Single Inbox

• About Single Inbox, on page 1

• Unified Messaging Services and Unified Messaging Accounts, on page 2
• Associating Exchange Email Addresses with Users, on page 3
• Deploying Single Inbox, on page 3
• Single Inbox Affecting Scalability, on page 4
• Network Considerations for Single Inbox, on page 4
• Microsoft Exchange Considerations for Single Inbox, on page 7
• Active Directory Considerations for Single Inbox, on page 10
• Using Secure Messaging with Single Inbox, on page 11
• Client Access to Voice Messages in Exchange Mailboxes, on page 12

About Single Inbox

Single inbox, one of the unified messaging features in Unity Connection, synchronizes voice messages in
Unity Connection and Exchange mailboxes. When a user is enabled for single inbox, all Unity Connection
voice messages that are sent to the user, including those sent from Cisco Unity Connection ViewMail for
Microsoft Outlook, are first stored in Unity Connection and are immediately replicated to the user’s Exchange
mailbox. In addition, status changes (for example, from unread to read), changes to the subject line, and
changes to the priority are replicated from Unity Connection to Exchange and vice versa, as applicable. For
a detailed explanation and configuration of single inbox functionality, see the “Configuring Unified Messaging”
chapter in the Unified Messaging Guide for Cisco Unity Connection, Release 11.x, available at
https://www.cisco.com/c/en/us/td/docs/voice_ip_comm/connection/11x/unified_messaging/b_11xcucumgx.html.
For Unity Connection system requirements for single inbox, see the “Unified Messaging Requirements:
Synchronizing Unity Connection and Exchange Mailboxes” section of System Requirements for Cisco Unity
Connection, Release 11.x, at https://www.cisco.com/c/en/us/td/docs/voice_ip_comm/connection/11x/
requirements/b_11xcucsysreqs.html.
You can configure Connection to synchronize voice messages between Unity Connection mailboxes and the
corresponding Office 365 mailboxes. When single inbox is enabled for a user, all voice messages, including
those sent from Cisco ViewMail for Microsoft Outlook, are first stored in Connection and are immediately
replicated to the Office 365 mailbox for the recipient. Voice messages appear in the Outlook inbox for the
user alongside email and faxes, and also appear in the Connection mailbox for the user.
The synchronization of voice messages in Unity Connection and Exchange mailboxes (single inbox) supports
both the IPv4 and IPv6 addresses. However, the IPv6 address works only when Unity Connection platform
is configured in dual (IPv4/IPv6) mode.

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Unified Messaging Services and Unified Messaging Accounts

Note Single Inbox over IPv6 is supported only for Office 365, Exchange 2007, Exchange 2010, and Exchange
2013.

Unified Messaging Services and Unified Messaging Accounts

When you configure unified messaging, including single inbox, you add one or more unified messaging
services on each Unity Connection server. Each unified messaging service specifies:
• Which Exchange servers you want to access
• Which unified messaging features you want to enable

When you add unified messaging services, consider the following:

• Settings for unified messaging services allow you either to configure Unity Connection to communicate
with a specific Exchange server, or configure Unity Connection to search for Exchange servers. If you
have more than a few Exchange servers, you should use the option to search for Exchange servers. If
you configure Unity Connection to communicate with specific Exchange servers, you must do the
following:
• Add another unified messaging service whenever you add another Exchange server.
• Change Unity Connection user settings whenever you move Exchange mailboxes from one Exchange
server to another.

• There is no hard limit on the number of unified messaging services that you can create, but maintenance
becomes time-consuming when you create more than a couple of dozen.
• To enable unified messaging features for Unity Connection users, you add one or more unified messaging
accounts for each user. For each unified messaging account, you specify a unified messaging service,
which determines which unified messaging features the user can use.
• If you do not want all users to have access to all unified messaging features, you can create multiple
unified messaging services that enable different features or different combinations of features. For
example, you might configure one unified messaging service that enables text to speech (TTS), another
that enables access to Exchange calendars and contacts, and a third that enables single inbox. With this
design, if you want a user to have access to all three features, you would create three unified messaging
accounts for the user, one for each of the three unified messaging services.

