HE HARYANA STATE COOPERATIVE SUPPLY

AND MARKETING FEDERATION LIMITED

CORPORATE OFFICE, SECTOR 5, PANCHKULA HARYANA (INDIA)
TEL: 2590520-24, FAX: 2590711 E Mail: [email protected]
Web-site: www.hafed.gov.in
-----------------------------------------------------------------------------------------
TENDER NOTICE

ENGAGEMENT OF CONSULTANT

Hafed invites E-Tenders for engagement of Consultant for preparation of DPR,

Drawings, Layout Plan, Specifications etc. of 500 MT capacity of new technology and DPR of
One Turmeric Processing Plant of 16 quintals processing capacity per day at Hafed Complex
Taraori (Karnal) in Haryana from the reputed Consulting agencies/firms. The tender
document containing detailed terms & conditions etc. are available on portal https://
etenders.hry.nic.in and at Hafed’s website www.hafed.gov.in can be downloaded. The
tender document fee is Rs. 500/- (non-refundable) and e-service fee of Rs.1000/- (non-
refundable). The online tender document must be accompanied with the EMD of Rs.5000/-.
The tender document fee, processing fee and the EMD must be remitted on or before
17.07.2020 up to 4:00 PM. The date of technical and financial bids submission is up to
20.07.2020 till 09.30 AM through e-Tender portal.
All the bidders are required to get registered on the e-tendering portal and obtain a
Digital Signature from NIC office. The technical bid will be opened at 9.45 AM on 20.07.2020.
The financial bid of only those bidders will be opened/considered who are found technically
eligible. All the bidders are requested to be present at the time of opening of the bids. The
negotiations will be held as per the guidelines mentioned in the tender document. Hafed
reserves the right to accept/reject any/all the tenders without assigning any reason
whatsoever.

Managing Director
Hafed, Panchkula.
Tender Key Dates
The Parties/Bidders can submit their tender documents as per the dates mentioned
in the key dates:-

SN Particulars Remarks
1 On line submission of Tender Fee & e- 07.07.2020 at 11:00 hrs
service Fee of Rs. 1500/- (non refundable) to
and EMD of Rs.5,000/- 17.07.2020 at 16:00 hrs
07.07.2020 at 11:01 hrs
2 On line Bid submission to
20.07.2020 at 09:30 hrs
3 Date and Time of opening of 20.07.2020 at 09:45 hrs
Technical Bids
4 Manual submission of additional/ 20.07.2020 at upto 9:30 hrs
supporting document only

5 Date and Time of opening of 20.07.2020 at 10:00 hrs

Financial Bids only valid Bidders

1. DETAILED NOTICE INVITING TENDER

Preparation of DPR, Drawings, Layout Plan, Specifications, designing, packing material,
handling, area required, construction material of Cold Storage of 500 MT of new technology
and DPR of One Turmeric Processing Plant of 16 quintals processing capacity per day at
Hafed Complex Taraori (Karnal) in Haryana from the reputed Consulting agencies/firms.

2. SUBMISSION, RECEIPT AND OPENING OF PROPOSAL

The original proposal, both Technical and Financial shall contain no interlineations or
overwriting. Online submission Technical Bid as per Annexure-I and Financial Bid as per
Annexure-II should be in the format.

INSTRUCTIONS TO BIDDER ON ELECTRONIC TENDERING SYSTEM

Registration of bidders on e-Procurement Portal:

All the bidders intending to participate in the tenders process online are required to get
registered on the centralized e-Procurement Portal i.e. https://etenders.hry.nic.in Please visit
the website for more details.
Obtaining a Digital Certificate:
The Bids submitted online should be encrypted and signed electronically with a Digital
Certificate to establish the identity of the bidder bidding online. These Digital certificates are
issued by an Approved Certifying Authority, by the Controller of Certifying Authorities,
Government of India.

A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card)
and Address proofs and verification form duly attested by the Bank Manager / Post Master /
Gazetted Officer. Only upon the receipt of the required documents, a digital certificate can be
issued. For more details please visit the website – https://etenders.hry.nic.in
The bidders may obtain Class-II or III digital signature certificate from any Certifying Authority
or Sub-certifying Authority authorized by the Controller of Certifying Authorities or may obtain
information and application format and documents required for the issue of digital certificate
from.

