GOVERNMENT OF RAJASTHAN

FINANCE DEPARTMENT
(RULES DIVISION)

RAJASTHAN TRAVELLING
ALLOWANCE RULES, 1971
(Updated up to 14.12.2016)
This document is compilation of original orders and amendments. Inspite of due
care having been taken, if any, errors or omissions have inadvertently remained
and are detected in Rules, the same may also kindly be brought to the notice
of Finance (Rules) Department. In case of any discrepancy, oriqinal Rules /
Orders issued shall prevail.
i
 Rajasthan Travelling Allowance Rules, 1971

No.F.3(9)F.D.(Rules)/70-In exercise of the powers vested in them under rule 42 of

the Rajasthan Service Rules, the Government hereby makes the following rules to
regulate grant of Travelling Allowance to Government Servants, namely:—

CHAPTER—1

1. Title & Commencement.—(l) These rules may be called the Rajasthan

Travelling Allowance Rules.

2. These rules shall come into force with effect from 1st September, 1971.
2. Applicability (1) These rules shall apply to all Government servants whose pay is
charged to the consolidated Fund of the State.
(2) These rules shall not apply to:—
(i) Work-charged employees.
(ii) Employees paid from contingencies.
(iii) Employees employed on contract where the terms of contract specifically provide
otherwise.
(iv) Employees on deputation from Central or other State Governments or from any
body corporate where the terms of deputation provided for the application of other
rules.
3. Definitions.- For the purpose of these rules, the following terms used in the rules
have the meaning herein explained:—
(1) "Government" means Government of Rajasthan.
(2) " Competent Authority" means Government or any other authority subordinate
to Government to which the power is delegated by or under these rules.

(3) "Day" means a calendar day, beginning and ending at midnight but an absence
from headquarters which does not exceed twenty four hours shall be reckoned for all
purposes as one day, at whatever hours the absence begins or ends.
1
[(4) "Family means" a Government's servants wife or husband as the case may be,
legitimate children and step children residing with and wholly dependent upon the
Government servant. Not more than one legally married wife is included in a family for
the purpose of these rules. The term 'legitimate children' includes widowed daughter
residing with and wholly dependent upon the Government servant but does not include
adopted children unless adoption is recognised under the personal law of the Government
servant. For the purpose of transfer travelling allowance, the term "family" shall also
include parents, sisters and minor brothers residing with .and wholly dependent upon the
Government servant:]

1. Substituted vide F.D. order No. F.4(1)FD(Gr.2)/78, dated 21-8-1978,

1 

 
Explanation:
A legitimate child or step child/parent/minor brother/widowed daughter 1/sister who
reside with the Government servant and whose income from all sources including
pension and pension equivalent of death- cum- retirement gratuity or in case of members
of Contributory Provident Fund, pension equivalent of Government contribution with
interest thereon and special contribution does not exceed 2[Rs. 2000/- p.m] may be
deemed to be wholly dependent upon the Government servant.
3
[Note: - 1. The employed children of Government servants shall not be considered as
dependent upon him/her.
2. Government servants married children of any age shall not be considered as
dependent upon him/her.
3. Children under going education, who do not have any source of income shall be
considered as dependent upon him/her.
4. Travelling Allowance on transfer will be restricted to only two dependent children of
an employees this restriction shall come into effect from 01.06.2002 and shall not
however, be applicable in respect of those employees who have more than two
children prior to 01.06.2002. This restriction shall not be applicable in respect of
those employees who are presently issueless or have only one child and the
subsequent pregnancy results / resulted in multiple births as a consequence of which
the number of children exceeds 5[two].
4
[(5) "Pay" means pay is defined in rule 7(24) of R.S. R. but it excludes special
pay and non-practicing or non-clinical allowance.]
(6) "Public Conveyance" means railway train or passenger bus or other
conveyance which plies regularly for the conveyance of passengers on payment of
individual fare, but does not include a taxi car, scooter, tonga or other conveyance hired
for a particular journey.
1. Added vide F. D. order No. F. 4(1) FD(Gr.2)/78, dated 9-3-1981.
2. Substituted vide FD Order No.F.7(3) (FD/Rules)/98-I dated 13.03.2008 (w.e.f. 25.02.2008)
3. Inserted vide FD Order No.F. 7(3) (FD/Rules)/98-I dated 13.3.2008 (w.e.f. 25.02.2008).
4. Substituted vide FD Order No.F.3(1) FD (Gr.2)/76 dated 01.12.1976 w.e.f. 01.09.1976.
5. Substituted vide F.D. Order No.F.7(3)FD/Rules/98 dated 13.03.2008 with immediate effect.

2 

 
 (7) "Transfer" means a transfer of a Government servant in the public interest
from one headquarter station in which he is employed to another such stations either to
take up duties of a new post or in consequence of a change of the headquarters of his
post.
(8) "Travelling allowance" means and includes mileage allowance, 1[Daily
allowance] and permanent travelling allowance.
(9) "Mileage allowance" means an allowance granted to a Government servant to
meet the cost of a particular journey on the basis of distance travelled by Rail, Road or
Air.
(10) 1["Daily Allowance"] means an allowance granted to a Government servant
to meet the cost of lodging and boarding and other incidental expenditure necessitated at
the place of halt.
(11) "Journey on Tour" means a journey undertaken by a Government servant on
duty to a place other than his headquarters either within or beyond his sphere of duty.
(12) "Period of absence from headquarters" means period of absence from
headquarters which begins on the day on which the Government servant actually leaves
the headquarters and ends on the day on which he returns thereto.

CHAPTER II
CATEGORISATION OF GOVERNMENT SERVANTS
2
[4. For the purpose of calculating Travelling Allowance including Daily Allowance,
Government servants are divided into five categories, as under :-

Categories Class of Government servants based on 'Basic Pay' i.e. total of pay in
Running Pay Band and Grade Pay
Category 'A' Government servants drawing basic pay of Rs. 37000/-— per month or
above
Category 'B' Government servants drawing basic pay of Rs.19,000/- or above but
below Rs. 37,000/- per month.
Category 'C' Government servants drawing basic pay of Rs.15, 000/- or above but
below Rs. 19,000/- per month.
Category 'D' Government servants drawing basic pay of Rs.10, 000/- or above but
below Rs. 15,000/- per month.
Category 'E' Government servants drawing basic pay below Rs.10,000/- per month.]

1. Substituted Vide F.D. order No.F.7(3) FD/Rules/98-I, dated 13.03.2008 (w.e.f. 25.02.2008)
2. Substituted Vide F.D. order No.F.7(3) FD/Rules/98, dated 12.09.2008 (w.e.f. 01.09.2008)

3 

 
 5. (1) For the purposes of these rules, the term "actual pay" means as defined in rule 3(5) of
these rules whether drawn while holding a post in substantive or officiating or purely temporary
capacity at the time when the journey is undertaken.

(2) In case of a Government servant re-employed after retirement the term 'actual pay* means
pay plus the amount of pension including pension equivalent of Death-cum-retirement gratuity, if
any, irrespective-, of commutation of a part- of pension, if any, or pensionary equivalent of
Government contribution with interest thereon and special contribution included in the total
retirement benefits in respect of a Government servant governed by Contributory Provident Fund,
as the case may be, but not exceeding the maximum pay of the post in any case.

(3) In case of a Government servant drawing consolidated pay, the term, 'actual pay' means
the amount which is equal to 60% of the, consolidated pay.
1
[(4) In case of Government servant re-employed after retirement on consolidated salary his
categorisation for the purpose of calculating his Travelling Allowance shall be the same which
existed immediately before his retirement, provided that in case where such re-employment is on
lower post the categorisation for the purpose of calculating Travelling Allowance shall be on the
pay of maximum of the pay scale of the post or the last pay drawn whichever is less].

CHAPTER III
PRINCIPLES OF CALCULATION OF MILEAGE ALLOWANCE
6. General :—(1) Travelling Allowance is a Compensatory Allowance and is so regulated it
is not on the whole a source of profit to the recipient.
(2) (i)A Government servant's claim to Traveling allowance shall be regulated by the rules in
forces at the time of journey in respect of which they are made.
(ii) No revision of claims of Travelling Allowance is permissible in cases where a
Government servant is promoted or reverted or is granted an increased rate of pay with
retrospective effect in respect of the period intervening between rate the date of promotion or
reversion or of increased rate of pay and that on which it is notified, unless it is clear that there
has been an actual change of duties. Claim for revised Travelling Allowance is however,
permissible incases where correct rate of pay has-been determined and authorised in accordance
with rules in force with retrospective effect in place of provisional payment.

1. Inserted vide F.D. Order No.F.4(1)FD/Gr.-2/82, dated 14.09.1993.

4 

 
(3) A competent authority may prescribe the limits of the sphere of duty and a place as a
headquarter of a Government servant. In case of doubt the competent authority may decide
whether particular absence from headquarters is to be treated as journey on tour for the purpose of
these rules.
1
[Note :-Government employee shall not be sent on tour only for the purpose of delivering
mail or correspondence. No Travelling Allowance shall be admissible for such purposes. Such
information should be sent by courier or post. Reasons for which, the employee has been sent on
tour, shall be specifically mentioned and certified on Travelling Allowance Bill by the
Controlling Authority.]

7. Principles of Calculation— (1) For the purposes of calculating mileage allowance, a

journey between two places is held to have been performed by the shortest of two or more
practicable routes or by the cheapest of such routes provided that when there are alternative
railway route and the difference between them in point of time and cost is not great mileage
allowance should be calculated by the route actually used.

(a) The shortest routs is that by which the traveller can most speedily reach his
destination by the ordinary modes of travelling.
2
(b) For journies on tour the road routes between the places and in respect of officers
mentioned below shall be treated as the shortest if journey is actually performed by their
own cars or in a Government vehicle, if available :-

S. Places Category of Officers

No.
1 Jaipur and Kota
2 Jaipur and Bundi
Officers of the Category 'A'
3 Jaipur and Tonk
4 Jaipur arid Deoli
5 Ajmer and Kota

(2) If a Government servant travels by a route which is not the shortest but is
cheaper than the shortest, his Mileage Allowance should be calculated by the route
actually used.
(3) A competent authority may for special reasons which should be recorded permit
Mileage Allowance to be calculated on a route other than the shortest or the cheapest,
provided that the journey is actually per-formed by -.such route.

1. Inserted vide F.D. Order No.F.7(3)FD/Rules/98-I dated 13.03.2008 (w.e.f. 25.02.2008)

2. Substituted Vide F.D. Order No. F.4(l) FD/Gr.2/82 dated 23.03.1990

5 

 
 (4) (i) Where a. Government servant performs journey by road in a public
1
conveyance or in a motor car or in a scooter/motor cycle/ moped etc. owned by him
between the places connected by rail, he shall be entitled to Mileage Allowance as
admissible for road journey limited to rail Mileage Allowance unless road Mileage
Allowance work out to be less than the rail mileage Allowance. In case of officers
entitled to travel by rail, in air-conditioned class the expression "rail Mileage Allowance"
for the purpose of this sub-rule includes mileage allowance admissible in respect of
journey by rail, in air-conditioned class also , if air conditioned accommodation in train
is provided on that route.

2
[Provided that while performing journey be road in a motor car owned by the
Government servant, the Government servant shall be entitled to toll tax charges actually
paid by him in addition to the mileage allowance as admissible under the above sub-
clause (i)]

3
[Exception:- If a Government Servant of Category 'C' or 'D' performs journey either by
Rail or Bus in the Class for which he is authorised to travel, his Mileage Allowance
should be calculated by the mode of travel actually used.]

(ii) If the countersigning authority himself or any officer subordinate to him performs
a journey by road 4in a motor car or in a scooter/ motor cycle/moped etc. owned by him,
or in a Government vehicle between the places connected by rail and claims road mileage
allowance by clearly specifying the public interest served by the road journey for
example, saving of time, inspection of the site on the road side etc., he shall be entitled to
claim road mileage allowance, subject to recording of a certificate by the countersigning
authority on the T. A. bill to the effect that the specified public interest served by the road
journey would not have been served, had the journey been performed by rail.
Exception:— The provisions of this rule shall not apply to the Vigilance
Commissioner who may undertake journey by road at his discretion
without disclosing the public interest served by the road journey.

(iii) For the purpose of this rule, a journey performed between places not directly
connected by rail but, which can be reached by rail up to rail terminus then by bus or any
other means of public conveyance, shall be treated as a journey partly by rail and partly
by road unless the mileage allowance calculated by road works out to be less than
mileage allowance calculated for journey partly by rail and partly by road.

1. Substituted for the words "in his own car" vide F.D. Order No F 3(9) FD (Rules)/ 70, dated 4-1-72
with effect from 1-9-1971.
2. Inserted vide FD. Order No. F.4 (1) FD(Gr.2)/89 part dated 23-3-2001
3. Inserted vide F.D. Order No.F.4 (1) FD/Rules/82 part-II dated 15.5.1986
4. Substituted for the words "in his own car" vide F.D. Order No F 3(9) FD (Rules)/ 70, dated 4-1-72
with effect from 1-9-1971.

6 

 
 (5) A journey on transfer is held to begin or end at the actual residence of the
Government servant concerned. Any other journey is held to begin or end in any station
at the duty point in that station. The term "duty point" means the place or office of
employment of the Government servant at the headquarters, or place of office visited by
the Government servant on duty at an outstation and where there are two or more points
at an outstation, the point farthest from the railway station in case of journey by rail or
road, and from air booking centre in case of journey by air shall be treated as duty point,
in any other case, journey may be treated to have commenced or ended at the place of the
residence of Government servant at that station.
CHAPTER IV

TRAVELLING ALLOWANCE FOR JOURNEY ON TOUR

8. Rates of Mileage Allowance & Daily Allowance.—(1) The rates of mileage

allowance admissible to a Government servant for journey on tour performed by rail or
road or air shall be as indicated in Appendix I, II. & III appended to this Chapter.
(2) The Daily Allowance shall be admissible at the rates and subject to the
conditions mentioned in Appendix IV appended to this 'Chapter.
9.Admissibility of Travelling Allowance for Journey on tour :- (1) Subject to
rules contained in Chapter II & III and rule 8, the Travelling Allowance admissible to a
Government servant for journey on tour shall be as follows:—

(i) For journey by rail:

(a) Mileage Allowance at the rates for railway travel shown in Column 2 & 3 of
Appendix I, plus.
(b) Daily Allowance at the rates prescribed for the station of halt.
(ii) For journey by road in a public conveyance:
(a) Mileage Allowance at the rates shown in Column 3 of Appendix II, plus.
(b) Daily Allowance at the rates prescribed for station of halt.

(iii) For journey partly by road in a public conveyance and partly by rail:
(a) For the road journey in a public conveyance mileage allowance at the rates for
travel by road shown in Column 3 of the Appendix -II.

7 

 
 (b) For the rail Journey mileage allowance at the rates for rail travel shown in
Column 2 and 3 of Appendix - I, plus.
(c) Daily Allowance at the rates prescribed for the station of halt.

(iv) (a) For journey by Air :

(i) Mileage Allowance at the rates for air journey shown in Appendix -III, plus.
(ii) Daily Allowance at the rates prescribed for the station of halt.

(b) For journey by air in a chartered plane or free transit by air:

1
(i) [Daily Allowance only for stay at a station at the rates prescribed for the
station of the halt.]

(v) For journey by car or any other conveyance owned by the Government
servant:

(a) Mileage Allowance at the rates prescribed in Column 2 of Appendix II.

(b) Daily Allowance at the rates prescribed for the station of halt.
Note: Mileage Allowance under (a) above shall not be admissible if the propulsion
charges are not borne by the Government servant.
2
(vi) For journey by car or any other conveyance which is not his own.
3
(a) Daily Allowance according to item (5) of Schedule to Appendix IV.

2
(vii) For mixed journey by road i.e. partly by own Car or Government vehicle
or vehicle provided by local fund or local body:
(a) Travelling Allowance for each type of journey as separate individual journey
under clause (V)to (VII)as the case may be Subject to the condition that total
Mileage Allowance shall not exceed the mileage allowance to which he would
be entitled had he covered the whole distance in his own .or hired car.
4
[(2) (i) No travelling allowance, other than Permanent Travelling Allowance is
admissible for any day on which a Government servant does not reach a destination
outside the limits of his headquarters,the distance of which is more than 15 Kms. from his
duty point or return there to from a distance exceeding 15 Kms. whether by rail or road.
For the purpose of this rule the limits of headquarters in case of a town or city extends
upto Municipal limits / Urban Agglomeration limits of the town or city, as the case may
be.

