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Q: What Are The Benefits of Microsoft Project?

Project Management is defined as a broad set of skills to properly initiate, plan, execute, control and close a project. Ms Project has been designed to assist Project Managers in the development of plans, to assign resources to tasks, to track progress, to manage budgets and to analyze workloads. A healthy project has a finite end that is reached either when the project objectives have been met or when the project is cancelled.

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Sadeqain Akhlaq
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233 views

Q: What Are The Benefits of Microsoft Project?

Project Management is defined as a broad set of skills to properly initiate, plan, execute, control and close a project. Ms Project has been designed to assist Project Managers in the development of plans, to assign resources to tasks, to track progress, to manage budgets and to analyze workloads. A healthy project has a finite end that is reached either when the project objectives have been met or when the project is cancelled.

Uploaded by

Sadeqain Akhlaq
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Q: What are the benefits of Microsoft project?

Microsoft Project's purpose and functionality is best described by the definition of a


project: A project is a unique undertaking that has a clearly defined start and finish,
and requires the management of time, resources, cost and quality.

Project management is defined as a broad set of skills to properly initiate, plan,


execute, control and close a project. The primary skills are scoping (i.e., describing
and agreeing on project objectives and requirements), scheduling, and estimating.
Added to these core skills are managing risk and uncertainty, managing quality,
communicating, managing ourselves, and collaborating with others, including
suppliers of goods and services and everyone else who works on or is affected by the
project.

Assistance to managers:
MS Project has been designed to assist project managers in the development of plans,
to assign resources to tasks, to track progress, to manage budgets and to analyze
workloads. As a comparison, let's look at the difference between production and
project management.

With production management, the objective is to achieve a succession of consistent


products. With project management the end result is less clearly defined and the
certainty around its achievement not assured, thereby turning it into a bit of an art
form. In some ways the dividing line between projects and operational activities, such
as production management, is not clear; often an operational activity is a series of
small projects. However, what is clear is that a healthy project has a finite end that is
reached either when the project objectives have been met or when the project is
cancelled.

Effective portfolio and multi-project management:


Effective portfolio management and multi-project management are among the most
critical factors for successful projects. They address many of the root causes of
continual problems in projects, such as the chronic over-burdening of resources and
constant priority shifts that create confusion and that impact productivity.

Maturity: Microsoft Project is a very mature Project Management tool. MS Project


was first released in 1984 and over the next 26 years; Microsoft has listened to the
increasing number of Project Managers adopting this tool, and added/enhanced a lot
of features that are now vital for managing projects. Almost any chart the Project
Manager can think of is now available in MS Project.
Support and Reliability: Contrary to the myriad of the other Project Management
tools available on the market, Microsoft Project is developed by the largest and most
reputable software company in the world, which offers reliable support of this
product. Additionally, the success of MS Project has spurred the growth of third party
support and training services offered for this product.

Easy Integration with other Microsoft Products: MS Project offers integration


with other MS Products that are highly popular, such as MS Word, MS Excel, and
MS Outlook.

Desktop Application: MS Project is a desktop application, which means the Project


Manager can work on the project schedule even if there is no Internet connection.

Other Top 10 Benefits


Microsoft® Project Professional 2010 delivers a project management system with
powerful, visually enhanced ways to effectively manage a wide range of projects and
programs. From meeting crucial deadlines to selecting the right resources and
empowering your teams, Project Professional 2010 helps project management
professionals by offering easier and more intuitive experiences to be more productive
and realize amazing results.

1. Familiar and intuitive.

The Ribbon makes finding and using your favorite tools simpler with new graphical
menus and a familiar experience to help you easily create and manage projects. Tool
tips and contextual guidance provide information and shortcuts so you can
accomplish more in less time. In the new Microsoft® Office Backstage™ view,
simply save, share, print, or publish your projects from one location.

2. Save time and effort.

Save time and effort with familiar and essential functions like text wrapping, filtering,
auto-complete, scroll and zoom, and more. Insert new columns on the fly—data types
are readily identified so that you can quickly and effectively organize and analyze
details. Quickly share schedule details through enhanced copy-and-paste, and retain
key formatting between Project 2010 and other Microsoft Office applications.

3. Flexible and powerful.

User-controlled scheduling puts you in control and brings together the flexibility and
ease of use of a tool like Microsoft Excel® 2010 and the power of the Project 2010
scheduling engine. Create project schedules at the level of detail that’s right for your
project. Work with summary data initially or shift to a more detailed approach when
it’s convenient. Place notes as reminders of where additional schedule information is
needed, or simply add information as it becomes available.

4. Easier to see and share.

With a completely new and visually enhanced timeline view, you’ll have a clearer
view of tasks, milestones, and phases. Newly expanded color palettes and text effects
help you make every timeline and plan look their best—and help you to swiftly see
and share important dates and deliverables.

5. At-a-glance.

See the right mix of people and resources: simply drag tasks to effectively plan work
for your entire team and project. The new Team Planner view in Project Professional
2010 shows resources and work over time, to help you spot problems and resolve
issues. New in Project 2010, the Task Inspector offers additional analysis and
intuitive guidance to resolve scheduling conflicts derived from a task’s attributes and
assigned resources, which you can choose to act upon or not.

6. Control and deliver.

Quickly compare budget versus actual versus forecasted values to measure an


initiative's progress with the flexibility of setting multiple baselines. Create high-level
time-phased budgets with user-defined categories for costs and labor. Validate
budgets against bottom-up estimates built by using labor, material, and cost resources.
Control project costs by comparing budgets to completed tasks and forecasted totals.
Use built-in earned-value metrics for predictive analysis and integrated performance
management.

7. Evaluate possibilities.

Often you'll need to evaluate scenarios and consider options when planning new
projects or monitoring ongoing work. Using inactive tasks, new in Project
Professional 2010, you can easily experiment with your project plan and perform
what-if analysis. A simple toggle removes or inserts one or more tasks, along with
their effect on the project schedule. Project 2010 also offers more built-in tools to
help support what-if analysis and scenario comparison, including multiple-level undo
and change highlighting.

8. Collaborate with others.

Connect your teams by synchronizing with Microsoft Share Point® Foundation 2010.
Using Project Professional 2010, you can synchronize Share Point Foundation 2010
and Project Professional 2010 project task status updates for you and your team
members. You can also save your project files to Share Point Foundation 2010 team
sites to communicate plans and collaborate on progress.
9. Grow capabilities.

Realize the power of unified project and portfolio management by combining Project
Professional 2010 with Microsoft Project Server 2010. Together, Project Professional
2010 and Project Server 2010 create the Microsoft Enterprise Project Management
(EPM) Solution, and deliver end-to-end capabilities to help organizations prioritize
investments and optimize resources, gain control of all types of work, and visualize
performance by using powerful dashboards.

10. Enhance performance.

Use the 64-bit options of Project 2010 to enhance performance and support very large
projects and programs. Project Standard 2010 and Project Professional 2010 are
offered in 32-bit and 64-bit options to support a diverse range of project types and
sizes. 64-bit options take advantage of the expanded memory and optimized
capabilities of the latest processors and of the 64-bit versions of Windows 7 and
Windows Vista. 64-bit Project Professional 2010 also offers enhanced performance
and handles extremely large project files with ease when connected to Project Server
2010.

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