when not holding an office for guidance and direction of the organisation and will participate in local, regional or international activities as
part of growing the Organisation in line with the dictates of this Constitution and they shall submit their contributions on any amendment to this
Constitution.

6.2 Finance, Resource Mobilisation and Tender Committee

 6.2.1 Shall be chaired by the Treasurer
6.2.2 Shall vet and recommend to the Board suitable suppliers from tenders for the
supply of items called upon by the Chapter.
6.2.3 Shall be responsible for the mobilisation of resources for the running of the
Chapters programs and activities.
6.2.4 Shall be responsible for planning fundraising activities, budgeting and reviewing
the foundations financial expenditure, reviewing and planning the Chapters
Investment Strategies, advising the Board and the Chapter on acquisition and
disposal of assets.
6.2.5 Shall comprise the Treasurer, Branch Executive/Secretary General and a
Committee Member.

6.3 Secretariat
6.3.1 Shall be the lifeblood of the Chapter, responsible for the day to day running and
administration of the Chapter.
6.3.2 Shall comprise the Secretary General/Branch Executive and Office
Receptionist/Administration Assistant.
6.3.3 Shall be chaired by the Secretary General/Branch Executive.

6.4 Special Interest (Gender & Disability) Committee

6.4.1 Shall be chaired by the Vice Chairperson, or most preferably a woman.
6.4.2 Shall consist of the Branch Executive, the Vice Chair/Committee member (female)
and a Chapter Member, most preferably living with disability. Composition of this
Committee shall have more women representation than men.
6.4.3 Shall ensure, safeguard and afford the Special Interest Groups (Gender &
Disability) equal business opportunity as their counterparts, the male lame and
able-bodied.

6.5 Discipline and Conduct Committee

6.5.1 Shall be chaired by the Vice Chairperson
6.5.2 Shall comprise the Vice Chairperson, Branch executive and a Committee Member
(male).
6.5.3 Shall receive in writing; from the Board, fellow Members or the public at large
through the Secretariat, complaints of misconduct of members.
 6.5.4 Shall, within twenty-one (21) days of receipt of lodged compliant, convene all
parties concerned, launch an investigation and verify the complaints received to
determine whether the Associations Constitution would have been violated in any
way, and to take appropriate action, disciplinary or otherwise, against any such
guilty parties.
6.5.5 They shall draft a Code of Conduct which shall be submitted to the Board of
Directors for amendment and approval.

6.6 Appeals Committee

6.6.1 Any member of the Association not satisfied with the judgement or the way their
issues would have been handled by the Disciplinary Committee, has got a right to
launch a written appeal to the Appeals Committee through the Secretary General
/Branch Executive, within fourteen (14) days of receipt of judgement. Silence after
the 14 days shall be taken as an agreement to the judgement, and the ruling will
automatically kick into effect.
6.6.2 Shall receive in writing; from the Secretariat, appeals of members on cases
handled by the Disciplinary Committee.
6.6.3 Shall comprise a team of 3 or 5 Ordinary Members known to be impartial and not
privy of the source of the conflict, selected by the Advisory Council and the Patron
on a case to case basis.

6.7 Advisory Council

6.7.1 Shall be a Committee that shall be independent of the Board of Directors.
6.7.2 The Advisory Council shall play an advisory role to the Chapter and its Leadership
by bridging the wisdom of those appointed to serve in the Council to bear on the
balanced actions of the Chapter and its Leaders.
6.7.3 The Advisory Council shall not in any way be misconstrued to appear or act as
another administrative layer of the Chapter superimposed over the Board of
Directors.
6.7.4 The Board shall appoint members of the Advisory Council, from people of diverse
professional and social backgrounds, people of sound morals and impeccable
interest in the development of the Agricultural Industry at large.
6.7.5 Membership of the Advisory Council shall not exceed five (5) people with much
emphasis on gender representation and the inclusion of the Disabled.
 6.7.6 The Chairperson of the Advisory Council shall be appointed by members of the
Advisory Council from among themselves.