You cannot create two unified messaging accounts that enable the same feature for the same user. For example,
suppose you add two unified messaging services:
• One enables TTS and access to Exchange calendars and contacts.
• The other enables TTS and single inbox.

If you create two unified messaging accounts for the user with the goal of giving the user access to all three
features, you must disable TTS in one of the unified messaging accounts.

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Associating Exchange Email Addresses with Users

Associating Exchange Email Addresses with Users

Unity Connection figures out who the sender and recipient are for Unity Connection voice messages that are
sent using ViewMail for Outlook doing the following:
• When you install Cisco Unity Connection ViewMail for Microsoft Outlook version 8.5 or later, you
specify the Unity Connection server on which the user’s Unity Connection mailbox is stored. ViewMail
for Outlook always sends new voice messages, forwards, and replies to that Unity Connection server.
• When you configure single inbox for a user, you specify:
• The user’s Exchange email address. This is how Unity Connection knows which Exchange mailbox
to synchronize with. You can choose to have Unity Connection automatically create an SMTP proxy
address for the user using the Corporate Email Address field in Unity Connection Administration.
• An SMTP proxy address for the user, which is typically the user’s Exchange email address. When
the user sends a voice message using ViewMail for Outlook, the From address is the sender’s
Exchange email address, and the To address is the recipient’s Exchange email address. Unity
Connection uses the SMTP proxy address to associate the From address with the Unity Connection
user who sent the message and the To address with the Unity Connection user who is the intended
recipient.

Integrating Unity Connection with Active Directory can simplify populating Unity Connection user data with
Exchange email addresses. For more information, see the Active Directory Considerations for Single Inbox,
on page 10.

Deploying Single Inbox

How you deploy Unity Connection depends on the Unity Connection configuration. See the applicable section:

Deploying Single Inbox for One Unity Connection Server

In a deployment that includes one Unity Connection server, the server connects with one or a few Exchange
servers. For example, you can configure a Unity Connection server to access mailboxes on an Exchange 2007,
Exchange 2010, or Exchange 2013 server.

Deploying Single Inbox for a Unity Connection Cluster

You deploy a Unity Connection cluster much the same way you deploy a Unity Connection server.
Configuration data is replicated between the two servers in the cluster, so you can change configuration settings
on either server. Note that the Unity Connection Mailbox Sync service, which is required for single inbox to
function, runs only on the active server and is considered a critical service. If you stop this service, the active
server fails over to the secondary server, and the Unity Connection Mailbox Sync service starts running on
the new acting primary server.
If there are IP restrictions on the network, such as a firewall, consider the connectivity of both Unity Connection
servers to the Exchange servers.

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Deploying Single Inbox for a Unity Connection Intrasite Network

Deploying Single Inbox for a Unity Connection Intrasite Network

Unified messaging services are not replicated among Unity Connection servers in an intrasite network, so
they must be configured separately on each server in the network.

Deploying Single Inbox During Gradual Migrations from Cisco Unity

We discourage gradual migrations in general because the process is complex and time consuming. We further
discourage migrating messages during a gradual migration because users who are being migrated encounter
some behaviors that are confusing and atypical of Unity Connection. For more information, see the “Moving
Mailboxes between Mailboxes Stores” section of the “Message Storage” chapter of the System Administration
Guide for Cisco Unity Connection, Release 11.x, available at
https://www.cisco.com/c/en/us/td/docs/voice_ip_comm/connection/11x/administration/guide/b_cucsag.html.

Single Inbox Affecting Scalability

Single Inbox does not affect the number of user accounts that can be homed on a Unity Connection server.
Allowing Unity Connection or Exchange mailboxes larger than 2 GB can affect Unity Connection and Exchange
performance.

