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Lecture 01 Introduction To Project Planning and Management PDF

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Lecture 01 Introduction To Project Planning and Management PDF

Uploaded by

Amira Hachem
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© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Introduction to

Project Planning and


Management
Dr. Mohamad El Dandachy

INME 423 © Beirut Arab University


What is a Project?
▪ Project Management Institute (PMI): “a project is a
temporary endeavor undertaken to create a unique
product, service, or result” (PMI, 2013, p. 573).

Temporary Starting Ending


Endeavor Point Point

PMI: global nonprofit professional organization for project management

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Definitions
▪ Project: It is a collection of activities that have a definite
start and a definite end.
▪ Activity: It is a task that should be completed within a
specified duration and a predetermined amount of
resources.
▪ Resources: Labors, equipment, and materials are
examples of resources.
▪ Milestone: It resembles a significant stage or event upon
which a deliverable must be submitted.
▪ Deliverable: It is a work product or service that is delivered
to the client.

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Portfolio vs. Project
▪ Portfolio: a group of projects that are usually under one
project manager or department.
▪ Subprojects: segments of the original project that are
divided according to phases, responsibilities, area, or other
criteria.
Portfolio

Project Project Project

Subproject Subproject Subproject Subproject

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Project Life Cycle

developing developing transferring


initial goals specifications, executing the project
and technical plans, and the actual to the client
specifications schedules work of
the project

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


What is Project Management

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Project Management
PMBOK: “Project management is the application of
knowledge, skills, tools and techniques to project activities to
meet project requirements.”

PMBOK: Project Management Body of Knowledge, a set of guidelines for PM.

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Why Project Management is a Must?

Complexity
People

Resource

Tasks

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Primary Objectives in Managing any
Project
▪ Finished On Time and Within Budget
▪ Meets or Exceeds Customer Quality Expectations
▪ In a Safe Work Environment
▪ Without Litigation

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


The Iron Triangle

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


The Iron Triangle

Quality

Safety

Time Cost

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


How Do We Meet the Primary
Objectives?
PDCA Cycle
Plan

Plan

Control Objectives Organize Act Do

Check

Direct

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Causes for the Failure of Project
Management
▪ Lack of proper planning: unrealistic target completion date
▪ Lack of proper organizing: formation of wrong project
teams
▪ Lack of leadership providing directions: inadequate
commitment and involvement of senior management
▪ Lack of controls on cost, time, quality, and safety:
insufficient budget and resources

Why do Projects Fail??

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Plans vs. Planning
▪ “In preparing for battle I have always found that plans are
useless, but planning is indispensable.” (Dwight D.
Eisenhower)
▪ “Plans are nothing; planning is everything.” (Dwight D.
Eisenhower)

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Project Planning vs. Scheduling
▪ Planning:
▪ Choosing one method and order of work to be done
▪ Establishing the scope of the project, refining the
objectives, and defining the course of action required
▪ Scheduling:
▪ Determining timing and sequence of operations

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Project Planning vs. Scheduling

What

How When

Planning

How
Where
much

By whom

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Why Schedule Projects?

Contractor

Owner Others

Stakeholders

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Why Schedule Projects?
Contractor’s Perspective
▪ Calculate the project completion date
▪ Calculate the start or end of a specific activity
▪ Coordinate among trades and subcontractors, and expose and
adjust conflicts
▪ Predict and calculate the cash flow
▪ Improve work efficiency
▪ Serve as an effective project control tool
▪ Evaluate the effect of changes
▪ Prove delay claims

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Why Schedule Projects?
Owner’s Perspective
▪ Get an idea of a project’s expected finish date
▪ Ensure contractor’s proper planning for timely finish
▪ Predict and calculate the cash flow
▪ Serve as an effective project monitoring tool
▪ Evaluate the effect of changes
▪ Verify delay claims

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University


Why Do We Need Schedules?
▪ Helps to Control Time, Costs, Quality, and Safety
▪ Reduces Construction Time
▪ Helps to Manage Resources: Material, Labor, Money,
Equipment, and Subcontractors
▪ Provides a More Continuous Flow of Work
▪ Gives Crews and Subs a Goal to Work Toward
▪ Increases Productivity
▪ Improves Company Image

Dr. Mohamad El Dandachy INME 423 © Beirut Arab University

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