7. DUTIES OF EXECUTIVE COMMITTEE MEMBERS

The Chairperson
7.1.1 Shall preside over all the meetings of the Chapter – The Board Meetings, the
Annual General Meetings, the Special General Meetings.
7.1.2 Shall, in full compliance and accordance to the Organisations Constitution and
Code of Conduct, rule on the Constitutionality and validity of all decisions,
proposals, activities and programs.
7.1.3 Shall ensure that the Board and the Committees, adheres to the laid down action
plans and goals of the Chapter.
7.1.4 Shall be the ex-officio member (by virtue of his/her office and status), an
automatic member of all the standing Committees.
7.1.5 Shall have a Casting Vote / Decisive Vote in the event of tie in a vote on any
matter.
7.1.6 Shall serve, along with the Branch Executive/Secretary General, as the
Associations representatives and as such will attend all the functions and events
at which the Chapter is to be represented.
7.1.7 In the absence of the Chairperson, the Vice-Chairperson (first) shall assume the
duties of the Chairperson and then the Treasurer, in whose absence again, the
Committee will elect a member to act as the Secretary.

7.2 The Vice-Chairperson

7.2.1 Shall assist the Chairperson in discharging their duties.
7.2.2 Shall, in the absence of the Chairperson, resume and administer the duties of the
Chairperson.
7.2.3 Shall, in case of death, permanent incapacitation, resignation or relief of the
Chairperson, assume the duties of the Chairperson in an acting capacity, and
direct the Secretary General to call for the General Meeting for the post of the
Chairperson, if the period to the close of the term is more than 6 months. And if
the period is less than 6 months, the Vice Chairperson shall continue to the end of
the term as Acting Chairperson, when the Annual General Meeting shall be
 conducted.

7.3 The Secretary General

7.3.1 The Secretary General shall maintain a membership register; ensure that
members pay annual membership fees consistently and timeously, and submit
any monies collected to the Treasurer for banking into the Organisations Account.
7.3.2 The Secretary General shall attend all meetings of the Chapter and be required to
keep an apt and accurate record of all Chapters meetings, giving notices of such
meetings to all relevant stakeholders, financial members and the BOARD Board.
7.3.3 The Secretary General shall be the custodian of the Association Stamp, which
when used shall bear the Signature of the Secretary General of the Chairperson
and automatically renders any appended document authenticated.
7.3.4 Shall be the Associations Spokesperson, who shall be responsible for the
dissemination of all Chapters information to the outside world, through the Media
and Press Conferences.
7.3.5 Shall sit and attend all the standing Committees of the Chapter, as the Secretary.
7.3.6 Shall ensure the Organisation’s compliance to all the laws, rules and regulations
that govern associations and businesses in general, seeing to it that all such
Authorities are promptly furnished with such and any information they may require.
7.3.7 Communicate and convey all correspondences from the Board, to members,
sponsors and all stakeholders.
7.3.8 Shall collect and compile reports form all Standing Committees; prepare and
submit to the Board, an overall Report on the Chapters activities - monthly,
quarterly, and yearly at the Annual General Meeting.
7.3.9 Shall receive in writing and acknowledge receipt of all matters referring to the
Board.
7.3.9.1 Shall assist and advise all the Board members on their portfolios in the Board.
7.3.9.2 Shall immediately, after a Board meeting, notify all the interested stakeholders the
resolutions of the Board including any such new members as would have been
elected into office.

7.4 The Treasurer

7.4.1 Shall receive all monies paid to the Chapter and deposit them into the Chapters
Bank Account; keep an accurate and up to date record of all financial transactions
 and make them available for auditing by a qualified Auditor or any other Ordinary
member as may be appointed by the AGM to discharge the duties of the Auditor.
7.4.2 Following an annual audit by of the Chapters finances, the treasurer shall prepare
and present a report to the Annual General Meeting accounting for all the monies
received and spent by the Chapter.
7.4.3 Shall Chair the Finance Committee.
7.4.5 Shall receive, from various Standing Committees, accounts for payments and
present them to the Chairperson for approval. All payment requests to be
accompanied by a written financial voucher bearing the Chapter Stamp and
signed by the Chair person or the Secretary, in his absence.
7.4.6 Shall prepare budgets, together with the Branch Executive, of all Organisations
activities including those from Provincial Chapters.
7.4.7 Shall spearhead, together with the Finance Committee, all Associations
fundraising activities.
7.4.8 Shall be one of the 3 signatories to the Associations bank account.

8. MEETINGS

General Meetings

8.1 Composition of General meetings

8.1.1 The General Meeting shall be composed of the Founder members, Ordinary Members,
Honorary Members and any other non-member observers that the Organisation may
choose to invite. Only Founder Members and Ordinary members in good and regular
standing shall vote in all decisions.
8.1.2 The General Meeting may be convened at any time when there is a good chance for high
attendance.
8.1.3 The Secretary General/ Branch Executive general shall call for the meeting and circulate
the Agenda of the meeting fourteen (14) days prior to the General meeting.
8.1.4 The Organisation may convene as many General Meetings as possible.

