Namespace Usage Guidelines for the

Windows Vista File System

Anshul Rawat
Microsoft Corporation
June 2007

Applies to:
 Windows Vista®

Summary: This white paper is intended for application developers and IT professionals.
It provides guidelines for using the Windows Vista User Profile namespace in your
applications. Windows Vista has an improved file system namespace that enables users
to find and organize data easily. The file system namespace also enables application
developers to distinguish between application-managed data and end-user-managed
data, between private data and shared data, and between computer-dependent data
and computer-independent data. The new file system namespace provides a platform
that leverages features already available in Windows (for example, folder redirection)
and improves the functionality of features in user scenarios (for example, improved data
roaming, data migration, and data backup).
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Contents

Legal Notice ............................................................................................................................. 2

Contents................................................................................................................................... 3
Introduction .............................................................................................................................. 4
Windows Vista User Profile ...................................................................................................... 4
Windows Vista User Profile vs. the Windows XP User Profile............................................. 5
Windows Vista Public Profile and Shared Application Data Locations ................................ 7
Complete Windows Vista File System Namespace ............................................................. 8
Defining Data Categories and Their Storage Locations in the File System ............................ 10
End-User-Managed Data vs. Application-Managed Data .................................................. 10
Characteristics of End-User-Managed Data ................................................................. 10
Characteristics of Application-Managed Data ............................................................... 10
Per-User Data vs. Shared-User Data ................................................................................ 11
Storing Per-User Data .................................................................................................. 11
Storing Shared-User Data ............................................................................................ 11
Program Files vs. Per-User or Shared-Application Data ................................................... 11
Further Categorization of Application Data........................................................................ 12
Storing Per-User Application Data ................................................................................ 12
Storing Shared Application Data .................................................................................. 13
Using and Extending the User Profile Namespace ................................................................ 13
User Profile Namespace Guidelines.................................................................................. 14
Creating Folders at the Drive Root .................................................................................... 14
Accessing Well Known Folder Locations ............................................................................... 15
SHGetKnownFolderPath Function vs. the SHGetFolderPath Function ............................. 15
Namespace Usage Guidelines for the Windows Vista File System 4

Introduction
Windows Vista® defines a User Profile namespace, which is a namespace of folders that end users and
applications use for storing files. The structure of this namespace is intended to enable end users,
applications, administrators, and the operating system to best use the storage features offered by the file
system. To decide where files should be stored, you must consider several issues.

 Is the data primarily managed by the end user or through an application?

 Should the data be private to a particular user, shared across all users of the computer, or
accessed through a network?
 Does the file need to be written to by the user or should it be read only?
 Should the data remain on a specific computer or should it be roamed to a network?

Windows Vista User Profile

A user profile is a namespace of user-specific folders isolated for user and application data. In older
versions of Windows®, Windows typically stored the user profiles in a root folder called Documents and
Settings. This location has changed in Windows Vista® to a more intuitively named folder—the Users
folder.

In addition to the root location, the names and locations of individual subfolders in the User Profile have
also changed in Windows Vista. Previous versions of user profiles contained a complex folder structure,
often nesting folders two to three layers deep. The new folder locations contain fewer nested folders,
simplifying navigation, and the new names are reflective of the data contained within them. The following
table displays the names of the folders in both Windows Vista and Windows XP. Additionally, the table
shows the Windows XP folder locations. (In Windows Vista, all these folders are at Users\%username%\.)

Windows Vista folder Windows XP folder Description Windows XP folder location

name name

Contacts Not applicable Default location for Not applicable

contacts

Desktop Desktop Contains desktop Documents and

items, including files Settings\%username%\Desktop
and shortcuts

Documents My Documents Default location for Documents and

documents Settings\%username%\My
Documents

Downloads Not applicable Default location to Not applicable

save all downloaded
content

Favorites Not applicable Internet Explorer Documents and

Favorites Settings\%username%\Favorites

Links Not applicable Contains Windows Not applicable

Explorer Favorites

Music My Music Default location for Documents and

user’s music files Settings\%username%\My Music

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 5

Windows Vista folder Windows XP folder Description Windows XP folder location

name name

Pictures My Pictures Default location for Documents and

picture files Settings\%username%\My Pictures

Saved Games Not applicable Default location for Not applicable

saved games

Searches Not applicable Default location for Not applicable

saved searches

Videos My Videos Default location for Documents and

video files Settings\%username%\My Videos

AppData Not applicable Default location for Not applicable

application data and
binaries (hidden
folder)

