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EAPAR (SPARROW) Manual - Individual User

This document provides information about accessing and using the electronic Annual Performance Appraisal Report (SPARROW) system. It outlines the prerequisites, login process, and steps for accessing and submitting the PAR using either a Digital Signing Certificate or eSign. Key prerequisites include having a NIC email ID, DSC, eSign registration, internet access, and using compatible browsers like IE or Firefox. The document also includes annexures providing more detail on obtaining NIC email IDs, installing DSCs, and registering for eSign.

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0% found this document useful (0 votes)
618 views18 pages

EAPAR (SPARROW) Manual - Individual User

This document provides information about accessing and using the electronic Annual Performance Appraisal Report (SPARROW) system. It outlines the prerequisites, login process, and steps for accessing and submitting the PAR using either a Digital Signing Certificate or eSign. Key prerequisites include having a NIC email ID, DSC, eSign registration, internet access, and using compatible browsers like IE or Firefox. The document also includes annexures providing more detail on obtaining NIC email IDs, installing DSCs, and registering for eSign.

Uploaded by

venkatesh reddy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 18

Table of Contents

1. Introduction ........................................................................................................................................ 3
2. Prerequisites: ...................................................................................................................................... 4
2.1 NIC email ID ................................................................................................................................... 4
2.2 Digital Signing Certificate (DSC) ...................................................................................................... 4
2.3 eSign.............................................................................................................................................. 4
2.4 NIC Net/ Internet ........................................................................................................................... 4
2.5 Browser Compatibility.................................................................................................................... 4
3. Application Flow .................................................................................................................................. 5
3.1 Login Steps in SPARROW ................................................................................................................ 5
3.2 Access PAR..................................................................................................................................... 7
3.2.1 DSC Enrollment: ...................................................................................................................... 7
3.2.2 Steps to Access APAR using DSC .............................................................................................. 7
3.2.3 Aadhaar Registration............................................................................................................... 7
3.2.4 Steps to Access APAR using eSign ............................................................................................ 7
Annexure I ............................................................................................................................................. 10
Annexure II ............................................................................................................................................ 11
Annexure III ........................................................................................................................................... 13
Annexure IV........................................................................................................................................... 15

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1. Introduction
The electronic Annual Performance Appraisal Report (SPARROW) is an online system based on the
comprehensive performance appraisal dossier that is maintained for each member of Service by the
State Government/ Central Government. The aim of the system is to facilitates the electronic filling of
PAR by officers in a way that is not only user friendly but also allows to fill from anywhere anytime as
per their convenience.

PAR filling process starts at the beginning of the financial year. The PAR Manager creates the workflow
of the individual officer. The custodian generates the PAR of the respective Organization officers and
sends the blank PAR forms to the individual officer. The officer fills the PAR for further submission to
his/ her Reporting officer. The PAR moves from Reporting officer to Reviewing officer and to Accepting
officer mandatorily marking CR Section a slip.

There are some prerequisites that need to be fulfilled before implementing the application.

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2. Prerequisites:

2.1 NIC email ID


Note:
The detailed steps regarding getting the NIC email Id are explained in Annexure I.

2.2 Digital Signing Certificate (DSC)


Note:
The detailed steps regarding installation of the DSC are explained in Annexure II.

2.3 eSign
Note:
For using the eSign Aadhaar number should be registered in the application.

2.4 NIC Net/ Internet


The user should have NIC Net and internet connectivity in their system.

NIC Net is the network connectivity provided by NIC which allows user to access SPARROW application.

2.5 Browser Compatibility


The SPARROW application is compatible in all the three browsers i.e. Internet explorer, Mozilla Firefox
and Chrome; however in case of DSC the application is incompatible with chrome browser.

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3. Application Flow

3.1 Login Steps in SPARROW


Step 1: For accessing the SPARROW application visit the SPARROW URL using the browsers like IE 11 or
Mozilla Firefox.

Step 2: A window will appear as shown in Fig.SPARROW.4, enter the credentials, username for
SPARROW will be NIC email ID (before the '@' sign) if officer's NIC email ID is one of among types i.e.,
[email protected], [email protected] or [email protected] and password will be the same as password of NIC email ID.

Fig.SPARROW.4

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Note: If the officer does not know the Username, he/she can use the link Find Your
User Name as shown in Fig.SPARROW.5 by entering the details like service, email
ID, Aadhaar No. etc.

Fig.SPARROW.5

Step 3: As a result the screen appears is shown in Fig.SPARROW.6 to access the application.

Fig.SPARROW.6

Note:
In case of Invalid Login, officer should reset the NIC email id password.

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3.2 Access PAR
Officer can access the PAR through two ways:

1) DSC
2) eSign

3.2.1 DSC Enrollment:


Note:
To enroll the DSC refer the steps mentioned in Annexure III.

3.2.2 Steps to Access APAR using DSC


Step 1: Click on InboxMy PAR.

Step 2: Open the APAR by clicking on PAR ID as in Fig.SPARROW.7.

Fig.SPARRPOW.7

Step 3: After filling the PAR click on Send to Reporting authority button.

Step 4: A Pop-up window will appear enter the DSC pin.

Step 5: A message will appear that the PAR is sent successfully.

