1

InDesign CS5.5 Basics

Training Objectives
To learn the tools and features of InDesign to create publications efficiently and
effectively.

What you can expect to learn from this class:

• Familiarize with the layout
• Create and navigate through a new document
• Use rulers, guides and shortcuts
• Create and delete new pages
• Text frames, flow text, show/hide threads
• Apply fill and stroke colors to text
• Place graphics and wrap text around images
• Draw shapes, and arrange layered objects
• Create and apply color swatches
• Create drop-shadow effect Primary  Identity  Colors  
• Export final document
USF  Yellow  
PMS  COATED:  PMS  1235  C  
PMS  UNCOATED:  PMS  122  U  
Shortcuts CMYK  
W Hide/Show Guides C0  M25  Y100  K0  
Cmd + D (PC: Ctrl +D) Place RGB  
Cmd + Z (PC: Ctrl +Z) Undo R253  G187  B48  
HEX#    
H Hand Tool FDBB30  
V Selection Tool  
Z Zoom Tool USF  Green    
PMS  COATED:  PMS  554  C  
Cmd+1 Zoom to 100% PMS  UNCOATED:  PMS  357  
Cmd+2 Zoom to 200% U  
Cmd +/- (PC: Ctrl +/-) Zoom In and Out CMYK  
Cmd + Opt + 0 (PC: Ctrl +Alt +0) Fit Spread in window C95  M0  Y80  K60  
RGB  
Tab Hide/Show Palettes R0  G84  B60  
Shift-Tab Hide Palettes HEX#    
Shift + Cmd -> (PC: Shfit + Ctrl->) Make Text Larger 00543C  
Shift + Cmd -< (PC: Shfit + Ctrl-<) Make Text Smaller

Find Images on your Mac for your exercise On the Mac, Cmd is
MacHD >Library > Desktop Pictures > Nature the key with the
Apple icon.

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Getting Started
InDesign is a page layout program. It allows you work with text and graphics to develop
professional looking newsletters, brochures, books and other types of publications.

InDesign Help
To access InDesign’s Help Index from the Help menu, go to Help > InDesign Help. Select
the Contents or Index link for general searches. Select the Search link to type specific
topics.

Creating a New Document

To create a new document, go to:

1. File > New Document

2. In the Document Setup window, select the
following preferences based on the type of
document you wish to create:
• Intent: Select the output type.
PRINT default is Letter Page Size,
Facing Pages, and Portrait
Orientation. WEB default is Pixel
Size, No Facing Page, and
Landscape Orientation.
• Start Page: Specify the start page number for the document.
• Number of pages: type the number of expected pages in document. You can
always delete or add pages later.
• Page Size: Choose one of the page sizes from the list or choose Custom to
create your own.
• Dimensions: enter the page size in inches for your custom page.
• Orientation: Tall (Portrait) or Wide (Landscape).
• Facing pages: select when creating a multiple-paged document so that the
pages will display a left and right page as a spread.
• Margins: type the dimensions of top, bottom, inside, and outside margins
• Save Preset: select this to save specs on custom size, columns, and margins for
future use.
• Bleed: Normally, a white margin will appear at the edge of a printed page.
To allow color to print to the edge of a page, you should position your objects
slightly beyond the Bleed area (shown by a red line on the document), and
trim after printing.
• Slug: This area contains printing and color bar information, and instructions for
the printer. This area is discarded when the document is trimmed.

NOTE: To make changes to these settings at a later time, go to File > Document Setup.

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InDesign Environment/Layout

Formatting
Palette

Pasteboard Ruler

Toolbox

Document
window

Margin
Panels

• Toolbox: contains some of the tools available in InDesign.

• Pasteboard: a fixed-sized workspace, which includes both the document workspace,
along with the area outside the document for storing objects.
• Document Window: the work area for printable text and graphics on the page.
• Ruler: used to set document margins.
• Guides: non-printing guides used for rulers, margins and columns.
• Frames: containers for either text or graphics.
• Palettes: (Color Palette, Transparency Palette, Gradient Palette, etc.) contains settings
and preferences for particular design elements.
• Margin: space between content and edge of document
• Formatting Palette: contains some of the tools available for formatting character and
paragraphs.

