STATE BOARD OF TECHNICAL EDUCATION & TRAINING, TAMILNADU

DIPLOMA IN MODERN OFFICE PRACTICE – SYLLABUS

M – SCHEME
(To be Implemented from the Academic Year 2015-2016 onwards)
Course Name : Diploma in Modern Office Practice
Subject Code : 38117
Semester : I Semester
Subject Title :Office Automation Lab - I
TEACHING AND SCHEME OF EXAMINATION:
No. of Weeks per Semester: 15
Subject Instructions Examinations
Office
Automation
Lab - I
Hours/
Week
Hours/
Semester Marks
Duration
6 Hrs. 90 Hrs.
Internal
Assessment
Board
Examination Total
25 75 100 3 Hrs
Rational: The subjectOffice automation - I helps the students to understand the concepts of
Operating System, Windows, MS-Word and MS-Excel.
Objectives: This subject helps to student to understand about
 Windows Operating System
 Ms Word Documents
 Preparation Tables Mail Merge, Labels, Envelops
 Various Calculations, functions, Pivot Tables
 Preparing Paybill,Charts,etc.
Sl.No. Topic Hrs.
1 OPERATING SYSTEM 18
2 MS-WORD - I 18
3 MS-WORD - II 18
4 MS-EXCEL - I 18
5 MS-EXCEL - II 18
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DETAILED SYLLABUS
OFFICE AUTOMATION LAB - I
CONTENTS
Unit NAME OF TOPIC Hrs.
1
OPERATING SYSTEM - At a glance:
Features of Windows Operating System, Different versions of Windows – Desktop, The
Taskbar - Start Button and other Desktop Components - Control Panel - usage and
features - Adding / Removing Programs - Adding /Deleting Fonts - Customize your
Desktop display Mouse / Printer Settings.
Working with Programs -Managing Files (with Windows Explorer or My Computer) -
Creating / Opening / Deleting a Folder - Copying / Moving a File or Folder - Searching for
Files and Folders - Creating Shortcuts - Windows Accessories - Using Calculator -
Notepad / WordPad – An Paint - Multimedia –CD Player, Media Player and Sound
Recorder - Virus Introduction.
18
2
MS WORD – I :
Starting MS Word – Creating document – Parts of Word Window – Mouse operations –
Keyboard operations – Individual keys - Entering or typing text- Select- Undo, Redo - cut,
delete ,copy, paste, move, paste special -Select all - Find and Replace - Bold, Italic,
Underline, Strikethrough, subscript, superscript.
Text effects - font colour, font size, style - text highlight - format painter, clear format -
bullets, numbering - align text, sorting, styles- Insert Page break - Page number, Date &
Time - Auto Text - Picture, clip art - Shapes, Smart Art - Chart, screen shot - Header &
footer - text box - Word Art, Drop cap, Equation, symbol.
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3
MS WORD – II :
Table and table properties- Draw Table, Eraser – View gridlines – Merge Cells – Split
Cells – split Table – Auto fit – Height and Width – Text Directions – Convert – Formula -
Page Layout – size, Orientation, Margins, Columns, Hyphenation - watermark, Page color,
Page Border, Indent, Spacing, Wrap Text Bring Forward & Send Backward.
Mailings – Mail Merge – Envelopes – Labels – spelling – Thesaurus – Word count –
Translate – Designing – Shading – save the document – printing – save and send.
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4
MS EXCEL – I :
Starting MS Excel – Opening Work Book – Parts of Word Window – Mouse Operations –
Keyboard Operations – Selecting cells – Entering and Editing Text – Entering Numbers,
Formulas, Dates – Alignment – Standard Tool bar – Formatting Tool bar – Opening Work
book – Column Width.
Series Fill – copying and pasting the formula – Formatting cells – Currency notation –
centering Across – Changing font styles and size – Column Auto fit – Inserting Rows and
Columns – Align – Print Preview – Page set up – Inserting Header and Footers – Decimal
– Text wrap – sorting – find and select - Saving.
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5
MS EXCEL– II :
Copying text between worksheets – Deleting – Creating Charts – types - Data filters –
Auto Filters – Criteria – Functions – Round, sqrt, average etc.
Pivot table – picture – clip art – shapes – what if analysis - spelling – treasures – protect
sheet, work book- save and save as - print.
18
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OFFICE AUTOMATION - I
LAB PRACTICAL EXERCISES
Ex.No. Lab Exercises
1
OPERATING SYSTEM :
(i) Install screen saver and change the monitor resolution by 1280X960.
(ii) Set a new wall paper.
(iii) Create, move, delete and rename a folder.
(iv) Copy, paste and cut a folder/file .
(v) Display the properties for a file or folder.
2
(i) Restore files and folders from Recycle bin.
(ii) Create short cuts for folder/file.
(iii) Find a file or folder by name.
(iv) Select and move two or more files/folders using mouse .
