NAME: …………………………………………………………………………………………………………………………

ADDRESS: ……………………………………………………………………………………………………………………

EMAIL ADDRESS: ………………………………………………………………………………………………………..

CONTACT: …………………………………………………………………………………………………………………..
WHAT IS THE 2007 MICROSOFT OFFICE SYSTEM?

0 COMPILED BY: Mr Konneh Jr

Microsoft 2007 Office System is a comprehensive, integrated system of programs, servers, and
services designed to solve a wide array of business needs. Although the programs can be used
individually, they design to work together seamlessly, making it easy to connect people,
organizations to information business processes, and each other. The applications include tools
used to create, discuss, communicate, and manage a project.

INTRODUCTION TO MICROSOFT OFFICE WORD 2007

Word 2007 is a word processing software application which purpose is to help you create text-
based documents. Word processor is one of the most flexible and widely used application
software programs. A word processor can be used to manipulate text data to produce a letter, a
report, a memo, an e-mail message, or any other correspondence.
TO OPEN THE WORD 2007 WINDOW
❖ Click Start
❖ Then move to All programs
❖ Then click Microsoft Office
❖ On the Microsoft Office you will see all the office packages
SHORT CUT TO OPEN WORD
Hold the window key + R this will give you a dialog box, in the box you type WinWord

1
EXPLORING THE WORD ENVIRONMENT

Office Title Bar

Botton

Tab

Ruler
Ribbons

Quick Access
toolbars

Document window
Scroll Bar

Word proofing Zoom bar

Page Numbered Status bar Word views
in document Numbered of words
in the document

WORKING WITH THE OFFICE BOTTON

The office 2007 button is located at the top left corner of all applications, clicking it opens a
menu containing frequently used five-level commands (e.g. Open, print, and save) previously
available in the File Menu. The office button is a circle with the office logo.
OFFICE BUTTON (OFFICE 2007)
The options available in the Office Button menu are:
New: Creates a new document
OPENING AN EXISTING DOCUMENT
Opening a document that has been placed on a storage device also uses a common utility in the
Office 2007 application suit. Understand that the phrase, copying it into memory, and making it

2
available to the application. When you open a document, all of these steps and a few more are
executed by the open utility. To open a document in Office Word 2007, the following steps are
used:
1. From the document workspace, click the Microsoft Office button to display its menu and
click the Open Option to display the Open dialog box, shown in the figure below.
2. Use the device/folder/file tree in
the main pane of the open dialog
box to navigate to the locations
where the document to be
opened is located. Select the
document to be opened by
clicking it and then click open.
Save: Save the open document to
your computer
Save As: Document to disk
under a different name with a
different
Format
SAVING AN OFFICE 2007 DOCUMENT
In the Microsoft Office 2007 applications, the steps used to save a new document are as follows:

1. Click the Microsoft Office button to display it menu and click either the save or the save
as option. When you’re saving a new document for the first time, either of these options
displays as dialog box, shown in the figure below. This happens under the assumption
that you don’t really want to save the document with the name Document4 or the like.
2. On the save as dialog box use the device/folder/file tree in the main pane to navigate to
the location in which you want to save the file. Then enter an identifying name in the file
name text box and use the save as Type pull-down list to select the file format type you
wish to use for the saved document (the file types available change with the application
in use; see the next section. “Document File Type.” For more information). Click save to
save the document in the file type selected to the storage location chosen.

3
A definite best practice is to save a document multiple times while it’s being “created” However,
the more popular application suites include an automatic document save function that saves a
copy of the document-in-process “as-is” for possible recovery purposes.

Document File Types

At one time, a document created by an

application could only be saved to the
format of that application. However,
most of today’s popular application
software suites include the capability
of saving a document to a variety of file
format types. The capability provides a
basic means of sharing files between
TIPS
Remember when saving a document
always provide a file name for your
document and find a specific location
to save that document. To save as compatibility mode, that is your document can open from word 97
to 2003.
WORD OPTION
Word Option is used to change many settings, and it contains nine (9) menu e.g. Popular, add-
Ins, trust center etc. The most common are:
WORKING WITH THE QUICK ACCESS TOOL BARS
The quick access toolbar give you quick access to your document, e.g. If you are working on most
things you have to do are in the home tab but only one item on review tab which is “thesaurus”
so if you want to use “thesaurus” you don’t have to be moving to review tab frequently all you
have to do just add “thesaurus” to the quick access toolbar.
INSERTING TEXT INTO A DOCUMENT:
To insert text into a document, the mouse is used
to locate the cursor (which is normally an I-beam
character) at the extract location to which the
next text is to be inserted. When the cursor is
inserted into a document, it creates what is called
an insertion point, which is represented by a
flashing vertical line. Notice that when you are
typing, even in a new document, the insertion
point is always in the position at which the next