Network Considerations for Single Inbox

Firewalls
If a Unity Connection server is separated by a firewall from Exchange servers, you must open the applicable
ports in the firewall. If a Unity Connection cluster is configured, you must open the same ports in the firewall
for both Unity Connection servers. For more information, see the “IP Communications Required by Cisco Unity
Connection” chapter of the Security Guide for Cisco Unity Connection, Release 11.x at https://www.cisco.com/
c/en/us/td/docs/voice_ip_comm/connection/11x/security/b_11xcucsecx.html

Bandwidth
For bandwidth requirements for single inbox, see the “Unified Messaging Requirements: Synchronizing Unity
Connection and Exchange Mailboxes” section of System Requirements for Cisco Unity Connection, Release
11.x, at https://www.cisco.com/c/en/us/td/docs/voice_ip_comm/connection/11x/requirements/b_
11xcucsysreqs.html.

Latency
Latency is closely intertwined with the number of connections (also known as synchronization threads or
threads) that Unity Connection uses to synchronize Unity Connection and Exchange mailboxes. In a low-latency
environment, fewer connections are required; conversely, in a high-latency environment, more connections
are required to keep up with the number of operations that need to be synchronized to Exchange.

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Calculating the Number of Connections for One Unity Connection Server

If you do not have enough connections, users experience delays in synchronizing messages and in synchronizing
message changes between Unity Connection and Exchange (for example, turning message waiting indicators
off when the last voice message has been heard). However, configuring more connections is not necessarily
better. In a low-latency environment, a busy Unity Connection server with a large number of connections to
Exchange may significantly increase the processor load on the Exchange servers.

Note For better user experience, the round trip latency between Unity Connection and Office 365 server should not
be more than 250 ms.

See the following sections for calculating the number of connections needed:

Calculating the Number of Connections for One Unity Connection Server

If you have one Unity Connection server with 2,000 or fewer users, and if round-trip latency between the
Unity Connection and Exchange or Office 365 servers is 80 milliseconds or less, do not change the number
of connections unless you encounter synchronization delays. The default setting of four connections are
sufficient in most environments to ensure good single-inbox synchronization performance.
If you have one Unity Connection server with more than 2,000 users or more than 80 milliseconds of round-trip
latency, use this formula to calculate the number of connections:
Number of connections = (Number of Unity Connection single-inbox users * (latency in milliseconds +
15) ) / 50,000
If you have more than one Exchange or Office 365 CAS server, the number of Unity Connection single-inbox
users is the largest number of single-inbox users who are assigned to one CAS server or CAS array. For
example, suppose your Unity Connection server has 4,000 users and they are all single-inbox users. You have
three Exchange or Office 365 CAS servers, with 2,000 users on one CAS server and 1,000 users on each of
the other two CAS servers. For this calculation, the number of Unity Connection single-inbox users is 2,000.

Note The maximum number of connections is 64. Never reduce the number of connections to fewer than four.

For example, if your Unity Connection server has 2,000 users and 10 milliseconds of latency, and all of the
mailboxes are homed on one Exchange or Office 365 server, you would not change the number of connections:
Number of connections = (2,000 * (10 + 15)) / 50,000 = 50,000 / 50,000 = 1 connection (no change to the
default value of four connections)
If your Unity Connection server has 2,000 single-inbox users and 100 milliseconds of latency, and all of the
mailboxes are homed on one Exchange or Office 365 server, you would increase the number of connections
to 5:
Number of connections = (2,000 * (100 + 15)) / 50,000 = 230,000 / 50,000 = 4.6 connections

Note This formula is based on conservative assumptions about user activity, and about Unity Connection and
Exchange or Office 365 performance, but the assumptions may not be true in all environments. For example,
if you are experiencing single-inbox synchronization delays after setting the number of connections to the
calculated value, and if the Exchange servers have available CPU, you may want to increase the number of
connections beyond the calculated value.

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Calculating the Number of Connections for a Unity Connection Cluster

Calculating the Number of Connections for a Unity Connection Cluster

If both Unity Connection servers in a cluster are in the same location, so they have the same latency when
synchronizing with Exchange or Office 365, you can calculate the number of connections the same way you
do for one Unity Connection server.
If one server in a cluster is collocated with the Exchange or Office 365 servers and the other is in a remote
location:
• Install the publisher server in the location with the Exchange or Office 365 servers. The publisher server
should always be the primary server unless the server is offline for maintenance or is unavailable for
some other reason.
• Calculate the number of connections for the publisher server, meaning the Unity Connection server with
lower latency. If you calculate for the server with higher latency, during peak usage, synchronization
may increase the processor load on the Exchange or Office 365 CAS servers to unacceptable levels.

