FORMULATION OF INFORMATION SYSTEM STRATEGIC PLAN WITH

ENTERPRISE REFERENCE ARCHITECTURE

LEARNING FRAMEWORK AND WORKSHOP CONTENT

What are the indicators to tell the need for strategic planning? The following list makes the
open questions to elicit and elaborate the requirement for a working e-service strategic plan in an
organization.

Examine the need for strategic planning by connecting the situation of your organization to the
listed descriptors, and state your agreement or disagreement of their presence. The higher are the items
of disagreement speak of the need to initiate a strategic planning

1. The enterprise and its ICT project have a clear vision of what it wants to achieve and there is a
consensus around this vision by all stakeholders.
2. Value issues are often discussed in the organization and ICT project and there is agreement on
the values base of the organization and ICT project.
3. The current mission statement of the organization reflects clearly what the organization and ICT
project does, for whom, and why it is important.
4. The organization and ICT project regularly reflects on its strengths and weaknesses and on the
opportunities and threats in the environment.
5. The organization and ICT project finds it easy to prioritize, making a distinction between what it
must do, what it should do and what it would like to do.
6. The organization and ICT project has clear indicators by which it measures the impact of its
work.
7. The way in which the organization and ICT project is structured internally makes sense in terms
of efficiency and effectiveness.
8. The work done by the business units and ICT project fits together coherently in the different
areas of work. The work results fit well with one another.
9. The external and internal contexts in which the organization and ICT project operates are
relatively stable and there have been no major changes in the past year.
ESSENTIAL QUESTIONS TO INDICATE INFORMATION SYSTEM STRATEGIC PLAN MAKES SENSE

In doing strategic planning that is participated, transparent, owned, and implementable, the
people called stakeholders and responsible must share common questions on what clearly define and
describe the strategy and plan.  The useful elicitation, elaboration, analysis, and agreement must be
founded on shared meaning and question of the strategic intention, required enablers, and affirmative
action.

1. Mandate – What are the legal basis and related order that define the business of the agency,
the functional definition, and the appointed organization?
2. Mission – What are high-level purposes and directives to execute the legal order?
3. Values – What “good” the organization has to embody in executing the mission. It also means,
what “evil” to be eliminated in pursuance of the underlying positive principles of the mandate
and mission?
4. Vision – What is the envisioned condition of the approximated future for the organization that
reflects the achievement of the mandate, the mission, and values of the organization within a
defined time horizon and under the condition of using the ICT tools and services?
5. Baseline – What is the picture of the current state of the organizational components in terms
of how it is achieving the mission, values, and vision in the light of the existing process,
information, technology, and products? Identification of the business and technology trends
and external demands that the organizations are facing from the related organization,
standard and regulatory bodies?
6. Analysis – What are the gaps in contrasting the current business, information, and technology
situation with the mission, values, and vision of the organization? What is the rated impact of
the risks if the analyzed gaps prevail in the next desired future state of the organization?
7. Goals – What are the targets (based on the analyzed change offered by relating the situation to
the mission, values, and vision) to be achieved in order to bring about the integrated change in
the targeted timeframe for the vision realization. Goals speak of the strategic thrust to push
the organization forward?
8. Objectives – What are the measurable outcomes to indicate the successful performance of the
stated actions?
9. Solution – What are the drawings that represent the integrated solution conceptual model to
deliver the defined strategic objectives? The conceptual model must present the integrated
change to realize the performance, business, information, and technology reference models of
the organization. It must demonstrate the relational integration of the enterprise architecture
components to realize the ends defined by the stakeholders and partners of the organization.
10. Requirements -What are the critical success factors, investment components (goods and
services), people skills, methods, and schedules to deliver the stated solution conceptual
model?
11. Finance – What is the estimated cost of the requirements, and how the cost will be valued in
relations to targeted benefits for the organization? How are the cost requirements be
capitalized and financially sustained (GAA, ODA, MOE etc)?
12. Governance – Define the organizational and decision structure to manage the planning,
implementation, and continual improvement of the information systems strategic plan?
13. Implementation Plan – What are the planning components to implement the strategy, and the
means to monitor the execution of the planned implementation?
CRITICAL ASSUMPTIONS IN THE STRATEGIC PLANNING PROCESS
1. Strategic conditions get articulated when data completely displayed to be usable by design.
2. Strategic direction gets real when results are clearly specified to be measured by design.
3. A strategic objective gets implementable when activities are definitively enabled to be
actionable by design.
4. The strategic solution gets develop when designs are visually agreed to be responsive by
design.