4
character typed is placed. After the insertion point is placed, inserting text requires only that you
begin typing.
TIPS Text can be inserted only where the cursor of the insertion point is.
REMOVING TEXT FROM A DOCUMENT:
There are two primary methods that can be used to remove text from a document; using the
BACK SPACE key on the keyboard and using the DEL key on the keyboard. To use the BACKSPACE
key to removed text, place the insertion point behind (to the right) of the text to be removed and
press the BACKSPACE key once for each character to be removed.
To use the DEL key to remove text from a document, you can use one of two methods; deleting
one character at a time or selecting a block of text and removing it all at once. To remove one
character at a time, place the insertion point in front of (to the left) of the text to be removed
and press the DEL key once from each character to be removed. To remove selected block of text,
use the mouse to select the text to be removed and then press the DEL key once.
COMMON EDITING AND FORMATTING FUNCTIONS
Perhaps the most significant benefit of electronic applications is the capability that allows you to
modify a document regardless of how long ago the document was created. The most common
actions performed o any document are editing and formatting.

Virtually all personal productivity software applications include capabilities to edit, modify,
reformat, reorganize, and review their documents.

EDITING A DOCUMENT

When a document is edited, text blocks (words, phrases, sentences, paragraphs and even pages)
can be added, removed, replaced, and reformatted with any text in the document affected. The
combination of the mouse and the cursor (mouse pointer) provides the user with the capability
to positions the cursor at an insertion point, which can be in front or behind a specific character,
word, or line in the document, or to select a block of text.

WORKING WITH TABS AND RIBBON

When you first start some of the programs in 2007 Microsoft Office system, you may be surprise
by what you see. The menus in Microsoft Office 2003 have now changed to tabs and some
programs have been replaced with the Ribbon, which is part of the Microsoft Office fluent user
interface.

Tabs Ribbons

5
The ribbons as it appears in Microsoft Word 2007, is designed to help you quickly find the
commands that you need to complete a task. Commands are organized in logical groups, which
are together under tabs. Each tab relates to a type of activity, such as writing or laying out a page.
To reduce clutter, some tabs are shown only when needed. For example, the picture tool is shown
only when a picture is selected. (Which is the contextual tab)
TIPS : All tabs have a ribbon.
Minimize the Ribbon
To minimize/hide the ribbons you follow the following steps.
1. Right Click in any of the tabs
2. Then click customize
TIPS : This steps will hide the ribbons, to open the ribbon you follow the same steps and click
customize.
Keyboard shortcut to minimize or restore the ribbon, press: Ctrl+F1
WORKING WITH THE HOME TAB

The home tab is by far the most important tab in Microsoft Word 2007. The Home Tab contains
all the commands that are used most often. These include formatting commands like changing
text size, font style, font color, list types, and clipboard functionality like cut, copy and paste.
Furthermore, the home tab in word 2007 includes features like text alignment, line spacing,
gallery styles and theme settings. Finally, the Home Tab includes the ability to find and replace
text.
The ribbons on the Home Tab are as follows:
❖ Clipboard
❖ Font
❖ Paragraph
❖ Styles
❖ Editing
Let us take a look at these ribbons one at a time. The first one is the clipboard. The clipboard
includes popular commands like cut, copy, and paste.
CLIPBOARD RIBBON
CUT: It removes a piece of text from one location and inserts it into a new location within
the same document.

