EDS District, School, and ESD User Role Matrix (assigned by the DDSM)

Please note: e-Certification (certificate renewal or application), NBPTS Scholarship, and PdEnroller applications do not require any
user roles to perform basic functions in these applications.

Users also will have the Education Data System and Education Data System Administration applications listed in their list of
applications. This only provides access to the Education Directory.

User Role Assignment Description EDS Application(s)

Level you have access to…
ARMS_District Administrator (DA) District, ESD User has the ability to create or view forms at the district Assessment Reporting
level. No ability to sign forms. Management System
(ARMS)
ARMS_District Test Coordinator District, ESD User has the ability to create and digitally sign forms. Assessment Reporting
(DC) Management System
(ARMS)
ARMS_District Superintendent District, ESD For Superintendents only; User has the ability to digitally Assessment Reporting
sign the district security form Management System
(ARMS)
ARMS_School Coordinator School User has the ability to digitally sign forms for the school. Assessment Reporting
Management System
(ARMS)
ARMS_School Principal School User has the ability to create and sign the school security Assessment Reporting
form. Management System
(ARMS)
Art Show ESD Admin ESD Allows user to manage ESD Regional Art show dates, Art Show
winners, and edit student entries for their ESD.
Art Show User School Allows user to access Art Show to create student entries of Art Show
art from their school for regional ESD art shows.
AYP Preview User District District role for the AYP/AMO Preview. This website is a copy AYP/AMO Preview
of Report Card that is used prior to the yearly public release
of accountability results to allow districts the opportunity to
review their results.

October 2020 EDS User Role Matrix 1

 User Role Assignment Description EDS Application(s)
Level you have access to…
Behavior and Weapons District District User can view, run reports, and unlock/ lock all school and Behavior and Weapons
Administrator district data in the Behavior and Weapons application.
Behavior and Weapons User School User can view and certify school data in the Behavior and Behavior and Weapons
Weapons application.
Bus Driver N/A This role should not be assigned through EDS -- it is assigned N/A
and managed within the Bus Driver Certification system.
BusDriverCert User District or District role for the Bus Driver Certification system. Bus Driver Certification
ESD
CAA/CIA User District, ESD, User can access the CAA/CIA Database CAA/CIA Database and
or School CEDARS blog
Capstone User District, ESD User can create forms. Capstone
or School
Capstone District Administrator District or User can manage, review, and submit forms for OSPI Capstone
ESD approval.
CEDARS District Administrator District or Allows user access to Submissions, SSID, Reports, Students, CEDARS, CEDARS Non-
ESD Courses, Staff, Location, Student Records Exchange, and Standard, Adjusted
Search Students tabs. Cohort (P210), Annual
Provides maximum district access to CEDARS, Student CTE Enrollment (P210
Record Data Exchange, and other CEDARS populated Voc), Behavior and
applications. Establishes user as the primary point of contact Weapons, LEP, Special
for CEDARS-related communications from OSPI. May be Ed Federal Nov. Child
assigned to more than one person at each district. Count
CEDARS District User District Allows user access to Submissions, SSID, Students, Courses, CEDARS
Staff, Location, and Search Students tabs. User can assign
and match SSIDs, and search for students.
CEDARS Report Viewer District or District Users: Allows user access to Submissions, SSID, and CEDARS
School Reports tabs. User can run reports in CEDARS for the district
or schools within the district, download SSIDs, and view
Submission exceptions.
School Users: Allows access to the SSID and Reports tabs.
User can run reports in CEDARS and download SSIDs for the
school(s) only.