1. Substituted vide F.D. order No.F.3(9)FD/Rules/70 dated 04.01.1972 w.e.f. 01.09.1971.

2. Deleted clause (vi) and renumbered existing clause (vii) and (viii) as clause (vi) and (vii) vide FD
Order No.F.3(9)FD/Rules/70 dated 13.02.1974.
3. Substituted vide FD Order No.F.3(9)FD/Rules/70, dated 16.02.1973
4. Substituted vide F.D. order No.F.7(3)FD/Rules/98-I dated 13.03.2008 w.e.f. 25.02.2008

8 

 
 (ii) A non-gazetted Government servant travelling on duty, from his duty point at his
headquarters to any other place within the limits of his headquarters i.e. within the
municipal limits of Urban Agglomeration limits of a town or city as the case may be is
entitled to get actual amount spent by him in payment of fare for rail /bus/tram/ferry or
conveyance charges admissible to him under the General Financial and Accounts Rules,
whichever is higher.
1
[9A. For local short journeys undertaken by the officers of category A and B by
their own Car/Motor Cycle / Scooter / shall be entitled to charges for local short journey
at the following rates, subject to furnishing of details of journey and certificate in the
proforma given below :-

Category Mode of travel Rate

Category ‘A’ and ‘B’ i) Own car Rs. 4.50 per km subject to maximum of
Rs. 300/- per month.
ii) Own Scooter Rs. 1.50/- per km subject to maximum of
/Motor Cycle Rs. 150/- per month

PROFORMA
Details of local short journey at the place of posting
Date Brief Purpose Mode of Approximate Rate (Rs. Amount
particular of Journey own distance in Per km.)
of places conveyance kms
of local used
short
journeys
1 2 3 4 5 6 7

Certified that I have actually travelled ……………kms by ………….as stated above

from the place of duty for official purpose.

Signature of Government servant

Designation
Verification by the Controlling Authority*

Designation and seal

*Note :- Head of Departments and Deputy Secretary and Officers drawing pay in the
Running Pay Bands 15600-39100 and Grade pays 7600 (20) and above shall
themselves verify their claims for local short journeys and in other cases,
Controlling Officer shall verify the local short journeys undertaken by the
Government servant.

1. Inserted vide F.D. Order No.F.7(3)FD/Rules/98-I dated 13.03.2008 (w.e.f. 25.02.2008)

9 

 
 10. Government may, for special reasons to be recorded by the controlling officer
justifying payment of actual travelling expenses in the interest of Government work
allow payment of actual travelling expenses incurred in connection with journey on tour
by a Government servant under the express orders of his immediate superior officer
under whom he is employed.

1
[11. If short journeys are undertaken by Government servant belonging to •Category
'A' on tour in all State capital cities in India except Jaipur including Delhi/New Delhi
within the Municipal Limits between the place his actual stay and the place (s) or office
(s) visited by him in connection with Government work, he shall be entitled to actual
amount spent by him in payment of fare for taxi, tonga, scooter/and rail, tram or bus fare
as the case may be. A Government servant belonging to Category 'B','C' and 'D' shall be,
entitled to claim actual amount spent by him in payment of fare/for tonga, scooter/and
rail, tram or bus, A detailed statement in the prescribed Pro-forma in respect of such
short journeys undertaken shall be appended to Travelling Allowance claim.]
2
PROFORMA
Details of short journey.
Mode of Actual
Date Brief particulars of places Purpose of Approximates fare
conveyance
between which journey distance in paid
taxi/conveyance was used. kms.

1 2 3 4 5 6

Certified that I have actually travelled...................kms. by..........as stated above from the
place of actual stay and paid Rs………. on account of fare/hire charges.
Signature of Govt. servant
Designation.

1. Substituted vide F.D. Order No. F.4 (l) F.D(Gr. 2)82 dated 13-2-86 effective from 1-2-86.
2. Substituted vide F.D. Order No.F.4 (1)FD/Gr.-2/82, dated 07.12.1996.

10 

 
 ANNEXURE-I
1
[APPENDIX-I

Rule 8 (1)

RATE OF ADMISSIBLITY OF MILEAGE ALLOWANCE FOR TRAVEL BY RAIL

Category of Actual rail fare of class of Incidental Remarks (Application to all categories)
Government accommodation Charges
servants (Per km.)

1 2 3 4

A Actual rail fare including 7 Paisa 1.Incidental Charges shall be limited to the amount of one daily
reservation charges of any train allowance for every period of 24 hours spent on actual travel by Rail
in any class. or Road.
2
2 [2. For this purpose (except travel by second class Non A.C.) the
B [Actual rail fare including 5 Paisa
Government servant concerned shall enclosed Ticket/ Cash Receipt
reservation charges of A.C.
(in original or photo copy) issued by Railway Authorities, in the
Three Tier (May travel in Two tier Travelling Allowance Bill.]
if the train does not have Three
tier A.C. Coach) or A.C. Chair 3. Officers not getting accommodation in the class to which they are
Car, (excluding Executive Class) entitled can travel either by the lower or higher class whichever is
available. In the former case they can claim actual fare of the lower
C Actual rail fare including 3 Paisa class plus incidental charges of the class to which they are entitled
reservation charges of AC Chair and in the later case they may claim the Railway fare and incidental
Car or non A.C. Second Class charges of the category to which they belong.
Sleeper. 4. Claims for refund of unused tickets should be preferred to
concerned Railway, Road transport concerned and Airlines. The
amount of cancellation fee charged by the Rail, Airlines or Road
Transport concerned etc. shall be reimbursed by the Government on
furnishing a certificate from the controlling authority to the effect that
the official journey had to be cancelled due to official reasons or
unavoidable circumstances beyond the control of Government
servant like sudden illness or death of near relative etc. The ordinary
reservation fee in such cases may also be reimbursed to the

11 

 
 Government servant without waiting for the acceptance of his claim
for refund of cancellation charges by the Railway, Road Transport or
Airline Authorities. Refund of Agency charges paid to a travel agency
for booking journeys for his own convenience are not to be made.
The cancellation charges shall be claimed in the Travelling
Allowance Bill.

5. Gunman accompanying a Minister while on tour may travel by rail

in the Class the Minister is travelling, if, so desired by the Minister.
He shall be entitled to rail fare accordingly, plus incidental charges at
the rates specified for the category to which he belongs subject to
recording of following certificate.

"Certified that I have travelled in the same Class and compartment in

which the Minister was travelling.

6. Railway Magistrate, Officers and men of Railway police Force who

are entitled to a free pass under the Free Pass Rules of the Railway
for making journey on tour by rail are not entitled to claim rail
mileage allowance at the rates prescribed in this Appendix However
if he is required to undertake journey on duty by road in continuation
of rail journey he shall be entitled to claim road mileage allowance in
addition to daily allowance admissible under these rules provided he
travels by road to a place at a distance exceeding 15 kms from the
rail point or returns thereto from a distance exceeding 15 kms.

D Actual rail fare including 3 Paisa

reservation charges non A.C.
Second Class Sleeper.

E Actual rail fare including 3 Paisa

reservation charges of non A.C.
Second Class Sleeper.

1. Substituted vide Order No. F.7(3)FD/Rules/98-I dated 13.03.2008 (w.e.f. 25.02.2008).

2. Substituted vide Order No. F.7(3)FD/Rules/98 dated 13.10.2008 with immediate effect.

12 

 
 ANNEXURE-II
1
[APPENDIX —II
R u l e 8 ( 1 )
MILEAGE ALLOWANCE FOR TRAVEL BY ROAD
Category of Special Rates Ordinary Rates
Government
1 2 3
A&B (i) Journey in a Rs.4.50 (a) Actual Air-conditioned/ Deluxe including Semi-Deluxe / Upper
motor car owned by a per km. Class Bus fare plus passenger tax and local tax charged, if any plus
Government servant. incidental charges as under: -
i) Category 'A 7 Paise per km.
Rs.1.50
(ii) Journey by a Scooter/ ii) Category 'B 5 Paise per km.
per km.
motor cycle/ moped etc. 2
owned by a Government (b. Mileage Allowance for journey to reach Airport/ Railway
servant. Station / Bus Stand from duty Point/ residence and vice versa.
Rs.3.00 Place Rate
(iii) Journey by (i) Jaipur
any other means of per km. Rs.60/-
Conveyance like
(ii) Jodhpur, Udaipur,
Rikshaw, Tonga, Motor
Kota' Bikaner and Rs 45/-
Rikshaw etc.
Ajmer
3
[(iii)All state
Capitals in India Actual charges paid in
(except Jaipur) payment of fare for Taxi, Auto Rickshaw,
including Delhi and Tonga, Scooter, Bus, Rail, Metro Train
places connected by etc.]
air-services.

(iv) Other places. Rs.25/-

1. Substituted vide FD Order No. F.7(3)FD/Rules/98-I dated 13.03.2008 (w.e.f. 25.02.2008).

2. Substituted vide FD Order No. F.7(3)FD/Rules/98 dated 13.10.2008 with immediate effect.
3. Substituted vide FD Order No. F.6(3)FD/Rules/12 dated 18.05.2016 with immediate effect.

13 

 
 

C, D & E (i) Journey by a Scooter/ Rs.1.50 (a) Actual Ordinary/ Express or Mail Class bus fare plus passenger tax plus
motorcycle / moped etc. per km. local tax charged, if any, plus incidental charges at the rate of 3 Paise per
owned by a Government km.
servant. 1
(b) Mileage allowance for journey to reach airport / railway station / bus
stand from duty point / residence and vice versa.
(ii) Journey by Tonga, Rs.3.00
Place Rate
Rikshaw, Motor Rikshaw per km. (i) Jaipur Rs.50/-
etc.
(iii) Journey oh cycle or on Re.1.00 (ii) , Jodhpur, Udaipur,
Rs.40/-
foot per km. Kota, Bikaner and Ajmer
3
[(iii)All state Capitals in Actual charges paid in payment of fare for
India (except Jaipur) Taxi, Auto Rickshaw, Tonga, Scooter, Bus,
including Delhi and places Rail, Metro Train etc.]
connected by air-services.
(iv) Other places. Rs.25/-
Exception — The rates shown above shall be increased by Exception: -
50% in respect of journey performed within 48 kms of 2
international border by the following categories of Mileage allowance for journey from airport to duty point [residence] and vice
employees of Police Department employed in border versa within Rajasthan :-
Intelligence Branch, D.S.B. and Counter Espionage i) Jaipur and Udaipur Rs.100/- fixed charges.
Branch. ii) Jodhpur and Kota Rs.50/- fixed charges.

1. Circle Inspector Note:- (i) A Government servant who uses departmental vehicle (including staff
2. Sub-Inspector. . car) for road journey from office or residence to Airport or Railway Station or
3. Assistant Sub-Inspector. Bus Stand and vice versa in connection with undertaking of a journey by air, rail
4. Head Constable or road shall not be entitled to road mileage allowance from duty point to Airport
5. Constable. / Railway Station or Bus Stand and vice versa.
 

1. Substituted vide FD Order No. F.7(3)FD/Rules/98 dated 13.10.2008 with immediate effect.
2. Substituted vide FD Order No. F.7(3)FD/Rules/98 dated 13.10.2008 with immediate effect.
3. Substituted vide FD Order No. F.6(3)FD/Rules/12 dated 18.05.2016 with immediate effect.

14 

 
  

1 2 3

NOTE :- (ii) Where a Government servant alights from a train / bus /

1. Government servant shall not undertake journey by a Scooter/ Motor Cycle/ aeroplane in order to catch a connecting train/ bus/ Air service,
Moped etc. owned by him for a distance exceeding 25 kms. from his headquarter to from another railway station/ bus stand/ Airport as the case
places connected by rail or regular bus service may be at a particular place en-route his destination, he
2. Road journey by a Scooter/ Motor C y c l e / M o p e d e t c o w n e d b y a shall be entitled to road mileage allowance at the rates
Government servant may, however, be made for a distance not exceeding 50 indicated in para (b) above of respective category.
kms. from his headquarters between places neither connected by rail nor by (iii) The procedure laid down in item 4 of Remarks column of
regular bus service. Appendix-I shall apply in respect of refund of
3. In case journey in a Motor Car owned by a Government servant where Toll Tax is
cancellation charges on unused tickets issued by Road
charged the journey will be valid only on production of receipt of payment of Toll Transport concerned.
1
Tax. (iv) Every Government servant who travels on duty in Air
4. in case where husband and wife both are Government servants and the Motor car is Conditional / deluxe (including semi-deluxe / Volvo or any
owned by either of them, the journey undertaken by either in the said motor car upper class bus shall be required to attach the bus ticket or its
owned by his/ her spouse would be treated to have been performed in his/ her
photocopy in the Travelling Allowance bill.
own car for the purpose of these rules.
5. In case journey is performed in a motor car owned by a Government servant,
the Mileage Allowance will be limited to the Mileage Allowance admissible
upto the limit of Rail Mileage Allowance.
6. For places which are not connected by Rail, the Special rates of Mileage
Allowance limited to the Rail Mileage Allowance of nearest railway station and for
rest distance special rates of Mileage Allowance shall be admissible.
7. Travel by own Car will be done only after p r i o r a p p r o v a l o f t h e C o n t r o l l i n g
Authority.
8. Places where short journeys are allowed such short journeys can be done by
own car and for which Special rates of Mileage Allowance will be admissible.
9. For officials not entitled to travel by own v e h ic l e , s p e c i a l r a t e s o f M i l e a g e
Allowance for journeys performed by own vehicle shall not be admissible.

1. Substituted vide F.D. order No.F.7(3)FD/Rules/98 dated 13.10.2008 with immediate effect.

15 

 
 ANNEXURE‐III 
1
[APPENDIX —III 
Rule 8 (1) 
MILEAGE ALLOWANCE FOR TRAVEL BY AIR 
 
Eligibility Mileage Allowance Remarks

1. Officers drawing Basic pay of 2[Rs. 1. One actual single fare including tax and 3
[1. (a) Air travel in economy class/ lower class can be done through
37,000] and above and advocate General. surcharge on fare, if any, plus incidental any Airline.
charges equal to 20% of actual fare excluding
the element of tax and surcharge on are, if any, (b) All air ticket bookings shall be preferred directly with the airline
limited to 3/4 of the rate of Daily Allowance. or through official website of airline.
Note:-
Note:- The rate of Daily Allowance for the (c) Tickets may also be booked through authorized booking
1. Officers drawing basic pay of purpose of incidental charges shall be the rate agencies. However, facilitation fee/ service charges to booking agency
2
[Rs.80,000] and above can travel in of Daily Allowance indicated in Appendix- (by whatever nomenclature) which is not included in the tariff charged
Executive Class. IV(A) at the place where journey ends. by the airline, shall not be reimbursed.
2. Officers drawing pay of 2[Rs. 37,000/- 2. If more than one Air journey or return (d) Element of Service Tax, Education Cess or any other fee/ cess
and above below 2[Rs.80,000/-] can journey performed within 24 hours, the charged by Government on air travel or booking of air tickets would be
travel in Economy Class/Standard / incidental charges for all journeys shall be admissible for reimbursement to the individual officer.]
Lowest Class of Airlines. restricted to one Daily Allowance,
2. Officers drawing basic pay below 2[Rs.80,000] are expected to certify
Exception :- 3. For combined journey by Air and by rail or that they have purchased the ticket of Airlines of Economy Class /
road, mileage allowance as permissible for such lowest fare for air journey.
"In such cases where journey involved is journeys shall be admissible except, for surface
more than 500 kms. and cannot be transport included in Air fare. 3, If Government servants not authorized to travel by Air on tour,
performed over night by train, officers perform journey by Air to save time he may draw mileage allowance,
drawing basic pay 2[Rs. 27,000/-] and 4. The amount of bus fare charged by the which would be admissible if he had travelled by rail or road.
above but below 2[Rs. 37,000/-] shall be Indian Airlines for road journey from IAC
entitled to travel by Air by cheapest Office to Airport and vice versa separately in 4. Deputy Secretary, Private Secretary, Additional Private Secretary and
class, with prior approval of Controlling addition to the air fare shall not be admissible. Gunman accompanying the Chief Minister may travel by Air, if it
Authority Actual Air fare and reservation is so desired by the Chief Minister. He shall be entitled to claim single
charges shall be admissible subject to fare of Air plus incidental charges of the Category, which would have
production of Ticket and Boarding Pass. been admissible had he performed journey by rail or road.