The bidder must ensure that he/she comply by the online available important guidelines at the
portal https://etenders.hry.nic.in for Digital Signature Certificate (DSC) including the eToken
carrying DSCs.

Bid for a particular tender must be submitted online using the digital certificate (Encryption &
Signing), which is used to encrypt and sign the data during the stage of bid preparation. In
case, during the process of a particular tender, the user loses his digital certificate (due to
virus attack, hardware problem, operating system or any other problem) he will not be able to
submit the bid online. Hence, the users are advised to keep a backup of the certificate and
also keep the copies at safe place under proper security (for its use in case of emergencies).
In case of online tendering, if the digital certificate issued to the authorized user of a firm is
used for signing and submitting a bid, it will be considered equivalent to a no-objection
certificate/power of attorney /lawful authorization to that User. The firm has to authorize a
specific individual through an authorization certificate signed by all partners to use the digital
certificate as per Indian Information Technology Act 2000. Unless the certificates are revoked it
will be assumed to represent adequate authority of the user to bid on behalf of the firm in the
department tenders as per Information Technology Act 2000. The digital signature of this
authorized user will be binding on the firm.

In case of any change in the authorization, it shall be the responsibility of management /

partners of the firm to inform the certifying authority about the change and to obtain the digital
signatures of the new person / user on behalf of the firm / company. The procedure for
application of a digital certificate however will remain the same for the new user.
The same procedure holds true for the authorized users in a private/Public limited company.
In this case, the authorization certificate will have to be signed by the directors of the company.

Pre-requisites for online bidding:

In order to operate on the electronic tender management system, a user’s machine is required
to be set up. A help file on system setup/Pre-requisite can be obtained from NIC or
downloaded from the home page of the website - https://etenders.hry.nic.in the link for
downloading required java applet & DC setup are also available on the Home page of the e-
tendering Portal.

Online Viewing of Detailed Notice Inviting Tenders:

The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders
floated through the single portal e-Procurement system on the Home Page at
https://etenders.hry.nic.in

Download of Tender Documents:

The tender documents can be downloaded free of cost from the e-Procurement portal
https://etenders.hry.nic.in

Key Dates:
The bidders are strictly advised to follow dates and times as indicated in the online Notice
Inviting Tenders. The date and time shall be binding on all bidders. All online activities are time
tracked and the system enforces time locks that ensure that no activity or transaction can take
place outside the start and end dates and the time of the stage as defined in the online Notice
Inviting Tenders.
Online Payment of Tender Document Fee, Processing fee & EMD fees & Bid Preparation
&Submission (Technical & Commercial/Price Bid):

Online Payment of Tender Document Fee + Processing fee: The online payment for Tender
document fee, Processing Fee & EMD can be done using the secure electronic payment
gateway. The Payment for Tender Document Fee and Processing Fee shall be made by
bidders/Vendors online directly through Debit Cards & Internet Banking Accounts and the
Payment for EMD shall be made online directly through RTGS / NEFT & OTC.
The secure electronic payments gateway is an online interface between contractors and Debit
card / online payment authorization networks.

PREPARATION & SUBMISSION OF online APPLICATIONS/BIDS:

1. Detailed Tender documents may be downloaded from e-Procurement website
https://etenders.hry.nic.in and tender mandatorily be submitted online following
the instruction appearing on the screen.
2. Scan copy of Document to be submitted / uploaded for Technical bid under
online Envelope. The required documents (refer to DNIT) shall be prepared
and scanned in different file formats (in PDF/JPEG/MS WORD format such that
file size is not exceed more than 10 MB) and uploaded during the on-line
submission of Technical Envelope.
3. FINANCIAL or Price Bid PROPOSAL shall be submitted mandatorily online
under CommercialEnvelope and original not to be submitted manually)