6
To cut a text, you right click to the selected/highlighted text and click cut Or Ctrl+X
COPY: This will leave the original text in place; next you can browse the location
where you would like to insert the copy text.
To Copy a text, you right click to the selected/highlighted text and click copy Or Ctrl+C
PASTE: After copy and cut to insert the text at the new spot you
paste it there.
To past a text, you right click to where you want to paste and
click paste Or Ctrl+ V
FONT RIBBON
When you need to modify a part of your text in your Microsoft Word document, you can use the
font group under Home Tab. You can choose from option like font size, font type, bold, italic,
underline etc. In addition you can highlight a portion of your document and experiment with
different font colours under the font group in Microsoft Word 2007.
APPLY COMMON FORMATTING TO A DOCUMENT
There are two levels of formatting that can be applied to the text in a document: Character
formatting and Paragraph formatting. Character formatting includes the effects that can be
applied to a single character without impacting the formatting of the text around it. Paragraph
formatting affects all of the characters and line of text included in one or more paragraphs.
❖ FONT (FONT FACE): The font of a character string provides the overall look and style of the text. A wide range
of text font choices are available, ranging from block text script and to symbols.
❖ FONT SIZE: The character size of a font is measured in points. The standard measure is that
there are 72 points in a vertical inch and the size of a character is stated in points, such as
12-point font, which is one-sixth of an inch in height. The smallest font typically supported
is either 4-point or 6-point font.
❖ BOLD: Applying Bold (also called boldface) increases the width of the font and darkens
the appearance of the text.
❖ ITALICS: Applying Italics tilts the font to the right and applies a script look to the text.
❖ UNDERLINE: Underline places at 1-point line under the text.
❖ STRIKE THROUGH: Strike through formatting is primarily used in a document to indicate
replaced or removed text.
❖ SUBSCRIPT: Subscripting reduces the font size of one or more characters to about two-
thirds of the active font size and lowers the character to extend below the active font
baseline.

7
 ❖ SUPERSCRIPT: Superscripting reduces the font size of the affected characters to about
two-third of the active font size and raises the character to text above the active ascender
line (top edge of the font size).
❖ CASE: The case as a character or text string can be either upper (capital letters) or lower
(smaller letters).
❖ HIGHLIGHTING: Just as you would use a highlighter pen to emphasize a string of text in a
book or document, you can highlight text using a standard palette of highlighting colours.
❖ FONT COLOUR: The font colour (or text colour)
can be assigned from the standard or custom
palettes of the application. The office 2007
applications, like most application suites, use a
standard palette function that includes both
standard and customizable text color.
TIPS: Keyboard Shortcut to show the font dialog box is Ctrl+D
PARAGRAPH RIBBON
Character formatting can be applied to an entire paragraph but it is technically applied to each
individual character in the paragraph. On the other hand, paragraph formatting is used to alter
the format, alignment, and spacing of one or more paragraphs in a document. Document
templates apply a standard combination of paragraph formatting styles to an entire document in
addition to setting margins, page size, and the fonts of the document. However, you may want
to use a custom set of paragraph formats in a particular document. The paragraph formatting
tools and commands, like the character formatting options, are typically located on
The standard or main toolbar; the format selection on the menu bar, or the default tab on an
application’s ribbon for convenience purpose.
The common paragraph formatting tools available in most personal productivity software are:
❖ Paragraph alignment: A paragraph can be aligned
relative to the left and right margins of a document
using four alignment choices. They are:-
❖ LEFT ALIGNMENT: This is the default alignment
used by the virtual word processing software. The
text is aligned to the left margin. The effect is that the paragraph typically has an uneven right
edge.
❖ CENTER ALIGNMENT: This effect aligns the midpoint of each line of the text to a center point
that is equidistant from the right and left margin. The effect is that both the right and left
edges of a paragraph can be uneven.
❖ RIGHT ALIGNMENT: This effect aligns the text to the right margin with the effect that the
paragraph’s left edge is uneven.