The Application Data folder structure, which is used by applications to store per-user application data, has
changed in Windows Vista. Previous user profiles did not logically sort data stored in the Application Data
folder, making it difficult to distinguish data that belonged to the computer from data that belonged to the
user. Windows Vista addresses this issue by creating a single AppData folder under the Users profile
(Users\%username%\AppData) which contains three subfolders: Roaming, Local, and LocalLow.

Windows Vista uses the Local and LocalLow folders for application data that should not roam with the
user when they log onto another computer. Usually, this data is either computer-specific or too large to
roam. The AppData\Local folder in Windows Vista is the same as the Documents and
Settings\%username%\Local Settings\Application Data folder in Windows XP.

Windows Vista uses the Roaming folder for application-specific data, such as custom dictionaries, which
are computer-independent and should roam with the user profile. The AppData\Roaming folder in
Windows Vista is the same as the Documents and Settings\%username%\Application Data folder in
Windows XP.

Windows Vista User Profile vs. the Windows XP User Profile

It is important to understand how each new user-profile folder maps to its predecessor in Windows® XP,
to ensure complete profile interoperability between Windows Vista® and Windows XP. The following
tables map the new Windows Vista profile folder to its Windows XP predecessor, where applicable.

Windows Vista profile location Windows XP profile location

Users\%username%\... Documents and Settings\%username%\...

…\AppData\Roaming Application Data

…\AppData\Local Local Settings

…\AppData\Local Local Settings\Application Data

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 6

Windows Vista profile location Windows XP profile location

Users\%username%\... Documents and Settings\%username%\...

…\AppData\Local\Microsoft\Windows\History Local Settings\History

…\AppData\Local\Temp Local Settings\Temp

…\AppData\Local\Microsoft\Windows\Temporary Local Settings\Temporary Internet Files

Internet Files

…\AppData\Roaming\Microsoft \Windows\Cookies Cookies

…\AppData\Roaming\Microsoft\Windows\Network Nethood
Shortcuts

…\AppData\Roaming\Microsoft\Windows\Printer PrintHood
Shortcuts

…\AppData\Roaming\Microsoft\Windows\Recent Recent

…\AppData\Roaming\Microsoft\Windows\Send To SendTo

…\AppData\Roaming\Microsoft\Windows\Start Start Menu

Menu

…\AppData\Roaming\Microsoft\Windows\Templat Templates
es

…\Contacts Not applicable

…\Desktop Desktop

…\Documents My Documents

…\Downloads Not applicable

…\Favorites Favorites

…\Music My Music

…\Videos My Videos

…\Pictures My Pictures

…\Searches Not applicable

…\Links Not applicable

…\Saved Games Not applicable

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 7

Windows Vista Public profile location Windows XP profile location

Users\Public\ Documents and Settings\All Users\...

…\Desktop Desktop

…\Documents My Documents

…\Downloads Not applicable

…\Favorites Favorites

…\Music My Music

…\Videos My Videos

…\Pictures My Pictures

Windows Vista shared application data location Windows XP shared application data location

C:\ProgramData C:\Document and Settings\All Users\Application

Data

C:\ProgramData\Microsoft\Windows\Start Menu C:\Document and Settings\All Users\Start Menu

C:\ProgramData\Microsoft\Windows\Templates C:\Document and Settings\All Users\Templates

Windows Vista Public Profile and Shared Application Data Locations

Previous versions of Windows® had an All Users profile that enabled users to share data with other users
on the computer or to add common user data to user profiles, without editing each user’s profile
independently. When the user logged on, Windows also merged the contents of the desktop and the Start
Menu folder under the All Users profile with the contents of the user profile.