ASSISTANCE TO THE BIDDERS

Timing:
Technical support assistance will be available over telephone Monday to Friday (9:00am to
5:30pm) (Helpdesk Support in team shall not be contracted for online bidding on behalf of the
contractors)
Note: Contact e-Procurement helpdesk on or before prior to 4 hours of the scheduled closing
date and time of respective e-tendering event. Also, for queries related to e-payment of
EMD kindly contact the helpdesk at least two days prior to closing date and time of the
respective event.
Intended bidders mandatorily required to register their queries if there is any pertaining to the
online bidding and the single e-Procurement portal at email address:-
https://etenders.hry.nic.inNOTE:-
(A) Bidders participating in online tenders shall check the validity of his/her Digital
Signature Certificate before participating in the online Tenders at the portal
https://etenders.hry.nic.in
(B) For help manual please refer to the ‘Home Page’ of the e-Procurement website at
https://etenders.hry.nic.in, and click on the available link ‘How to...?’ to download the
file.
(Online Payment Guidelines)
Guideline for Online Payments at e-Procurement Portal of Government of Haryana.
Post registration, bidder shall proceed for bidding by using both his digital certificates (one
each for encryption and signing) & Password. Bidder shall proceed to select the
event/Tenders he is interested in. On the respective Department’s page in the e-Procurement
portal, the Bidder would have following options to make payment for tender document fee +
Processing fee & EMD:
A. Debit Card
B. Net Banking
C. RTGS/NEFT or Over the Counter (OTC)
For queries on Tenders Haryana Portal, Kindly Contact
Note: Bidders are requested to kindly mention the URL of the portal and Tender
ID in the subject shield emailing any issue along with the contact detail. For any
issue/clarification relating to the Tender (s) published kindly contact the
respective tender Inviting Authority. Tel:-0120-4200462, 0120-4001002
Mobile:
Email:[email protected]
For any technical related queries please call at 24x7 Help Desk number 0120-
4001002,0120-4200462,0120-4001005,120-6277787
For support related to Haryana Tenders in addition to help desk you may also
contact on email ID [email protected], Tel:0172-2700275

Operative Procedures for Bidder Payments

A. Debit Card
The procedure for paying through Debit Card will be as follows:
i. Bidder selects Debit Card option in e-Procurement portal.
ii. The e-Procurement portal displays the amount and the card charges to be paid by
bidder. The portal also displays the total amount to be paid by the bidder.
iii. Bidder clicks on “Continue” button.
iv. The e-Procurement portal takes the bidder to Debit Card payment gateway screen.
v. Bidder enters card credentials and confirms payment
vi. The gateway verifies the credentials and confirms with “successful” or “failure”
message, which is confirmed back to e-Procurement portal.
vii. The page is automatically routed back to e-Procurement portal
viii. The status of the payment is displayed as “successful” in e-Procurement portal.
ix. In case of successful payment, a success message along with unique transaction
ID is passed on to e-Procurement system. The e-tendering portal shall store the
unique transaction number in its database along with the date and timestamp
x. The e-Procurement portal allows Bidder to process another payment attempt in
case payments are not successful for previous attempt.
B. Net Banking
The procedure for paying through Net Banking will be as follows:
i. Bidder selects Net Banking option in e-Procurement portal.
ii. The e-Procurement portal displays the amount to be paid by bidder.
iii. Bidder clicks on “Continue” button
iv. The e-Procurement portal takes the bidder to Net Banking payment gateway
screen displaying list of Banks.
v. Bidder chooses his / her Bank
vi. The Net Banking gateway redirects Bidder to the Net Banking page of the
selected Bank.
vii. Bidder enters his account credentials and confirms payment
viii. The Bank verifies the credentials and confirms with “successful” or “failure”
message to the Net Banking gateway which is confirmed back to e-Procurement
portal.
ix. The page is automatically routed back to e-Procurement portal
x. The status of the payment is displayed as “successful” in e-Procurement portal.
 xi. In case of successful payment, a success message along with unique
transaction ID is passed on to e-Procurement system. The e-Procurement portal
shall store the unique transaction number in its database alongwith the date and
timestamp.
xii. The e-Procurement portal allows Bidder to process another payment attempt in
case payments are not successful for previous attempt
C. RTGS/ NEFT
This solution shall also allow the bidder to make the EMD payment via RTGS/NEFT this shall
add to the convenience of those bidders who are not conversant to use net banking option to
make the transaction.
Using this module, bidder would be able to pay from their existing bank account through
RTGS/NEFT. This would offer a wide reach for more than 1,10,000 bank branches and would
enable the bidder to make the payment from almost any bank branch across India.
a To choose the payment of EMD, the bidder clicks on RTGS/NEFT payment option.
b Upon doing so, the e-Procurement portal will redirect the bidder to a page where itwill
generate a Challan.
c This Challan shall include the beneficiary (virtual) account number and other details like
beneficiary IFSC code each.
RTGS / NEFT Payment Procedure
The bidder shall be required to take a print of the challan and make the RTGS / NEFT on the
basis of the virtual account number period on the challan. This provision will ensure that
number confidential details regarding the bidder or tender are disclosed to the bank while
remitting the RTGS/NEFT.
The bidder would remit the fund at least one day in advance to the last day and make the
payment via RTGS/NEFT to the beneficiary account number as mention in the challan. SBI
Bank shall receive this amount and credit the payment gateway service provider intermediary
Department/PSUs
Escrow Security Deposit account post validating the first part of the beneficiary account
number, i.e., the client code only, In case of validation of client code is not successful, the
bank shall return the fund and not credit the Techprocess intermediary Department/PSUs
Escrow Security Deposit A/C