5. (i) Expenses incurred on booking Air passage are not admissible

except where actual expenses for travel by Air are allowed in any case.
3
(ii) [Deleted.]

1.  Substituted vide F.D. order No.F.7(3)FD/Rules/98‐I dated 13.03.2008 (w.e.f. 25.02.2008) 
2.  Substituted vide F.D. order No.F.7(3)FD/Rules/98 dated 12.09.2008 (w.e.f. 01.09.2008) 
3.  Substituted vide F.D. order No.F.6(3)FD/Rules/2012Pt. dated 16.10.2015 (w.e.f. 16.10.2015) 

16 

 
2. Government nominees attending meeting of 6. The procedure laid down in Item 4 of Remarks
Companies, Cooperative Societies, Autonomous column of Appendix — I shall apply in respect of refund
Bodies, Industrial or Commercial Corporation or of cancellation charges of unused Air ticket.
any other corporate body or statutory
organization may travel by air, if the Company / 7. Officers eligible to travel by air, if travel by other
Body pay air expenses even though they are not means, the incidental charges for such journey shall be
entitled to travel by Air under these rules. as admissible for the respective mode of travel and in
such cases incidental charges of air shall not be
1
[3. The Additional Director General of Police, admissible.
ATS & SOG Rajasthan, Jaipur is authorized to
grant permission to travel by Air to Anti 8. If an officer undertake journey by air, no departmental
Terrorist Squad personnel whenever the vehicle should be made to follow the officer and the
exigencies of work so require even though he is subordinate officers will also not perform journey to that
not entitled to travel by Air under these rules." station by Government vehicle during that period. A
certificate to this effect will be recorded by the officer on
his Travelling Allowance claim.

1.  Substituted vide F.D. order No.F.6(3)FD/Rules/07 dated 16.03.2010.  

17 

 
 ANNEXURE-IV

1
[APPENDIX -IV (A)
Rule 8 (2)
RATES OF DAILY ALLOWANCE
When a Government servant on tour stays in Government / Public Sector. Circuit House/Guest House or makes his own arrangements for
stay.

Category For all localities For all State Capitals Including Jaipur For Mumbai/ Remarks
within the State and and cities, viz Nagpur, Kanpur, Allahabad, Pune, Kolkata / (applicable to all Categories
outside the State Chennai / New of Government servants)
Ahmedabad and hill stations outside the State Delhi
except towns
included in Columns 3 but excluding capital towns included in
and 4 Column

4
(Amount in Rs.)

(Amount in Rs.)
(Amount in Rs)

1 2 3 4 5

A 205 255 390

B 180 225 345

- Admissibility of Daily Allowance is subject to
C 160 195 300 the conditions mentioned in the schedule
D 135 165 255 appended to this Appendix.
E 85 105 160
 

1. Substituted vide FD Order No.F.6(3)FD/Rules/2012 dated 08.05.2012

18 

 
 ANNEXURE-V
1
[APPENDIX —IV (B)
Rule 8(2)
DAILY ALLOWANCE RATES FOR BOARDING AND LODGING
When the Government servant stays in a hotel or other establishment providing Boarding and/or Lodging on tour at fixed rate provided
that such hotel/ institution is registered /has obtained- license from the Competent Authority viz. Nagar Nigam, Sales Tax Authority
Service Tax Authority etc.
2
Category  [For Mumbai / Kolkata / For all other For Cities Remarks
Chennai / New Delhi / State Capitals District head-
Bengaluru / Hyderabad / including Jaipur quarters (applicable to all Categories
and cities, viz outside the of Government servants)
Pune / Ahmedabad
State except
Nagpur, Kanpur  
those
(Amount in Rs)  and Allahabad mentioned
in Col. 2 and 3.
.
(Amount in Rs) 
(Amount
in Rs) 

1 2 3 4 5

A 2000 1000 505 Note :-

1) Admissibility Daily Allowance is subject to the conditions
B 1600 800 340 mentioned in the schedule Appended to this Appendix.
2) Conditions for drawing Daily Allowance: -
C 1200 600 300
(a) The rates for boarding and lodging charges shall be
D 800 400 195 admissible only if an official stays in a Hotel/ Circuit House/ Dak
Bungalow/ or any other institutions like Young-Men's Christian
E 400 200] 100
Association, Cricket Club of India, Youth Hostels, etc., which
provide for Lodging arrangement at Scheduled tariff and produces
vouchers/ receipts in token of payment made on account of hotel
accommodation charges. In case the actual charges paid on
account of boarding and lodging are less than the ceiling
prescribed in column 2,3 and 4 of this Appendix, actual charges
paid shall only be admissible.
(b) Where the actual hotel charges paid are inclusive of
accommodation and meals and are less than the ceiling
prescribed under column 2,3 and 4 the actual charges paid shall
only be admissible.
1. Substituted vide F.D. Order No.F.6(3) FD/Rules/2012, dated 08.05.2012.
2. Substituted vide F.D. Order No.F.6(3) FD/Rules/2012, dated 18.05.2016 with immediate effect.

19 

 
 

3) In case accommodation is not available in Bikaner

House, Rajasthan House, Jodhpur House at New Delhi, the Daily
Allowance shall be admissible at rates prescribed for Delhi
shown in column 3 of this appendix, subject to the conditions
mentioned in Note 2 above. The official claiming the Daily
Allowance for New Delhi shall record a certificate on the
Travelling Allowance claim to the effect that he actually stayed in
a Hotel due to non- availability of accommodation in any of the
aforesaid State Circuit Houses.
4) Actual taxi charges admissible under Rule 11 shall be in addition
to Daily Allowance.
5) The provisions as contained in General Administrative (Gr.1)
Department Order No. F.2(10) GA/1182 dated 20.05.1982 shall
also continue to be operative so far as it relates to Government
officers mentioned therein at their option, at Delhi.

6) These rates are inclusive of all types of taxes.

7) In case accommodation is not available in Bikaner .House,

Rajasthan House at New Delhi, officers can stay in hotel /
institution, at prescribed rates after obtaining NAC from Rajasthan
House, except officers of Category 'A', who can stay in hotel
without obtaining NAC.

8) Officers of such departments, which have their Rest House (s) /

Guest House(s) in Delhi can stay in hotel only after obtaining
NAC from such Guest House / Rajasthan House.

9) Officers of Category 'A' staying in any hotel / institution, after

obtaining NAC from Rajasthan House, Delhi and / or Government
Circuit House in case of Metropolitan Cities,viz. Mumbai, Kotkata,
Chennai, as the case may be, shall be entitled for reimbursement of
actual cost of such stay upto the maximum limit of Rs.3000/- per
day.]

20 

 
 ANNEXURE VI
1
[SCHEDULE TO APPENDIX IV (A) AND (B)
Rule 8 (2)
CONDITION FOR ADMISSIBILITY OF DAILY ALLOWANCE

1. Daily Allowance may not be drawn except during a period of absence from
headquarter on duty.
2. Daily Allowance for the entire absence from headquarter, i.e. starting with departure from
headquarters and ending with arrival at headquarters, will be regulated as under: -
Full daily allowance may be granted for each completed calendar day of absence reckoned
from midnight to midnight. For absence from headquarters for less than twenty four hours,
the daily allowance will be admissible at the following rates: -
For absence not exceeding six hours Nil
For absence exceeding six hours but not exceeding twelve hours 50%
For absence exceeding twelve hours Full
In case the period of absence from headquarters falls on two days, it is reckoned as two
days and daily allowance is calculated for each as above, subject to the condition
that not more than one daily allowance shall be admissible for absence of 24 hours from
headquarters.
2
3. [3 Daily Allowance shall be admissible upto a period of 30 days for continuous halt at a
particular station. In case the halt is continued beyond a period of 30 days but upto 60 days
the Administrative Department concerned will be competent to sanction the same. For a
halt beyond a period of 60 days but upto 180 days, sanction of Government in the Finance
Department will be necessary. For halt of more than 180 days no daily allowance will be
admissible.
4. In case the halt is continued beyond a period of 30 days but upto 60 days the
Administrative Department concerned will be competent to sanction the same. For a halt
beyond a period of 60 days, sanction of Government in Finance Department shall be
necessary.

5. If a Government servant is allowed or avails of free boarding and lodging during halt at
a particular station provided by the Rajasthan Government or the host
Government or organisation or body responsible for causing the halt, the rate of daily
allowance shall be 25% of the normal rates prescribed for that station.

6. Daily Allowance may be drawn during a halt or on a holiday other than restricted holiday
occurring during a tour for such days as he spends in camp on duty. No Daily
Allowance shall be admissible if he leaves camp on private business during holiday(s) or
takes any kind of leave including casual leave while on tour.
7. If more than one place is visited in a journey, the rate of daily allowance applicable shall be
the highest rate admissible at any one place.

21 

 
 8. The leave reserve staff who is required to undertake journey on duty under the orders
of the competent authority to take over charge of the post from another Government servant
proceeding on leave or otherwise is not entitled to transfer travelling allowance. In such
cases he is only entitled to mileage allowance (including incidental charges) by rail or
road, as the case may be, and that no daily allowance shall be admissible to him.

9. Railway Magistrates, Officers and men of Railway Police Force, Public Prosecutors and
Assistant Public Prosecutors of Prosecution Department who undertake journey by rail on
train duty shall be entitled to one daily allowance for a single spell of return trip
duty, if he spends more than 6 hours in any period of 24 hours irrespective of the
hour at which absence from his headquarters begin or ends.

1. Substituted vide F.D. Order No.F.7(3)FD/Rules/98-I dated 13.03.2008 (w.e.f. 25.02.2008)

2. Substituted vide F.D. Order No.F.7(3)FD/Rules/98 dated 13.10.2008 w.e.f. immediate effect.

22 

 
 CHAPTER V

PERMANENT TRAVELLING ALLOWANCE

12. Permanent Travelling Allowance - A permanent Travelling Allowance is a fixed
monthly amount granted to a Government servant whose duties require him to travel extensively
within his sphere of duty This Allowance is granted in lieu of all other forms of Travelling
Allowance.

13. Conditions of Grant.- (1) Except during leave, temporary transfer or joining time a
permanent Travelling Allowance may be drawn all the year round irrespective of whether the
Government servant is absent from Headquarters or not.

(2) (a) If a Government servant in receipt of permanent Travelling Allowance performs

journey by rail or where rail journey is combined with road journey within jurisdiction, the
travelling allowance for the rail journey or rail - cum-road journey may be drawn under rules
contained in Chapter IV of these rules, subject to deduction from his permanent Travelling
Allowance @ 1/30 of permanent Travelling Allowance for each day occupied in journey and for
each day on which the Government servant receives Daily allowance for halts.

(b) If a Government servant in receipt of permanent Travelling Allowance undertakes a

journey under the orders of competent authority beyond his Jurisdiction (including such part of it
which is within jurisdiction) he may draw Travelling Allowance under these rules subject to
deduction from his permanent Travelling Allowance @ 1/30 of the permanent Travelling
Allowance for each day occupied in the journey and for each day on which the officer draws Daily
allowance for halts.
14. The Government Servants mentioned in the Appendix appended to this chapter shall be
entitled to permanent Travelling Allowance a rates and subject to such conditions as may be
specified by the Government from time to .time.

APPENDIX-I
LIST OF GOVERNMENT SERVANTS - WHO ARE ENTITLED TO
PERMANENT TRAVELLING ALLOWANCE
1. (a) Inspectors of the Settlement Department who 'work on field 1[in] connection with
Traverse Survey; Soil Classification, attestation and disposal of objection etc, shall be allowed a
fixed Travelling Allowance of (2) (Rs.1000/-) p.m. lieu of Travelling Allowances as per rules.
(b) The Inspectors will be eligible to-receive this Travelling Allowance for.-.eight months
in a year as directed by the Settlement Commissioner. The grant of fixed Travellmg, Allowance to
the Inspectors will be subject to the following conditions:—

(i) that the officer in receipt of fixed Travelling Allowance should be on tour for 15
days in a month and should spend 15 nights at points beyond a radius, of 8 Kms.
from headquarters;
1. Corrected vide F.D. Order No. F. 3 (9) FD (Rules)/70, dated 11.11.1971.
2. Substituted vide F.D. Order No.F.6 (3) FD/Rules/2012 dated 03.10.2013 (w.e.f. 01.10.2013)

23 

 
 (ii) if the number of days toured and nights' spent outside his headquarters falls below
the prescribed number of 15 in a month, a deduction should be made in the fixed
Travelling Allowance at the rate of 1[Rs. 25/-] in respect of the deficiency; and
(iii) In respect of journeys to points outside his jurisdiction, he should be allowed
Travelling and Daily Allowance; admissible under these rules subject; to deduction
of 1[Rs. 25/-] per day.
(iv) Permanent Travelling Allowance shall not be admissible to an Inspector of Land
Records who has been provided with Camel sowar in lieu of a peon.

2
[2. Officer of the Police Department of the rank of sub-Inspectors and below;—
(a) Sub-Inspectors, Assistant Sub-Inspectors, Head Constables and Constables in police
department posted at police Stations/Police Out- posts shall be allowed fixed Travelling Allowance
in lieu of ordinary Travelling Allowance for journeys within jurisdiction of their police station/
police out-post at the rates given below subject to the conditions mentioned in sub-paragraphs (b)
&(c).
4
(i) Sub-Inspectors .posted in rural areas. [Rs.1000/-P.M.]
4
(ii) Sub-Inspectors posted in urban areas i.e. [Rs. 750/- P.M.]
at police stations and out-posts located
within Municipal limits of any town.
4
(iii) Assistant Sub-Inspectors posted in Rural [Rs. 750/- P.M.]
areas.
3
(iv) Assistant Sub-Inspectors posted in
4
urban areas i.e. at police stations and [Rs. 750/- P.M.]
out posts located within Municipal limits
of any town.

1. Substituted vide F.D. Order No. F.4(2)FD/Gr.-2/82, dated 27.12.1982 effect from 1.1.1983.
2. Deleted for S. No. 2 and substituted the S.No. 3 to 11 as S.No. 2 to 10 vide FD. Order No.F.3 (9) FD/(R)/70 dated"
5-6-75 with effect from 1-6-1975
3. Substituted vide F.D. Order No. F.4 (2) FD(Gr.2)/82 dated 14.08.1985 w.e.f. 01.08.1985.
4. Substituted vide F.D. Order No.F.6(3)FD/Rules/2012 dated 3.10.2013 (w.e.f. 01.10.2013).

24 

 
 3
(v) Head Constables posted in rural or urban [Rs. 750/- P.M.]
areas.
3
(vi) Constables posted in rural or urban areas [Rs. 500/-P, M.]
(b) Sub-Inspectors and Assistant Sub-Inspectors posted in rural areas.

(i) The Sub-Inspectors/Assistant Sub-Inspectors in receipt of this allowance should be on tour

for 15 days in a month at points beyond a radius of 8 Kms. from his headquarters.

(ii) If the number of days toured outside the headquarters falls below the prescribed number of
15, a deduction should be made at the rate of 1[Rs. 25/-] or 1[Rs. 15/-] per day in case of “Sub-
Inspector/Assistant Sub-Inspector, respectively in respect of the deficiency.