For example, adding a shortcut to the desktop of the All Users profile resulted in every user receiving the
shortcut on their desktop when they logged on.

In Windows Vista®, the All Users profile is renamed Public and has a folder structure similar to all other
Windows Vista profiles except for the Public AppData folder.

Note The All Users\Application Data portion of the All Users profile in Windows XP, which provided a
location for applications to store shared application data common to all users, has also been moved in
Windows Vista. It is now located at the root of the system drive as a hidden peer of the Program Files and
the Users folders. This is the location where all shared application data should be stored across all user
accounts.

Windows Explorer will continue to merge specific folders in the Public profile (such as the Desktop and
Start Menu folders) with regular user profiles at logon. As in Windows XP, the Public profile does not have
a user registry because Windows does not load this profile. Therefore, Windows writes all shared settings
to the HKEY_LOCAL_MACHINE hive of the registry.

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 8

Complete Windows Vista File System Namespace

The following table and image show a full conceptual view of the top level of the Windows Vista® file
system namespace.

Windows Vista folder Windows XP folder name Description

name

Program Files Program Files Default Location for Shared Application files and
binaries

ProgramData Documents and Settings\All Default Location for Shared Application data and
Users\Application Data settings

Users Document and Settings Default location for all User Account profiles

Users\Public Documents and Settings\All Default location for user data shared between all
Users users

Users\%username% Documents and Default location for each user's individual profile
Settings\%username%

Windows Windows Default Windows OS installation folder

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 9

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 10

Defining Data Categories and Their Storage Locations in the File

System
All the data on a computer falls into several categories. This section explains this categorization and
clarifies where data from each category should be stored.

End-User-Managed Data vs. Application-Managed Data

End-user-managed data is typically data that a user might interact with directly (for example, documents,
music files, pictures, and so on) and should go in the storage locations that users consider “theirs”.
Windows® makes these locations discoverable and efficient to access by providing entry points in the
user interface (UI). For example, the Windows Explorer namespace (in the form of desktop icons, the
folder tree, and the breadcrumb bar), the Start menu, and the File, Open, and Save dialog boxes are all
designed to make it easy for the user to access these locations quickly. For the purpose of this document,
we will call these folders user-data folders.

Visible folders in the user’s profile and the public profile exist to store end-user-managed data.
C:\Users\<username>\<ContentType> (for example, C:\Users\<username>\Documents)

C:\Users\Public\<ContentType> (for example, C:\Users\Public\ Documents)

Application-managed data, which, typically, a user never interacts with directly (for example, Microsoft
Office Word toolbar settings), should go in folders that are less visible in the UI. These folders are hidden
and placed in locations that users normally do not encounter. There are per-user and public forms of
these folders as well as roaming, local, and low-rights forms.
C:\Users\<username>\AppData (hidden)

C:\ProgramData (hidden)

Because it is common for certain types of files to be end-user managed and application managed,
consider the following characteristics for each of these types of data and select the most appropriate
storage location for these files.

Characteristics of End-User-Managed Data

Data that is managed by end users has the following characteristics:

 Users need to find this data easily, either by browsing or searching.

 Users use Windows Explorer to organize (store in folders), move, rename, and copy this data.
 Users open and save these items by using the File, Open, and Save dialog boxes.
 Users consider this data their own; something that they either created or are interested in.
Examples of end-user-managed files are:

 Microsoft Office documents such as Word documents, Excel spreadsheets, or PowerPoint®

presentations.
 Media files such as photos, music, videos, and recorded television programs.

Characteristics of Application-Managed Data

Application-managed data has the following characteristics:

 Applications create and manage the lifetime of this data.

 Users might not be aware that data in these files is created by the application.

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 11

 Users do not rename the files or the folders managed by the application because it might interfere
with the correct operation of the application.
 The application provides the majority of the management functions for the data (backup, copy,
delete).
 The application provides access to the storage location of the data, for example, an Open File
command that helps users find the data.
 Storing this data with end-user-managed data would clutter that space, making users less efficient or
annoyed by its presence because it is not “theirs”.