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Toolbox

Scissors Tool (C)

Selection Tool (V) Direct Selection
Gradient Swatch Toole
Page Tool
Tool (S)
(Shift +P)

Content Collector Tool Eyedropper Tool (I)

Type Tool (T)
Hand Tool (H)
Zoom Tool (Z)

Stroke and Fill

Rectangle Frame
Tool (F)

Fill
NOTE: There are additional tools under toolbox icons that have black triangles in the
bottom right hand corner. Access these tools by clicking and holding on one of the toolbox
icons.

Panels
You can show/hide Panels from the Window menu.

Display Options
A Presentation display view is available to show your spread as a slide show.
Use the arrow keys on your keyboard to move forward or backward. Press
Esc to exit.

Set Preferences
• (MAC) Choose InDesign > Preferences > Units & Increments. Choose Inches
under Ruler Units for both Horizontal and Vertical.
• (PC) Choose Edit > Preferences > Units & Increments.
• (MAC) Choose View > Grid & Guides > Show Guides.
• (PC) Choose View > Show Rulers and View > Show Guides.
• Type > Drag and drop Text in layout view (enable)
• Type > Links to imported text and spreadsheet documents (enable)
• Type > Apply Leading to the Entire Paragraph (enable or disable)
• Composition > Text Wrap Only Affects Text Beneath (enable)

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There are three types of guides:

1. Margin Guides set the margins for Document

Page Masters.

To edit the margin guides, go to Layout >

Margins and Columns. Change margins for
additional Master Pages from the Master Page
palette, in the Window menu. Changes are
reflected as Margin Guides in the document
window.

2. Ruler Guides help you align objects precisely.

Add a Ruler Guide by clicking in the Ruler (select

Show Rulers from the View menu if the rulers
are not visible) and drag the ruler guide down to
the publication window.

3. Column Guides specify multiple columns with gutters (or spaces between columns).

To create or edit the column guides, go to Layout > Create Guides. Select the
amount of rows, columns, and gutters and press OK.

Adding/Deleting Pages
To add pages to the document:

• Click the Add Page icon at the bottom of the Page palette.

To delete pages from the document:

• Select the document page you wish to delete in the Page palette.
• Press the Trash icon in the Page palette window (bottom, right corner).

Navigating Through Document

There are several ways to navigate through a document.

• Use the scrollbar on the right side of the document.

• Use the information bar on the bottom

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Saving
It is important that the document is constantly saved to avoid any unnecessary content loss.

To save a new publication, go to:

1. File > Save As an INDD file.

2. Type in a name for the publication and click Save.
3. Select the ‘Always Save Preview Images with Documents’ checkbox to save a
preview image with the document for use in dialog boxes and thumbnails as a
preview. You can now see previews of the pages within an INDD file in the
Preview pane of Bridge.

Go to File > Save, or press Command-S to perform a Quick Save when working in
InDesign after your initial save.

NOTE: All imported images/graphics stay where they were originally located. They are
not imbedded into the InDesign file. So your master InDesign document does not increase
in size at all.

Placing Graphics
Graphics can easily be added, modified and managed; however, they are not
embedded into the InDesign file. (In other words, InDesign is pointing to the original
source of the graphic. If you were to save and move the InDesign file, the actual graphics
will not follow). Make sure you check the Output steps at the end of the development
process to ensure that all graphics are properly saved.

Placing and Fitting Graphics

You can place a graphic in two ways:

1. To place a graphic, choose File > Place.

2. With your cursor loaded with the image, drag to draw a box to contain the
image.

Or,
1. Or, select the Rectangle Frame tool.
2. Draw a placement frame for the graphic to be inserted.
3. Go to File > Place and select the image.
4. Click into the Rectangle frame to place your graphic.

When you place a graphic into a frame, it might not always fit the way you want. Choose
one of the followings:

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Fit Content to Frame

Fill Frame Proportionally

Fit Frame to Content
Fill Content Proportionally
Center Content

To keep the graphic in proportion, choose either Object > Fitting > Fill Frame
Proportionally or Object > Fitting > Fit Content Proportionally.