(iii) In respect of Journeys to points outside his jurisdiction sub-Inspector /Assistant Sub-
Inspector Should be allowed travelling allowance and. Daily allowance as admissible under the
rules subject to a deduction of 1[Rs. 25/-] and 1[Rs. 15/-] per day from fixed travelling allowance
for each day of journey.
(c) In cases -of journeys by Head Constables and Constables to points outside their jurisdiction.
Travelling Allowance and Daily Allowance admissible under the rules shall be allowed subject to
a deduction of 1[Rs. 15/-] and 1[ Rs.10/-] only per day respectively from fixed travelling allowance
for each day of such journeys.
2
[(d) The Police Personnel mentioned in para (a) above shall be entitled to actual bus or rail fare of
the lowest class in addition to the amount of permanent travelling allowance when they are
required to undertake journey within their jurisdiction on duty beyond a radius of 8 Km.' from their
headquarters.
3. Inspectors of the Excise and Taxation Department—
(a) Inspectors in the Excise and Taxation Department who are incharge of Excise circle should "be
allowed a fixed Travelling Allowance of 3[Rs.1000/ -] p.m. subject to 'the following conditions:—

(i) That the Inspector in receipt of the allowance should be on tour for 15 days in month and
should spend 15 nights at points beyond a radius of 8 kms. from his headquarters,
(ii) if the number of days toured or night spent outside his head quarters falls below the
prescribed number of 15, a deduction should be made at the rate of 1[Rs. 25/-] per day in
respect of the deficiency, and
(iii) in respect of journeys to points outside his Jurisdiction he should be allowed Travelling
and Daily Allowance admissible under rules subject to a deduction of 1[Rs.25/-] per day.

1. Substituted vide F.D. Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.
2. Added vide .F.D. Order-No. 4(l)FD(Gr.2)/78 dated 30-11-78 with effect from 1-12-1978.
3. Substituted vide F.D. Order No.F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.

25 

 
 (b) Inspector of the Excise and Taxation Department other than those covered by (a) shall
be entitled in respect of journey performed by them on duty to Travelling Allowance (including
Daily Allowance for halts) as admissible under the Rules subject to the condition that those
provided with Camel Sowars at Government expenses will not be entitled to road mileage
allowance' for road journey performed within their jurisdiction.
2
[4. 3[Except the Rangers and Deputy Rangers working under the State Trading Scheme of
Forest Department.] Ranger and Deputy Rangers in the Forest Department who are incharge of
Ranges should be allowed a fixed Travelling Allowance of 4[Rs. 1000/-] per mensem. The grant of
fixed Travelling Allowance will be subject to the following conditions;—
(i) that the officer' in receipt of the fixed Travelling Allowance should be on tour for15
days in a month and spend 15nights at points beyond a radius of 8 kms. from his
headquarters;
(ii) if the number at days toured and nights spent outside his headquarters falls below the
prescribed number of 15, a deduction should be made at the rate of 1[Rs. 25/-] per day in
respect of the deficiency, and
(iii) in respect of journeys to points outside his jurisdiction he should be allowed Travelling
and Daily Allowance admissible under the rules subject to a deduction of 1[Rs. 25/-] per;
day.
Note:— As an exception to Rule 12, these officers are entitled to Daily allowance under ordinary
rules for journeys from or to their headquarters, to, or from places at a distance of over 48
Kms. even though such places maybe within their sphere of duty provided they are absent
from their headquarters for consecutive nights.

1. Substituted vide F.D. order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.
2. Substituted for S.No. 5 vide F.D.order No. F.3(9)FD(Rules)/70, dated 05.6.1975 w. e. f. 1-6-1975.
3. Inserted vide F.D. Order No. F.3(9)FD/Rules/70, dated 4-1-72 with effect from 1-9-1971.
4. Substituted vide F.D.Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.

26 

 
 2
[5.] Peripatetic Vaccinators of the Public Health Department:-
(a) The fixed Travelling Allowance at the rate of 4[Rs. 1000/-] p.m shall be allowed to
Vaccinators who are not provided with Camel Sowers subject to the following
conditions:—
(i) that the vaccinators in receipt of the allowance should be on tour for 15 days in a month
and spent 15 nights at points beyond a radius of 8 Kms. from their headquarters;
(ii) if the number of days toured or nights spent out side headquarters falls below the
prescribed number of 15, a deduction should be made from the Fixed Travelling
Allowance at the rate of 1[Rs. 25/-] per day in respect of the deficiency; and
(iii) In respect of Journeys to points outside the jurisdiction he should be allowed Travelling
and Daily Allowance admissible under rules Subject to a deduction of 1[Rs. 25/-] per day.

(b) The vaccinators who are provided with Camel Sowars shall be entitled to fixed travelling
allowance 4[Rs.750/-] p.m. subject to the condition mentioned in sub- clause (i), (ii) & (iii) of
clause (a) above except, that the rate of deduction per day Shall be 1[(Rs. 15/-) per day for the
purpose of condition mentioned in sub-clause (ii)&(iii) respectively in their cases.
3
[6]. Inspectors, Land Records and Moharrirs of the Building and Road and Irrigation
Division of the Public Works Department:-
(a) Inspectors, Land Records and Patwaries of the Chambal Project Stage II & III, Kota should
be allowed a fixed Travelling Allowance of 4[(Rs. 750/-) p.m. subject to the following conditions
:-

(i) that the officials in receipt of fixed Travelling Allowance should' be on 'tour for '15
days in a; month' and should spend 15 nights at points,' beyond a radius of 8 kms from
their headquarters.
(ii) if the number of days toured and nights spent out-side their-headquarters falls short of
the prescribed number of 15 days in a month, a deduction should be made in fixed
Travelling Allowance at the rate of 1[Rs.15/-] per day in respect of the deficiency, and
(iii) in respect of journeys to points outside their jurisdiction they should be allowed
Travelling and Daily Allowance admissible under the Rules subject to a deduction of
1
[Rs. 15/-] per day.
The fixed Travelling Allowance will be admissible till the project is completed and their
jurisdiction are fixed. During' the maintenance period they will be governed by the Rajasthan
Travelling Allowance Rules.

1. Substituted vide F.D. Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.
2. Substituted for S.No. 6 vide F.D. Order No.F.3 (9) FD/Rules/70 dated 05.06.1975 (w.e.f. 01.06.1975)
3. Substituted for S.No. 7 vide F.D. Order No.F.3 (9) FD/Rules/70 dated 05.06.1975 (w.e.f. 01.06.1975)
4. Substituted vide F.D. Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.

27 

 
 2
[7] [Process Servers of Commercial Taxes Department shall be allowed a fixed
travelling allowance of 4[Rs.750/-] per month subject to the following conditions:-
(i) that the process servers in receipt of fixed travelling allowance should be on tour for
15 days in a month at points beyond a radius of 8 kms. from their headquarters.
(ii) if the number of days toured outside headquarters falls short of the prescribed number
of 15 days in a month, a deduction should be made at the rate of 1[Rs. 15/-] per day
from the fixed Travelling Allowance in respect of the deficiency.
In addition to above they shall be entitled to actual rail or bus fare of the lowest class.
2
[8.] Mines Guard of the Mines Department shall be allowed fixed Travelling
Allowance of 4[Rs. 1000/-] p. m. subject to the following conditions:—
(i) that the Mines Guard in receipt of the allowance shall remain out on tour within
his jurisdiction for a period of not less than 15 days and spend 15 nights in a
month.
(ii) if the number of days toured or nights spent on tour falls below the prescribed
number of 15, a deduction shall be made at the rate of 1[Rs. 25/-] per day in
respect of deficiency.
(iii) in respect of journey to points outside his jurisdiction, he shall be allowed
Travelling and Daily Allowance as admissible under rules subject to a deduction
of 1[Rs. 25/-] per day.
2
[9.] 3[Officer of the Excise Department of the rank of patrolling officer and
below:—
(a) The Patrolling Officers, Jamadars and sepoys in the Excise Department (Preventive
Force) shall be allowed fixed travelling allowance at the rates given below subject to the
conditions mentioned in sub-paragraph (b) below:—
4
(i) Patrolling Officer Gr. I [Rs. 1000/-] p. m.
4
(ii) Patrolling Officer Gr. II [Rs, 1000/-] p. m.
4
(iii) Jamadars [Rs. 750/-] p. m.
4
(iv) Sepoys [Rs.500/-] p.m.
(b) (i) The officers in receipt of the fixed travelling allowance should be on tour for- 15 days in
a month and spent 15 nights at points beyond a radius of 8 kms. from his headquarters.

1. Substituted vide F. D. Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.
2. Substituted for the S. No. 8 to 10 vide F.D. Order No. F. 3(9) FD (Rules),: 70, dated 5-6-1975 with effect from
1-6-1975.
3. Inserted vide F.D. Order No. F. 3(9) FD (Rules)/70, dated 1-12-1972.
4. Substituted vide F.D. Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.

28 

 
(ii) If the number of days of tour outside the headquarters falls below the prescribed number of
15, the deduction should be made at the rate of 1[Rs. 25/-] or , 1[Rs. 25/-] or 1[Rs. 15/-] or
1
[Rs. 10/-] per day in case of Patrolling Officer Gr. I, II, Jamadars and Sepoys respectively
in respect of deficiency.
(iii) In respect of journeys to points outside their jurisdiction. Patrolling Officers Gr. I, II,
Jamadars and Sepoys Should be allowed travelling allowance and daily allowance as
admissible under the rules subject to a deduction of 1[Rs. 25/-] 1[Rs. 25/-] or 1[Rs. 15/-] and
1
[Rs. 10/-] per day respectively from fixed travelling allowance for each day of journey.].
2
(10.) Deleted.
3
[11] (a) Amins of the Settlement Department who work on field in connection with
Traverser shall be allowed a fixed travelling allowance of 4[Rs. 1000/-] p.m. in lieu
of travelling allowance.
(b) The Amins will be eligible to receive this travelling allowance for eight months in
year as directed by the Settlement Commissioner. The grant of fixed travelling
allowance to the Amins will be subject to the following conditions:—
(i) the Amins in receipt of fixed Travelling Allowance should be on tour for 15 days in a
month and should spend 15 nights at points beyond a radius of 8 Kms. from his
headquarters
(ii) if the number of days toured and nights spend outside his headquarters falls below the
prescribed number of 15 in a month a deduction should be made in the fixed Travelling
Allowance at the rate of 1[Rs. 25/-] per day in respect of the deficiency ; and
(iii) in respect of journey to points outside his jurisdiction he should be allowed Travelling and
Daily Allowance admissible under these rules subject to a deduction of 2[Rs. 25/-] per day.

1. Substituted vide F.D. Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.
2. Deleted vide F. D. Order No. F.4(2)FD(Gr.2)/82, dt, 4.1.86 effective from 1-12-1985.
3. Inserted vide F.D. Order No. F. 4 (1) FD (Gr.2)/78 dated 21-8-1978.
4. Substituted vide FD Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.

29 

 
1
[12.] The Malaria Surveillance Inspectors of Medical & Health Department shall be allowed a
fixed travelling allowance of 4[Rs. 1000/- p. m. subject to the following conditions:—
(i) that the, Malaria Surveillance Inspector in receipt of this allowance should be on
tour for 15 days in a month and should spend 15 nights at points beyond a radius of
8 Km. from his headquarters
(ii) if the number of days toured or nights spent outside his headquarters falls below the
prescribed number of 15 days in a month, a deduction should be made at the rate of
2
[Rs. 25/-] per day in respect of the deficiency, and
(iii) in respect of journeys to points outside his jurisdiction he should be allowed
Travelling and Daily Allowance admissible under the rules subject to. a deduction of
2
[Rs. 25/-] per day.
3
[13.] Land Records Inspector of the Revenue Department shall be (allowed -a fixed travelling
allowance of 4[Rs. 1000/- p.m. subject to the following conditions:-
(i) that, the, Land Records Inspector' in receipt of this allowance should be on tour for
45 day in each quarter of the year and should spend 45 nights at points beyond a
radius of 8 Kms. from his headquarters.
(ii) if the number of days toured and nights spent outside his headquarters falls below
the prescribed "number of 45 in each quarter a deduction should be made in the
fixed Travelling Allowance at the rate of Rs. 25/- per day in respect of the
deficiency, and
(iii) in respect of Journeys to points outside his jurisdiction, he should be allowed
Travelling and Daily Allowance admissible under these rules subject to a deduction
of Rs. 25/- per day.
(iv) permanent Travelling Allowance shall not be admissible to an Inspector of Land
Records who has been provided with Camel Sowar in lieu of a peon.

1. Inserted vide F.D. Order No. F.4(l}FD(Gf.2)/78 dated 29-11-1978 with-effect from 1-1-1978.
2. Substituted vide F.D. Order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.
3. Inserted vide F.D. Order No.F.4(2)FD/Gr.-2/82 dated 21-12-1983 effective from 1-11-1.983.
4. Substituted vide F.D. order No. F.6(3)FD/Rules/2012 dated 03-10-2013 with effect from 01-10-2013.

30 

 
 CHAPTER VI
NON ADMISSIBILETY OF TRAVELLING ALLOWANCE TO CERTAIN
GOVERNMENT SERVANTS
15 (1) The following categories of Government servants who are required to perform
journeys by road within-jurisdiction in the process of discharging their duties shall not -be entitled
to-any Travelling Allowance or Permanent' Travelling Allowance:—
(i) Patwaries.
(ii) Settlement Amins.
(iii) Settlement Field &, Survey Staff.
Note:- Settlement Amins are allowed actual cost of carriage of Survey instruments when
they are sent on duty.
(iv) Class IV servants of all description (including horse and Camel Sowars and process
servers).
Note:- Class IV Government servants accompanying, their superior officers on tour are
entitled to travelling allowance.
(v) Choudharies,Mukaddams and Farm Ploughman of Agriculture Department.
(vi) Forester 1[except Foresters working under State Trading Scheme of Forest
Department.]
2
[(vii) Malaria Surveillance Workers/Basic Health Workers.]
(2) Government may from time to time add, delete or modify this list.

3
[Process Servers:- The Process Servers who belong to the Glass IV services are not
entitled to any Travelling Allowance or permanent Travelling Allowance in respect of journeys
they are required to perform by road within their jurisdiction in the process of discharging their
duties. It has come to the notice of the Government that one of the causes of delay in disposal of
cases in the judicial and revenue courts is belated service of summons, service processes etc. by
Process Servers because they are not permitted to undertake journey by rail or bus in the discharge
of their duties within their "Jurisdiction under the 'existing Travelling Allowance Rules,
2. The matter has been considered and the Governor has. been pleased to order that Process
Servers may be allowed actual rail or bus fare of the lowest class without, incidental charges and
daily allowance when they are required to undertake journey within their jurisdiction on duty
beyond the radius of 8 kms. from the headquarters.

1. Added vide F.D. Order No. F.3 (9)FD/Rules/70, dated 4-1-72 with effect from 1-9-1971.
2. Added vide F.D. Order No. F.3(9)FD/Rules/70, dated 28-8-1972.
3. Added vide Order No. F. 4(l)FD(Gr,2)/78,.dated-13-12-1978.

31 

 
 3. They will indicate the purpose of journey and distance from the place of headquarters to
the place visited for claiming actual rail or bus fare alongwith other details of journey, and their
Travelling Allowance claims will be countersigned by the Head of the Office after exercising
necessary checks as provided in Chapter IX of the Travelling Allowance Rules. ]
1
[Diet Allowance to the Process Servers.
In terms of this Department Order of even number dated 13-12-1978 the Process Servers
are entitled to actual rail or bus fare of the lowest class without incidental charges and daily
allowance when .they undertake journey within their jurisdiction on duty beyond the radius of 8
Kms. from the headquarters.
The matter has further been considered and the Governor has been pleased to order that the
Process Servers, in. addition to actual rail or bus fare of the lowest class without incidental charges
and daily allowance may also be allowed Diet Allowance @ 2[Rs. 20/-] per day when they
undertake journey within their jurisdiction on duty and stay at night at a place beyond the radius of
8 Kms. from the headquarter subject to the following conditions;—
(a) Diet Allowance will be admissible for actual number of night halts; and
(b) The Head of office certifies on the body of the bill that night halt at that place was
necessary looking to (i) the time required for service of Process in the adjoining
area and (ii) availability of transport for back journey.]
3
[ rglhy eq[;ky; ij Bgjus ij iVokfj;kas dks ;k=k HkRrk feysxk& vxj rglhy
eq[;ky; ij cSad eas iSls tek djkus] pkyku QkeZ izkIr djus] vU; jktdh; dk;Z ds
dkj.k rglhy eq[;ky; ij :dus vFkok cl o jsy lsok ds le; ij u feyus ds dkj.k
eq[;ky; ij :duk vko';d gksus ij 8 ?kaVs ls vf/kd :dus ij iVokfj;kas dks
fu;ekuqlkj HkRrk fn;k tkosa
16. If a Government servant not entitled to Travelling Allowance under rule 15 of these rules
undertakes a journey under the order of competent authority beyond his jurisdiction (including
such part of it which is within jurisdiction), he may draw Travelling Allowance admissible to
Government servant for journey on tour in accordance with provisions contained in Chapter IV of
these rules.

