Scribd
Upload
324 views

Excel - Security and Passwords

The document discusses different methods for protecting Excel worksheets and workbooks using passwords and locking cells. It describes how to lock and unlock cells on a worksheet, protect an entire worksheet from changes by setting a password, and protect a workbook from structural modifications or window resizing by setting a password. It also explains how to save workbooks with passwords to restrict opening or modifying the file without the correct password.

Uploaded by

Baroda32
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
324 views

Excel - Security and Passwords

The document discusses different methods for protecting Excel worksheets and workbooks using passwords and locking cells. It describes how to lock and unlock cells on a worksheet, protect an entire worksheet from changes by setting a password, and protect a workbook from structural modifications or window resizing by setting a password. It also explains how to save workbooks with passwords to restrict opening or modifying the file without the correct password.

Uploaded by

Baroda32
Copyright
© Attribution Non-Commercial (BY-NC)
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

Security and Passwords

Cell Protection
Excel can protect cells, graphics, charts, and other worksheet objects. This protection will
take effect only after you turn on the Worksheet Protection option in the Protect Sheet dialog
box. If you enable protection, no changes can be made to a cell until you unlock that cell.

Locking Cells
You can easily lock any cell in a worksheet.

NOTE: Make sure to lock the cells before you protect the sheet or document. Once a sheet
or a document has been protected, you cannot access menu selections that allow you to
make changes to cells.

1. Select the cell(s) to be locked


2. Activate the Home ribbon
3. In the Cells group, click Format
4. In the Protection section, select Lock
NOTE: If the icon is highlighted, the cells are locked
5. Protect the worksheet by clicking on Format again and selecting Protect Sheet

Unlocking Cells
In order to Unlock cells sheet protection must be switched off

1. Unprotect the worksheet by going to the Format command on the Home ribbon and
choosing Unprotect sheet
2. Select the cells you wish to unlock
3. From the Home ribbon in the Cells group, click Format
4. In the Protection section, deselect Lock
The cells are unlocked

NOTE: If the icon is not highlighted, the cells are unlocked.

Workbook Protection
You can prevent an entire workbook from having its structure and windows modified or
resized by another user.

Protecting the Workbook

1. Activate the Review


2. In the Changes group click Protect Workbook
3. The Protect Workbook dialog box appears
4. Select Structure – this will prevent anyone making changes to the structure of the
workbook
5. If you require a password type it into the password box
6. Click OK

Provided by Abacus Computer Training, Rickmansworth


T: 01923 710552 M: 07885 232 030 E: [email protected]
PDF Creator - PDF4Free v2.0 http://www.pdf4free.com
Security and Passwords

Structure
Prevents the user from changing the order of the sheets within a workbook. This includes
adding or deleting worksheets.

Windows
Prevents the user from being able to resize or move the window.

Password
Allows only those who know the password entered in this text box to turn the workbook
protection off.

Unprotecting the Workbook


1. Activate the Review ribbon
2. In the Changes group, click Protect Workbook
The workbook is unprotected. Users can now modify the structure and windows of the
workbook.

NOTE: If you included a password when you turned the protection on, you must enter
the password to turn the protection off.

Provided by Abacus Computer Training, Rickmansworth


T: 01923 710552 M: 07885 232 030 E: [email protected]
PDF Creator - PDF4Free v2.0 http://www.pdf4free.com
Security and Passwords

Password Protecting a File (Workbook)


You have two options when saving your workbook file with a password. You can save the file
so only those who know the password can open the file, or so only those who know the
password can modify the file.

Protecting the File


1. From the File menu, select Save As...
The Save As dialog box appears.
2. From the Tools pull-down list, select General Options...
The General Options dialog box appears.
3. To prevent unauthorized access to the file, in the Password to open text box, type a
password

To prevent unauthorized changes to the file, in the Password to modify text box, type a
password
4. OPTIONAL: If you would like Excel to
recommend that this file be opened as a read-
only file each time it is opened, select Read-
only recommended

HINT: Read-only files can be modified, but the


changes cannot be saved without creating a
new file.
5. Click OK
The Confirm Password dialog box appears.
6. In the Re-enter password to modify text box, type the password(s) in the order of the
password(s) that you typed in the Save Options dialog box

EXAMPLE: If you typed apple in the Password to open text box and orange in the
Password to modify text box, you must type apple in the first confirmation dialog box and
orange in the second confirmation dialog box.
7. Click OK
8. Click SAVE
Your file is saved with password protection.

Provided by Abacus Computer Training, Rickmansworth


T: 01923 710552 M: 07885 232 030 E: [email protected]
PDF Creator - PDF4Free v2.0 http://www.pdf4free.com

You might also like