D. Over the Counter (OTC)

This solution shall allow the bidder having account with SBI bank, to make the payment from
any CMS enables Branch of SBI Bank in India. Bidders can make the payment via cash (if
amount is <=49,999), Demand Draft or SBI Bank Cheque.
The procedure for paying through OTC mode is as follows:
(i) Bidder selects over the counter remittance option in e-Procurement portal.
(ii) The e-Procurement portal displays the amount to be paid. The bidder chooses the
bank account number for refund of the amount.
(iii) Bidder clicks on “Continue” Button.
(iv) The e-Procurement portal displays the details of payment. The Bidders click on “Print
Challan” and print the OTC Challan.
(v) Bidder submits the OTC Challan at the counter of any designated bank of SBI Bank
with Cash/Demand Draft/SBI Bank Cheque (Payment in Cash is allowed upto
Rs. 49,999/-).
(vi) SBI bank verifies the URL (format to be discussed and decided) and amount with e
Procurement portal prior to accepting the payment
(vii) On successful verification from e-Procurement portal, SBI bank accepts the payment. In
case of failure, SBI bank shall return back the OTC challan and payment to the bidder.
(viii) SBI bank commits the payment transaction (in case of successful verification from
eProcurement portal) and sends the Bank Transaction number (I-Sure Reference
Number) online against the URN and Amount.
(ix) SBI bank will generate receipt for the payment transaction and issues the same to the
bidder.
(x) The e-Procurement system update the bank transaction number against the URN and
Amount based on the details sent by SBI bank online prior to generation of the receipt.
(xi) The status of the payment will be displayed as “verification successful” in
eProcurement Portal, when the bidder clicks on the verification option in the portal.
(xii) Bidder would be required to upload the scan copy of receipt as received from SBI Bank
as part of proof in next tender portal before submitting
 Terms & Conditions

Section-2

1. Background:

The Haryana State Cooperative Supply and Marketing Federation Limited (hereinafter
referred as ‘HAFED’) is the Haryana's largest cooperative federation serving farmers and
consumers since 1966. Procurement of foodgrains from farmers at MSP for delivery to the
federal government, warehousing, arrangement and distribution of Agri-inputs, agro-processing
and marketing are its core activities. Over the years HAFED has become one of the leading
organizations of the Haryana State being its largest food grain procurement agency and a
premier warehousing agency for scientific storage of foodgrains, having largest chain of Agro-
processing units, major supplier of quality, hygienic and safe consumer products, cattle/animal
feeds and having a largest supply-chain network upto village level for distribution of agri- inputs
like fertilizers, pesticides, seeds, etc.
HAFED is planning to set up One Turmeric processing Plant of 16 quintals processing
capacity per day and a Cold Store of 500 MT capacity at Hafed Complex Taraori, Distt. Karnal
in Haryana

2. Scope of Work:
Preparation of DPR, Drawings, Layout Plan, Specifications, designing, packing material,
handling, area required, construction material of Cold Storage, machinery need and Project
Implementation of One Turmeric processing Plant of 16 quintals processing capacity per day
and a Cold Store of 500 MT capacity of new technology at Hafed Complex Taraori (Karnal) in
Haryana.

3. Eligibility Criteria:-
The agencies intending to bid for preparation of DPR, Drawings, Layout Plan,
Specifications, designing, packing material, handling, area required for One Turmeric
Processing Plant of 16 quintals processing capacity per day and a Cold Store of 500 MT
capacity of new technology at Hafed Complex Taraori, Distt. Karnal shall fulfill the minimum
following qualification criteria:-
a. The Bidders must have at least experience of two similar projects implementation and
consultancy in the relevant field, bidder shall submit certificate of experience.
b. The participating agency/firm should not be black listed /debarred by any Govt. or semi
Govt. The agency shall specifically mention about any litigation presently going on with
any department. The party will submit the self attested certificate in this regard.
c. The bidder must have to submit GST No., PAN and ITR for the last 2 year i.e. 2017-18 &
2018-19 duly audited and attested by CA.