1. Inserted vide F.D. Order No.F.4(l)FD(Gr;2)/78, dated 17-1-1991.

2. Substituted vide F.D. Order F.4(1)FD/Gr.-2/78 dated 20.12.1994 (w.e.f. 01.01.1995)
3. vkns’k la- ,Q- 3¼142½ jktLo ¼xzqi 1½@72] fnukad 27-12-1979-

32 

 
 CHAPTER VII
TRAVELLING ALLOWANCE FOR JOURNEY ON TRANSFER

17. Admissibility of Travelling Allowance on Transfer.— (1) A Government servant

who is transferred from one station to another in public interest and not at his own request shall be
entitled to Travelling Allowance at the rates given in Appendix appended to this Chapter,
(2) A Government servant who takes leave not exceeding 4 months after, he has given over
charge of his old post and before he has taken charge of his new post is entitled to Travelling
Allowance under these rules, irrespective of the fact whether order of transfer is received before or
after the commencement of leave.
(3) A Government servant whose posting is changed while in transit from one post to
another is entitled to Travelling Allowance:—
(i) from his old station to that place enroute to the station to which he was originally
proceeding at which he receives his further orders of transfer, and
(ii) thence to his new Station.
(4) A Government servant deputed for a temporary duty at a station other than the place of
his posting or transferred temporarily for short period not exceeding 30 days shall not be treated to
have been transferred for the purpose; of claiming Travelling Allowance under this rule. In the
absence of any orders to the contrary the journey performed by in such cases shall be treated as
journey on tour.
1
[(5) A Government servant who is transferred within Municipal Limits / Urban Agglomeration
limits and the distance of new office exceeds 15km. and such a Government servant charges his
place of residence, he will be entitled to only lump sum transfer grant, as indicated in Appendix
appended to Rule 17.]

1. Inserted vide F.D. order No.F.7(3)FD/Rules/98-I dated 13.03.2008 (w.e.f. 25.02.2008)

33 

 
 ANNEXURE - VII
1
[APPENDIX
Rule 17(1)
Travelling Allowance admissible to Government servants on Transfer
Category of Mileage Allowance by rail Mileage Allowance by Road Road mileage allowance Lump sum Cost of carriage of Remarks
Government for journey between grant on personal affects by Rail
servants places not connected by transfer or Road (For one side
Rail or regular bus only)
service
For For
For family For self For family For family
self self
1 2 3 4 5 6 7 8 9 10
2 2
Category Two fares [One extra fare Two bus [One extra fare Rs.3.00 Additional Category 'A' 1. If a Government servant on
'A', 'B', 'C', of the fares of for each member per Km. mileage Rs.3000 Category `A' transfer actually under takes
for each
'D' and 'E' class for class for allowance at Rs.10/- per Km. journey by rail / road in a class
member of the of the family. Category 'B'
which which the rate of lower than that to which he
family. However However in Rs.2500 Category 'B' is entitled under these rules, he
entitled on entitled on Rs.3.00 per
in respect of the respect of the K.m. for the Rs.10/- per Km. shall be allowed one actual rail /
tour tour for Category 'C'
except journey children members of road fare of the class actually used
children Rs.2000 Category 'C' plus one extra full rail / road fare of
travel by performed accompanying his family, if
accompanying the number of Rs.6/- per Km. the class (excluding taxes, if any)
Air/ by road. the employee, Category 'D'
the employee, family is more Category 'D' to which he is entitled on the basis
Rajdhani half fare or full Rs.1500
Express than three of his categorization in lieu of two
half fare or full Rs.4.60 per Km. rail is road fares indicated in
and , fare actually paid other than the Category 'E
fare actually self. Category 'E' column 2 and 4 of this Appendix.
Shatabdi as per the tariff Rs. 1000
Express paid as per the Rs.4/- per Km, 2. No road mileage allowance for
regulation of the journey performed from the
tariff regulation Note:-
shall be Rate shown in this actual residence of the
of railways shall admissible.   column to cover cost of Government servant to railway
be admissible.] transportation of station/ bus stand or vice versa
personal affects shall be shall be admissible
admissible subject to 3. A Government servant cannot
production of railway undertake journey in a hired/
borrowed car on transfer. If he
receipt or cash receipt
- does so, he will get road mileage
issued by Railway or allowance at the rates indicated in
Road Transport column 4 of this Appendix.
Company / Proprietor for 4. It will be mandatory to mention
actual freight charges. If in the transfer order that such
the actual freight paid transfer is made in public
works out to be less than interest/ Administrative reasons. In
the amount calculated at absence of such specific mention
the rate shown in this in transfer orders, the transfer shall
column actual freight be treated on request of the
charges shall only be concerned employee and
admissible. Travelling allowance on transfer
will not be admissible in such case
1. Substituted vide FD Order No.F.7(3)FD/Rules/98-I dated 13.3.2008 (w.e.f. 25.02.2008).
2. Substituted vide FD Order No.F.7(3)FD/Rules/98 dated 13.10.2008 with immediate effect.
34 

 
 1
[Travelling Allowance to Government Servants on Transfer

Category of the Government servants   Cost of carriage of conveyance   Remarks  

1 2 3

Category 'A' & 'B' By Rail - Following explanations are given of terms used in
this appendix:-
Actual cost of transportation of Motor car.
Scooter. Moped or Motor Cycle (with or (i) The term "personal effects" is not subject to
without side car) at owners risk. definition but the controlling officer must
Note: I. A single fare of the lowest class is satisfy himself that a claim to reimbursement
allowed to chauffeur or cleaner actually
on account of transportation is reasonable.
employed for Motor Car and if he
actually travels by rail.
2. The conveyance may be transported by (ii) Charges for the transport of personal effects and
passenger train or goods train at his option. I n conveyance of a Government servant on Transfer
latter case, cost of packing and will be admissible even if they precede him by a
transporting the conveyance to and from g o o d s period not exceeding a month or follow him by a
s h e d 2 [ x x x ] a t t h e s t a t i o n o f departure period not exceeding six months from the date of his
and arrival are allowed in addition to freight relieve at his old station. Cases in which the
charges provided the total amount c l a i m e d d o e s aforementioned time limits are exceeded will require
n o t e x c e e d t h e f r e i g h t chargeable for the sanction of the Head of the Department under
transporting conveyance by passenger train. whose control the Government servant is serving for
the time being.
(iii) A member of a Government servant's family
who follows him within six months or precedes him
by not more than one month from the date of his
relieve at his old station may be treated as
accompanying him. These limits may be extended by
the Head of Department in individual cases attendant
with special circumstances in respect of Government
servants serving under his administrative control.

1. The existing Column 1 and 2 substituted vide FD. Order No.F.7(3)FD/Rules/98-I dated 13.03.2008 (w.e.f. 25.02.2008)
2. Deleted word 'are' vide FD Order No.F. 7(3)FD/Rules/98 dated 13.10.2008 with immediate effect.

35 

 
1 2 3

3. If distance between two stations is 400 or less When a Government servant, as a result to his
and they are connected by metalled road, transfer to a new station is obliged to move his
allowance for transportation by road only for the family to some other station or when a Government
aforesaid distance shall be admissible whether the servant and his family are at the time of transfer to a
vehicle is actually.„Moved by rail or by road. new station living in different places and he desires
By Road — to move them to his new station or to some other
 
I. If a Government servant transports Motor station for reasons which the competent authority
Car, Scooter, Moped or Motor Cycle under its considers sufficient, then the Government servant
own power, an allowance @ Rs. 4.50 per km. shall receive the actual expenses of the journey
for motor car and Rs. 1.50 per km. for motor which his family undertakes upto the amount which
  cycle etc. is admissible for the distance he might have drawn, had his family travelled
between two stations by ordinary route. If the direct, from his old station to his new provided that
Government servant himself and/ or any the journey is undertaken within a month prior to
  member(s) of his family travel(s) by the vehicle he the date of Government servant's relieve at his old
may, in lieu of this allowance, draw railway fare station or within six months subsequent the date.
which would have been admissible if the journey Cases in which the aforementioned time limits are
had been performed by rail and if the two places exceeded will require the sanction of the Head of
are not connected by rail. the allowance in Department in respect of Government servants serving
such a case shall be calculated at the special under his administrative control or of the
rates shown in column 2 of Appendix-II Administrative Department in case of the Head of
appended to Chapter 4 but no separate road Department himself.
mileage for family shall be admissible in such a
case as shown in column. For the purpose of this rule the category of a
Government servant will be determined with
reference to the facts on the date of his transfer
while the number of fares admissible, will be
determined with reference to the facts on the date
of the journey in respect of which the
travelling allowance is claimed, subject to the
condition that no travelling allowance would be
admissible in respect of a member added to the
family after the date of transfer.

(iv) Children of Government servants who are

studying in educational institutions at a place other
than the Government servant's headquarters at the
time of transfer shall be considered as members of
Government servants families for the purpose of
Travelling Allowance Rules and they shall be

36 

 
1 2 3

2. If car is loaded in a truck, actual cost of entitled to Travelling Allowance from the place
transportation limited to freight charges by where they are studying to the new Station limited
passenger train in respect of places connected to rail/road fare from old station to new station or
by rail and an allowance @ Rs.4.00 per km. actual rail/bus fare whichever is less;
in respect of places connected.. by road shall (v) A Government servant who travels in a
be admissible. Government vehicle free of charge on transfer from
one station to another shall get Travelling
1.Cost of carriage of Motor Cycle / Scooter Allowance as follows :-
Category 'C', 'D' & 'E'
Moped shall be admissible to category `A' (1) If the family of Government servant travels with
and 'B' officer. him.-
For self - One mileage allowance for journey by
2. Actual cost of transportation of Cycle at road at the rates given in column 4.
owners risk shall be admissible. If he
transports it by road, the actual cost of its For family - No Travelling Allowance
transportation by road upto the limit of the (2) If Government servant alone travels :-
amount admissible for its carriage by rail at
For self - One mileage allowance for journey by road at
owners risk shall be admissible.
the rates given in column 4.
Note : Note 2 mentioned in this column For family:- As admissiable under normal rules
under heading "By rail" against category 'A' (vi) The provisions contained in column 2 and 3 shall
& 'B' shall also apply here. not apply to a Police Officer using free rail passes.
Their Travelling Allowance shall be regulated in
accordance with provision of para 123 and 128 of
Railway Manual.
(vii) Where both husband and Wife are in
Government employment and are transferred at the
same time or within 6 months of his her transfer.
from one and the same old station to another
same new station, either of them shall only be
entitled to transfer Travelling Allowance, the other
member (s) being treated as a member of his/her
family not in Government employment on
furnishing the certificate prescribed for this
purpose in Chapter IX of these rules.

37 

 
 CHAPTER VIII
CONVEYANCE ALLOWANCE
18. (1) The Government may grant a monthly conveyance allowance on such conditions
as it thinks fit to impose on any Government servant who is required to travel extensively
within a short distance from his headquarters, under conditions which do not entitle him
to Travelling Allowance.

(2) Except as provided in sub-rule 4, a conveyance allowance is drawn all the year
round; is not forfeited during absence from headquarters and may be drawn in addition to
any other Travelling Allowance admissible under the rules, provided that a Government
servant, who is in receipt of a conveyance allowance specially granted for the upkeep of a
motor car or motor cycle, shall not draw mileage allowance for a journey by a motor car,
motor cycle except on such conditions as the authority which sanctions the conveyance
allowance may prescribe.

(3) In the case of a. Government servant in receipt of a conveyance allowance, the

conveyance allowance for days on which road journey is performed in the conveyance in
respect of which such allowance is granted, and for which journey a Daily allowance or
mileage allowance is claimed, will be deducted @l/30th of the monthly allowance for
each day from the amount of travelling allowance. Such officers shall record a certificate
on their travelling allowance bill as to whether or not the conveyance in respect of .which
the allowance is granted has been used in making the journey.

(4) The drawal of conveyance allowance during leave, temporary transfer and
joining time shall be regulated as follows:—
(a) Conveyance allowance granted on the condition of maintaining motor
car/motor cycle shall not be admissible during :

(i) joining time, leave, the period of temporary transfer or training treated as duty and
also during holidays prefixed to leave or holiday suffixed to leave and joining
time;
(ii) any period of more than 15 days at a time during which a Government servant in
receipt of , conveyance allowance is absent from headquarters 1on duty or does
not maintain a motor car/motor cycle or the motor car/motorcycle maintained by
him remains out of order or is not used for official journey for any other reasons.
(b) Conveyance allowance whether granted on the condition of maintaining his own
cycle or cycle provided by the Government shall be admissible during leave or
temporary transfer and during joining time.
(c) Conveyance allowance granted on the condition that a horse, camel or any other
animal is maintained may be drawn during leave or temporary transfer or joining
time.
(d) A conveyance allowance to which obligation of maintaining a motor car / motor
cycle or horse or any other animals is not attached, shall not be admissible during
leave, temporary transfer joining time or training period treated as duty.

1. Corrected vide F.D. Order No.F.3(9)FD/Rules/70, dated 11.11.1971.

38 

 
Note:—1. Leave means total leave of all kinds not exceeding 120 days and the 1st 120
days of the leave if the actual duration of the leave exceeds that period but does not
include extraordinary leave study leave and leave preparatory to retirement / refused
leave / terminal leave whether running concurrently with notice period or not. When
vacation or holidays are combined with leave the entire period of vacation or holidays
and leave should taken as one spell of leave.

2. Temporary transfer means a transfer to duty in another station which is expressed to be

for a period not exceeding four months. For purpose of this rule it include deputation.
Subject to the limit of four months, if the temporary duty is subsequently extended
beyond months in all, will remain intact upto the date of the order of extension.

(5) A Government servant who is granted conveyance allowance on the condition of

maintaining a motor vehicle or any animal shall record on the pay bills for months of
January and July every year a certificate in the form given below which shall be
countersigned by the controlling authority.

"Certified that I have actually maintained the motor car/motor cycle/cycle/animal

during the period for which conveyance allowance has been claimed by me and that the
conditions prescribe in rule 18 of the conveyance allowance rules for drawal of
conveyance allowance have not been violated."

39 

 
 CHAPTER IX
INSTRUCTIONS FOR DRAWING OFFICERS AND
CONTROLLING OFFICERS.

19. Controlling Officer to be declared by Competent Authority:- Government

shall declare what authority shall be Controlling Officer for travelling allowance purpose
of each Government servant or category of Government servants. It may, if it thinks fit,
declare that any particular Government servant shall be his own Controlling Officer.
Note :- For delegation of power already made item No. 4 of Schedule of delegation may
be referred to.
20. Signature of Controlling Officer necessary on travelling allowance bill.—A
bill for travelling allowance (other than a permanent allowance) of a Government servant
other than the Head of a Department shall not be paid unless countersigned by the
Controlling Officer.
21. Duties of Controlling Officer.—-It is the duty of a Controlling Officer, before
signing or countersigning travelling allowance bill:—
(a) to scrutinize the necessity, frequency and duration of journeys and halts for
which travelling allowance is claimed and to disallow the whole or any
journey or halt if he considers that a journey was unnecessary or unduly
protected or that a halt was of excessive duration.
(b) to scrutinize carefully the distance entered in travelling allowances bills;
1
[“ (c) to satisfy himself (i) that mileage allowance for journey by Rail or Road
has been claimed at the rate applicable to the class of accommodation
actually used, and (ii)that where the actual "cost of transporting personal
effects etc. is claimed under these rules the scale on which such-servants,
personal effects etc. were transported was reasonable and to disallow any
claim which in his opinion does not fulfill these conditions.”]
(d) to satisfy himself that travelling allowance is not on the whole a source ;of
profit to the recipient
(e) to observe any subsidiary rules or orders which a competent authority may
make for "his guidance.
22. Countersignature does not dispense with the necessity for formal audit with. reference
to rates and general conditions. The Accountant General will accept counter signature by
the proper , authority or the signature of the Drawing Officer when a bill does not require
countersignature as final evidence that the facts of the journey on which the claim is
.founded are correct and that the claim is admissible with reference to Rule.21 and to any
departmental rules. It is the duty of the controlling or the Drawing Officer, as the case
may be, to enforce departmental rules.
23. The following instructions should be followed by all Drawing and Controlling
Officers. These instructions are in addition to the duties entrusted to the controlling
officer under these rules:-
________________________________________________________________________
1. Substituted vide Order No. F.6(3) F.D./Rules/2012 dated 2.8.2013

40 

 
 l. The bills should indicate clearly the full purpose of the journey Vague phrases
like On Government Duty should not be used.
2. The actual pay, designation and place of 'Headquarters of the Government
servant should be correctly and clearly mentioned in the bill,
3. If the journey commences from a place other than the Headquarters, the reasons
for the same should be stated in the remarks column against the first entry in the
Travelling Allowance bill.

