PROJECT DEVELOPMENT

&
PROJECT MANAGEMENT
ASSIGNMENT & PROJECT BEFORE THE END OF TERM:
Study and check possible download of at least one (1) out of ten
(10) free project management software options.
And be able to demonstrate the software application’s capability
in the class.
FIRST PRELIM TOPICS
Who uses Project Management
Anyone and everyone manages projects, even if they aren’t formally called a
‘project manager’.

Ever organized an event? That’s a project you managed with a team of people, and
project management is life skill for all.

More formally, projects crop up in all industries and business:

1. Transport and Infrastructure
2. IT
3. Product manufacture*
4. Building and Construction
5. Finance and Law

*Our area/s of focus and leave the rest to the engineers, including IT software/
hardware engineering. And all these starts from a so-called: “The Business Plan”.

Source: Association of Project Management

What is a project? (The Business Plan)

A project is a unique, transient endeavor, undertaken to achieve planned objectives,

which could be defined in terms of outputs, outcomes or benefits.

A project is usually deemed to be a success if it achieves the objectives according to their

acceptance criteria, within an agreed timescale and budget.

Time, cost and quality are the building blocks of every project.

Time: scheduling is a collection of techniques used to develop and present schedules that
show when work will be performed. (The Product to be introduced)

Cost: how are necessary funds acquired and finances managed? (The capitalization
required)

Quality: how will fitness for purpose of the deliverables and management processes be
assured? (The expected quality standard of the output or product & its operations)
Source: APM (Association of Project Management) definition
PROJECT DEVELOPMENT
 Introduction to Project Development
What is Project Development

❑ Project development is the process and the facility of planning, organizing,

coordinating, and controlling the resources to accomplish specific goals.

❑ The process takes a transportation improvement from concept through

construction.

❑ It has six phases; initiation, definition, design, development, implementation

and follow-up phases.

Source: IGI Global, publisher of Timely Knowledge, definition

 Introduction to Project Development
Key Notes Prior to Five (5) Easy Steps in Project Development
BY ADAM BARRAT IN PROJECT MANAGEMENT

For those who have been given the task of managing projects — regardless of
the size — the worry of not completing it properly on time, within budget, and
effectively is a very real one.

To make sure that you complete a successful project, the key is in being
organized and planning.

And like anything in life, a big task, broken down into a series of smaller tasks
suddenly doesn’t seem so big. A successful implementation of project
development can be separated into 5 project development phases.
Introduction to Project Development/Management

Key Notes Prior to Five (5) Easy Steps in Project

Development
BY ADAM BARRAT IN PROJECT MANAGEMENT

Adam is an English copywriter based in Spain,

specialising in writing personality-driven copy for
the digital marketing and travel industries.
 Introduction to Project Development

5 Project development phases according Six (6) development phases according

to Adam Barrat: to IGI Global:

1. Initiation
1. Initiation
2. Planning
2. Definition
3. Implementation/Execution
3. Design
4. Controlling/Follow-up phases
4. Development
5. Closing
5. Implementation/Execution
NB By completing each phase properly, 6. Controlling/Follow-up phases
you can be sure that you will turn out a
well thought-out and successful project. Source: IGI Global, publisher of Timely
Knowledge, definition
Phase 1 - Initiation or Initiating

The first part of developing a successful project is to make sure that you
are entirely sure of everything that needs to be done and that you have a
clear objective and title for your project — after all, how can it be
successful if you don’t know exactly what the desired outcome is?

You should try to determine how you can measure your progress, and
what milestones you are trying to reach, This will give you an easy way to
check on progress and keep your team motivated.
Phase 2 – Planning
This is probably the most important part of the whole process. Planning
includes organizing what will be done, when and by whom. It needs to be
detailed and well thought out to ensure that nothing is missed, carrying
out risk assessments and making sure that everyone has what they need to
be able to do the tasks that are required of them.

