SPECIAL.

COMMISSIONER
DEPARTMENT OF GRAM & WARD VOLUNTEERS AND
VILLAGE & WARD SECRETARIATS
ANDHRA PRADESH, VIJAYAWADA
 Ward Education
&
Data Processing Secretary
 Daily Activities Calendar
Daily 1 hour Out Door Visit, During the Visit he/she must
1. School Program follow Up: {Academic, Co- Curricular and Extra Curricular Calendar, Important Dates, and
Programs such as Nadu Nedu, Mid-Day Meal, Sanitation, Infrastructure, etc.}
During Office hours
2. Updating of Daily report on the above issues.
3. He will be in-charge of Nagara Seva Center- Receive Grievance and Applications for service requests
4. Updation of Basic Data of House Holds if any
5. Inspection of Mid-Day Meal and Other Schemes Implementation at Schools.
6. Uploading/Updating of Data of beneficiaries or Eligible Beneficiaries list of different schemes like Jagananna
Amma Vodi, Jaganna Vidyadeevena, Vasati Deevena and Scholarships
7. Regular Updation of MIS Reports
8. Submission of Daily reports to Commissioner.
9. He is the in-charge of Hardware, Software issues.
10. Diary maintenance and submitting to MC during monthly review.
11. Must have knowledge on e-municipal ERP and APDPMS.
12. Attending school Protocol duties.
13. Attend Govt. Special programs.
14. Election duties, if any.
15. Attend School Complex Meetings
16. Must perform duties of other secretaries when required
17. Must collect Taxes/Non taxes at the counter when Administrative Secretary says so
During Out Door Visit After 5.00 PM
16. Monitoring of Remedial Teaching for Slow Learners and special classes for 10 th class
17. Encourage Sports and Extra Co-Curricular Activities.
18. Monitoring of Gnanadhara Programme.
19. School sanitation in Co-Ordination with Sanitation and Environment Secretary
 Monthly Activities Calendar
Day Activities (Week Wise)
1st Week 2nd Week 3rd Week 4th Week
Monday Identification of Irregular Identification of Identification of Irregular Identification of
Students and encourage Irregular Students and Students and encourage Irregular Students and
Daily Attendance of encourage Daily Daily Attendance of encourage Daily
Irregular Students Attendance of Irregular Irregular Students Attendance of Irregular
through Parents & Students through through Parents & Students through
Students Counselling Parents & Students Students Counselling Parents & Students
Counselling Counselling
Tuesday Review with Ward Review with Ward Review with Ward Review with Ward
Volunteers at Ward Volunteers at Ward Volunteers at Ward Volunteers at Ward
Secretariat office, All Secretariat office, All Secretariat office, All Secretariat office, All
Secretaries must attend. Secretaries must attend Secretaries must attend Secretaries must attend
Wednesday 1)Updating of Data on 1)Updating of Data on 1)Updating of Data on Municipal
beneficiaries or Eligible beneficiaries or Eligible beneficiaries or Eligible Commissioner Monthly
Beneficiaries for different Beneficiaries for Beneficiaries for different review
beneficiaries. different beneficiaries. beneficiaries.
2)Assist Administrative 2)Updation Vital 2)Updation Vital
Secretary in preparation Statistics Statistics
of Monthly report. Updation of Basic Data Updation of Basic Data of
3) Preparation of Monthly of House Holds. House Holds.
Report on Vital Statistics/ 3)Preparation of reports 3)Preparation of reports
Birth & Death/ Spandana like like Spandana/ PGR/
/School MIS Reports/ Spandana/PGR/B&D/ B&D/marriage etc.
Mid-day Meal reports and marriage etc.
other schemes if any.
Thursday 1)Convergence meeting Convergence meeting Convergence meeting Convergence meeting
with Ward Secretaries. with Ward Secretaries. with Ward Secretaries. with Ward Secretaries
Attend, 2) Report of SMC
Meeting.
 Day Activities (Week Wise)
1st Week 2nd Week 3rd Week 4th Week
Friday 1)Review by ULB 1)Report on Out of 1)Review by ULB Attending of Ward
Supervisor. School Children, Never Supervisor. Sabha
2)Swatch Patasala. Enrolled, Long 2)Swatch Patasala.
absentees, Child Labor 3) Report on Utilization
in the ward and of Funds under
Childhood Marriages. RMSA/SSA and any
3)Training and Capacity other Funds.
Building.
Saturday Participation in Ananda Second Saturday Participation in Ananda Participation in Ananda
Vedika or Conduct Vedika or Conduct Vedika or Conduct
Awareness campaigns on Awareness campaigns on Awareness campaigns
various Govt. Schemes/ various Govt. Schemes/ on various Govt.
Programs/Scholarships/ Programs/Scholarships/ Schemes/Programs/Sc
Various Competitive Various Competitive holarships/Various
Exams/Social/Health Exams/Social/Health Competitive Exams/
issues issues Social/Health issues

