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SVN - Project Assistant

1. IOM Bangladesh is seeking a Project Assistant on a short-term contract to provide administrative and programmatic support to field officers. 2. Responsibilities include coordinating meetings and trainings, completing paperwork and documentation, maintaining files, and undertaking field visits and assessments. 3. The ideal candidate has a university degree in a relevant field, 3 years of relevant experience including in international organizations, strong coordination and communication skills, and proficiency in Microsoft Office and English.

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Md Rasel
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55 views2 pages

SVN - Project Assistant

1. IOM Bangladesh is seeking a Project Assistant on a short-term contract to provide administrative and programmatic support to field officers. 2. Responsibilities include coordinating meetings and trainings, completing paperwork and documentation, maintaining files, and undertaking field visits and assessments. 3. The ideal candidate has a university degree in a relevant field, 3 years of relevant experience including in international organizations, strong coordination and communication skills, and proficiency in Microsoft Office and English.

Uploaded by

Md Rasel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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IOM is looking for a Project Assistant according to the Terms of Reference below.

Interested applicants are


invited to apply by 07.07.2020 at the latest, referring to the vacancy notice ref. code on the e-mail subject
header.

OPEN TO INTERNAL CANDIDATES ONLY

Reference
SVN-020/2020/S - BD1 Position Title: Project Assistant
Code:
Estimated Starting
Duty Station: Dhaka, Bangladesh As soon as possible
Date:
Special Short Term
Classification: G-5 (UN Salary Scale) Type of Appointment: (Initially 06 Months with
possibility of extension)
Division/Unit: MHD

General Functions:

Under and the direct supervision of the National project officer, Project Assistant will work closely with POE
Filed Officers providing day-to-day programme and administrative support to the team. The incumbent is
responsible for supporting and implementing activities as outlined below.

Responsibilities and Accountabilities:


1. Provide overall day-to-day administrative support to the POE field officers and Project officer
2. Assist in organizing trainings to health and border management staffs at targeted PoEs;
3. Coordinate and organize different meetings/workshops, training, project related
meetings/representations.
4. Complete PR for all relevant program activities and ensure proper quotation from vendors and follow
up on any finance/admin related paperwork related to the Project.
5. Take minutes of the meeting and keep track of those meetings for filing and reporting purposes.
6. Maintain project related files, documents, equipment and database etc.
7. Undertake field visit related to programme assessment, liaison with counterparts as per programme
requirements.
8. Document and communicate project(s) experiences and lessons to contribute to overall project
implementation as per donor requirement.
9. Undertake any other duties assigned by the Senior Management and Project Manager.
Education, Experience and Skills:
• Completed University degree preferably in Business Administration, Social Sciences, or Social Work, or
competencies equivalent or High school degree/certificate with additional two years of relevant
working experience.
• Three years’ relevant experience. Previous working experience in international organization is an
advantage.
• Experience in organizing consultation, workshops, seminar with high level stake holders.
• Computer/software literate, preferably knowledgeable in basic Microsoft Office and other relevant
applications.
• Strong coordination, negotiation, mobilizing and facilitation skills.
• Ability to work independently under minimal supervision.
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and
professional backgrounds.
IOM is an equal opportunity employer and women are encouraged to apply.
IOM Offices and vehicles have smoke-free work environment.
• Proficient in the English language.
• Strong communication skills and ability to draft clearly and concisely.
• Excellent organizational skills.
• Demonstrated ability to work in a team (strong task management).

Method of Application:
Candidates with the required qualifications can apply through email by mentioning the reference code SVN-
020/2020/S-BD1; Project Assistant in the subject line to: [email protected]; with the following
documents:
(i) Application Letter/Cover Letter
(ii) Curriculum Vitae
(iii) Personal History Form (PHF) which can be downloaded from the IOM Dhaka website:
https://bangladesh.iom.int
(iv) Scan copy of Photo

APPLICATION WITHOUT PROPER REFERENCE CODE MENTIONED ABOVE WILL BE DISREGARDED

Please ensure that your application is complete with the above-mentioned documents. As incomplete
applications generate an immense administrative burden for our organization. As a rule, candidates who
have not properly submitted their application with required documents will be excluded from
consideration.

Any attempt for persuasion will be considered as a disqualification

ONLY SHORT-LISTED CANDIDATES WILL BE CALLED FOR ASSESSMENT


Note for internal candidates:
with refer to IN233 and Clause 7.5 of IOM Recruitment Policy:
Staff members selected for a VN/SVN in his or her same category at one grade higher than his or her personal
grade shall be appointed at the advertised grade. A staff member selected for a VN/SVN to a position which is
two grades higher than the staff member’s current grade, will be appointed at the interim grade, and six
months later at the higher grade.

IOM is an equal opportunity employer and women are encouraged to apply.


IOM Offices and vehicles have smoke-free work environment.

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