October 2020 EDS User Role Matrix 2

 User Role Assignment Description EDS Application(s)
Level you have access to…
CEDARS School Administrator School Allows user access to the Reports, Students, Courses, Staff, CEDARS
and Location tabs for the assigned school(s) only. Also allows
access to the statewide Search Students tab.
CEDARS Search User District, Allows user access to the Search Students tab. User can CEDARS
ESD, or search for students in CEDARS and view only the most basic
School enrollment information.
CEDARS SSID User School Allows user access to the Home and SSID tab in CEDARS. CEDARS
User can use Screen Entry, SSID File Upload, and SSID
Submission Exception for the school assigned. User cannot
access Student Match, Student Validation, and Download
SSIDs or run SSID reports (multiple, merged, and shared
SSIDs).
Choice Transfer Coordinator District, ESD, Allows user in resident school district to submit, accept, or Standard Choice
or School deny a student transfer request. Transfer
Contrasting Groups Study (PLD) School This is no longer an active EDS application. Contrasting Groups
User Study (PLD)
CTE Director District, ESD, User can access and submit applications for CTE course Career and Technical
or Skills approvals. Education
Center
Directory Manager District User can access EDS Administration application to modify EDS Administration
directory information for all schools in the district.
District Assessment Coordinator District, ESD User can submit and approve forms at the DAC level. User Graduation Alternatives
(DAC) can access Student Search, Application Status, GPA Tool,
Expedited Assessment Appeals, ASVAB Upload and Local CTE
Graduation Pathways.
District Assessment Coordinator District, ESD User can submit and approve forms at the DAC level. User Graduation Alternatives
(DAC) Designee can access Student Search, Application Status, GPA Tool,
Expedited Assessment Appeals, ASVAB Upload, and Local
CTE Graduation Pathways.

October 2020 EDS User Role Matrix 3

 User Role Assignment Description EDS Application(s)
Level you have access to…
Driver Trainer N/A Bus driver authorization database that school districts use to N/A
process prospective school bus drivers -- Assignment of this
role should be authorized through the OSPI Student
Transportation Office.

e-Certification Roles District e-Certification user roles for the NEW e-Certification e-Certification
application.
EDS School Manager School User can access EDS Administration application to modify EDS Administration
directory information for the assigned school.
eVALDistrictAdmin District or User is responsible for administration of the application eVal
ESD throughout all the schools in the district. Sets up calibration
sessions, adds district specific resources, assigns linkage
between building admin and teacher and submits final
report.
eValDistrictAssignmentManager District or Users given this role have access to the district admin eVal
ESD assignments screen functionality only. User assigns
evaluators, principals to teachers, and district evaluators to
principals. Can also configure criteria focus for evaluations.
eVALDistrictEvaluator District or User sets up pre-conferences, writes pre-conference eVal
ESD questions, writes post-conference reflections, identifies
focus areas, takes notes, conducts observations, scores
rubrics, reviews data and reports, submits ratings of
principals to district administrator.
eValDistrictTeacherEvaluator District or User sets up pre-conferences, writes pre-conference eVal
ESD questions, writes post-conference reflections, identifies
focus areas, takes notes, conducts observations, scores
rubrics, reviews data and reports, submits ratings of teacher
evaluations to school administrator.
eValDistrictViewer District or Users have view access to selected principals as configured eVal
ESD by the eVal District Assignment Manager.

October 2020 EDS User Role Matrix 4

 User Role Assignment Description EDS Application(s)
Level you have access to…
eValHeadPrincipal School User sets up pre-conferences, writes pre-conference eVal
questions, writes post-conference reflections, identifies
focus areas, takes notes, conducts observations, scores
rubrics, reviews data and reports, submits ratings of vice-
principals to district administrator.*Must also have
eValSchoolPrincipale role assigned.
eVALSchoolAdmin School User has administrative privileges for the application within eVal
the school. Sets up calibration sessions, add school specific
resources, assigns linkage between building administrator
and teacher and submits final report to district
administrator.
eVALSchoolPrincipal School User can perform evaluations, or be evaluated. As one who eVal
is being evaluated, the principal can do/see everything the
teacher does. As an evaluator, the principal sets up pre-
conferences, writes questions, writes post conference
reflections, identifies focus areas, takes notes, conducts
observations, scores rubrics, reviews data and reports,
makes decisions about final summary ratings, participates in
calibration activities when invited, and submits ratings of
teachers to school administrator.
eVALSchoolTeacher School A user for whom an evaluation is written. He or she engages eVal
in the pre-conference process, answers pre and post
conference questions, writes reflections, takes notes,
identifies focus areas, conducts self-assessment, uploads
artifacts and evidence, participates in post conference,
summary review, and participates in calibration activities
when invited.
Fingerprint Resubmit District or Please see e-Certification user roles. e-Certification
Communication ESD
Fingerprint User District or Please see e-Certification user roles. e-Certification
ESD