If you want your graphic to perfectly fit your frame without further fitting it, turn the
Auto-Fit feature before you place your graphic.

There are two bounding boxes around every graphic - one for the frame, which is blue in
color; and one for the graphic, which is a brown color. If you need to resize either one,
uncheck Auto-fit and select the appropriate frame to resize.

Tips: To move both frame and graphic together, hold

down your mouse anywhere outside the Content Grabber
and drag.

In InDesign CS5, there is a Content Grabber for use to

position the content frame. To hide it, choose View >
Extras > Show Content Grabber or Hide Content
Grabber.

Selected Graphic frame

Content Grabber

Insert Static Captions to Images

1. When you are to select the placed image, check the box next to
the Create Static Captions.
2. Click or drag to create a frame for your image.
3. Then click or drag another frame for your caption.
4. Or, Object > Captions > Generate Static Captions.

Adding Graphics from Mini Bridge

Choose Window > Mini Bridge to open the Mini Bridge Panel. To insert an

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image, drag the thumbnail to the document.

Modifying Graphics
Rotate: Select the Rotate tool (R) to rotate the image.

Scale: Select the Selection tool and hold down the Apple (Command) Key, click and drag
on one of the white tags to rescale the frame and content. Hold down the Shift key to
keep things proportioned.

Moving Frames and/or Graphics

When you use the Selection tool to select a graphics frame, you can select either the
frame or the image within the frame.

• Double-click the content frame to select the image frame.

• Double-click the image frame to select the content frame.
• If you click outside the content grabber and drag the selection, you are moving
the image and the frame together.
• To move the content, but not the frame - drag the content grabber, you are
moving the image within the frame.

• To move a frame, but not the content - Uncheck Auto-Fit. Click the frame using the
Selection tool, then switch to the Direct Selection tool and drag the center point.

• To move multiple frames, use the Selection tool to select the objects, and then
drag them.

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Managing Graphics
1. Go to Window > Links to view the Links palette (which lists all items that are
linked in the InDesign document.
2. Double-click a file in the Links palette to view information (file name, modification
date, size, file type).

NOTE: All linked files can be edited within InDesign or within the program used to create
the file. All links can be updated within InDesign by going to the triangle pop-up menu
(upper right corner) of the Links palette and selecting Update Link.

Text Wrap Around Graphic

1. Choose File > Place to insert an image.
2. Drag and draw a small box for the image.
3. Choose Object > Fitting > Fit frame proportionally. Use the Selection Tool to
reposition your image as necessary.
4. You should see that the image is hiding some of the text. To wrap text around the
graphic, choose Window > Text Wrap to bring up the panel.
5. Choose Wrap Around Bounding Box.
6. If any side of the image appears too close to the surrounding text, you can adjust

the offsets. Click on the Link icon to break the link first, and then adjust
individual margins by either increasing or decreasing the measurements.

Add Drop Shadow or Objects Effects

1. Choose the Selection Tool and select an image.
2. From the Effects Panel, click the Option Menu and choose Effects.
3. Select ‘Drop shadow’.
4. Check the checkbox next to ‘Preview’.
5. Click OK.
6. Or, choose the Drop Shadow icon from the top menu.

7. Or, choose the Object Effect icon from the top menu.

Apply Corner Effect

To apply a style to the corners of your image, click to choose a desired corner
style from the drop-down menu.

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Text
Unlike Microsoft Word where text is written directly onto a blank page, InDesign requires
that all text must be created in a text block.

Typing Text
1. Select the Type Tool (T) in the toolbox.
2. Click and drag on the document to create a text frame.
3. Release the mouse button and begin typing content in the text block.

Importing Text
Text can be imported and placed within InDesign from a
Word formatting program (i.e. – Microsoft Word).

1. In InDesign, go to File > Place.

2. In the bottom, right corner select the Show Import Options checkbox.
3. Select OR deselect the Replace a Selected Item checkbox depending on whether
you want the imported text to replace a pre-existing highlighted item.
4. Select the item from the hard-drive (or any other storage device).
5. Press the Open button.
6. The Microsoft Word Import Options window appears.
7. Select OR deselect the Remove Text and Table Formatting checkbox depending
on whether you want to keep or throw away the formatting.
8. Press the OK button.
9. The mouse arrow turns into a loaded text icon.
10. Click and drag to draw a text frame.