MAJOR ACTIVITIES
1. Stakeholder’s knowledge building on reference framework to understand, document, draw and
write the enterprise architecture and information systems development strategic roadmap The
training provides best practice guidance and applicable templates for the stakeholders to agree
in defining their common understanding of requirements, procedures, and output of drafting
the enterprise architecture and information systems development `roadmap.
2. Identification, review and utilization of existing documentation from various program and
projects to elicit, elaborate, analyze the view of performance, process, data, application and
infrastructure of Agency
3. Focus group discussion and write-shop to articulate the shared mandate, vision and goals and
programs of the Agency for the aligned use of information and communication technology in the
agreed performance areas being realized by the business units and attached agencies of the
Agency.
4. Focus group discussion and write-shop on the current state of business process, information and
technology. Effectiveness, efficiency and accountability assessment of implemented information
system and supporting infrastructures. It includes identification and integration alignment of
existing and planned information and communication systems in the offices, bureaus and
attached agencies to desired model of effectiveness, efficiency and accountability.
5. Focus group discussion and write-shop on the desired models of performance, process,
information and technology infrastructure for the Agency. Definition of improved configuration
requirements and prioritized information and communication systems for development.
6. Focus group discussion and write-shop on the information system strategic plan
7. Write the final document Enterprise Architecture Definition and Information System Strategic
Plan.
 TRAINING SCHEDULE TO WRITE ENTERPRISE ARCHITECTURE BASED INFORMATION SYSTEMS STRATEGIC
PLAN
Day and Time Activities Learning Tasks
First Day 1. Information System 1. Focus group discussion on questions and content of forming the framework and
Morning Strategic Plan methodology to do enterprise architecture modeling and information and
(November 23, 2020 Enterprise communication system strategic plan
8:00am – 12:00nn) Architecture 2. Documentation Requirements Agreements
Framework
First Day 2. Define the As-Is 3. Focus discussion on the current state of the agency enterprise architecture
Afternoon model of the business, 4. Identify documents to refer legal basis, policy, regulation, standards, agreements of
(November 23, 2020 information, and compliance, control, and audit
1:00pm – 5:00pm technology of the 5. Gather user data to provide a usable picture of availability, capability, capacity,
agency compliance, effectiveness, efficiency and security of the business process and supporting
information and communication system
6. Draw the Information and Communication Technology Baseline

Second Day 4. Define the To-Be 7. Focus group discussion to define the to-be model based on agreed principles and
Morning model of standards
(November 24, 2020 business, 8. Analyze the as-is model and construct the to-be model based on agreed principles and
8:00am -12:00 nn information, and standards of effectiveness, efficient and accountable.
technology of the 9. Define the change requirements related to policy, process, data, application, competency
agency and technology infrastructure
10. Draw the information and technology architecture of change requirements for the
5. Analyze the gaps planned information and communication systems development
and the change
requirements to
be designed and
planned.
Second Day 6. Validation and 11. Focus group discussion with stakeholders to validate and verify the drawn to-be model of
Afternoon Verification of business, information, and technology of the agency based on the ISSP template of the
(November 24, 2020 change Department of Informaiton and Communications Technology.
1:00pm -5:00 pm Requirement
Third Day 7. Compose the 17. Consolidate the input for the template requirement derived from the agreed
Morning agency enterprise architecture models of the agency
(November 25, 2020 Information 18. Write, edit, validate, verify and release the Information System Strategic Plan
8:00am-12:00 nn System Strategic document
Plan using the
prescribed
content template
of the
Department of
Information and
Communications
Technology