October 2020 EDS User Role Matrix 5

 User Role Assignment Description EDS Application(s)
Level you have access to…
Foster Care Liaison District This role only provides access to the Foster Care Enrollment CEDARS
Report within CEDARS.
This is the only user role in EDS that provides access to this
report.
Free Lunch User District District role to access the Direct Certification Free Lunch Direct Certification
application.
Note: Direct Verification access was removed per USDA
directive dated February 3, 2020.
Grants District User District or Allows user to access the Grants Claim System. Grants Claim System
ESD
Graduation Alternatives Special District, ESD User can access Student Search, Application Status, and GPA Graduation Alternatives
Education Director Tools. User can submit and approve LDA forms for students
at the Special Education Director level.
Graduation Alternatives Principal School User can access Student Search, Application Status, and GPA Graduation Alternatives
User Tool. User signs as the Principal for Special Circumstances.
Graduation Alternatives CTE District, ESD User can access Local CTE Graduation Pathways. User signs Graduation Alternatives
Director as CTE Director.
Graduation Alternatives User District, ESD, User can view or submit student information for district Graduation Alternatives
or School approval.
Home-Based Report User District District role to access the Home-Based Report application. Home-Based Report
Homeless Children and Youth User District or District role to access the Homeless Children and Youth Homeless Children &
ESD application. Youth Collection Form
HonorsAward User School User can edit and enter student information and complete Honors Award
the nomination process. Nomination
HYS Building Level Access District or User can access school level data from the Healthy Youth Ask HYS (Healthy Youth
School Survey. Users assigned this role at the district level will have Survey)
building level access to all schools within that district, as well
as District summary results.

October 2020 EDS User Role Matrix 6

 User Role Assignment Description EDS Application(s)
Level you have access to…
HYS District Summary Access District User can access District level data only for Healthy Youth Ask HYS
Survey. Users with the HYS District Summary access role at
the district level should not also be assigned the HYS Building
Level Access role. If both school and district level results are
desired for a district user, only the HYS Building Level Access
role is required.
ICOS District User District User can access a web-based system containing school ICOS (Inventory and
facility information including building and site inventory, Condition of Schools
condition assessments, School Construction Assistance System)
Program (SCAP) projects, and specialized program reporting.
iGrants District Administrator District or iGrants: User can fill out iGrant form packages and approve iGrants
ESD form packages submitted by other users prior to them being
sent to OSPI for review.
Capstone: No longer gives access.
iGrants Read Only Guest Any Guest can view the grants for the organization they are iGrants
assigned.
iGrants User Any iGrants: User can fill out iGrant form packages. iGrants
Capstone: No longer gives access.
K-4 Literacy User District or District: Users can refine a comprehensive list of K-4 Literacy
School continuously enrolled K-4 students to just those students
who are not reading at grade level.
School: Starting in 2016-17, only shows historical data from
previous school years.
LAP User District or Allows user to view student level data for Learning Learning Assistance
School Assistance Program data. Program Student Data
(LAP Student Data)
LEP User District or User has access to Limited English Proficiency (LEP) Limited English
ESD application for the assigned district. Proficiency (LEP)
P210 User District, ESD, User can review and certify data for the Adjusted Cohort Adjusted Cohort Grad
or School Grad (P210) application. (P210)