• If you imported unformatted text, the text will appear in a default font with no
formatting or tabs applied.
• If you imported formatted text, the text will appear like the original
document.
• If some or all of the imported text appears with pink highlighting, then a font
is missing and the default font was substituted. Go to Type > Find Fonts to
restore missing font.

Flowing Text into Frames

If you have created a text frame, and a red icon appears in the bottom, right
corner, that you have text that exceeds the boundaries of the text frame.

You can either:

1. Expand the dimensions of the text frame.

2. Click once to highlight the text frame using the selection tool (black arrow tool).

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3. Click-and-drag one of the white squares on the outer four corners away from the text
frame until it enlarges to the desired size.

OR

4. Thread an additional text frame that will carry over the extra text.
5. Click once to highlight the text frame using the selection tool (black arrow tool).
6. Click the out port and the mouse cursor will change.
7. Click-and-drag to draw another text frame.

Adding Text Frames

To add a frame to a thread before an existing text frame:

1. Click once to highlight the text frame using the selection tool (black arrow tool).
2. Click on the white in port in the upper left-hand corner
and the mouse cursor will change.
3. Click-and-drag to draw another text frame before the
existing text frame.

To add a frame to a thread after an existing text frame:

1. Click once to highlight the text frame using the selection

tool (black arrow tool).
2. Click on the (red or white) out port in the bottom right-
hand corner and the mouse cursor will change.
3. Click-and-drag to draw another text frame after the
existing text frame.
Show/Hide Text Threads
• Choose View > Show/Hide Text Threads
• To unthread, double-click on in port or out port to break connection.

Move Text Frames

1. Choose the Selection Tool (black arrow tool).
2. Click once to highlight the text frame.
3. Click-and-drag anywhere in the center of the text frame to move it to a desired
location.

Resize Text Frame

1. Click once to highlight the text frame using the selection tool (black arrow tool).

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2. Click-and-drag one of the white squares (on the outer four corners) away from
the text frame until it enlarges to the desired size.

NOTE: Resizing a text frame doesn’t change the size of the type. Use the Scale tool if
you are interested in changing the actual size of the text.

For overset text in a frame, first select frame, choose Object > Fitting > Fit frame to
Content. (Do not apply this to threaded, multiple frames; only apply when you are
working with a single text frame.)

Deleting Text Frames

Deleting threaded (linked) text frames will not affect the actual content within the frames.

1. Click once to highlight the text frame using the selection tool (black arrow tool).
2. Press the Backspace or the Delete key on the keyboard.

Edit Stories in Story Editor

1. Select text or text frame.
2. Choose Edit > Edit in Story Editor.
3. Edit text and simply close the window after you are finished.

Spell Check
1. Go to Edit > Spelling > Check Spelling.
2. Press the Start button to begin the spell checking process.
3. Press the Done button to end the spell checking process.

Text Frame Options

Text Frame Options allow you to change settings in relation to specific text frames.
1. Click once to highlight the text frame using the selection tool (black arrow tool).
2. Go to Object > Text Frame Options.
3. Change number of columns, alignment of text, or change spacing between the text
and the frame.

Formatting Text
To change the character formatting (i.e. – font, size, etc.):

1. Make sure the A button is selected in the Formatting palette.

2. Highlight the text using the Text tool.

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3. Change the character formatting using the Formatting palette on the top of the
screen.

To change the paragraph formatting (i.e. – justification, line spacing, etc.):

1. Make sure the ¶ button is selected in the Formatting palette.

2. Highlight the text using the Type tool.

3. Change the paragraph formatting using the Formatting palette on the top of the
screen.

Color Swatches
1. Create a new color swatch by activating the Swatches Palette, and choose Option
Menu > New Color Swatch.
2. Mix your own CMYK color using the sliders. Click the Add button each time you
have mixed a new color. Then click Done when you are finished.