8
❖ JUSTIFIED ALIGNMENT: This alignment effect aligns a paragraph to both the left and right
margins and inserts white space into each line to affect the alignment.
❖ LINE SPACING: The default line spacing is typically 1.15 spaces, which means that one and
one-half blank lines separate each line of text. The line spacing can be set from 1 line (single-
spaced) to 3 lines (triple-spaced) or to an each number of points.
❖ SHADING: The background of a selected paragraph can be set to one of the colours on the
color palette.
❖ BORDERS: A paragraph can have a border placed on one or all four sides for emphasis.
❖ NUMBERING: A paragraph can be automatically indented and numbered relative to the
paragraph preceding it or as the first in a numbered list.
❖ BULLETS: A paragraph can be indented with a variety of bullet symbols as a part of a
bulleted list.
❖ MULTI LEVEL LIST: This formatting option, when available, sets up a series of paragraph
that can be numbered and have subordinate items (such as in an outline) also numbered
with subordinate numbering, bulleted and have subordinate bulleted items, or a
combination of both.
❖ INDENTION: A paragraph can be indented from or toward the left margin to set the
paragraph apart from surrounding text.
❖ SORT: Selected numbered, bulleted, or normal text can be sorted on the first words in
each paragraph or on other designed sort criteria.
❖ SPACES BEFORE OR AFTER A PARAGRAPH: Additional blank lines (in addition to the line
spacing) can be inserted before or after a paragraph.
STYLES RIBBON
The primary text formatting tools and features of a word processor are generally grouped as a
variety of styles. A style is a formatting set that defines a specific combination of formatting
options, which can include a font (including size, colour, and effects).
Quick Styles: Microsoft Office Word 2007, for example, includes a wide variety of predefined
Quick Styles OTB (Out of the box). To apply quick styles from the gallery, click into the paragraph
or select the text block to which the Quick Style is to apply and then click the style choice.
Custom Styles: In addition to the Quick Styles included in the Quick Styles Gallery, Word 2007
also supports the creation of new and customized styles. If one of the Quick Styles doesn’t suit
your needs, you can create a custom style.
Modifying an existing style and saving it as a
new style is perhaps the easiest way to create
a custom style, but you can also define a
completely new style.

9
To modify an existing style, click into the paragraph you want to format, right-click that location,
and click the Paragraph formatting you’ve defined. Right-Click the paragraph again and move the
mouse pointer over the styles selection. Click the save selection. As
A New Quick Style option; enter a name for the new style in the dialog box that displays; and click
OK.
TIPS Keyboard Shortcut to the styles ribbon is Alt + Ctrl + Shift + S
EDITING RIBBON
Is use to find a word in a document and is also use to replace a word. You can
also use the editing ribbon to select a text or object in your document.

WORKING WITH THE INSERT TAB

The Insert Tab is right next to the Home Tab in Microsoft Word 2007. This tab has a lot of useful
features that will let you insert things like pictures, clip art images, shapes, smart art graphic,
charts and a host of other items. Let us review a few of these features in this exciting new tab.
We will be working with different documents to show you the functionality in the Insert Tab. The
ribbons that are in Insert Tabs are:
❖ Pages
❖ Table
❖ Illustration
❖ Links
❖ Header & Footer
❖ Text
❖ Symbols
Pages Ribbon
The first tool we are look at is Blank Page. When you are working and you need a page either
before or after the current page you have your document, you can click on Blank Page to give you
additional Page. Page Break is used to divide the single page into two.
Table Ribbon
A table can have a variety of uses in a word processing document. A table is constructed of a
specific number of rows and columns. Where a row and column intersect, a cell is created. Cells
serve as the containers to hold data.

10
Look at the table below, it has Six rows and each row contains the information for one recording
artist. The table also has four columns that set the data fields for each row. With the data
arranged this way it is easy to compare one entity to another and one piece of data to another.

Artist Album U.S Sales Worldwide sales

(Millions) (millions)
Kao denero King of Freetown 29 109
K-Man Watch your back 28 42
Star Zee After me na me 23 37
Lady Laurish First Love 20 45
Emmerson Borbor Belleh 35 222

To create a table in a word processing document, you must first collect and organised the data
that will populate the table so that you can guage how many rows and columns the table requires.
With this information, you are ready to start creating the table. Below are the ways you can insert
a table. We have five options to creat a table in a word document.
Table Grid:
To insert a table using table grid, click the Table
icon in the Tables group on the insert tab of the
word 2007 Ribbon to display the Table menu. At
the top of the Table Menu is a grid of small
squares, with each square indicating a table cell.
Insert Table: The second choice on the tables
menu above, beneath the Table Grid, is Insert
Table. Clicking this option displays the insert Table dialog box, on which you can spicify the
number of rows and columns you want the new table to include.
Draw Table: To create a table using this method, click the Draw Table option on the Tables menu
to change the cursor to a pencil symbol.
Spreadsheet Tables: Another method to add a table to word processing document is to insert a
spreadsheet object (table). The excel worksheet object can be edited and formatted just like any
other excel worksheet to create the table layout and format you want.
Modifying Table Structure: The structure of a table in a word processing document can be
modified in a number of ways. They are:
❖ Inserting Cells, rows, or columns: The first step to insert a row or column into a table is to
select the cell, row, or column beside which you wish to insert an element above or below or to
the left or right. To select a cell click into the cell. To select a row or column, use the mouse to
highlight the cells in the row or column you wish to insert a row or column beside. To insert a