When the remote server becomes the active server, for example, because you are upgrading Unity Connection,
you may encounter significant synchronization delays. When you calculate the number of connections for the
Unity Connection server that is collocated with Exchange, you are optimizing for the server with lower latency.
This number of connections may not be able to keep up with the number of operations that need to be
synchronized to Exchange or Office 365. The maintenance operations that require activating the subscriber
server should be performed during non-business hours and you should limit the amount of time that the
subscriber server is the active server.

Calculating the Number of Connections for a Unity Connection Server Synchronizing with an
Exchange CAS Array
Unity Connection is most likely to require a large number of connections with Exchange or Office 365 when
connecting with a large CAS array. For example, when the Unity Connection server has 12,000 single-inbox
users and the latency is 10 milliseconds, you would increase the number of connections to six:
Number of connections = (12,000 * (10 + 15)) / 50,000 = 300,000 / 50,000 = 6 connections
If your Exchange environment includes both a large CAS array and one or more Exchange or Office 365
servers that are not in the array, and if the calculated number of connections for the CAS array differs
significantly from the number of connections for the individual Exchange or Office 365 servers, you may
want to consider adding a Unity Connection server that is dedicated to the separate Exchange or Office 365
servers. Setting the number of connections to the lower value for the standalone Exchange or Office 365 server
means synchronization delays for the CAS array, while setting the number of connections to the higher value
for the CAS array means a higher processor load on the standalone Exchange or Office 365 servers.

Increasing the Number of Connections

If you have more than 2000 users on a Unity Connection server or more than 80 milliseconds of latency, you
can increase the number of connections from the default value of four. Note the following:
• The maximum number of connections is 64.
• Never decrease the number of connections to fewer than four.
• After you change the number of connections, you must restart the Unity Connection Mailbox Sync service
in Cisco Unity Connection Serviceability for the change to take effect.

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Load Balancing

• As Unity Connection is optimized in future versions, the optimum number of the connections for a
specific environment may change.
• If you have more than one Unity Connection server synchronizing with the same Exchange server or
CAS array, you may increase the processor load on the Exchange CAS servers to unacceptable levels.

To increase the number of connections that Unity Connection uses for synchronizing with each Exchange
server, run the following CLI command (when a Unity Connection cluster is configured, you can run the
command on either server):
run cuc dbquery unitydirdb EXECUTE PROCEDURE csp_ConfigurationModifyLong
(pFullName='System.Messaging.MbxSynch.MbxSynchThreadCountPerUMServer', pValue=<value>)
where <value> is the number of connections that you want Unity Connection to use.
To determine the current number of connections that Unity Connection is configured to use, run the following
CLI command:
run cuc dbquery unitydirdb select fullname, value from vw_configuration where fullname =
'System.Messaging.MbxSynch.MbxSynchThreadCountPerUMServer'

Load Balancing
By default, the Unity Connection Mailbox Sync service uses four threads (four HTTP or HTTPS connections)
for each CAS server or CAS array that Unity Connection is configured to synchronize with. Note the following:
• The threads are torn down and recreated every 60 seconds.
• All of the requests come from the same IP address. Configure the load balancer to distribute load from
the same IP address to multiple servers in the CAS array.
• Unity Connection does not maintain session cookies between requests.
• If the load balancer for the existing CAS array does not produce the desired result with the load profile
that the Unity Connection Mailbox Sync service puts on it, you can set up a dedicated CAS server or
CAS array to handle the Unity Connection load.

Note Cisco Unity Connection is not responsible for troubleshooting the load balancer
issues as it is an external third party software. For further assistance, please contact
the Load Balancer support team.