Examples of application-managed files are:

 Outlook® PST files. Outlook offers a management UI for these files that handles the rare case when
users must perform management tasks on the data.
 Windows registry (NTUSER.DAT)
 Temp/cache files and Temporary Internet Files
 Application settings stored in files like .ini files or databases
 Log files

Per-User Data vs. Shared-User Data

All end-user-managed data can be further categorized into data that might belong to a specific user,
which only they can directly interact with, or data that is shared with all users on a machine.

Storing Per-User Data

Data that should be private to a user and maintained separately from other users of the same computer
should be stored in user-data folders within the user’s own profile. The per-user folders are secured
through Access Control Lists (ACLs) so that, under default circumstances, each user’s storage space is
private.

Storing Shared-User Data

Data that should be accessible to multiple users of the computer or other users or devices on the network
should be stored within the public folders located at C:\Users\Public. This location uses a public/private
sharing model, so only data that should be accessible to everyone should be placed there. Files that
require discretionary access should remain in the users’ profiles and should have the appropriate ACL set
on them.

Note The Sharing feature in Windows Vista also enables a user to share access to files and folders
stored within a profile. The user can choose to share an individual file or an entire folder within their user
profile without moving it to the public folder. When a file or a folder is shared to a user, only that file or that
folder is shared while the rest of the profile is still secure. This functionality enables the user to control
which users access specific shared data.

Program Files vs. Per-User or Shared-Application Data

Windows Vista provides specific locations in the file system to store programs and software components,
application data that is shared between all users on a computer, and application data that is specific to a
user. These locations are, respectively:

 C:\Program Files:
o Storage location for programs and software components.
o Users should not store any user data or application data here because of the security
permissions configured for this folder. Standard users do not have rights to write data to
this location.

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 12

 C:\ProgramData:
o Storage location for application data that is to be shared between all users on that
computer.
 C:\Users\<username>\AppData:
o Storage location for per-user application data that is exclusive to a user and should not
be shared with any other user on that computer.
o The AppData location itself has a further hierarchy below it to differentiate computer-
dependent application data from computer-independent application data. This hierarchy
is discussed in detail in the next section.

Further Categorization of Application Data

All application-managed data can be further categorized into data that belongs to a specific user and is
managed by an application exclusively for that user, or data that can be shared with all users of that
computer.

Storing Per-User Application Data

Windows Vista provides a specific hierarchy for application developers when storing application data
within the user’s profile. The C:\Users\<username>\AppData folder is further subdivided into the following
three discrete folder paths:

 AppData\Local folder for storing computer-dependent data

 AppData\Roaming folder for storing computer-independent data
 AppData\LocalLow folder for storing low-rights integrity data
When storing per-user application data within the user profile, you can use the following procedure to
determine where to store the data:

1. Determine the type of application data you are storing in the file system. Is it computer-
dependent, computer-independent, or low-rights integrity data?

Based on that information, use one of the following paths to store the data:

• C:\Users\<username>\Appdata\Roaming

• For per-user computer-independent application data.

• Can be roamed or redirected within an organization by using folder redirection or

roaming user profiles.

• Computer-independent application data that contains a user's customizations

and cannot be recreated without explicit user action.

• C:\Users\<username>\Appdata\Local

• For per-user computer-dependent application data.

• Should not be roamed or redirected within an organization.

•Application data that contains only temporary or non-critical data that can be
discarded without affecting the application's functionality. (For example, log files
for debugging purposes.)
• Application data which, although machine independent, can easily be re-created
without explicit user action, as it does not store any user-generated
customizations or settings.
• C:\Users\<username>\Appdata\LocalLow

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 13

• For per-user low-rights application data.

• Meant as a location to be used by low-rights applications to store their data.

• Will not be roamed or redirected in an organization.