Fill and Stroke Colors

Apply a Fill color to text
1. To apply a Fill color to text, click the Fill icon to make sure it’s selected.
2. Choose the desired color swatch in the Swatch Palette to apply. To unapply color,
choose None.

Apply a Stroke color to text

1. To apply a Stroke color to text, click the Stroke icon to make sure it’s selected.
2. Choose the desired color swatch in the Swatch Palette to apply. To unapply color,
choose None.

Exporting InDesign Files

Preflight: Prepare File for Publishing
It is important that you thoroughly check the document before printing or handing off the
document to an output service provider. The Preflight process displays information on
missing files, fonts, inks, print settings, etc. You can use the Basic Profile or create one of
your own to catch the error you want. If you create your own, you can embed the profile
into your document for use on other computers. View tips to help you correct errors.

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1. Launch the Preflight Panel.

Embed

2. Click the Options Menu and choose Define Profiles.

3. Click the New Preflight Profile button on left

bottom.
4. Enter a name for your profile.
5. Click the triangles to expand settings for each of the
categories, and then select the ones you want to check for
errors. Click Save and then OK.
6. From the Profile list, select the custom profile. You will see
if your file has any errors. Correct or save your error
messages.
7. (Optional) Click the Embed button.
8. (Optional) From the Option Menu > choose Save Report
to save the report for reference.

Package: Gather Appropriate Files for Printing

Before sending a file to an output service provider (printer), it is necessary to gather
appropriate files.

1. Go to File > Package. Use all Defaults and click Package.

2. Fill in the appropriate Printing Instructions information and press Continue.
3. Create a name for the content folder and select the desired items, and storage
location.
4. Press the Package button.
5. After successfully packaged your file, you will have a new folder created for you
automatically with your original. indd file, copied fonts, links and images in it. Keep
this folder.

NOTE: It is important to ask the output service provider (printer) if they accept InDesign
files. If so, make sure they receive a disk with the entire packaged folder.

Export as Adobe PDF

1. Choose File > Adobe PDF Presets > choose High-Quality Print > Save.
2. Go to File > PDF Export Presets and choose one of the options below.

• Define: allow you to create your own presets for the PDF file.

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• Ebook: Creates Adobe PDF files that will be read primarily on-screen--on desktop
or laptop computers or eBook readers, for example.
• Screen: Creates compact Adobe PDF files that will be displayed on the World
Wide Web or an intranet, or that will be distributed through an e-mail system for
on-screen viewing.
• Print: Creates Adobe PDF files that are intended for desktop printers, digital
copiers, and CD-ROM publishing; you can also send them to clients as publishing
proofs.
• Press: Creates Adobe PDF files that will be printed to image setters or plate
setters as high-quality final output.
• PDF/X-1a: Converts the document content to a PDF/X-1a-compliant
representation.
• PDF/X-3: Converts the document content to a PDF/X-3 compliant representation.
• Acrobat 6 Layered: Creates a PDF file in which all InDesign layers, including
hidden layers, are saved as Acrobat layers.

3. Click the Export button to finish.

InDesign CS5 Basics – Exercise 1

Create Single Page Document

Start Project
1. Choose File > New Document.

2. Choose Default and Letter for Page Size. Uncheck Facing Pages. Enter 1 for
Number of Pages with 0.5” Margins, 1 Column. For Intent, choose Print.
Orientation is Portrait.

Note: You can choose File > Document Setup or Layout > Margins and Columns
to change any properties of margins and columns.

3. Document Page:

(MAC) Choose Window > Pages to activate the Pages palette.

(PC) View > Pages (F12) to activate the Pages palette.

Double-click on Page 1 in the Page palette. Drag a guide from the top ruler bar
and place it at 5”.

Placing & Fitting Images

Images and Text in InDesign are contained in frames. You can either create a frame
first or let InDesign create one for you on the fly. You would want to prepare your
images in Photoshop to the exact print size and resolution before your bring them in to

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InDesign. You should never size up your bitmapped images in InDesign because they
will lose sharpness and detail.