11
row, you have two options: inserting a cell and shifting the other cells down or inserting a row
above or below a selected row.
❖ Splitting cells: To split one or more cells into more new cells, select the cell(s) to be split,
right-click the cell(s), and choose the split cells option. You are prompted for the number of
column (cell split) and rows you wish to divide the cell(s) into; set these values and click the OK
button to split the cell(s).
❖ Merging cells: To merge two or more cells into a single cell, highlight the cells to be
merged, right-click the selected cells, and choose the merge cells option.
❖ Deleting cells, rows, or columns: To delete one or more cells or an entire row or column,
select the cell(s), row, column and right-click the selected area, and choose the Delete Cells,
Delete Rows, or Delete Columns option from the pop-up menu as appropriate to complete the
delete action.
❖ Splitting a table: To split a table into two tables separated by a blank line, click the row
you wish to be the top row of the bottom table and click the split tables option on the table
tools layout tab.
❖ Converting a table to text: The content of a table can be converted into text without a
table structure, or a block of text that is separated with tabs can be converted into a table. To
convert a table to text, click the convert Table to Text comman on the Table Tools Layout tab.
To convert text to a table, select the text to be include in the table, click the Table icon on the
insert tab, and click the convert Text to table option.
❖ Formating a table: There are a variety of ways a table and its content can be formatted to
both stand out a page and to achieve the look and purpose you want for the table. To add,
modify, or removed table borders or to apply or remove shading form the table, use the
following steps:
❖ Tables Border: Select the table and click the borders icon on the Home tab of the Word
2007 ribbon. On the menu that displays, any borders that is in effect is highlighted. The border
option can be toggled on and off to add, change, or remove the table borders.
❖ Table Shading: To apply shading to one or more cells, rows, or columns, including as much
as an entire table, select the element to be shaded, click the shading button on the Home tab,
and then choose the colour you wish to apply on the table.

12
EXERCISE: BASIC CALCULATIONS IN WORD PROCESSOR
The table below show the sales made by ABC enterprise. Calculate the bill, balance and total
amount for the table using the appropriate formulas.
No Description Quantity Unit price Bill Paid Balance
1 Monitor 2 1000 18000
2 Printer 5 6000 25000
3 Mouse 1 15000 15000
Scanner 2 17000 34000
5 A4 paper 6 13000 76500
6 System unit 4 50000 47000
7 Tuner link 3 43000 43000
8 Keyboard 6 13000 13000
9 USB 2 25000 54500
10 Hard Drive 5 62000 60000
TOTAL AMOUNT
SOLUTION
To calculate the Bill: (=quantity * unit price) or = C2*D2
To calculate the BALANCE (bill – paid) or E2 – F2
To Calculate the TOTAL AMOUNT
Click to cell D13
Enter the correct formula
= D2+D3 +D4 +D5+D6+D7+D8+D9+D10+D11
Strike the enter key on the keyboard
Rename the sheet as DAILY SALES
Illustration Ribbon
Is used to insert object into a document.
To insert a picture into a document, click on picture, it gives you a dialog box. In the dialog box
you then find the location where your pictures are.Clip art includes a variety of images file that
are contained in a library of images typically installed with the application that have a common
standard image file format. To insert a clip art, open the insert tab and click the clip art icon to
display the clip art task pane.
Shapes can be used to insert different type of shapes, to create a badge, a flag, a text and many
more.

13
SMARTART: Smart Art is
another name for President
organizational chart and is
used to create a chart
either hierarchical, Attorney
V.President
pyramid, relationship etc. General

Ministers Parlimentarian
Civil
Servant

CHART: Chart is used to illustrate and compare data, either Bar, Pie, Area, and Surface.
100

80

60 Ghana

40 Sierra Leone

20 Liberia

0
English Math Science Bilogy

To insert a chart in your document the following methods can be use; click to the chart icon on
the illustration ribbon from there the chart dialog box will appear in front of you which contain
all the chart in MS word click to the chart that you want to use from there you will be having two
different applications in front of you a word document and a excel spreadsheet application you
insert all your data into the excel spreadsheet from there you close the excel spreadsheet, Once
you have created a chart you can do several things to modify the chart by giving a chart title and
axis title, you can also design your chart by given it your favorite colour of your choice. To design
a chart, click on the contextual tab which is design tab click the drop down arrow in front of chart
styles ribbon click your favorite colour.
Link Ribbon
A hyperlink is (a shortened form of hypertext link) is an embedded link to an external document,
website, or file located on either a local or network source. Hyperlinks are obviously more
effective in documents that are to be viewed electronically, either as an attachment to an e-mail
message or as an online document.