4. In case journeys are performed by means of conveyance other than one

provided at the expense of the Government etc., it may be stated in the bill whether the
cost of propulsion was paid by the Government servant claiming travelling allowance.
5.. In the case of transfer Travelling Allowance bills; the full relationship of the
members of the family to the Government servant and their ages should be stated in the
bill.
6. If the journey is undertaken to attend a Court of Law or Departmental Enquiry;
the court certificate from the Enquiry Officer as the case may be, must be attached with
the bill.
7. If free board and .lodging is allowed at the expense of the Government or the
host Government or organization or body causing the halt the fact should be indicated in
the bill. Controlling Officers should ensure at the time of countersigning bill that such
information is not with held.
1
[8. Time barred T.A. Claims should be presented to the competent authority after
completing the necessary formalities as required under General Financial & Accounts
Rules.]
9. Travelling Allowance bills of non-gazetted officers, particularly stenographers
Personal Assistants, and Class IV Government servants are certified by the gazetted
officers under whose instructions the journey was performed.
10. One or more of the following certificates which may be appropriate should be
recorded on the Travelling Allowance bills by the Government servant claiming
travelling allowance. If any additional certificate is required by any rule or order; the
same should also be recorded.
CERTIFICATES TO BE RECORDED ON T. A. BILLS
Nature of the Certificate Circumstances under which necessary
1 2
1. Certified that the payment of this bill has In all cases.
not been received before.
2. Certified that the members of my family In case of journey on transfer for which
in respect of whom Travelling Allowance Travelling Allowance in respect of family
has been claimed are residing with me and has been claimed.
are wholly dependent on me.

1. Substituted vide F.D.Order No. F.4(l)FD(Gr.2)/78, dated 9-3-1981.

41 

 
 Nature of the Certificate Circumstances under which
1 necessary
2
3. Certified that the road journey for Which mileage In cases where journey by road is per
allowance has been claimed at special rates was formed in own car.
performed in my own car and the entire
propulsion charges were borne by me.

4. Certified that entire running/hire charge on the car In cases where journey by road is
No..... engaged for road journey was paid by me performed in a borrowed or hired car.
or share of Rs... out of the total amount of .
running expenses of Rs..... was paid by me.
5. Certified that my wife/husband who is employed In cases where both husband and wife
under Government and who has been transferred are in Government service and
from............ to........ within 6 months of my transferred from one and the same
transfer has not already claimed any Transfer place to another same new station.
Travelling allowance in consequence of his/her
transfer.

24. Following instructions shall govern the payment and allocation of Travelling
Allowance claims of Government servants:—

(1) The Travelling Allowance of a Government servant on whatever duty he may be

employed, shall be debited to the same Head as his pay except in the following cases:—

(a) Where a Government servant is permitted to travel on duty connected with an

outside body or Fund and is permitted to receive directly T. A. paid by such
body.
(b) When Government considers it necessary to show separately the cost of a
special service and in case' covered by general or special orders of Government
authorizing a deviation from the general rule.

(2) Travelling Allowance of Central Government employees appointed as members

of State Committees, Commissions etc. shall be borne by Central Government unless in
any case decided otherwise. The same principle will be followed in case of State
Government servants appointed to Central Committees and Commissions etc.

(3) Travelling Allowance to persons in Government service appointed to serve a

Board /Committee/Commission etc. shall be paid by the Department which appoints the
Board/Committee/ Commission etc.

42 

 
 CHAPTER X

DELEGATION
25. (1) The power of competent authorities under these rules are regulated by the orders embodied in schedule appended to this
Chapter and such other general or special orders as may be issued by Government in this behalf.
(2) Except where expressly permitted by Government a controlling Officer shall not delegate to a subordinate officer his duty of
countersignature.
SCHEDULE OF DELEGATION OF POWERS
S.No Rule Nature of Power Authority to whom the power is Extent of delegation
delegated

1. 2. 3. 4. 5.

1. 6(3) (i) To prescribe the limits of (1)Administrative Department. Full powers in respect of Heads of Departments.
sphere of duty and a place as
Headquarters of a Government (2)Head of Departments. Full powers in respect of all Government servants working
servant, under them.
1
[(ii) To decide whether absence (i)Administrative Department (i) Full powers in respect of Heads of Department including
from Headquarters is absence grant of permission to undertake journey on tour outside
on duty to be treated as a Rajasthan.
journey on tour.] (ii) Full powers in respect of all gazetted and non gazetted
Govt. servants serving under him in the Administrative Deptt.
of the secretariat including grant of permission to undertake
journey on tour outside Rajasthan.

(ii) Heads of Departments. Full powers in respect of Govt. Servants serving under their
control including grant of permission to undertake journey on
tour outside Rajasthan.

(iii) Controlling Officers. Full powers in respect of Govt. Servants serving under their
control for journey on tour undertaken within the State or in
the District in another State adjoining the jurisdiction of the
Controlling Officers.

1. Substituted vide F.D. Order No. F.3 (1) FD (Gr.2)/76, dated 7th May, 1976 with effect from 1-5-1976.

43 

 
  

(iv) Chief superintendent Garages Full powers in respect of Drivers of Motor Garage
Department.
2
[xxx]

2. 7(3) To allow mileage allowance by Heads of Departments.

2. Full powers in respect of Government servants
a route other than the shortest
working under them subject to the fulfillment of
or cheapest,
following conditions:-

(1) The journey is performed within his jurisdiction.

(2) Mileage allowance by a route other than shortest or

cheapest route is necessary in public interest.

3. 9(1) To sanction cancellation (i) Personnel Department. Full powers in respect of officers of secretariat.
charges including reservation 1
charges. [Note:- The Secretaries to Government (including
special Secretary, Addl. Secretary and Ex-Officio
secretaries) who countersigned their own travelling
allowance claims are authorised to sanction cancellation
charges including reservation charges in their own case
also.]

1. Substituted vide FD Order No.F.3(9)FD/Gr-2/70 dated 07.01.1976.

2. Exception deleted vide F.D. Order No.F.7(3)FD/Rules/98-I, dated 13.03.2008 (w.e.f. 25.02.2008)

44 

 
  
 
(ii) Administrative Departments. Full powers in respect of Heads of Department.

(iii) Heads of Departments. Full powers in respect of Govt. servants serving

under their control.
1
[Note - A Head of Department who is authorised
to countersign his own travelling allowance claim
can also sanction cancellation charges including
reservation charges in his own case.]

2
[4. 19 Powers to declare an authority to (1) Administrative Department. Full powers including power to declare a
be a Controlling Officer and to Government servant to be his own controlling
make rules for the guidance. officer.

Note:- All India Service Officers drawing pay in

senior scale and above of their service and State
Service Officers drawing pay in the scale of
3
[Grade pay of Rs. 7600/-] and above are
authorised to counter sign their own T.A. Claims.
(2) Heads of Departments. Full powers provided that they may not declare a
Govt. servant to be his own Controlling Officer.

5. 21 To restrict the frequency and the Controlling Officer. Full powers.

duration of journey.

1. Added vide F.D. Order No. F. 3(9) FD (Gr.2)/70 dated 7.1.1976

2. Substituted vide F.D. Order No. 4(1) FD (Gr.2)/78 dated 21.08.1978.
3. Substituted for 12000-16500 vide F.D. Order No.F.7 (3)FD/rules/98, dated 12.09.2008 w.e.f. 01.09.2008.

45 

 
  
6. 28 Powers to determine the category Commissioner including Full powers subject to the conditions that the Daily
to which witnesses (other than Addl. Commissioner for allowance shall not be granted at rates higher than the
Government servants) called for departmental enquiries and rates shown in Appendix IV attached to chapter IV.
departmental enquiries shall other officers conducting
belong for the purpose of departmental enquiries under Note:- The officers conducting the enquiry may allow
Travelling Allowance under Note the Rajasthan Civil Service actual travilling allowance in lieu of total travelling
2 (iii) below sub-rule (1) of rule (C.C.A.) Rules. allowance (including Daily allowance) where such
28 expenses are less than such total travelling allowance
admissible on the above basis.

7. 31 Powers to determine the (i) Administrative Department. Full powers subject to the condition that the rates of daily
Category to which persons not in allowance to be allowed should not exceed the rates laid
Government service belong for down in Appendix IV attached to Chapter IV.
the purpose of calculating
travelling allowance and the rate (ii) Commissioner (including Full powers subject to the condition that the rates of daily
of Daily allowance to be allowed Addl. Commissioner) allowance to be allowed should not exceed the rates laid
to them. Departmental Enquiries,
down in Appendix IV attached to Chapter IV.

(iii) Addl. Director of Primary Full powers in respect of persons who are invited for
& Secondary Education attending Syllabus Advisory Committees or for
conducting teachers workshop for participating in
Seminars of inspecting agencies and administrative
officers etc. and also in respect of persons who are
invited by the Director, State Institute of Education,
Udaipur with the approval of the Additional Director of
primary & Secondary Education for Delivering lectures
to the trainees who assemble at the State Institute of
Education & his staff, subject to the condition that in
respect of employees of central or other state
Government travelling (mileage) allowance and Daily
Allowance and daily allowance shall not be allowed at
rates higher than those admissible to such employees
46 

 
 under the rules of the Government to which they belong.
Note:- The following broad principles are laid down for
categorisation of non-official members for the purpose of
travelling allowance:-
(1) In the case of non-official members who are regular
full time employee of an institution and draw salary on
monthly basis, the categorization may be determined
with reference to the salary drawn by them. The salary
drawn by the nonofficial members may be treated as pay
for the purpose of rule 4 of the Rajasthan Travelling
allowance Rules.
(2) In the case of non-official members not covered by
clause (1) categorization should be determined with
reference to the status held by them in civil life subject to
the condition that the categorization is not higher than
that of the highest official member on the Committee.
1
[(iv) Lokayukta or up- Full powers in respect of persons summoned by the
lokayukta Lokayukta or up-lokayukta to appear before them in the
case of preliminary enquiry/investigation under the
Rajasthan Lokayukta and up-Loka- Yuktas Act, 1973
subject to the condition that in respect of employees or
central of other state Government, travelling (mileage)
allowance and Dsaily allowance shall not be allowed at
rates higher than those admissible to such employees
under the rules of Government to which they belong.

1. Added vide F.D. Order No. F.3 (9) FD/Rules/70, dated 31-12-1974.

47 

 
  

Note:- The following broad principles are laid

down for categorization of non-official members
for the purpose of travelling allowance:-

(1) In the case of non-official members who are

regular full time employee of an institution and
draw salary on monthly basis, the categorization
may be determined with reference to the salary
drawn by them. The salary drawn by the non-
official members may be treated as pay for the
purpose of rule 4 of the Rajasthan Travelling
Allowance Rules.

(2) In the case of non-official members not covered

by clause (1) above categorization should be
determined with reference to the status held by
them in civil life subject to the condition that the
categorization is not higher than that of Category
‘A’ officer.]
1
[8. 32. Permission to travel by Air with Principal Secretary to Persons who are not entitled to travel by Air
Chief Minister. Government / secretary to (including persons engaged on contract as personal
Government, cabinet secretariat staff of Chief Minister) may be allowed to travel by
on the recommendation of the Air with Chief Minister, in relaxation of rules.]
principal secretary / secretary to
Chief Minister.

1. Added vide F.D. Order No.F.4(1)FD/Rules/89, dated 22.12.2006.

48 

 
 CHAPTER XI

TRAVELLING ALLOWANCE FOR SPECIAL JOURNEYS

26. Travelling Allowance to Government servants for journeys undertaken by them

in circumstances other than journey on tour or transfer shall be regulated as follows :—

SECTION I
PURPOSE OF JOURNEY T A. ADMISSIBLE
1. Journey undertaken to join first 1. No Travelling Allowance shall be admissible to a
appointment. person not already in service without sanction of
Government.
2. A person already in .Government service shall be
allowed travelling allowance as for journey on tour by
rail (excepting Rail Air conditioned class)or road only on
the basis of category to which he belongs, while holding
to post in previous department/subject to following
conditions:—

(a) His service in the previous Department was:-

(i) Permanent, or
(ii) Temporary but recruited through the Rajasthan Public
Service Commission, or
(iii) Temporary but recruited by competent authority
according to rules in cases where the post .is outside
the preview of the Rajasthan Public Service
Commission, or
(iv) Temporary and not covered by(ii) & (iii)above but
having continuous service of at least 3 years on the
date of commencement of journey, or

(b) His appointment to the other post is on the basis

of:—
(i) Recruitment through the Rajasthan Public Service
Commission.
(ii) Recruitment by the competent authority according
to rules in case where the post is outside the
preview of the Rajasthan Public Service
Commission

3. Retrenched Government servants discharged on

abolition of a post or pensioner may on re-employment
be granted travelling allowance as for Journey on tour
by the authority competent to reappoint him.

49 

 
2.(a) Journey undertaken to attend obligatory Travelling Allowance as for a journey on tour from the
examinations, place of posting to the place of examination twice, for
each standard or part of examination if more than one.

Note:—Following examinations are considered as

obligatory examinations for the purpose of these rules.

1. Departmental examination for the Dy. Superintendent

of Police..
2. Qualifying examination for the post of Prosecuting Sub-
Inspector and Prosecuting Inspector of Police.
3. Examination for Constables, qualifying as proficient in
finger print work.
4. Examination of Sub-Inspector and Inspectors of Police
deputed to the Finger Print Bureau of the Criminal
Investigation Department for training as experts in
finger print work..

(b) Journey undertaken for an examination Travelling Allowance as for journey on tour once only as
other than obligatory examinations. may be permitted by general or special orders of
Government for any particular examination.
Note: Travelling Allowance shall be admissible for the
following examinations as for journey on tour.
(1) On passing English or/and Hindi Typing test or
English or/and Hindi Stenography test conducted by
the Rajasthan Public Service Commission.
(2) Examinations conducted under Rajasthan Civil
Services (Departmental examination) Rules, 1959 for
the purpose of confirmation on the post held by them.
If he fails in examination, Travelling Allowance for
subsequent journey (s) performed for appearing at an
examination shall not be allowed.

3.Journey undertaken by a Government Travelling Allowance as "for journey on tour. No Daily

servant summoned to appear before selection Allowance shall be admissible.
Committee for testing his fitness for
promotion or a particular employment.

4. (a) Journey under taken consequent upon Travelling Allowance shall be admissible as follows:—
Compulsory re-call from leave of two months,
or more, .if half or more than half the period of For self :- Mileage allowance at the rates admissible for
leave has been availed of: journey on tour from the place at which the order of re-
call is received.

For Family :- NIL

For transportation of personal effects and conveyance.
NIL

(b) Recall of an officer enjoying vacation at a No Travelling Allowance shall be admissible unless
station away from his headquarters. specially permitted by competent authority on the grounds
of interest of public service.

50 

 
5. Travelling Allowance for a journey to-attend As may be sanctioned by the competent authority
a course of training to a person not al-ready
in service of Government selected to undergo
a course of training.

6.Journey undertaken by Government servants Single railway fare of the class of accommodation to
to attend non-official meetings or which they/are entitled for journeys each way. No road
conferences of professional character but not mileage allowance and Daily allowance shall be
of a service association or trade union or like admissible.
body, after obtaining permission of
Government

7. Journey undertaken for undergoing medical Travelling Allowance for a journey on tour. No Daily
examination in connection with State Life allowance shall be admissible.
Insurance Scheme.