8.2 Powers and functions of the General meeting.

8.2.1 The General Meeting shall receive, review, and approve the report on the state of the
 Organisation, prepared by the BOARD Board for a period beginning after the last Annual
General Meeting.
8.2.2 The General Meeting shall review and approve any update spending projections the
Board of Directors might propose.
8.2.3 The General Meeting shall review and approve all new programs proposed by the Board;
review and approve Honorary Membership proposals submitted by the Board, and all
policy decisions.

8.3 Delegation of Power

8.3.1 Powers vested in any organ of the Organisation created by this Constitution may be
delegated, but the delegation shall be limited to function and not responsibility. As such
the Chapter shall delegate some of its power to standing Committees or any special
purpose committee. The Chapter shall also delegate its day to day running and
administration and implementation of Board resolution on programming to the Branch
Executive, who will operationalise and implement all the Board and Committee
Resolutions according to regulation and procedures set by the Constitution.

9. Annual General Meeting (AGM)

9.1 The AGM shall be convened once every year prior to the end of the Organisation
financial year.
9.2 The Secretary General/Branch Executive shall call for the meeting at least fourteen (14)
days prior to the meeting date. If desired, the Chapter may fix the AGM date to coincide
with Annual events when all members are likely to attend in person.
9.3 The Board shall give an Annual Report accounting for of the Chapter since the last AGM;
provide an Audited Financial report, and provide projected estimates of budget spending
and/or revenue for the impending year.
9.4 The AGM shall debate motions and pass resolutions on policy issues, new proposed
programs, Honorary Membership proposals, and any other issue that that may be on the
agenda or raised by members in good and regular standing.
9.5 Prior to the elections, all officers whose offices are due for election, shall officially resign
from their positions allowing the Election session to be chaired by the Nomination
Committee that may have been formed at the AGM, or at least 30 days before the
meeting.
10. The Special General Meeting
10.1 As used in this Constitution, a Special General Meeting (also known as Extraordinary
Meeting) shall be a General Meeting convened for a specific event or topic that cannot
wait for an AGM.
10.2 Because the Special General Meeting is convened to handle specific subjects, the
BOARD Board shall have the right to accept or decline any issue included in the Agenda
that was not on the original list.

11. Ordinary Meeting

11.1 Under this Constitution, an Ordinary Meeting shall be the meeting of the BOARD Board
and anyone the as may be chosen to attend.
11.2 The Ordinary Meeting shall be convened as often as possible, but at least once a month.
11.3 Ordinary Meetings may be conducted with the members present in one room,
teleconferencing, and video conferencing provided the proceedings of the meeting will be
documented.

12. FUNDING AND ACCOUNTS

12.1 The Organisation shall be subscription based from the membership
12.2 Investments from Africans, people or organisations in the Diaspora
12.3 Each Project Sub-committee of the organisation shall have total control over its
accounts.
12.4 Provincial Sub-committees shall inject into the main account 15% of their termly
cashflows (any thoughts on this)

13. SOURCES OF FUNDING

13.1 Donations, grants from Governments, individuals, families, local and international NGOs,
Civic Society Organisations, in and outside Zimbabwe, that support the missions of the
Organisation.
13.2 Sponsorships from the Private and Public sectors or businesses.
13.3 Legally organised fundraising activities in and outside Zimbabwe, that is, hosting
fundraising dinner dances, sponsored walks, promotions etc.
13.4 Proceeds from various business ventures and investments.
13.5 Acceptance of donations of assets like buildings, machinery, automobiles and land meant
for the accomplishments of its objectives.
13.6 The Chapter may borrow money, take other forms of loans, to undertake its programs like
building offices, provided that such borrowings would have been approved by the AGM
and that there shall be a clear path to service the loan.
13.7 Crowd-funding from members and other interested individuals.
13.8 Membership contributions

14. Uses of funds

14.1 The Organisational funds shall strictly be used for the support and implementation of
approved and sanctioned programs. These will include payment of actual costs of the
programs, cost of approved travel and expenses, services and legal fees, office rents,
construction of offices, communication and other bills required for the proper function of
the Organisation.
14.2 The Chapter shall ensure that all financial transactions are authorised by the Board, and
documented according to best accounting practices in the country.
14.3 All cheques shall be co-signed by any three of the four signatories, to be valid for
payments.
14.4 All expenditure and expense claims shall be accompanied by official receipts and
invoices.
14.5 Under no circumstance shall the Chapter cheques be co-signed or approved by persons
who will be paid (payee, recipient, beneficiary, receiver) by that cheque.
14.6 While the Organisation encourages volunteerism in implementation of its missions, it may
pay allowances to do with the implementation and running of the programs, provided the
allowance is within the financial ability of the Organisation and such allowances will have
to be approved by the board.