It is at this stage when you should look at detailed and realistic costing,
timelines, risk analysis, resourcing and communication systems. A detailed
plan, such as one which you can make with the templates will help you
with this and make the task a great deal easier.
Phase 3 - Execution
Now you have your project properly planned, you can start executing it.
Make sure that you stick to your plan as closely as possible, and have a
communication hub where stakeholders can collaborate on progress —
like a project management software. But it is also recommended that you
continually review its progress and make any changes or adaptations as
you go.
Phase 4 - Control

Control needs to be carried out during the execution stage. This is where
you need to try to ensure that the plan is kept to as closely as possible and
that you are regularly monitoring it to ensure that the project doesn’t spin
out of control.
Phase 5 - Closing
Once that the project is finished, it is recommended that you write a closing
report, giving a summary of the project, how well you managed to keep to the
plan, any changes that you had to make and why, and what you would do
differently if you were to carry it out again. This is helpful for the future planning
of projects and helping to make the next one even more successful.

The key to completing a successful project is all about the planning, and any help
that you can get in this process can make all of the difference.

Project management templates help with planning so you don’t end up over
budget and late, as well as making your project run as smoothly as possible. And
by following this 5-step project development process you can make sure that
your project is as successful and effective as it can be.
 Project Management
Definition
Project management is the application of processes, methods, skills,
knowledge and experience to achieve specific project objectives according to
the project acceptance criteria within agreed parameters. Project management
has final deliverables that are constrained to a finite timescale and budget.
A key factor that distinguishes project management from just 'management' is
that it has this final deliverable and a finite timespan, unlike management
which is an ongoing process. Because of this a project professional needs a
wide range of skills; often technical skills, and certainly people management
skills and good business awareness.
Definition from APM (Association for Project Management) Body of
Knowledge 7th edition 📖
PROJECT MANAGEMENT
Project Management

"At its most fundamental,

project management
is about people getting things done."
Dr Martin Barnes, APM President 2003-2012

Source: Association of Project Management

The core components of project management are:

1. defining the reason why a project is necessary;

2. capturing project requirements, specifying quality of the
deliverables, estimating resources and timescales;
3. preparing a business case to justify the investment;
4. securing corporate agreement and funding;
5. developing and implementing a management plan for the project;
6. leading and motivating the project delivery team;

Source: Association of Project Management

The core components of project management are:

7. managing the risks, issues and changes on the project;

8. monitoring progress against plan;
9. managing the project budget;
10. maintaining communications with stakeholders and the project
organization;
11. provider management;
12. closing the project in a controlled fashion when appropriate.

Source: Association of Project Management

Why do we use Project Management
Project management is aimed at producing an end product that will
effect some change for the benefit of the organisation that instigated
the project. It is the initiation, planning and control of a range of tasks
required to deliver this end product.

Projects that require formal management are those that:

1. produce something new or altered, tangible or intangible;
2. have a finite timespan: a definite start and end;
3. are likely to be complex in terms of work or groups involved;
4. require the management of change;
5. require the management of risks.

Source: Association of Project Management

Why do we use Project Management

Investment in effective project management will have a number of

benefits, such as:

1. providing a greater likelihood of achieving the desired result;

2. ensuring efficient and best value use of resources;
3. satisfying the differing needs of the project’s stakeholders.

Source: Association of Project Management

When do we use Project Management
Projects are separate from business-as-usual activities and occur when
an organization wants to deliver a solution to set requirements within
an agreed budget and timeframe. Projects require a team of people to
come together temporarily to focus on specific project objectives. As a
result, effective teamwork is central to successful projects.

Projects require a team of people to come together temporarily to

focus on specific project objectives. As a result, effective teamwork is
central to successful projects. Project management is concerned with
managing discrete packages of work to achieve specific objectives.
The way the work is managed depends upon a wide variety of factors.

