Scribd
Upload
700 views2 pages

Writing Enquiry Letter: Roshan Lamichhane

The document provides guidance on how to write an effective inquiry letter. It notes that inquiry letters are sometimes necessary to obtain needed information from organizations. Key recommendations include being courteous, not requesting information that is easily found online, adequately explaining the purpose and request, allowing at least two weeks for a response, keeping any provided information confidential if possible, making it easy for the recipient to respond, and sending a thank you note after receiving the information. An example letter is also included that inquires about an organization's services from the principal of a hospitality college to explore a potential business deal.

Uploaded by

Ajay Kumar Sharma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
700 views2 pages

Writing Enquiry Letter: Roshan Lamichhane

The document provides guidance on how to write an effective inquiry letter. It notes that inquiry letters are sometimes necessary to obtain needed information from organizations. Key recommendations include being courteous, not requesting information that is easily found online, adequately explaining the purpose and request, allowing at least two weeks for a response, keeping any provided information confidential if possible, making it easy for the recipient to respond, and sending a thank you note after receiving the information. An example letter is also included that inquires about an organization's services from the principal of a hospitality college to explore a potential business deal.

Uploaded by

Ajay Kumar Sharma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 2

Writing Enquiry Letter

As a result of the complex nature of business, it is usually very necessary some


of the time for one to write an enquiry letter in order to get the needed
information from a particular organization or agency. Such a letter of enquiry
should be clear enough for the reader to respond adequately.

How to write an inquiry letter:


 Be courteous. Remember, by making this request you are imposing on
the reader’s time and resources.
 Don’t send an inquiry letter for information you could easily find out by
other means, such as with a quick search on the Internet.
 Your letter can be fairly short, but it should be long enough to
adequately explain what it is that you are inquiring about and what you
want the reader to do in response to your letter.
 Generally, give at least a couple of weeks for the person, company, or
organization to respond to your inquiry before you send a follow-up letter
or make a follow-up phone call.
 If appropriate, you may want to mention that you will keep confidential
any information provided. (This may increase the likelihood that the
reader will respond to your inquiry.)
 Make it as easy as possible for the person to respond to your request.
This might mean offering to pay for any needed photocopies or mailing
costs, or perhaps including a self-addressed, stamped envelope;
necessary forms, questionnaires, or other documents; and so forth.
 Make sure to include contact information so that the person can easily
get in touch with you if necessary, such as your cell or home phone
number or e-mail address.
 When the person responds to your inquiry, it is a good idea to send a
quick note of thanks expressing your appreciation and telling how the
information helped (or can help) you. If appropriate, you may want to
offer to return the favor in the future.

Roshan Lamichhane Page 1


Dhapasi - 8 Kha
Kathmandu, Nepal

June 21, 2012

Mr. Roshan Lamichhane


Managing Director
NIMe Pvt. Ltd.
Putalisadak, Kathmandu

Dear Mr. Lamichhane,

On behalf of the board and management of Garnish School of Hospitality


Management, it is my pleasure to write this letter to you. Without much ado,
the essence of the letter is to make certain enquiries from your organization.

Our college is very much ready to have a business deal with you but we have to
get it straight before we land any deal.

Therefore, the company is demanding for an overview of all your services. We


need this as soon as possible in order to compare with what we have and draw
up a business plan. It will also be appreciated if you can make it to be as
detailed as possible.

Looking forward to having a wonderful relationship with you.

Sincerely,

Signature

Ramesh Dahal
Principal 

Roshan Lamichhane Page 2

You might also like