Microsoft Exchange Considerations for Single Inbox

Unified Messaging Services Account Accessing Exchange Mailboxes
Single inbox and the other unified messaging features require that you create an Active Directory account
(called the unified messaging services account throughout the Unity Connection documentation) and grant
the account the rights necessary for Unity Connection to perform operations on behalf of users. No user
credentials are stored in the Unity Connection database; this is a change from Unity Connection 8.0, for which

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Deploying Exchange Servers

TTS access to Exchange email and access to Exchange calendars and contacts required that you enter each
user’s Active Directory alias and password.
Using the unified messaging services account to access Exchange mailboxes simplifies administration.
However, you must secure the account to prevent unauthorized access to Exchange mailboxes.
The operations that the account performs and the permissions that the account requires are documented in the
“Configuring Unified Messaging” chapter in the Unified Messaging Guide for Cisco Unity Connection, Release
11.x, available at https://www.cisco.com/c/en/us/td/docs/voice_ip_comm/connection/11x/unified_messaging/
b_11xcucumgx.html.

Deploying Exchange Servers

We tested single-inbox with Exchange using standard Exchange deployment practices, which are thoroughly
documented on the Microsoft website. If you are not following Microsoft deployment guidelines for Active
Directory and Exchange, you should enable single inbox gradually, for small groups of users, and closely
monitor Active Directory and Exchange performance as you add more single-inbox users.

Mailbox-Size Quotas and Message Aging

By default, when a user deletes a voice message in Unity Connection, the message is sent to the Unity
Connection deleted items folder and synchronized with the Outlook Deleted Items folder. When the message
is deleted from the Unity Connection deleted items folder (the user can do this manually, or you can configure
message aging to do it automatically), it is also deleted from the Outlook Deleted Items folder.
If you are adding the single-inbox feature to an existing system, and if you have configured Unity Connection
to permanently delete messages without saving them in the deleted items folder, messages that users delete
using the Web Inbox or using the Unity Connection phone interface are still permanently deleted. However,
messages that users delete using Outlook are only moved to the deleted items folder in Unity Connection, not
permanently deleted. This is true regardless of which Outlook folder the message is in when the user deletes
it. (Even when a user deletes a voice message from the Outlook Deleted Items folder, the message is only
moved to the deleted items folder in Unity Connection.)
You should do one or both of the following to prevent the hard disk on the Unity Connection server from
filling up with deleted messages:
• Configure mailbox-size quotas, so that Unity Connection prompts users to delete messages when their
mailboxes approach a specified size.
• Configure message aging to permanently delete messages in the Unity Connection deleted items folder.

Note Beginning with Cisco Unity Connection 10.0(1) and later releases, when the
mailbox size of a user starts reaching its specified threshold limit on Unity
Connection, the user receives a quota notification message. For more information
on mailbox quota alert text, see the “Controlling the Size of Mailboxes” section
of the “Message Storage” chapter of the System Administration Guide for
Cisco Unity Connection, Release 11.x at https://www.cisco.com/c/en/us/td/docs/
voice_ip_comm/connection/11x/administration/guide/b_cucsag.html.

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Coordinating Mailbox-Size Quotas and Message Aging Settings in Unity Connection and Exchange

Coordinating Mailbox-Size Quotas and Message Aging Settings in Unity

Connection and Exchange
You can configure mailbox-size quotas and message aging in Exchange just as you can in Unity Connection.
When you are configuring single inbox, confirm that the mailbox-size quotas and message aging in the two
applications do not conflict. For example, suppose that you configure Unity Connection to delete voice
messages that are more than 14 days old, and you configure Exchange to delete messages that are more than
30 days old. A user who returns from a three-week vacation finds emails in the Outlook Inbox for the entire
period but finds voice messages only for the last two weeks.
When you configure Unity Connection single inbox, you need to increase the mailbox-size quotas for the
corresponding Exchange mailboxes. You should increase the quota for Exchange mailboxes by the size of
the quota for Unity Connection mailboxes.

Note By default, Unity Connection allows outside callers to leave voice messages regardless of the mailbox-size
quota for recipient mailboxes. You can change this setting when you configure system-wide quota settings.

Exchange can be configured to tombstone or retain messages that have been permanently deleted; when single
inbox is configured, this includes Unity Connection voice messages in Exchange mailboxes. Ensure that this
is the desired outcome for voice messages based on your enterprise policies.