14
HEADER AND FOOTER RIBBON
The header and footer are used to create a letter head or business line etc. Know that the content
of an either or footer will be in any of the pages. E.g. of letter head at the bottom
The content of a header will appear at the top of the page.
EXAMPLE OF A LETTER HEAD (HEADER)
SHEIKH TAIS COMPUTER TRAINING SCHOOL
Tel: +232 78 493328
E-mail: [email protected]
Address: 22 Lower Personage Street Road Kissy-Shell, Freetown, Sierra Leone.

Date:…………………………………

EXAMPLE OF FOOTER

The content of footer will appear at the bottom of the page .E.g. of footer at the bottom

Sheikh Tais Academy Computer School Mob: +232-99-000-000

Email: [email protected] Address: 22 Lower Personage

Street

Page number
Page number is use to formats your page with different types of page numbering and you can
either place it at the bottom, top, current position or the margins.
TEXT RIBBON
The text ribbon is used to do different type of formatting like Text box which is used to design a
WALL BILL or use it to design a ticket or different graphic design.
TIPS: MCAS WORD is not the default software application tool to design either a TICKET or WALL
BILL.
E.G. OF A TICKET
SHEIKH TAIS COMPUTER TRAINING SCHOOL SHEIKH TAIS COMPUTER TRAINING SCHOOL
PRESENT PRESENT
ST
1 ANNUAL DEBATING COMPETITION 1ST ANNUAL DEBATING COMPETITION
DATE: 8TH FEBRUARY 2015 DATE: 8TH FEBRUARY 2015
PLACE: SCHOOL GROUND PLACE: SCHOOL GROUND
TIME: 8:00PM TIME: 8:00PM
15
WordArt: WordArt gives the facility to design a decorative text into your document and there
are different types of Word Art .E.g. at the bottom

Drop Cap: Drop Cap creates a large capital letter at the beginning of a Paragraph. E.g. at the
bottom

S HEIKH TAIS COMPUTER TRAINING IS THE BEST COMPUTER SCHOOL IN SIERRA LEONE

SYMBOLS RIBBON
This ribbon can be used to insert more symbols and also mathematical equation.

Symbols

Equation
s

Click to explore
more Symbols
WORKING WITH THE PAGE LAYOUT TAB
The page layout tab contains commands related to the appearance of your document like margins
and page breaks.
The page layout tabs contain the following ribbons;
❖ Themes
❖ Page Setup
❖ Page Background
❖ Paragraph
❖ Arrange
Themes: Full of commands related of formatting your document using built-in-sets of colours,
fonts and effects.
The page setup group is where you go to set up your document for printing by changing margins,
page or orientation and columns among others
Orientation: For Orientation, you have to know that there are two types of page orientation;
Portrait and Land Scape.

16
SIZE TOOL: The Size tool is mainly use to set the size of your page A4 to A6 or any size of your
desired choice
COLUMNS: Columns is use to split text in to two or more columns in a single page. To apply two
columns above and a single or three columns below you do the following.
❖ Click on column to select the number of column you want to use
❖ Then move to break and select column to switch to the other column split
❖ Also move to breaks and select Continuous to switch to another number of column
PAGE AND SECTION BREAKS
In a typical multipage document, different parts(sections) of the document may require a
different format or even a different page orientation. Unless a document is divided into two or
more sections (as needed for number of formatting changes), inserting page numbers is a one-
time deal, with the page numbering applying to the entire document. However, if the document
is sectioned into separate parts, page numbers must be manage in each section, that is, if the
page numbering is not to be continous throughout the document but unique to each section.

Breaks can be inserted into a document for a variety of reasons or special purposes. The two most
commonly used document breaks are the page break and the section break. A page break is
exactly what it sound like; it forces a page end and new page at the point it is inserted into a
document. A section break is used to segreagate a document into two or more sections, each of
which can have its own page and document formatting. All documents contained at least one
section, but when a continous break is inserted into a document, the document is divided at the
breakpoint into essentially two separate documents.