3.2.3 Aadhaar Registration


Note:
For Aadhaar Registration refer the steps mentioned in Annexure IV.

3.2.4 Steps to Access APAR using eSign


Step 1: Click on Submit with eSign (Send To Employee) button, as shown in Fig.SPARRPOW.8

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Fig.SPARRPOW.8

Step 2: Select the check box and click on I agree button, Fig.SPARRPOW.9. An alert window appears
click on OK button; user will get an OTP (One Time Password) on the mobile number registered with
Aadhaar Number

Fig.SPARRPOW.9

Step 3: Enter the OTP and click on verify with eSign button, as shown in Fig.SPARRPOW.10

8
Fig.SPARRPOW.10

Step 4: The message prompts is shown in Fig.SPARRPOW.11

Fig.SPARRPOW.11

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Annexure I
Steps for getting NIC email ID

All officials of implementing department must have NIC email Ids for login into eOffice (SPARROW)
application. For obtaining NIC email ID, user needs to perform the following steps:

Step 1: User can download the forms for email account creation (individual/group) using the following
links:

For Individual Subscription: http://mailnicin/docs/MailService_e-mail_Subscription_FormVer0p7pdf

For Bulk Subscription: http://mailnicin/docs/MailService_Bulk_e-mail_Subscription_FormVer0p7pdf

Steps 2: The users will now fill the above downloaded form, get it signed from Competent Authority
department and then submit it to NIC Coordinator of the department for email ID creation.

Note:
The form should be filled in CAPITAL LETTERS.
Signatures of Competent Authority and NIC Coordinator of the department must be
with date and seal.
All the fields must be filled.

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Annexure II
Digital Signature Certificate (DSC) is the digital equivalent of physical, or paper certificates. DSC provides
a secure way of accessing the application and can be presented electronically to prove one’s identity or
one’s right to access information or services on the internet. DSC is available in the form of a smart card
or USB eToken.

A digital signature uses the system of Public Key encryption to verify that a document has not been
altered. Public key encryption (PKE) uses a system of two keys:

 A private key, which only you use (and should protect with a well-chosen, carefully, protected
passphrase); and
 A public key, which other people use. Public keys are often stored on public key servers.

Pre-requisites for DSC Installation:

1. JAVA Installation
2. JAVA Security Settings
3. Middleware (USB Token Driver) Installation

Following steps will be followed to acquire the DSC:

Step 1: Obtain DSC from Certifying Authority (CA) as follows:

 Fill up and submit the duly signed DSC form to CA (For digital signature and non-deputation
certificates).
 Get the DSC token (hardware).

Digital Signature Certificates (DSC) Installation Process:

Following steps will be followed to install DSC:

Step 1: Install JRE

 Download Java version 1.8 if not available already on your desktop/ laptop.

Step 2: Configure Java Security Settings

 Open Java from control panel


 Go to security tab and set security level to Medium/ Low.

Step 3: Install Middleware (Token Drivers)

 Download the DSC token drivers provided by CA.


 Install the DSC token driver.

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Note:
The DSC is applicable for 2 years.

12
Annexure III
Steps to Enroll DSC with SPARROW application:

Step1: Plug DSC, click Enroll ( ) link under DSC ( ) module and click DSC Registration (

) Button, as shown in Fig.SPARROW.12

Fig.SPARROW.12

Step 2: Select the enrolled certificates and click Register ( ) Button as shown in
Fig.SPARROW.13

Fig.SPARROW.13

Step 3: Enter User PIN and click Login ( ) Button as shown in Fig.SPARROW.14

13
Fig.SPARROW.14
Step 4: A message prompts, ‘The DSC has been registered successfully’, click OK ( ) as
shown in Fig.SPARROW.15

Fig.SPARROW.15

Step 5: User can view the registered DSC (Active), as shown in Fig.SPARROW.16

Fig.SPARROW.16

Note:

To deactivate registered DSC, click Deactivate DSC ( ) button.


Inactive DCS cannot be activated.

14
Annexure IV
Steps to Verify Aadhaar Number with SPARROW application

Step1: Visit the SPARROW URL using the browsers like IE 10 or Mozilla Firefox.

Step 2: A window will appear as in Fig.SPARRPOW.17, click the Continue button.

Fig.SPARRPOW.17

Step 3: Another window appears as shown in Fig.SPARRPOW.18. Enter the credentials, username for
SPARROW will be NIC email ID (before the '@' sign) if officer's NIC email ID is one of among types i.e.,
[email protected], [email protected] or [email protected] and password will be the same as password of NIC email ID
and Click on Login button.

Fig.SPARRPOW.18

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Step 4: After login, User Information page appears, enter the Aadhaar number and click on Verify and
Update button as shown in Fig.SPARRPOW.19

Fig.SPARRPOW.19

Step 5: Select the check box and click on I agree button, Fig.SPARRPOW.20. User will get an OTP (One
Time Password) on the mobile number registered with Aadhaar Number

Fig.SPARRPOW.20

Step 6: Enter the OTP and click on verify with eSign button, as shown in Fig.SPARRPOW.21

16
Fig.SPARRPOW.21

Step 7: As a result message prompts “Verified successfully”, shown in Fig.SPARRPOW.22

Fig.SPARRPOW.22

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