1
[8. Journey to attend meetings of the Board of 1. Travelling Allowance as admissible to the officer under
Directors of Companies, Cooperative Societies these rules for journey on tour on recording a certificate in
Autonomous Bodies including Industrial and the T. A. .bill to this effect that the entire amount of fee or
commercial-Corporations and other -Statutory remuneration including the amount of Travelling
organisations as Government nominee while on Allowance paid to him by such bodies has been credited to
duty or on leave, the receipt head of-the Department concerned 2 [vide cash
receipt number and date/ Treasury Challan Number and
date with Head of Account through which he has
deposited the Money in Government Account may also be
indicated;]
3
[Note :- If Travelling Allowance and Daily Allowance is
paid to an officer of the State Government as per
Rajasthan Travelling Allowance Rules, 1971 who is
deputed as Government nominee for attending meetings of
the Government Companies, Corporations and Boards,
Cooperative Societies, Autonomous Bodies etc. he may
retain the amount so paid to him on this account, and he
may not be required to credit the said amount to the
receipt head of the department concerned nor he will
submit any claim from his Department Budget. The
amount of fee or remuneration paid to him by such bodies
should however, be credited to the receipt head of the
department concerned.

2. For attending local meeting such officers may accept

and retain fixed conveyance charges of 4[Rs. 50/-] for each
such meeting. If paid by the Public Sector undertaking/
Companies/ Corporations/ Autonomous Bodies etc. but
fixed conveyance charges shall not be admissible to a
nominated Government Director who uses Government
vehicle or Companies / Corporations/ Autonomous Body
vehicle for attending such local meeting.

1. Substituted vide FD Order No.F.4(1)FD/Gr-2/78 dated 25.10.1978

2. Added vide FD Order No.F.4(1)FD/Gr-2/78 dated 2.6.1979 w.e.f. 7.5.1979
3. Inserted vide FD Order No.F.4(1)FD/Gr-2/78 dated 19.10.1984
4. Substituted vide FD Order No.F.7(3)FD/Rules/98-I dated 13.3.2008 w.e.f.25.2.2008

51 

 
 1
Note:—The provisions contained in para 2 shall also
be applicable in cases where Government servants are
required to attend annual general meetings of the
aforementioned organisations as a nominee of the
Governor. In case no fixed conveyance charges are paid
for attending annual general meetings by the
aforementioned organisetions, the same shall be paid by
the Government out of the office expenses of the
department concerned.

Actual Bus fare or II class Rail fare for forward and return
9. Journey undertaken by an 2[un journey by train by the shortest route from his normal
employed] Schedule Caste /Scheduled Tribe place of residence to the place of interview or the place
candidate for 2[interview] in connection with from which he actually performs journey whichever is
appointment to a post under Government. nearer to the place of interview provided the distance
travelled by rail is 80 Kms. Candidates called for
interview by the Rajasthan Public Service Commission;
shall be paid by them. Such expenditure shall be debited
to contingencies of the Department.
T.A. as for journey on tour.
10. Journey undertaken to 3[receive] gallantry
medals national awards from the Govt. of India
or State award, cash prizes, merit certificate
etc. from the Governor at a formal investiture.

1 Inserted vide F.D. Order No. F.4 (1) FD (Gr.2)/ 82 dated 19-2-1985.
2 Corrected vide F.D. Order No.F.4 (1)FD/Gr.-2/82, dated 13.02.1986 effective from 01.02.1986.
3 Corrected vide F.D. Order No.F.3 (9)F.D./Rules/70, dated 11.11.1971.

52 

 
 SECTION II

JOURNEY UNDERTAKEN BY A GOVERNMENT SERVANT

DURING SUSPENSION

27 (1) A Government servant under suspension who is required to perform a journey

to attend the departmental enquiry (other than a police enquiry) against him may, be
allowed travelling allowance as for a journey on tour from his headquarters to the place
where the departmental enquiry is held or from the place at which he has been permitted
to reside during suspension to the place, of enquiry whichever is less. No travelling
allowance, will, however, be admissible, if the enquiry is held at the out station at his
own request. His travelling Allowance will be regulated by the category to which he
belonged prior to his suspension.

(2) Travelling Allowance to a Government servant whether on duty or on leave or

under suspension who undertakes journey to out-stations to peruse official records for the
preparation of his defense in connection with the disciplinary proceedings instituted
against him; shall be admissible as for, a journey on tour without any Daily allowance for
Journey undertaken by him to the stations where the official, records are-made available.
The travelling allowance will be allowed from the headquarter of a Government servant
or from any other place where the Government servant may be spending his leave or
where the suspended officer has been permitted on his own request to reside, but not
exceeding what would be admissible/had the journey been undertaken from the
headquarters of the Government servant The grant of the travelling allowance will be
subject to the following further conditions,:—

(i) the inquiry officer certifies that the official records to be consulted are
relevant and essential for the preparation of the defence statement,
(ii) the Competent authority certifies that the original records could not be sent
to the headquarters station of the Government servant or the bulk of the
documents rules out the possibility of copies being made out, and sent, and
(iii) the Head of the Department/Officer, as the case may be certifies that the
journey was performed with his approval.
In the case of officers not under suspension, at the time of undertaking of the
journey, the period spent in transit to and from and the minimum period of stay required
at the place where official records are made available for perusal should be treated as
duty or leave, according as the officer is on duty or on leave at that time. In case of
officers under suspension, who; are subsequently: re-instated in service, the period will
be treated as duty, leave or otherwise in accordance with the orders passed by the
authority under rule 54 of the-Rajasthan Service Rules.

53 

 
 (3) Travelling allowance shall be admissible to a Government servant in the following
three types of cases as mentioned against each:-
(i) Where a Government servant whether he Travelling Allowance for a journey on
is under suspension or-not performs tour undertaken under the express
journey to attend Police/ Special Police permission of the Controlling Authority.
Establishment enquiry in connection with a
case in which he is suspected to be
involved.
No travelling' allowance shall be
(ii) Where a Government servant
admissible. Government servant may,
undertakes journeys during suspension for
appearing in a Court of Law, as an however include his travelling, allowance
expenses in any claim preferred by him
accused and is latter on acquitted by the
under Article 320(3)(d) of the
Court and re instated in service or would
Constitution for reimbursement, of the cost
have been re-instated in service but for his
incurred by him in defending the legal
death or attaining the age of compulsory
retirement or permitted to retire voluntarily. proceedings. Reimbursement of travelling
expenses to the extent of amount of
Travelling Allowance admissible for
journey on tour may be allowed in such
cases on 'the basis of advice given by the
Rajasthan Public Service Commission.
Travelling Allowance as for a journey on
(iii) Where a Government Servant is
tour. Daily allowance shall be admissible
approved by disciplinary authority to assist
on the basis of certificate attendance given
the delinquent Government servant to
by the Enquiry Officer
present his case, in the Departmental
Enquiry held under the provisions of
Rajasthan Civil Services (Classification,
Control & Appeal) Rules, 1958 irrespective
whether he is on duty or leave on
production of certificate or letter from the
Disciplinary Authority to this effect.
1 A retired government servant who is
[(iv) Where a retired Government servant
approved by the Disciplinary Authority of
is approved by disciplinary authority to
the delinquent Government servant to assist
assist the delinquent Government servant to
him in Departmental Enquiry held under
present his case in the Departmental
the Rajasthan Civil Services
Enquiry held under the provisions of
Rajasthan Civil Services (Classification, (Classification, Control & Appeal) Rules,
1958 shall be allowed Travelling
Control & Appeal) Rules, 1958 on
Allowance as on tour on the basis of his
production of certificate or letter from the
status at the time of retirement. In such a
Disciplinary Authority to this effect.
case daily allowance shall be paid on the
basis of certificate of attendance given by
the Enquiry Officer. The payment of TA
claim shall be made by the Disciplinary
Authority of the delinquent Government
servant.
1. Inserted vide FD Order No.F.6(3)FD/Rules/2012 dated 09.07.2012

54 

 
 SECTION III
JOURNEYS UNDERTAKEN BY GOVERNMENT SERVANTS TO.
GIVE EVIDENCE OR TO ATTEND A COURT OF LAW TO WHICH
GOVERNMENT IS A PARTY OR A DEPARTMENTAL ENQUIRY

28. (1) The following provisions apply to a Government servant (including those on
deputation to Universities, Autonomous bodies, Corporations, Public Undertakings etc.)
who is summoned to give evidence in a criminal case, a civil (including Revenue) case to
which Government is a party or a departmental enquiry held by a properly constituted
authority provided that the facts as to; which he is to give evidence have come to his
knowledge in the discharge of his public duties :—

(i) He may draw travelling allowance as for a journey on tour attaching to his bill
a certificate of attendance given by the court or other authority which
summoned him.

(ii) When he draws such travelling allowance he may not accept any payment of
his expenses from the court or authority. Any fees which may be deposited in
the court for the travelling and subsistence allowance of the witness must be
credited to 'Government.

(iii) If the court or the office of the Enquiry Authority in which he gives evidence
is; situated within 8 Kms. of his headquarters and not travelling allowance is,
therefore, admissible for the journey, he may, if he is not in receipt of
permanent travelling allowance, accept such payment of actual travelling
expenses as the court may make.

(iv) A Government servant summoned to give evidence while on leave or vacation

is entitled to travelling allowance under this rule from and to the place from
which he is summoned as if he was on duty.
1
(v) A retired government servant who is 3[summoned in a criminal case or a civil
case to which government is a party or in a departmental enquiry on behalf of
the Government] to give evidence of the facts which came to his knowledge
while discharging duties of the post shall be entitled to travelling allowance as
for journey on tour on the basis of this status at the time of retirement. The
payment of T.A. claim shall be made by the office from where he retired after
attaching to his bill a certificate of attendance and non payment of T.A. claim
issued by the court or other authority which summoned him.''

1. Inserted vide FD Order No.F.6(3)FD/Rules/2012 dated 09.07.2012

2. Inserted vide FD Order No.F.6(3)FD/Rules/2012 dated 14.12.2012
3. Inserted vide FD Order No.F.6(3)FD/Rules/2007 dated 09.10.2015

55 

 
 2
(vi)A government servant belonging to category "A'' and "B" before his
retirement if summoned to give evidence 3[after retirement in a criminal case
or a civil case to which government is a party or in a departmental enquiry on
behalf of the Government] to give evidence of the facts which come to his
knowledge while discharging duties of the post. If travels by own car or taxi
shall be entitled to Travelling Allowance limited to Special Rate prescribed
for journey on tour under Rule 8(1) of Appendix II of Rajasthan Travelling
Allowance Rules, 1971.
2
(vii) For local short journeys undertaken by a retired Government servant, who has
been summoned to give evidence 3[after retirement in a criminal case or a
civil case to which government is a party or in a departmental enquiry on
behalf of the Government,] the short journey charges shall be admissible as
applicable to a Government servant under Rule 9(2)(ii) and Rule 9A of the
Rajasthan Travelling Allowance Rules, 1971.”
Note 1:—This sub-rule provides merely for cases in which the court or other authority
has the power of paying witness expenses. It is not the intention of the rule to
forbid the grant of travelling allowance to a Government servant attending under
proper orders any enquiry whether police or departmental. It is within the
discretion of the superior officer, who orders a Government servant to proceed
from one station to another to appear before police officer (s) or to accompany
them to another station to give a statement or to assist generally in police
investigation to grant travelling allowance for the journey as having been
performed on duty.
2. In cases in which an oral enquiry is: held under Rule 16 of the Rajasthan Civil
Services (Classification, Control and Appeal) Rules and the person charged and
or the witnesses called by the officer conducting the enquiry at his own initiative
or at the instance of the departmental representative or the person charged has to
proceed from one station to another to appear before the officer conducting the
enquiry they will be entitled to travelling allowance as shown below:-—
Travelling allowance as on a journey on tour on
(i) The person charged
production of a certificate of attendance from the
Enquiry Officer or Authority if the Government servant
is under suspension. Travelling allowance as for a
journey on tour under this sub-rule read with Note 1
under sub-rule (1) above, if not under suspension. The
person charged will not be entitled to any travelling
allowance if the enquiry is held at a place other than his
headquarters expressly on his own request.
Travelling Allowance as on tour under this sub-rule read
(ii) The witness called by the
with Note under sub-rule (1) above on production of a
officer conducting the enquiry when
certificate of attendance from the Enquiry Officer or
they are Government servants.
Authority.
Travelling Allowance under rule 31.
(iii)The witness-called by the officer
conducting the enquiry when
they are not Government
servants

1. Inserted vide F.D. Order No. F.3(9)FD/Rules/70, dated 21-5-1974.

2. Inserted vide FD Order No.F.6(3)FD/Rules/2012 dated 21.05.2013.
3. Inserted vide FD Order No.F.6(3)FD/Rules/2007 dated 09.10.2015

56 

 
3. A retired Government servant who undertakes journey from the place where he is
actually residing after retirement to the place where he is required to appear
before the officer conducting departmental enquiry against him will be entitled to
Travelling Allowance in accordance with clause (i) of Note 2 above. The category
to which he belongs for the purpose of calculating Travelling Allowance shall be
determined with reference to pay he was last drawing at the time of retirement. If
the enquiry is held at the place where he is residing after retirement, no Travelling
Allowance- (including conveyance allowance) shall be allowed.
1
[4. Where a Government servant goes in appeal against the order of the disciplinary
authority under Rajasthan Civil Services (Classification, Control and Appeal).
Rules and is called before an Appellate Authority for enquiry, evidence or hearing
he shall not be entitled to any travelling allowance.]

(2) A Government servant who is summoned by a Court of Law (including revenue

courts) to produce official documents or to give evidence of facts which came to his
knowledge in discharge of his public duties in civil cases to which Government is not a
party shall be treated as on duty and shall be paid Travelling Allowance by the Courts at
the rates admissible to, a Government servant for a journey on tour. The Government
servant should present to the Court, a certificate duly signed by the Controlling Officer of
the Government servant showing the rates of Travelling Allowance and Daily Allowance
admissible to him for a journey on tour If, the Government servant is his own controlling
officer this certificate will be signed by himself.

(3) (i) A Government servant summoned to give evidence in circumstances other than
rules those described in sub-rule (1) or (2) or to serve an assessor or juror in court of law
is not entitled by reason of his position as a Government servant to any payment other
than those admissible by the rules of the court. If the court pays him any sum as
subsistence allowance or compensation apart from payment of travelling expenses, he
must credit that sum to Government before drawing full payment for the day or days of
absence.

(ii) The terms subsistence allowance and compensation accruing in the clause (i)
of this sub-rule is intended to denote payments of the nature of remuneration for devoting
time to the work of the court, which might otherwise be devoted to earn a living. A
Government servant who draws duty pay or leave salary from the Government for the
days on which he attends the Court as a witness or assessor or juror should, therefore,
credit the sum, if any, paid to him by the Court as subsistence allowance or compensation
which is in the nature of remuneration for his attendance at the Court. The payments
'made by the Court to a Government servant to meet the ordinary daily charges (cost of
conveyance and of boarding and/or lodging) incurred by him in consequence of his
absence from his headquarter being of the nature of Daily allowance which from part of
Travelling allowance may be accepted by the Government servant from the court in
addition to his duty pay or leave salary from the Department/Office where he is
employed.

57 

 
 SECTION IV
TRAVELLING ALLOWANCE TO GOVERNMENT SERVANTS
ON RETIREMENT
29. (I) The Travelling Allowance to a State Government servant and an officer of All
India Services allotted to this State in respect of a journey undertaken by him and
member of his family from the last station of his duty to his home town on his retirement
from Government service shall be admissible as follows:—
A. For journey by Rail:
(i) Actual fare of the class of accommodation to which the Government servant
was entitled on the date when he was last on duty in respect of self and
members of his family. The incidental charges would not be admissible.
(ii) Actual cost of transportation of personal effects as admissible to a
Government servant on transfer.
B. For journey by road:
(i) Actual fare of the class of accommodation in bus to which the Government
servant was entitled immediately before the date of retirement in respect of
self and members of his family. The incidental charges shall not be
admissible.
(ii) Actual cost of transportation of personal effects as admissible to
Government servant on transfer.
C. For Journey partly by one mode of travel and partly by another:
As provided under clause (A) &(B) above in so far as they are respectively applicable.
Note :-The actual cost of transporting a motor car or another conveyance maintained by
the Government servant before his retirement is not reimbursable under these rules, but
the motor car or conveyance may be treated as part of the personal effects referred to in
clauses A and B.
D. For Journeys Performed by a Government Servant In His Own
Car or In a Private Car Between Stations Connected By Rail:
As provided under clause B limited to the amount admissible under clause. A above.
(2) The grant of concession will be further subject to the following conditions,
clarifications and subsidiary instructions:—
(i) The concession will be admissible by the shortest route from the last place of duty
of the Government servant to his home town.
(ii) The term ‘home’ referred to in these rules shall be the permanent home town or
village as entered in the Service Book or. other appropriate official, record of the
Government servant concerned 1[or such other place as has been declared by him ,
duly supported by] reasons such as ownership of immovable property, permanent
residence of near relative for example, parents, brothers etc.; as the place where he
would normally reside but for his absence from such a station for service under
the State Government.