EXAMPLE OF A TWO COLUMN

EXAMPLE OF THREE COLUMNS

Office 2007 has shifted what is Which is called the ribbon. The Applications the tabs of the
previous version were included on office 2007 ribbon contains the office word 2007 ribbon this
menu bars and toolbars into features, functions, commands, ribbon contains the standard
contextually organized tabs of a and tools unique to each of the character function.
single toolbar element. office.

17
WORKING WITH THE PAGE SETUP RIBBON
E.G. OF LANDSCAPE PAGE IS SHOWN BELOW

HAS SUCCESSFULLY COMPLETED THE STAGES IN THE ARABIC ALPHABET AND IN

RECOGNITION OF HER OUT STANDING PERFORMANCE AND CONTRIBUTION TO
THE LEARNING GROUP AS THE BEST STUDENT OF THE YEAR.

SIGN:………………………….. DATE:…………… SIGN:………………… DATE:……………..

Page Background Ribbon

This ribbon is use to change the format of your page, and it has three graphic tools, Watermark,
page color, and page borders.
Watermark: Is use to set a picture, a text and confidential for security reason mainly to avoid
someone to duplicate your document, there are two ways of giving watermark in MCAS WORD.
Which is text and picture watermark
TIPS On the watermark dialog box, you will see washout/semitransparent, if you check the correct
the watermark will not display clearly but if the box is not check you will see the watermark
clearly.

Picture Watermark

Text Watermark

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 PAGE COLOUR:
Page colour is used to change the color of your page with
different colour, but there are more powerful colours if you
select the last option there which is “Fill Effect”. E.g. the
figure below shows you the fill effect dialog box.

PAGE BORDERS
Page Borders is use to change the border around the page, either with line or art.

Click here to
Line border
select a format

Art border

E.G OF A PORTRAIT PAGE IS SHOWN BELOW (EXAMPLE OF A PAGE COVER)

NAME:…………………………………………………………………………………………………………………………

ADDRESS: ……………………………………………………………………………………………………………………

EMAIL/TEL: …………………………………………………………………………………………………………………

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 Paragraph Ribbon
The paragraph ribbon is use to change the margins of the document using the indent tool
or spacing between paragraph.
Arrange Ribbon
The arrange ribbon is use to format an object, picture etc. either by setting the position of the
object, bring the selected object forward one level or front of all object or send the object back
one level or the back of all objects. Also is used to change the way text wrap around a document,
to configure the object so that it will move along the text. It also align, group or rotate an object.
TIP:
Text wrap is very important and make
sure whenever you have any object or
picture to wrap, do it to avoid the text
to be in a disorder mode.
WORKING WITH THE REFERENCES TAB
This ribbon offers a quick way to enter your document sources, citations and choose a style like
APA, MLA etc. On the references tab you will also find things like Table OF Content, footnotes
citations & Bibliography, Table of figures, caption, Indexes and Table of Authorities. Here is what
references tab offer us.
In Microsoft Word 2007, creating a Table Of content is really easy. One thing you need to make
sure is that you type your document using one of the heading styles for the item that need to be
included in the Table of Contents.
Under the references tab, and then click on the drop down arrow. It will give you built-in menu
of options to choose from. From that list choose automatic table 2.

Click here to
apply the
format

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Example of Table of Contents

TIPS You can also apply a table of content manually,

WORKING WITH THE MAILINGS TAB

The mailing tab is use to mail letter, envelops labels etc. and it has the following ribbons:
❖ Create
❖ Start Mail Merge
❖ Write & Insert Fields
❖ Review Results
❖ Finish
TIPS: Know that the function of the mailing tab is mainly for mail merge purposes i.e. to merge
labels, directory, and letter to two or more companies.

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Create Ribbons: It is use to create an envelope.
There are two methods use to insert an
envelop in your document, firstly, on the
create ribbon you click on envelop and it gives
you a dialog box, on the dialog box you click on
“Add to document” The other method on the
start mail merge ribbon click on the drop down
arrow a drop down menu will appear choose
envelop.

Click to have envelop page size

E.g. of a envelop

PRESENT

1ST Annual Debating Competition

Date: 17th April 2020

Time: 8:00 pm

USING THE MAIL MERGE FEATURE

Using the mail Merge feature in Microsoft Wood 2007, you can write a customize letter of flier
to all your customers in one shot.
Each letter has the same kind of information, yet the customer content is unique typically
provided by a data source. The data source could be in many formats including text file. We are
going to look at the procedure of using mail merge in Microsoft Word 2007.
First of all browse to the Mailing Tab which can be found next to the Review Tab. In my case, you
have to write a generic form letter that you will be sending to all of your customers. I’ve added
my address information, the annual sale specifics and a few closing remarks. What I need you to
do is to add unique customer information and a greeting line to the body of each letter. We are

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going to use the step by step mail merge, so therefore you follow the following instruction to
complete the merge.
On the start mail merger ribbon click on Start Mail Merge and next you click on step by step
mail merge; it will give you a dialog box on your left.