4. Submission of Reports
The consultant shall be required to submit following reports as part of the deliverables.

Sr. Name of Deliverable Description/ Indicative

No Timelines
1 Submission of draft DPR, Drawings, Layout Plan, 15 days from signing of
Specifications, designing, packing material, handling, agreement
area required, machinery needs, construction material
of 500 MT Cold Storage of new technology and
Turmeric Processing Plant of 16 quintals processing
capacity per day at Hafed Complex Taraori (Karnal).
2 Submission of Final Reports 1 month from signing of
agreement
5. Payment Terms

The following table indicates the timelines for the key milestones along with major
deliverables that need to be submitted in order to achieve the milestone.
Sr. No Milestone Expected Timeline Payment
from agreement
Part 1: Milestone Based
1 First visit after signing of Agreement and 7 days 10%
giving consultancy on the site.
2 Submission of Draft DPR, Drawings, 15 days 30%
Layout Plan, Specifications, designing,
packing material, handling, area required,
machinery needs, construction material
of 500 MT Cold Storage of new
technology and Turmeric Processing
Plant of 16 quintals processing capacity
per day at Hafed Complex Taraori
(Karnal).
3 Submission of Final Reports. 1 month 30%
4 Erection & commissioning of Turmeric 20%
Plant and Cold Storage
5 Rest Payment after successful trial run of 10%
the project

6. GENERAL TERMS AND CONDITIONS:

The bidder has the option to submit any additional document offline/manually
if required. Any kind of advance will not be paid by HAFED to any Party. Conditional
tender or tenders without requisite amount of earnest money will not be accepted.
The rates should be quoted for preparation of DPR, Drawings, Layout Plan,
Specifications, designing, packing material, handling, area required, machinery
needs, construction material of 500 MT Cold Storage of new technology and
Turmeric Processing Plant of 16 quintals processing capacity per day at Hafed
Complex Taraori (Karnal) including Taxes/ GST etc.

The federation reserves the right to reject any or all of the tenders received
without assigning any reason.

7. Contact Details

General Manager (Processing): Phone No.01722-590531

(E-mail ID- [email protected])

Manager Turmeric Plant, Radaur: Mob.09354224123

(Email-ID- [email protected])

8. Arbitration
In case of any disputes arising out of the contract the same shall be referred to
M.D. Hafed or his/her nominee as arbitrator and his decision shall be final and binding
on both the parties.
 Annexure-I
TECHNICAL BID FOR Consultation Services

S.No. Particulars Remarks

1. Name and complete address of the firm /
Company.
Contact No’s……………………………………
E-Mail
…………………………………………………………….
Address…………………………………………………………
……
Contact persons (Name & designation)
2. GST No………………………………
3. PAN No…………………………
4. Name and address of Bankers of the
firm/party…………………………
5. Bidders must have at least two years experience in the
relevant field, bidder shall
submit certificate of experience.
6. The Firm/Party will submit the Balance Sheet and ITR of
last two years 2017-18 & 2018-19
duly audited and attested by Chartered Accountant.

7. Name and Designation of authorized signatory

who will make correspondence and sign the
agreement.
I/We have gone through the detailed terms and conditions which are acceptable to
us.

Place Signature of the Party

Date Name Designation
Address
Phone/Mobile No. E-
Mail
Company / Firm seal
 Annexure-II
FINANCIAL BID

SN Total Consultancy Services Fee Amount (in Rupees)

1 Consultancy fee for preparation of DPR, Drawings,

Layout Plan, Specifications, designing, packing
material, handling, area required, machinery needs,
construction material of 500 MT Cold Storage of new
technology and Turmeric Processing Plant of 16
quintals processing capacity per day at Hafed Complex
Taraori (Karnal) in Haryana.

I / we hereby agree to abide by all the terms and conditions laid down in the tender
documents.

Place
Date

Signature of the Party

Name
Designation
Address
Phone/Mobile No.
E-Mail
Company / Firm seal

Signature Not Verified

Digitally signed by Saurabh Agnihotri
Date: 2020.07.06 14:20:35 IST
Location: Haryana-HR