2. Create a subfolder under the appropriate AppData folder above using the following convention:

• Step A: ..\Vendor Name\Major Product Name (Recommended)

• For example: AppData\Roaming\Microsoft\Office

• Step B: ..\Minor Product Name (Optional)

• For example: AppData\Roaming\Microsoft\Office\Groove

• Step C: ..\Version + SKU Information (Optional)

• For example: AppData\Roaming\Microsoft\Office\Groove\2007 Ultimate Edition

Storing Shared Application Data

All application data that must be shared among users on the computer should be stored within the
C:\ProgramData folder location. To store data for your application, create a subfolder under the
C:\ProgramData\ folder by using the following convention:

• Step A: ..\Vendor Name\Major Product Name (Recommended)

• For example: C:\ProgramData\Microsoft\Office

• Step B: ..\Minor Product Name (Optional)

• For example: C:\ProgramData\Microsoft\Office\Groove

• Step C: ..\Version + SKU Information (Optional)

• For example: C:\ProgramData\Microsoft\Office\Groove\2007 Ultimate Edition

Using and Extending the User Profile Namespace

By default, the user profile root (C:\Users\<username>) contains folders that help users better organize
their data (such as documents, pictures, and music files) without cluttering their root profile folder. This
organization of data also helps enable features within Windows Vista® that operate based on folders and
the items stored within them. Examples include:

 Folder redirection. You can relocate a folder from within the user's profile to another hard disk
location or to a network location. For example, if you run out of disk space, you can redirect your
Pictures folder to D:\Pictures, D being a hard disk drive that has the storage capacity you need.
 Search scopes. You can search in a specific folder or set of folders. Indexer crawl scopes are
based on a set of folders and on rules that can be applied to items in those folders.
 Security permissions. These are typically applied using inheritance. This enables the items in the
folder to set their security based on the security configuration of the folder.
 File sharing. This enables users to share a specific folder and the files within that folder.
 File syncing features. You can synchronize files stored in multiple locations. For example: through
Foldershare.com™ and Microsoft® Office Groove™.
 Folder UI customization. This includes view modes (thumbnails versus details), visible columns,
command, and pane visibility. For example, custom templates can be applied to folders for
storing music and pictures to create a better experience with the items within those folders.

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 14

To enable such features, application developers should make an effort to reuse the existing folder
structure provided by Windows Vista where possible. If you cannot use the existing defined structure and
need to extend it with your own folders, you should:

 Extend the folder structure in a manner that matches the user’s need for the data that will be
stored in them, as defined in earlier sections (user-managed data vs. application-managed data
or per-user data vs. public data).
 Take into account the relevant features of both Windows Vista and the application that might be
applicable to that data as defined in earlier sections of this document.

The following sections contain detailed guidelines for using the namespace and descriptions of ways to
extend it.

User Profile Namespace Guidelines

When possible, applications should use an existing folder that Windows Vista has already defined in the
User Profile namespace that matches the file types that the application supports. For example:

 For document files, like .docx, .pps, .xls, and .txt files, you should use the Documents folder.
 For music files, like .mp3, .wma, and .rp, you should use the Music folder.
 For video files, like .wmv, .mov, .mpg, and .avi, you should use the Videos folder.

To store a new data type that does not map to any of the existing folders in a user's profile, applications
should create a new data folder either at the root of the user's profile (for example,
C:\Users\<username>\<new datatype>) or at the root of the Public profile (for example,
C:\Users\Public\<new datatype>) The choice of location will depend on whether the data is per-user data
or should be shared among all users on the computer. This will also ensure that it is a peer of other data
folders like Documents and easily discoverable and accessible by the user.

Applications should use the extensible Known Folder system to define their folder as a well known
Windows folder to enable features like redirection or to enable other applications to find that folder. For
more details on the Known Folder mechanism, please see the Known Folder API documentation on
MSDN at .

Application creators should publish a specification that explains the intended use of their folder and
publish the KNOWNFOLDERID in a Software Development Kit (SDK) to enable other applications to
access it programmatically if appropriate.

When reviewing all the data your application creates, you should have a clear separation between user-
managed data and application-managed data. Applications should not create application-managed files in
the profile root as that can cause unnecessary clutter. This type of data should be stored below the
AppData folder within the user’s profile as described earlier.