Moving Exchange Mailboxes

If you configure unified messaging services to access specific Exchange servers, Unity Connection can only
detect mailbox moves between Exchange servers for some versions of Exchange. In configurations in which
Unity Connection cannot detect mailbox moves, when you move Exchange mailboxes between Exchange
servers, you need to add new unified messaging accounts for the affected users and delete the old unified
messaging accounts.
For the affected versions of Exchange, if you frequently move mailboxes between Exchange servers for load
balancing, You should configure unified messaging services to search for Exchange servers. This allows Unity
Connection to automatically detect the new location of mailboxes that have been moved.
For information on which versions of Exchange are affected, see the “Moving and Restoring Exchange
Mailboxes” chapter of the Unified Messaging Guide for Cisco Unity Connection, Release 11.x at
https://www.cisco.com/c/en/us/td/docs/voice_ip_comm/connection/11x/unified_messaging/b_11xcucumgx.html.

Exchange Clustering
Unity Connection supports using single inbox with Exchange 2010 or Exchange 2013 Database Availability
Groups (DAG) for high availability if the DAGs are deployed according to Microsoft recommendations. Unity
Connection also supports connecting to a CAS array for high availability.
Exchange 2007 clustering has not yet been tested. When testing is complete and clustering support has been
determined, the “Unified Messaging Requirements: Synchronizing Unity Connection and Exchange Mailboxes”
section of System Requirements for Cisco Unity Connection, Release 11.x, at https://www.cisco.com/c/en/
us/td/docs/voice_ip_comm/connection/11x/requirements/b_11xcucsysreqs.html.

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Single Inbox Affecting Exchange Performance

Single Inbox Affecting Exchange Performance

Single inbox has a minor effect on Exchange performance in direct relationship to the number of users. For
more information, see the white paper at
http://www.cisco.com/en/US/prod/collateral/voicesw/ps6789/ps5745/ps6509/solution_overview_c22-713352.html.

Exchange Autodiscover Service

If you configure unified messaging services to search for Exchange servers, do not disable the Exchange
autodiscover service, or Unity Connection cannot find Exchange servers, and unified messaging features do
not work. (The autodiscover service is enabled by default.)

Exchange Server 2010 and Exchange Server 2013

For information on Exchange Server 2010 and 2013 requirements when single inbox is configured, see the
“Unified Messaging Requirements: Synchronizing Unity Connection and Exchange Mailboxes” section of
System Requirements for Cisco Unity Connection, Release 11.x, at https://www.cisco.com/c/en/us/td/docs/
voice_ip_comm/connection/11x/requirements/b_11xcucsysreqs.html.
When you are using Exchange 2010 or Exchange 2013, you need to:
• Assign the application impersonation management role to the unified messaging services accounts.
• Configure EWS limits for the unified messaging users (Exchange 2013 and Later).
• Configure EWS limits for the unified messaging users (Exchange 2010 SP2 RU4 and Later).
• Configure EWS limits for the unified messaging services accounts (Exchange 2010 SP2 RU3 and Earlier
Releases).

Exchange Server 2007

When Exchange 2007 is supported:
• The “Unified Messaging Requirements: Synchronizing Unity Connection and Exchange Mailboxes”
section of System Requirements for Cisco Unity Connection, Release 11.x, at https://www.cisco.com/c/
en/us/td/docs/voice_ip_comm/connection/11x/requirements/b_11xcucsysreqs.html.
• Unity Connection supports the single-inbox feature when Exchange mailboxes are homed on any
combination of Exchange 2013, Exchange 2010, and Exchange 2007 servers.

When you are using Exchange 2007, you need to:

• Grant impersonation, may impersonate, and receive-as rights to the unified messaging services accounts.
• Grant unified messaging services accounts the permission to sign in locally.

Active Directory Considerations for Single Inbox

Note the following Active Directory considerations:

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Using Secure Messaging with Single Inbox

• Unity Connection does not require that you extend the Active Directory schema for single inbox.
• If the Active Directory forest includes more than ten domain controllers, and if you have configured
Unity Connection to search for Exchange servers, you should deploy sites in Microsoft Sites and Services
and that you follow Microsoft guidelines for geospatially separating domain controllers and global catalog
servers.
• A Unity Connection server can access Exchange servers in more than one forest. You must create one
or more unified messaging services for each forest.
• You can configure an LDAP integration with Active Directory for data synchronization and for
authentication, although it is not required for single inbox or for any of the other unified messaging
features.