Source: Association of Project Management

When do we use Project Management
The scale, significance and complexity of the work are obvious factors:
relocating a small office and organising the Olympics share many
basic principles, but offer very different managerial challenges.

Objectives may be expressed in terms of:

1. outputs (such as a new HQ building);
2. outcomes (such as staff being relocated from multiple locations to
the new HQ);
3. benefits (such as reduced travel and facilities management costs);
4. strategic objectives (such as doubling the organisation’s share
price in three years).

Source: Association of Project Management

Who uses Project Management
Anyone and everyone manages projects, even if they aren’t formally called a
‘project manager’.

Ever organized an event? That’s a project you managed with a team of people, and
project management is life skill for all.

More formally, projects crop up in all industries and business:

1. Transport and Infrastructure
2. IT
3. Product manufacture*
4. Building and Construction
5. Finance and Law

*Our area/s of focus and leave the rest to the engineers, including IT software/
hardware engineering. And all these starts from a so-called: “The Business Plan”.

Source: Association of Project Management

SETTING THE BOUNDARY
LINES/DISTINCTIONS
BETWEEN

PROJECT DEVELOPMENT
&
PROJECT MANAGEMENT
 Project Developer Vs. Project Manager

Notes to Project developers and project managers:

Both have important functions in planning and executing

a company project.

These roles can be found in almost any industry area

including construction, real estate, and business.

While the two positions are related, their day-to-day

duties and technical skills differ significantly.
 Project Developer Vs. Project Manager
Education Median Salary Job Growth (2018-
Job Title
Requirements (2019)* 2028)**
Bachelor's degree in
business or 7% (for all
Project Developer industry-related $64,009 management
field, 1-2 years occupations)
relevant experience
Bachelor's degree in
business
administration or 7% (all management
Project Manager $73,596
related field, 1-2 occupations)
years relevant
experience
Sources: *PayScale, **U.S. Bureau of Labor Statistics
Responsibilities of a Project Developer vs. Project Manager

Project developers deal with the industry-specific duties related to

carrying out a project.
This means using their specific skill set to research, design, and
implement solutions to the project.
For example, a renewable energy company looking to build a new
solar farm would hire a project developer with expertise in the solar
industry.

Project managers deal less with the technical aspects of a project and
more with its overall organization. Project managers take on the bulk
of administrative work, which gives other team members the ability to
focus on more technical issues.
Project Developer

A project developer holds industry expertise in the project they are working
on and uses that expertise to research, plan, and complete a project. A
project developer in real estate might survey land, design building
blueprints, and oversee site construction.

These developers can be found in almost any industry. A business project

developer might research locations for company expansion or identify
effective marketing strategies for a new product. It is common for project
developers to be tasked with identifying and securing sources of funding for
their assigned project.

A project developer should be skilled in cost-benefit analysis and feel

confident making informed decisions based on research and industry best
practices. Project developers looking to advance their careers can hone their
industry-specific skills through work experience to become more
competitive for higher-paying positions.
Responsibilities of a Project Developer Include:

•Drafting and presenting project plans

•Addressing setbacks that arise

•Obtaining necessary permits for work

•Ensuring adherence to quality standards

Project Manager
A project manager, sometimes called a project coordinator, is the primary
organizer of an assigned project. The project manager creates the project
timeline, builds work schedules, establishes goals, and measures progress. The
project manager assigns tasks to team members and conducts follow-up to
ensure work is completed at a satisfactory rate.

Project managers coordinate the efforts of a project team to make their work
more efficient. The project manager must track expenses, make reports, finalize
documents, and complete other administrative duties related to the project.
Clear communication, the ability to organize groups of people effectively, and
attention to detail are skills necessary for this position.

A master's degree or professional certification in project management can

prepare project managers for more senior-level roles.
Responsibilities of a Project Manager Include:

•Procuring project resources

•Reporting progress to stakeholders

•Scheduling team meetings

•Using spreadsheets to track project details