Manage SOX Compliance Issues

The document provides an overview of Oracle E-Business Suite and its user interface. It describes how users log in and are assigned responsibilities that determine which functions they can access within different products. It discusses the graphical user interface used to navigate between responsibilities and functions, and highlights features like shortcuts, folders to manage columns, and preferences that can be customized. It also notes recent changes to the interface in R12.1.3, including moving favorites to a dropdown and displaying submenus below the main responsibility pane.

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Manage SOX Compliance Issues

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kumar

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To gain access to use the E-Business Suite the system administrator has to create a

username and a password, and assign specific responsibilities to access functions in

specific products.
Oracle E-Business Suite Release 12 can support multiple languages and the user can
select a language of choice during the login process.
The access to each product is defined by a responsibility (also called a role). The
following screenshot shows a personal home page with a list of responsibilities.
The user clicks on a responsibility to access the available functions. Oracle provides
default responsibilities that have access to all the functions and many enterprises
may want to change this to manage SOX compliance issues.
Overview of Oracle E-Business Suite
[ 28 ]
In earlier R12 releases there used to be a three panel launch page. The responsibilities
were listed on the left pane, the functions were displayed in the center pane, and
favorites were listed in the right pane. This has changed in R12.1.3. You now have
a two panel page and Favorites has been moved to a drop-down on the title bar.
The other major change in 12.1.3 is that the submenus and functions for a
responsibility now show up in a cascade fall below the main responsibility pane.
The favorites list now contains a mix of standard forms, web pages, and web links.
If you look at the icons on the favorites list, they tell a story. The icons on the first five
Favorites link are standard forms explained a little later, called GUI forms. The next
Favorite is a web link to an external site—Metalink—Oracle support site. The last
two are web pages.
The following screenshot is a graphical user interface form also known as a GUI
form, and referred to previously as a standard form. This user interface has been
available and in use from release 10.7 GUI and is still prevalent in many cases.
This form is used in most places in the all products and has shortcut keys as shown
in the box on the right-hand side of the previous screenshot.
The list of these shortcuts is another document in itself and there are other ease of
use icons on the top as well as the menu bar. This is well documented in a paper
presented to the OAUG in 2007. The paper is titled Wow, I Can do That in Oracle
Applications! The paper was presented by me at the conference and is available
in the conference papers database.
Chapter 1
[ 29 ]
On the Oracle forms graphical user interface (GUI) form has shortcuts for navigation.
These shortcut keys only work in the GUI form. This is invoked by using the Ctrl+K
command (pressing the Ctrl and K keys together). These commands are used in
general in combination with the Ctrl key, and this may be different in different
environments, so you need to check at your particular environment.
In these forms you will see multiple ways in which data is presented—tabs that hold
additional data sets (for capture and display) in the middle of the image, columns on
the top of the form, and the scroll bar just above the tabs shows that there are more
columns to the right.
Just above the columns on the left-hand corner you see a folder icon . This is an
interesting functionality to allow users to manage how they see their columns laid
out for ease of data entry. This is called Folder functionality and is useful to move,
add, or remove the columns shown on the screen.
You cannot add columns that are not inherently exposed by
the applications framework. You can only choose columns
from a predefined list.
The folder functionality is also described in detail in the paper referred to earlier.
The following is a screenshot of the new web page that is now used for some functions:
Overview of Oracle E-Business Suite
[ 30 ]
The users can click on the Preferences link on the web form and manage default
preferences and options for their use. This is only for the user and is not system wide.
Here is a list of items that can be managed from the Preferences page:
• default language
• date format
• time zone
• number format
• change password
• notification email style
The Navigator link is visible form web forms and is similar to a change responsibility
icon on the standard form. Clicking on the Navigator link will show a drop-down
of available responsibilities to a user. You can go back to the home page by clicking
on the Home link.
A Help link is available from various web forms and is similar to the icon on the
standard form. This will open a new window where help documentation is available
about the form and fields on the form or page. This requires some additional
configuration and should be done by the person who is installing and administering
the E-Business Suite.

Summary
In this chapter, you were introduced to an overview of the E-Business Suite and
a little about how it works and some fundamentals to what makes it flexible and
usable at multiple enterprises.
You learnt about the flexibility and uniqueness of flexfields, organizations, Multiple
Organization Access Control (MOAC), and navigation.
In the following chapters we will introduce you to business process flows, Procure
to Pay, and Order to Cash, delving deeper into each of the products that are
used within these processes and highlighting unique aspects related to usage,
configuration, and transactional areas.