If you have already configured an LDAP integration, you are not required to change the LDAP integration to
use single inbox. However, if you synchronized the Cisco Unified Communications Manager Mail ID field
with the LDAP sAMAccountName instead of with the LDAP mail field, you may want to change the LDAP
integration. During the integration process, this causes values in the LDAP mail field to appear in the Corporate
Email Address field in Unity Connection.
Unified messaging requires that you enter the Exchange email address for each Unity Connection user. On
the Unified Messaging Account page, each user can be configured to use either of the following values:
• The Corporate Email Address specified on the User Basics page
• The email address specified on the Unified Messaging Account page

Automatically populating the Corporate Email Address field with the value of the LDAP mail field is easier
than populating the email address field on the Unified Messaging Account page using Unity
Connection Administration or the Bulk Administration Tool. With a value in the Corporate Email Address
field, you can also easily add an SMTP proxy address, which is required for single inbox; see the Associating
Exchange Email Addresses with Users section.
For more design guidance on integrating Unity Connection with Active Directory, see the LDAP Directory
Integration with Cisco Unity Connection chapter.
For information on how to change LDAP directory configurations, see the “LDAP” chapter of the System
Administration Guide for Cisco Unity Connection, Release 11.x at https://www.cisco.com/c/en/us/td/docs/
voice_ip_comm/connection/11x/administration/guide/b_cucsag.html.

Using Secure Messaging with Single Inbox

If you do not want Unity Connection voice messages stored in Exchange or archived for discoverability or
compliance reasons but you still want single-inbox functionality, you can configure secure messaging. Enabling
secure messaging for selected users or for all users on a Unity Connection server prevents the recorded part
of voice messages from being synchronized into the Exchange mailboxes for those users. Instead, Unity
Connection sends a decoy message that tells users they have a voice message. If Cisco Unity Connection
ViewMail for Microsoft Outlook version 8.5 is installed, the message is streamed directly from Unity
Connection. If ViewMail for Outlook is not installed, the decoy message contains only an explanation of
secure messages.

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Client Access to Voice Messages in Exchange Mailboxes

Client Access to Voice Messages in Exchange Mailboxes

You can use the following client applications to access Unity Connection voice messages in Exchange
mailboxes:

Cisco Unity Connection ViewMail for Microsoft Outlook

When single inbox is configured, users have the best experience when they are using Microsoft Outlook for
their email application and when Cisco Unity Connection ViewMail for Microsoft Outlook version 8.5 or
later is installed. ViewMail for Outlook is an add-in that allows voice messages to be heard and composed
from within Microsoft Outlook 2010 or 2007.
Versions of ViewMail for Outlook prior to 8.5 are not able to access voice messages that are synchronized
into Exchange by the single inbox feature.
You can simplify the deployment of ViewMail for Outlook using mass-deployment technologies that use MSI
packages. For information on customizing ViewMail for Outlook–specific settings, see the “Customizing
ViewMail for Outlook Setup” section in the Release Notes for Cisco Unity Connection ViewMail for Microsoft
Outlook Release 8.5(3) or later at
http://www.cisco.com/en/US/docs/voice_ip_comm/connection/vmo/release/notes/853cucvmorn.html.
When you enable single inbox (SIB) using unified messaging service, a new Voice Outbox folder appears
under the Outbox folder in Outlook. Unity Connection creates this folder in Exchange and uses it to deliver
voice messages to Unity Connection; this allows Unity Connection and ViewMail for Outlook to monitor a
separate folder for delivery of voice messages.

Note When you move an email message from any Outlook folder to the Voicemail Outbox folder, the email message
is moved to the Deleted Items folder. The user may retrieve that deleted email message from the Deleted Items
folder.