October 2020 EDS User Role Matrix 7

 User Role Assignment Description EDS Application(s)
Level you have access to…
P210Voc User District, ESD, District level: User can review and certify data for the Annual Annual CTE Enrollment
or School CTE Enrollment (P210 Voc) application. (P210 Voc)
School level: User can review data at the school, but cannot CEDARS Participant &
certify data. Concentrator reports
CEDARS Participant and Concentrator reports: District access
only
P210Voc User Read-Only District, ESD, User can review data only for the Annual CTE Enrollment Annual CTE Enrollment
or School (P210 Voc) application (P210 Voc)
PI_Preview Basic User District, ESD, Preview data and analytic reports prior to them being Performance Indicator
or School publicly shared on the Public K-12 website. Preview
Private Participation Administrator District User can see all schools. Can create, submit, and edit Intent Private Participation in
to Participate forms Federal Programs
Program Monitor_Client District or User can access Consolidated Program Reviews. Program Monitor
ESD
Query User District, ESD, User can analyze data and create reports for assessments. Washington Query
or School
Refugee District Administrator District District role for accessing the Refugee Evaluation application. Refugee Evaluation
Restraint and Isolation District User District User can access application, input data for each school in the Restraint and Isolation
district and see corresponding reports.
SAFS District ALE Submitter District User can access and submit the monthly and end-of-year School Apportionment
Alternative Learning Experiences reports. & Financial Services
SAFS District ALE User District User can access and report the monthly and end-of-year School Apportionment
Alternative Learning Experiences reports. & Financial Services
SAFS District Budget Submitter District SAFS: District Role for entering and submitting budget School Apportionment
(F-195 and F-200) records for SAFS. & Financial Services
Budget Projections: Allows user to upload data via file Budget Projections
submissions, download existing data, edit/update data
through the UI Screens, run reports.
SAFS District Budget User District SAFS: District Role for entering budget records for SAFS. School Apportionment
(F-195 and F-200) Budget Projections: Allows user to upload data via file & Financial Services
submission, download existing data, edit/update data Budget Projections
through the UI screens, run reports.

October 2020 EDS User Role Matrix 8

 User Role Assignment Description EDS Application(s)
Level you have access to…
SAFS District Cash Submitter District District Role for entering and submitting cash records for School Apportionment
(F-197) SAFS. & Financial Services
SAFS District Cash User District District Role for entering cash records for SAFS. School Apportionment
(F-197) & Financial Services
SAFS District Enrollment Submitter District or SAFS: District Role for entering and submitting enrollment School Apportionment
(P-223) ESD records. & Financial Services
K-3 Class Size: District Role for entering data and viewing K-3 Class Size
reports.
SAFS District Enrollment User District SAFS: District Role for entering enrollment records for SAFS. School Apportionment
(P-223) K-3 Class Size: District Role for entering data and viewing & Financial Services
reports. K-3 Class Size
SAFS District Estimate Submitter District District Role for entering and submitting estimate records for School Apportionment
(F-203) SAFS. & Financial Services
SAFS District Estimate User District District Role for entering estimate records for SAFS. School Apportionment
(F-203) & Financial Services
SAFS District Personnel Submitter District or District Role for entering and submitting personnel records School Apportionment
(S-275) ESD for SAFS. & Financial Services
SAFS District Personnel User District District Role for entering personnel records for SAFS. School Apportionment
(S-275) & Financial Services, and
Staff Hiring Projections
SAFS District YearEnd Submitter District District Role for entering and submitting year-end results. School Apportionment
(F-196) & Financial Services
SAFS District YearEnd User District District Role for entering year-end results records for SAFS. School Apportionment
(F-196) & Financial Services
SAFS ESD User ESD Allows user to review, modify, and approve records in School Apportionment
applicable SAFS applications before they are submitted to & Financial Services
OSPI.
SAFS Document Signer (F-196) District or Allows users to certify (sign) the F-196 certification page SAFS – F196 (new)
ESD electronically via DocuSign.
School Employee Evaluation Survey District Allows access to the School Employee Evaluation Survey. School Employee
User Evaluation Survey
SIMON Newsletter User Role is no longer active. If you would like to receive the
SIMON Newsletter, please subscribe here.