15. Bank Accounts and Signatories

15.1 The Chapter shall operate legally established bank accounts at recognised
financial institution in Zimbabwe.
15.2 The Account signatories shall be The Chairperson, The Secretary General /branch
Executive, Treasurer and any one Committee Member.

16. Annual Report

 At the end of each financial year, the Board shall prepare a comprehensive Annual
Financial Report and Asset Report and submit it to the Board at least twenty-one (21)
days prior the Annual General Meeting. This report shall be reviewed and discussed at
the Annual General Meeting alongside audited statements of the bank accounts.

17. Audit and Control

17.1 All financial expenditure and assets of the Organisation shall be audited annually prior to
the Annual General Meeting by an External Auditor.
17.2 Notwithstanding any internal Audit that can be done, the Organisation shall appoint an
external Auditor to do the Organisation’s finances and assets.

18 DISCIPLINE

Dispute and conflict resolution

18.0 Dispute and conflict resolution

18.1 Where a member has been found to have eered or in breach of the Constitution, or
broken the laws of the country, such matters shall be sent to the Disciplines and
Conducts Committee, which shall, within twenty one (21) days of receipt of a lodged
complaint, convene all parties concerned, launch an investigation and verify the
complaint received to determine whether the Associations Constitution would have been
violated in any way, and to take appropriate action, disciplinary or otherwise, against any
such guilty parties.
18.2 Any member of the Association not satisfied with the judgement or the way their issues
would have been handled by the Disciplinary Committee, has got a right to launch a
written appeal to the Appeals Committee through the Secretary General /Branch
Executive, within fourteen (14) days of receipt of judgement. Silence after the fourteen
(14) days, shall be taken as an agreement to the Judgement and the ruling will
automatically kick into effect.
18.3 In case of conflict which involving (involves) the Chapter, the matter will be referred to the
arbitrator for resolution of the conflict.
19. AMENDMENT OF CONSTITUTION
This constitution may be amended at any time by a resolution passed by not less than
two thirds (2/3) of the membership, which resolution must thereafter be ratified by the
Chairman for the time being.

19.1 Any section of this Constitution may be amended or repealed provided the decision is
supported by at least 50% of the Active Members in good standing. These amendments
and repeals will be sent to all Ordinary members for review, at least twenty one (21) days
before the AGM.
19.2 If any section of this Constitution is deemed ambiguous, originators (Founding Trustees)
of the Constitution, or any Founder Members, or living members of the founding Board,
shall provide the correct interpretation. If none of these members are still alive, or living
and no longer members of the Association, and it is determined that consulting them will
not be in the best interest of the Organisation, the seating Board shall initiate amendment
or repeal of the ambiguous sections.

20. Dissolution
20.1 The Organisation may be dissolved only if 75% of the Ordinary Members in good
standing vote in favour of dissolution. Because of the grave nature of such a decision, a
stricter procedure and voting system shall hereby be imposed:
20.2 All eligible voters must be in person
20.2 Where a voter cannot be personally present, they shall send a hand-signed mail that
includes pertinent personal information as proof of identity.
20.3 An investigation to seek alternative ways of reforming the Organisation shall be sought
before any dissolution could be considered.
20.4 The Patron and the Advisory Council shall be consulted before any dissolution process is
considered or instituted.
20.5 After satisfying all its liabilities, the Organisation shall be required to pay its debts if any
and the remaining assets shall be transferred to another Organisation with objectives
similar to the Chapters of the Founding Trustees.
20.6 Under no circumstance shall any of the Organisations money or assets be divided among
members of the Organisation.
In witness thereof; the Board Founding Trustees / Executive Committee, being the Management
Committee that will run the affairs of the Chapter in its formative period for 2 terms (spanning two
years) and one year afterwards until/ after which an election shall be held at the Annual General
Meeting to elect the next Board; do hereby execute and ratify this Constitution this ……………
day of …………………………………… 2021

Name I.D Number Signature Date

Trustee ……………………………………………………………………………………………

Trustee ……………………………………………………………………………………………

Trustee ……………………………………………………………………………………………

Trustee ……………………………………………………………………………………………

Signed before me at ……….………………………………………………………………………

Name …….……………………………………………………………………………………………

Signature ………………………………………………………………………………………………

Designation / Qualification ….………………………………………………..……………………...

Stamp