1. Choose File > Place (ctrl/cmd+D).

2. Choose a graphic from the MacHD> Libraries> Desktop Pictures> Nature folder.
3. Click and drag a box that is as big as the top half of the document.
4. A large image will not all show up in the box.
5. Choose Object > Fitting > Fit content proportionally.

Note: Fit Content Proportionally and Fill Frame Proportionally are the two most common
methods of sizing your images to fit frames.

Add and Rotate Text

1. Select the Type tool. Drag and draw a horizontal box below the image.
Type ‘Fun Project’ inside the box. Format font size, font type and alignment using
the Paragraph Formatting Controls. Choose Times New Romans, 48pts. Bold.
2. Choose the Selection Tool and select the text box.
3. Select the Rotate tool (R). Hold down the Shift key and pull one of the corner
handles to rotate the textbox 90 degree anti-clockwise.
4. Choose the Selection Tool to select and place the text box vertically to the left of
the document under the image.
5. Select the Type tool again. Drag and draw a large text frame to the right of the
rotated text frame, using up the rest of the white space.
6. Choose Type > Fill with Placeholder Text.

Create Color Swatch

1. Create a new color swatch by activating the Swatches Palette, and choose Option
Menu > New Color Swatch.
2. Mix your own CMYK color using the sliders. Click the Add button each time you
have mixed a new color. Then click Done when you are finished.

Create a Colored Background Layer

1. From the Toolbox, choose the Rectangle tool (M).
2. Choose a color for Fill and None for Stroke.
3. Draw a rectangle slightly bigger than the text block.
4. From the Swatches Palette, drag the Tint slider down to 30%.
5. Still selecting the rectangle, choose Object > Arrange > Send to Back to send the
colored rectangle behind the text.

Text Wrapping Around Graphic

1. Choose File > Place to insert an image.

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2. Drag and draw a small box for the image.

3. Choose Object > Fitting > Fill frame proportionally. Use the Selection Tool to
reposition your image as necessary.
4. You should see that the image is hiding some of the text. To wrap text around the
graphic, choose Window > Text Wrap.
5. Choose Wrap Around Bounding Box.
6. If any side of the image appears too close to the surrounding text, you can adjust
the offsets. Click on the link icon to break the link first, and then adjust
individual margins by either increasing or decreasing the measurements.

Applying Effects to Images

1. Choose the Selection Tool and select an image.
2. Bring up the Effects Panel. Click the Option Menu and choose Effects.
3. Select ‘Drop shadow’.
4. Check the checkbox next to ‘Preview’
5. Click OK.

Change Number of Columns

1. Choose the Selection Tool to select the text box with main content.
2. Choose the Formatting Control, and change from one column to two columns.

Saving File
Option 1 – As a PDF (Print)
1. File > Export.
2. Choose Format - Adobe PDF (Print). Click Save.
3. Select your preferences and click Export button.
4. (Option – save preferences for future use) Or, select your preferences and
choose Save Preset. Give a name, and then click OK.

Option 2 – As a Package
1. File > Package.
2. A quick Preflight will run automatically to check potential errors on fonts, links
etc. Click Package button, then Continue.
3. Choose a file name and the location where you want to Save this folder.
4. Click Package.
5. Give this folder to your printer to print (include a copy of the PDF file
recommended).

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Resources
Find Images on your Mac
MacHD >Library > Desktop Pictures > Nature
Search > type ‘Desktop Pictures’

References
Adobe InDesign CS5 Classroom in a Book by Adobe Creative
Team.
InDesign CS5 For Dummies by Galen Gruman

Stock and Free Images

http://www.istockphotos.com
http://www.fotolia.com
http://www.creativecommons.org
http://www.alegriphotos.com/
http://www.freefoto.com/index.jsp
http://www.flickr.com/groups/freeuse
http://freeimagescollection.com/
http://www.publicdomainpictures.net/
http://4freephotos.com
http://www.public-domain-image.com/backgrounds/slides/illustration-of-blue-rays.html
(public domain images)

USF Logos and Guidelines

http://www.usfca.edu/logo/
http://www.usfca.edu/redesign/styleguide/
http://www.usfca.edu/redesign/styleguide/socialmedia/

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