To avoid cluttering the user namespace, applications should not encourage the creation of user-managed
files in the root of the user's profile folder (C:\Users\<username>). They should encourage storing the
data within the subfolders as mentioned earlier. There are group policies in Windows Vista that can
prevent the user from creating items at the root of the user profile in Windows Explorer and your
application might break if you encourage that behavior.

Creating Folders at the Drive Root

An application should not create files or folders at the root of the system drive and should use the folder
structure as described in previous sections to store their program and software components, application
data, and user data.

An application can enable relocation of folders it manages by using the Folder Redirection feature in the
Windows® operating system. This enables the end user to make the decision to relocate that data if they

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Namespace Usage Guidelines for the Windows Vista File System 15

want to, such as to the root of the disk, to another local disk, or to a network location. Folder redirection
was part of Windows 2000 and Windows XP, but was limited to only the My Documents, My Pictures,
Desktop, Application Data, and Start Menu folders. Windows Vista allows a larger selection of known
folders to be redirected. Applications can also enable a custom folder to be redirected in their folder
definition when they create the folder using the Known Folder APIs as described on MSDN at
http://msdn2.microsoft.com/en-us/library/ms645247.aspx.

Accessing Well Known Folder Locations

Windows Vista® provides application developers a programmatic way to access well known Windows®
locations by using the Known Folder APIs and KNOWNFOLDERIDs. KNOWNFOLDERIDs are unique to
each well known Windows folder location and to the SHGetKnownFolderPath function as defined on
MSDN at http://msdn2.microsoft.com/en-us/library/ms647783.aspx. This API support enables an
application to get the current path for a specific well known location, because the paths might have
changed since the last time the folder was accessed by the application (for example, due to folder
redirection).

To see a list of all well known locations that can be accessed using the Known Folder system, review the
KNOWNFOLDERID topic on MSDN at http://msdn2.microsoft.com/en-us/library/bb407328.aspx.

Important An application should never try to hard code or save an absolute path to a well known
Windows location or to files stored within. The path to the data can change over time due to features like
folder redirection or may vary from one computer to another. As a result, the application might break or its
data might become inaccessible. Using the Known Folder APIs ensures that you are always able to get to
your data.

If, for some reason, you are unable to use the APIs to get programmatic access to a folder, you can use
predefined environment variables in Windows to build a relative path to the data you are accessing. The
following is a list of variables and the default locations they point to, which you can use to build a relative
path:

• Legacy variables supported in Windows Vista:

• %USERPROFILE% => ..\Users\<username>\

• %APPDATA% => ..\Users\<username>\AppData\Roaming\

• %TEMP% => ..\Users\<username>\AppData\Local\Temp\

• New variables added for Windows Vista:

• %LOCALAPPDATA% => ..\Users\<username>\AppData\Local

• %PUBLIC% => ..\Users\Public

• %PROGRAMDATA% => %systemdrive%\ProgramData

SHGetKnownFolderPath Function vs. the SHGetFolderPath Function

SHGetKnownFolderPath (http://msdn2.microsoft.com/en-us/library/ms647783.aspx) is a new function in
Windows Vista that is a superset of SHGetFolderPath (http://msdn2.microsoft.com/en-
us/library/ms647764.aspx), which was included in earlier versions of the Windows Shell. The
SHGetFolderPath function, although a legacy function, is still supported in Windows Vista.
SHGetFolderPath provides programmatic access to a subset of the well known folder locations in
Windows Vista through a set of constants called constant special item ID list (CSIDL) constants. These
constants are documented on MSDN at http://msdn2.microsoft.com/en-us/library/ms649274.aspx.

© 2007 Microsoft Corporation. All rights reserved.

Namespace Usage Guidelines for the Windows Vista File System 16

To programmatically access all Windows Vista well known folder locations, including well known folders
that your application created, use the SHGetKnownFolderPath function.

You can use the SHGetFolderPath function if all of the following are true:

 You are building an application that must work on both Windows Vista and Windows XP.
 You do not need to define a new data folder type for your application.
 To store data that is accessible on both Windows Vista and Windows XP, you are using only the
well known folder locations that are supported on Windows XP.

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