October 2020 EDS User Role Matrix 9

 User Role Assignment Description EDS Application(s)
Level you have access to…
Special Ed Report User District, ESD, Organization role to access Special Ed reports in CEDARS, Behavior and Weapons,
or School Access to Behavior and Weapons Special Education tab must CEDARS, and Special Ed
be assigned at the District or ESD level. Federal Nov. Child
Count
STARS District User District or Allows user to access Student Transportation Allocation STARS
ESD Report System (STARS). Also has access to the STARS Walk
Route functionality. Do not assign this role with STARS Walk
User, they are not compatible.
STARS Walk User District Allows access only to Safe Walk Routes for schools within STARS
district. Cannot view other STARS functionality. Do not
assign this role with STARS District User, they are not
compatible.
STARS Walk Admin District Allows access to all Safe Walk Routes for all districts/schools. STARS
Cannot view other STARS functionality. For WSDOT
Employees only.
Student Record Data Exchange User District, ESD, Allows user to search for students and request records CEDARS and Student
or School through the Student Record Data Exchange. Does not show Record Data Exchange
free or reduced meal status. Users with this role will receive
record requests for students if they have this role at the
student's school. If nobody has the role at the school, then
requests will go to those that have the role at the district. If
nobody has the role at the district or the school, then the
requests will go to the district's CEDARS District
Administrator(s).
Student Record Data Exchange User District, ESD, Allows user to search for students and request records CEDARS and Student
(With Meal Status) or School through the Student Record Data Exchange. Shows free or Record Data Exchange
reduced meal status.
Users with this role will receive record requests for students
if they have this role at the student's school. If nobody has
the role at the school, then requests will go to those that
have the role at the district. If nobody has the role at the
district or the school, then the requests will go to the
district's CEDARS District Administrator (s).

October 2020 EDS User Role Matrix 10

 User Role Assignment Description EDS Application(s)
Level you have access to…
Tableau SecureDataPortal- ESD, District, Read\Interact with any Tableau Views, Workbooks, and Data Tableau
DataToolsForAll or School Sources inside the SecureDataPortal-DataToolsForAll project.
Interactor Reports in this subproject are available to all Tableau users.
Note: Tableau user roles do not provide access immediately
once assigned. Users will have access the next day.
Tableau SecureDataPortal-Educator District or Read\Interact with any Tableau Views, Workbooks, and Data Tableau
Interactor School Sources inside the SecureDataPortal-Educator project.
Reports in this subproject will be focused around the
Educator Equity Data Collection Tool and other Teacher/Staff
systems.
Note: Tableau user roles do not provide access immediately
once assigned. Users will have access the next day.
Tableau SecureDataPortal-Finance ESD, District, Read\Interact with any Tableau Views, Workbooks, and Data Tableau
Interactor or School Sources inside the SecureDataPortal-Finance project.
Reports in this subproject will be focused around school
financial information, including but not limited to SAFS.
Note: Tableau user roles do not provide access immediately
once assigned. Users will have access the next day.
Tableau SecureDataPortal-Student District or Read\Interact with any Tableau Views, Workbooks, and Data Tableau
Interactor School Sources inside the SecureDataPortal-Student project.
Reports in this subproject will be focused around CEDARS
and its related sub-systems.
Note: Tableau user roles do not provide access immediately
once assigned. Users will have access the next day.
Teacher Quality Data Collection District or Allows user to access and submit data through the Highly Educator Equity Data
User ESD Qualified Teacher Data Collection Tool application. Also Collection
allows access to the historical Teacher Quality Data
Collection application.
TechSurvey User The Technology Survey application no longer exists in EDS. Technology Survey
The technology survey has moved to SurveyGizmo. Go to
Click here to go to the survey on the K12 Website for more
information and the correct links.

October 2020 EDS User Role Matrix 11

 User Role Assignment Description EDS Application(s)
Level you have access to…
Unexcused Student Absence District District or Allows user to view, report, unlock and lock all school and Unexcused Student
Administrator ESD district data in the Unexcused Student Absence application. Absences
Unexcused Student Absence User School Allows user to view and report school data in the Unexcused Unexcused Student
Student Absence application. Absences
Washington Assessment District or District role to access the WAMS application. WAMS is a Washington Assessment
Management User ESD district level access only application. Users must have access Management System
at the district organization to have any access in WAMS. (WAMS)
Youth Reengagement Basic User District Allows user to view student level data and input information Youth Reengagement
in the Youth Reengagement application.

October 2020 EDS User Role Matrix 12