For more information about ViewMail for Outlook, see:

• Quick Start Guide for Cisco ViewMail for Microsoft Outlook (Release 8.5 and Later) at
http://www.cisco.com/en/US/docs/voice_ip_comm/connection/vmo/quick_start/guide/85xcucqsgvmo.html.
• Release Notes for Cisco Unity Connection ViewMail for Microsoft Outlook Release 8.5(3) or later at
http://www.cisco.com/en/US/docs/voice_ip_comm/connection/vmo/release/notes/853cucvmorn.html.

Web Inbox
The Unity Connection Web Inbox is a web application that allows users to hear and compose Unity Connection
voice messages from any computer or device that has internet access to Unity Connection. Note the following:
• Web Inbox can be embedded into other applications as a gadget.
• For playback, Web Inbox uses HTML 5 for audio playback when .wav playback is available. Otherwise,
it uses QuickTime.
• Cisco Unity Connection uses Flash Player for recording voice messages through Web Inbox. However,
support of Flash Player will end soon. Hence Cisco Unity Connection 11.5(1) Service Update 8 and later,

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 Single Inbox
Blackberry and Other Mobile Applications

replaces Flash Player with Web Real-Time Communication(Web RTC) to record voice messages
using HTML5 in Web Inbox. Web RTC provides web browsers and mobile applications with real-time
communication (RTC) via simple application programming interfaces (APIs).
For more information on updates of the Flash Player refer https://www.adobe.com/products/flashplayer/
end-of-life.html
• (Applicable for 11.5(1) SU7 and earlier releases), For recording on a computer Web Inbox uses a small
Flash component. Users can also upload messages that were previously recorded.
• TRaP, or playback from a telephone integrated with a telephony integration can be used for playback or
recording.
• New message notifications or events come through via Unity Connection.
• When the Web Inbox session is idle for longer than the 30 minutes, Connection disconnects the session.
The session timeout settings are not reconfigurable.
• Web Inbox is hosted in the Tomcat application on Unity Connection.

Note Web Inbox supports both the IPv4 and IPv6 addresses. However, the IPv6 address
works only when Connection platform is configured in Dual (IPv4/IPv6) mode.

For more information on Web Inbox, see Quick Start Guide for Cisco Unity Connection Web Inbox at
https://www.cisco.com/c/en/us/td/docs/voice_ip_comm/connection/11x/quick_start/guide/b_
11xcucqsginbox.html

Blackberry and Other Mobile Applications

Note the following about using mobile clients to access Unity Connection voice messages:
• Mobile clients such as Blackberry devices are supported with single inbox.
• Clients that use Active Sync technology and can playback encoded .wav files are supported with single
inbox. The encoding need to be known, because some codecs are not supported across all mobile devices.
• Cisco Mobility applications can be used to check voice mail directly in Unity Connection as in previous
releases. However, these applications currently are not supported with single inbox.
• Mobile users can only compose voice messages if they have a Cisco Mobility application or if they call
into the Unity Connection server.

IMAP Email Clients and Other Email Clients

If users use IMAP email clients or other email clients to access Unity Connection voice messages that have
been synchronize to Exchange by the single-inbox feature, note the following:
• Unity Connection voice messages appear in the inbox as emails with .wav file attachments.
• To compose voice messages, users must either call into Unity Connection or use a recording device and
an application that can produce .wav files.

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 Single Inbox
Restoring Exchange Mailboxes with Single Inbox

• Replies to voice messages are not synchronized into the recipient’s Exchange mailbox.

Restoring Exchange Mailboxes with Single Inbox

If you need to restore one or more Exchange mailboxes, you must disable single inbox for the Unity Connection
users whose mailboxes are being restored.

Caution If you do not disable single inbox for Unity Connection users whose Exchange mailboxes are being restored,
Unity Connection do not resynchronize voice messages that were received between the time that the backup
from which you are restoring was created and the time that the restore is complete.

For more information, see the “Moving and Restoring Exchange Mailboxes” chapter of the Unified Messaging
Guide for Cisco Unity Connection, Release 11.x at https://www.cisco.com/c/en/us/td/docs/voice_ip_comm/
connection/11x/unified_messaging/b_11xcucumgx.html.

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