Sunday Holiday Holiday Holiday Holiday

While all the activities daily (Roles and Responsibilities) have to be fulfilled by the Secretary, each of the major activity
is assigned to a day, to lend specific focus and enable micro level activity plan-
 Annual Activities Calendar
Month Activity
January Monitor & Report on Special Classes for Class 10th and any other special programmes.
Monitor Health Camps and Rastriya Bala Swastha Cards,
Participate National Youth Day – Jan -12th.
Participate Republic Day – Jan -26
Participate Gandhi Death Anniversary – Jan -30
February Report on Srujanotsavam, ULB Level Sports and Games and Science Mela.
Monitor & Report on Special Classes for Class 10 th.
March Report on Funds Utilization under various schemes.
Report on School Management Committees functioning.
Conduct Mock Parliament – March 1st week, School Anniversary Day – Mar 2nd week and Project Works
Exhibition. Monitor & Report on Special Classes for Class 10 th.
April Conduct Enrolment Drive, Analyze School/Class-wise/Student wise Report.
Conduct a SMC Meeting for Next Academic Year plan.
Prepare School Census for Identifying School age Children/ Never Enrolled / Out of School Children.
Conduct Awareness Programs on enrollments.
May Conduct Enrolment Drive
Prepare School Census and also Report if any special drive / Programme like Gnanadhara.
Conduct Awareness Programs on enrollments.
June Conduct Enrolment Drive
Prepare School Censes and also Report if any special drive / Programme like Gnanadhara.
Conduct Nadu – Nedu awareness Programs. Conduct Awareness Programs on enrollments
Participate Yoga Day – June 21st,
Identification of CSWN Children.
July Submit Enrolment Drive Report (April to June).
Submit School Census Report. Applications for CSWN Scholarships.
Identify Slow Learners and prepare and submit action plan.
Conduct Awareness programs on Health issues and School sanitation.
Participate World Population Day – July -11th
Participate World Environment Protection Day – July -28th.
 Month Activity
August Identify list of Beneficiaries of various Schemes for regular updation.
Create Awareness About Various Scholarships and various Competitive like NMMS, etc.
Conduct Awareness programs on Health issues and School sanitation.
Participate Pingali Venkaiah Birth Day – Aug -02nd.
Participate Independence Day – Aug -15th.
Participate National Sports Day / Telugu Basha Dinotsavam – Aug 29th.
September Monitor & Report on Special Classes for Class 10 th any other special programmes.
Participate Teachers Day – Sep -05th.
Participate International Literacy day – Sep -08th.
Participate World Ozone Day – Sep – 16th.
Participate Gurazada Apparao Birth Anniversary – Sep – 21st.
October Supervision of DISE data Updation.
Monitor & Report on Special Classes for Class 10 th and other Special programme.
Organize Balika Chetana Programme on Oct – 11th
Awareness about Global Hand Wash Day on Oct -15th
November Monitor & Report on Special Classes for Class 10 th and other special programme. Report on
Pattanotsavam.
Conduct Awareness programs on Health issues and School sanitation.
Participate National Education Day – Nov 11th
Participate Dr. Saleem Alis Birth Anniversary – Nov -12th
Participate Children's day – Nov – 14th
December Monitor & Report on Special Classes for Class 10 th and any other special programme.
Report on Utilization of Funds under RMSA/SSA and any other Funds.
Update and Report on Basic Data of House Holds.
Participate Anti-Pollution day – Dec 03rd
UNICEF Day – Dec -11th
Participate Srinivasa Ramanujam’s Birth Anniversary – Dec – 22nd
Participate Farmers Day – Dec – 23rd
Participate International Bio-Diversity Day – Dec – 29th
While all the activities daily, monthly (Roles and Responsibilities) have to be fulfilled by the Secretary, each of the specific
activity is assigned to a month, to lend specific focus and enable micro level activity plan