22 Lower Personage
Street, Freetown.
8th February, 2015

Dear Sir/Madam,
APPLICATION FOR THE POST OF INFORMATION TECHNOLOGY TECHNICIAN
With reference to the above, I wish to apply for the post as an Information Technology Technician In your
company as it was advertised by Standard Times newspaper 1st January, 2015.
Therefore, details of me and other information are mentioned in my Curriculum Vitae.
Enclosed herewith are photo copies of my credentials.
I promise to work hard if given the chance. Looking forward to hearing from you as soon as its suits your
convenience.

Yours Faithfully,
……………………….
Sulaiman Konneh
…………………………..

On the start mail merger ribbon click on Start Mail Merge and next you click on step by step
mail merge, it will give you a dialog box on your left.

Mail Merge
Dialog box

Steps in mail
merge

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On the dialog box you click on the type of document you are working on. Underneath the dialog
box you have six steps to complete.
After finishing the merge it will ask you to print the document.
WORKING WITH THE REVIEW TAB
The review tab is use to review your document for errors and apply many difference to it. It
comprises of the following ribbons.
❖ Proofing
❖ Comments
❖ Tracking
❖ Changes
❖ Compare
❖ Protect
Proofing Ribbon
Spelling and Grammar: It is use to check document for spelling and grammatical error. If you click
on it, it will give you a dialog box that contains all the error in your manuscript.
Research: It is use to check /search through reference materials, such as dictionaries,
encyclopedias and translation services for words in your document.
Thesaurus: The thesaurus is a reference tool that provides synonyms, antonyms, and related
words for a selected word or phrase. Synonyms are words with a similar meaning, such as
“CHEERFUL” and “HAPPY”. Antonyms are words with opposite meaning, such as “CHEERFUL”
and “SAD”. Related words are words that are variations of the same word, such as “CHEERFUL”
and “CHEER”, the thesaurus can help to liven up your documents by adding interest and variety
to your text.
Translate: It translate the selected text into different languages.
TIPS: Know that the research, thesaurus and translate always give you a dialog box on the right.
Set Language: It is used to check the spelling and grammar of the selected text and it can be
determine by the language you select.
Word count: is use to find out the number of word, character, paragraph, and lines in a document.
And you can also find the word in the status bar at the bottom of the window.
Comment Ribbon: It is used to add a comment in your document.
Protect Ribbon: It is used to restrict how people can access your document. To apply the format
on protect ribbon, click on protect document and it will give you a dialog box click restrict
formatting and editing it will give you another dialog box. Click the first, second, and third box

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then click “Yes Start enforcing protection” so this will lock your document absolutely from
unauthorized access.

First box

Second box

Click to start
enforcing protection

First password

Enter the same password

click ok

WORKING WITH THE VIEW TAB

The view tab gives you all the way you need to arrange the view of your document, and it has
the following ribbons.
❖ Document Views
❖ Show/Hide
❖ Zoom
❖ Window
❖ Macro
Document Views ribbon: Gives you the different types of ways you can view your document. And
remember that there are five views in word.
Show/Hide ribbon: It is use to hide and open the ruler, you can even turn on gridlines to which
you can align objects in the document.

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On the ribbon there is a message bar where you can use it to complete any require actions on the
document. Document map allow you to navigate through a structural view of the document and
finally thumbnails which you can use to navigate a long document through small pictures of each
page.
TIPS: Document Map and Thumbnails gives you a dialog box on the left and to apply all these
formats check the boxes you are seeing by clicking on them.
Zoom Ribbon: Gives you the facility to specify the zoom level of the document, in most cases you
can also use the zoom control in the status bar at the bottom of the window to quickly zoom the
document. And you can also specify the ways you want to view the page i.e. either one page or
two page.
Windows Ribbon: Gives you the facility to open a new window or arrange the entire word
document you have open, or split your document into two, also to view your document side by
side in word windows. Finally, it gives you the facility to switch from one open word document to
another.

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