(v) Sort folders/files.
3
(i) Copy files into CD/DVD.
(ii) Switch between applications .
(iii) Make the taskbar wider and hide the taskbar .
(iv) Record and save an audio file.
(v) Set/Change the date and time.
4.
MS.WORD:
Creating a Document:
 Enter a text about your Institution with two Titles.
 Set the paper size A4 and orientation of the paper to Portrait.
 Make the titles to Center, Bold, Font size 20 and style in Areal.
 Justify the entire Text. Set the margin left 1.5, Right 1.5, Top and Bottom .5.
 Use Drop Cap in 1st paragraph 1st character for 3 lines.
 Change the font size of the text to 12 size.
 Use bulleted list and Highlight the important sentences.
 Insert a picture, word art, Header and Footer.
 Save the file.
5.
Prepare a resume for a suitable job in MS. Word.
 Paper Size A4.
 Orientation – Portrait
 Margin - left 1.5, Right 1.5, Top and Bottom 1.5.
 Justify the entire Text.
 Font size – 12.
 Change the line spacing to 1.5 .
 Save Document to Resume.
 Take print.
6.
Mail Merge - Create an invitation to invite reporters of local Newspapers to cover
functions of Annual Day Celebrations of your Polytechnic College using Mail Merge in
MS. Word (4 Addresses).
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7.
CREATING AND EDITING THE TABLE :
Create a student details in Ms-Word table format which has details of ROLLNo.,
NAME, CLASS, MARK 1, MARK 2, MARK 3 and find TOTAL and Average of the
marks.
(Things to be covered)
 Enter three titles
 Enter all data with minimum 8 rows
 Insert a New Row Between 3rd and 4th row and enter a new row and give the
data.
 Get the Total. Give double line borders and shadows 12.5% Grey.
 Change the font size 12 the data available in the Table.
 Sort the name in ascending order.
 Centre the title lines with Font style Garamond size 16.
 Aline all lines and Centre the Table.
 Save the file.
8.
Create an Advertisement in MS. Word aboutyour Institution, regarding the Diploma
courses offered and facilities available.
9.
Prepare a table of contents for a document.
Prepare index for a document.
10
MS.EXCEL.
Create a Statement in MS. Excel regarding particulars of
10 students of I Year MOP of your College. ( Fields : Roll No., Name,
Community, DOB, Age, Address,& 10th Mark.
(Things to be Covered)
 Enter Two Titles.
 Enter the 1st and 2ndTitles in first and second rows with different font size and
styles.
 Enter Roll No.,Name, etc as Field names.
 Enter the Roll Number using Fill Handle.
 Enter 10 students particulars.
 Centre the Titles.
 Insert a New Row between 5th and 6thRow .
 Enter a New Student’s particulars in the new Row.
 Delete the Last row.
 Insert a New Column between 3rdt and 4th Column for Sex.
 In the Sex column enter Sex = “M” or “F”
 Align all the Data in Centre.
 Save the File.
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11.
From the following given particulars prepare a Salary Statement in MS. Excel
Worksheet.
DEVI ENTERPRISES
COIMBATORE – 641 044
S.No.,Emp-No., Name, Basic Pay, DA, HRA, Gross Pay, PF, IT, Deductions and Net
Pay.
Enter data for EMP-No., NAME, and BASICPAY.
Fill the S.No. column with Autoseries.
(a) Calculate DA = 90% of Basic Pay, HRA = 5% of Basic Pay.
(b) Calculate Gross Pay = Basic Pay + DA + HRA.
(c) Calculate PF = 6% of Basic Pay, IT = 10% of Gross Pay.
(d) Calculate deductions = PF + IT.
(e) Calculate Net Pay = Gross Pay – Deductions.
12.
Create a result sheet containing Candidate's Register No., Name,
Marks for five subjects.
1. Calculate Total Marks & Average Marks of 5 subjects ( Use Fill handle).
2. Calculate Average Marks of each student.
3. Fill the Result Column by using the following condition.
If a student secures 40 or more than 40 marks in each subject will
adjudged as Pass, otherwise Fail.
4. Fill the Grade Column by using the following condition:
If a student’s result is pass and secures Average marks more than 75,
he/she gets Honours , more than 60,he/she gets I Class, otherwise II
Class.
5. Highlight the marks who secures less than 40, by using different colour.
13.
Prepare line, bar and pie chart to illustrate the subject wise performance of the class
for any one semester with the following data.
English - 55%
Commerce - 75%
Accountancy - 80%
Computer - 70%
Typewriting - 90%
Economics - 95%
14.
Prepare consolidation of work sheets in MS. Excel.
Prepare consolidation of I Qtr, II Qtr, III Qtr& IV Qtr sales Turnover of
different Branches of a Company.
15. Create Pivot Table Report in MS Excel.
Reference:
1. A first Course in Computers, Sanjay Saxen