1. Added vide F.D. Order No. F.3(9) FD(Rules)/70, dated 11-11-1971

58 

 
 (iii) Every Government servant should make such a declaration before the expiry of
six month from the, date of his confirmation on a pensionable post under
Government. The declaration will be subject to the acceptance of the Appointing
Authority who shall satisfy about the correctness thereof after calling for such
evidence as may be considered necessary. Declarations made by non- Gazetted
Government servants after verification shall be pasted in, the; service Book.
Declarations made by gazetted Government servants after verification by the
Appointing Authority will however, be forwarded to Accountant General,
Rajasthan who shall keep them with the History of Service of the Government
servant concerned.
(iv) In the case of an officer of All India Services the place which the officer may
have declared to be his home town for the travel concession shall be regarded as
his 'home town' for purposes of these rules also.
(v) Where a Government servant wishes to settle down not in his 'home town' but at
another place, he may be permitted to avail the concessions upto the latter place.
In that event the amount reimbursable to him would be that which would have
been admissible had; he actually proceeded to his home town, or the amount
reimbursable had the' latter place been the 'home town' whichever is less.
(vi) The concession may be availed of by a Government servant who is eligible for it,
at any time during his leave preparatory to retirement or during refused leave or
within 1[12 months] of the date of retirement.
(vii) (a) The concession will be admissible to Government servants who retire on a
retiring pension or on superannuation, invalid or compensation pension or as a
member of Contributory Provident Fund and decide to go to home town with the
definite intention-of settling there and not merely to pay a visit to the home town.
(b) The concession will not be admissible to a Government servant who quits service
by resignation or who may be dismissed or removed; from service or who is
compulsorily retired as measure of punishment. It will also not be admissible to a
Government servant who owns or has constructed a house at the last station of his
duty from where he retires.
(viii)Where an officer is re-employed under the Government while he is on leave
preparatory to retirement or within six months of the date of his retirement, the
concession admissible under this rule may be allowed to be availed of by him
within six months of the expiry of the period of his re-employment.

1. Substituted for the figures and words "6 months" vide F.D. order No.F.3(9) FD (Rules)/70, dated
11-5-1973 effect from 15-5-73.

59 

 
 (ix) In the case of Officers of All India Services who availed of the leave travel
concession as amended and amplified from time to time during one year
proceeding .the date of retirement or commencement of leave preparatory to
retirement as the case may be, the amount of travelling allowance
admissible under these rules will be reduced by the amount reimbursed to
him on account of leave travel concession as above. These conditions may
be waived by the Controlling Officer in case of invalidment from service.
(3) (i) The Travelling Allowance claims admissible under this rule will be drawn
on Travelling Allowance Bill forms like Transfer Travelling Allowance
Claims. The claims of Government servants, who were their own controlling
Officers before retirement, will however, be countersigned by the next
superior administrative authority. The claim of an officer who before
retirement was Chief Secretary to Government or Chairman, Board of
Revenue may be countersigned by his successor in office. The certificates
required to be furnished by the Government servants in respect of Transfer
Travelling Allowance claims will also be required to be furnished in respect
of claim for travelling allowance under this rule.
(ii) Before reimbursing the Travelling Allowance admissible under this rule, the
countersigning authorities should satisfy them-selves, as for as possible, that
the claimant and members of his family actually performed the journeys to
the home town or the other place to which he might have proceeded to settle
there, e.g. by requiring the production of original railway vouchers relating
to transportation of personal effects, conveyance etc.
(iii) Payment of Travelling Allowance Claims under this rule may be made by,
the Treasury Officer in relaxation of rule 23 of the Rajasthan Treasury Rules
i. e. he may make the payment of such claims even after the issue of Last
Pay Certificate and without asking the retired officer to surrender the Last
Pay Certificate which will be required for the purpose of the finalization of
his pension.
(4) These concession shall be admissible to persons who are not in the whole time
employment of the Government or are engaged on contracts.

60 

 
 SECTION V

TRAVELLING ALLOWANCE TO THE FAMILIES OF

GOVERNMENT SERVANTS WHO DIE WHILE IN SERVICE

30 (1) The members of family of a Government servant who dies while in service shall be
entitled .to following concessions provided that journey is completed within a period of
six months from the date of death of the Government servant:—
(i) Travel expenses will be admissible by the shortest route from the last headquarters
of the Government servants to his normal place of residence which shall be the
permanent home as entered in his, service book or record or such other place as might
have been declared to be the permanent home by the Government servant while in
service.
(ii) The amount of travel expenses payable to the members of family will be.
(a) For journey by rail:
(i) Actual fare (without the incidental charges) of the class of accommodation to
which the deceased Government servant was himself entitled for each member
of family.
(ii) Actual cost of transportation of personal effects as admissible in case of
travelling allowance on transfer.
(b) For Journey by road:
(i) Actual bus fare (without incidental charges) of the class to which the deceased
Government servant was .himself entitled for each member of his family.
(ii) Actual cost of transportation of personal effects as admissible in case of
travelling allowance on transfer.
(2) If at the time of death of Government servant a member of his family happens to be at
a station other than the Government servant's last headquarters or being there proceeds to
station other than the normal place of residence, such member may draw the actual fare
for the journey made by rail or road for the actual distance of-the road journey and cost
of transportation of personal effects from the place where he was at the time of the
Government servant's death to the place to which he actually traveled. Provided that the
total expenses claimed shall not exceed the total mileage allowance and cost of
transportation personal effects upto the prescribed limit that would have been admissible
had such member travelled from the headquarters of the Government servant to the
normal place of residence.
(3) These provisions shall not apply to:
(a) Government servant who are not in the whole-time employment of
Government.
(b) Government servants who die while on leave preparatory to retirement.
(c) Retired Government servants who have been re-employed.
(d) Temporary Government servants who have not rendered three years
continuous service.

61 

 
 CHAPTER XII
TRAVELLING ALLOWANCE TO PRIVATE PERSONS AND
PART TIME GOVERNMENT SERVANTS
31. (1) In the case of :—
(a) Part time Government servants or Government servants wholly or partly paid
by fee, and
(b) Persons who, not being Government servants, are required to serve on any
Board. Conference, Committee or Commission convened under orders of the
Government for the purpose of transacting or advising on any Government
business, or to conduct an examination held by orders of the Government or to
perform any public duty in a honorary capacity or to appear as prosecution or
defence witness in a departmental enquiries whether conducted by
Commissioner, Departmental Enquiries or any authority under Rajasthan Civil
Services (Classification, Control and Appeal) rules or by 1[Lokayukta and Up-
Lokayuktaj the category to which such Government servants or persons not in
Government service belong for the purpose of calculating travelling allowance,
shall be decided by the Government or by any other authority to whom the
Government have delegated the necessary powers.
(2) The following broad principles are laid down for categorisation of non-official
members for the purpose of travelling allowance:—
(a) In the case of non-official members who are in regular full time employment
of an institution and draw salary on monthly basis the categorisation may be determined
with reference to the salary drawn by them. The salary drawn by thereon official
members may be treated: as pay for the purpose of 4 of the Rajasthan Travelling
Allowance Rules.
(b) In the case of non-official members not covered by clause (a) categorization
should be determined with reference to the status held by them in civil life subject to the
condition that the categorization is not higher than that of the highest official member of
the Committee.
2
[32. The Travelling Allowance of Member of Parliament, who is appointed to serve on
Committee/Commission/Board etc. convened by the Government, shall be regulated by the terms
and conditions including rates as contained in the Travelling Allowance Rules applicable to the
Member of Parliament.]

1. Substituted for the words "State Vigilance Commissioner'' vide F.D. Order No.F.3(9)FD (Rules)/70,
dated 31-12-1974,
2. Substituted vide F.D. Order No.F.7 (3) FD/Rules/98-I, dated 13.03.2008 (w.e.f. 25.02.2008)

62 

 
 33. 1[(1). The non-official members of a Committee / Board etc. appointed by
Government shall be entitled to Travelling Allowance from and to the usual place of
residence or from the place from which he actually undertakes journey to the usual place
of residence or to any other place other than the usual place of his residence, whichever
entitles him to less travelling allowance at the following rates:-

1 Journey by Rail Actual rail fare of First Class or fare of the class
lower than First Class by which he actually travels
plus incidental charges @ 7 paise per km. limited
to amount of one Daily Allowance for every
period of 24 hours spent on actual travel by Rail.
2 Journey by Road Actual bus fare plus incidental charges at the rate
admissible for rail journey.
3 Mileage allowance for Place Rate
journey to reach Railway Jaipur @ Rs. 3/- per km.
Station, Bus Stand from the subject to maximum of
place where meeting of the Rs. 60/-
Committee / Conference / Jodhpur, Kota, Bikaner, @ Rs. 3/- per km.
Board etc. is held and vice Udaipur, Ajmer subject to maximum of
versa. Rs. 45/-
Other places @Rs. 3/- per km.
subject to maximum of
Rs. 25/-
4 Daily Allowance (i) For all localities 2[Rs. 205/-
within the State except
Jaipur.
2
(i) For Jaipur [Rs. 255/-
Provident that a Member of Legislature who
attends the meeting of a Committee / Conference/
Board etc. in circumstances other than those
mentioned in sub rule (2) of this rule shall be
entitled to draw daily allowance at the rates at
which it is admissible to him as Member of State
Legislature in accordance with the provisions
contained in the Rajasthan Legislative Assembly
(Officers and Members Emoluments) Act, 1956 as
amended from time to time.

1. Substituted vide F.D. Order No.F.7 (3) FD/Rules/98-I dated 13.03.2008 (w.e.f. 25.02.2008)
2. Substituted vide F.D. Order No.F.6 (3) FD/Rules/2012 dated 08.05.2012

63 

 
 (2) Notwithstanding the provisions contained in sub-rule (1) in cases where all the
non-official members of a Committee/Conference/Board etc. are also the members of the
Legislature or if a committee/conference/board etc. includes members of legislature as
well as other non-officials and the Board or the Committee meets at the same station
where a session of the Legislature is held or the meetings of the committee are held
during, immediately before or in continuation of the session of the Legislature ,then such
of the non-official members of the Committee as are also members of the Legislature will
not be eligible for any travelling (mileage allowance), and Daily, allowance for attending
the meetings of the committee in respect, of the journeys and the days for which they are
entitled to draw travelling and Daily allowance for attending the session of the
Legislature under the rules applicable.
(3) Non-Official members of Local Committee (as distinct from Committee
convened by the Government at headquarters) are expected to attend the meeting of such
committees at their local centers without incurring any heavy expenditure, and, therefore,
no travelling allowance should be necessary. However, if the Administrative Department
considers necessary it may allow only actual cost of conveyance hired subject to a
maximum of 1[Rs. 50/-] per day to non-official members residing at places where
meeting of Committee/Commission etc. set up by the Government is held. The
Controlling Officer should verify such claims and satisfy himself, after obtaining such
details as may be considered necessary, that the actual expenditure was not less than the
sum claimed. If he is not satisfied with details, he may, at his discretion, limit the
conveyance allowance to road mileage allowance 1[Rs. 3.00] per km. In such cases
conveyance charges to non-official members using their own car will also be admissible
1
[Rs. 50/-] per day.
(4) (i) All orders appointing a Board or Committee etc. should indicate the rates of
travelling allowance admissible to non-official members as mentioned in sub-rule (1) for
the purpose of grant of travelling allowance to them unless travelling allowance at rates
lower than those mentioned in sub-rule (1) is allowed. The order shall also specify the
authority which shall act as countersigning authority in respect of Travelling Allowance
claims of non-official members. A copy of the orders should be furnished to the
Accountant General together with the following information:—

(a) Name and full address of each member,

(b) Designation of the controlling officer,
(c) the rates of travelling allowance to be-allowed, and
(d) the head of account (major, minor and detailed head) to which the charge is
dubitable.

1. Substituted vide FD Order No.F.7(3)FD/Rules/98-I, dated 13.03.2008 (w.e.f. 25.02.2008)

64 

 
 (ii) The payment of Travelling Allowance and Daily Allowance to non-official
members will be subject to the recording of following certificate in the bill:—

"Certified that I have not drawn any Travelling Allowance and Daily Allowance
for this journey from any other department of Government Or Autonomous bodies,
Company or Statutory or non-statutory Corporation etc."
(5) The procedure for payment of Travelling Allowance claims for non-officials shall
be as follows:—
(i) The amount of travelling allowance payable to non-official members shall be
drawn from Treasury on Travelling allowance Bill Form No.G.A. 95 by the drawing
officer (s) of the office in which the meeting is convened. Government order issued under
sub-rule (4) of this rule will be treated as an authority for the purpose of drawal of
Travelling Allowance advance from the Treasury and copy of it shall invariably be
attached with the Travelling Allowance bill in which advance is claimed.
(ii) A non-official member shall be required to submit his claim for Travelling
Allowance in the prescribed form in duplicate (appended to this chapter). Travelling
Allowance for inward journey, Daily allowance for the days of meeting and charges for
return journey will be included in the claim and the, payment will be treated as final
irrespective of the day of the completion of the journey. For return journey the drawing
officer shall however, obtain from' non-official members the following certificate on
completion of journey—

Certificate in respect of return journey from. .to. .performed on.. ....

"Certified that I have actually performed the journey as claimed for and have travelled
in the class of accommodation for which I have received the travelling allowance.

Date……….. Signature
Address."

(iii) The amount of Travelling Allowance shall be disbursed on the days of meeting or
the last day of meeting as the case may be and acquaintance of the non-official member
shall be obtained on the copy of the bill which shall be •retained by the Drawing Officer.
The second copy of the bill shall be attached with travelling allowance bill sent to the
Treasury in adjustment of amount of advance. Reference of each members claim shall be
embodied in the Travelling Allowance bill. The undisbursed amount shall be refunded
into Treasury before the Adjusting Travelling Allowance Bill is sent to Treasury after
countersignature of authority concerned.

(iv) The advance shall be charged to the Head to which Travelling Allowance is debited.

65 

 
 (6) Private individuals summoned from outside by the Government or Rajasthan
Public Service Commission for selection of candidates for appointment or for delivering
lectures or talks in the State training institutions may be granted travelling allowance at
rates to be specifically fixed in each case. In cases where an authority other than
Government wishes to call private individual (s) to act as an expert on the Selection
Committee or Board which shall interview candidates for appointment to Government
service, it should obtained the previous sanction of the Government, if it proposes to
grant any travelling allowance.
FORM
Travelling Allowance & Daily Allowance Bill of Shri………….
Date From Rail/Bus Journey by any other Amount Daily Amount Purpose
To Fare to means of conveyance Allowance
including Mode of Distance No. of days
incidental conveyance of halt
charges
1 2 3 4 5 6 7 8 9
Total amount of the Bill claimed Rs. ……………………..(Rupees) …………

Certified that on my onward journey I have actually travelled in the same class of
accommodation for which Travelling Allowance has been claimed.

Signature of the non-official Member

Dated:
(For use in the office of the countersigning Authority)
Passed for Rs…………………......(Rupees……...........................)

Signature of the Countersigning authority

Received Rs…………. (Rupees............................)

Signature of the non-official Member.

66 

 
 CHAPTER XIII
GRANT OF COMPENSATORY ALLOWANCE TO GOVERNMENT
SERVANTS DEPUTED FOR TRAINING
1
[34(1) (a) Where a Government servant is deputed for training and the period of training is
treated as duty under rule 7(8)(b)(i) of Rajasthan Service Rules, he shall be entitled to
Compensatory Allowance during the period of training at the following rates, namely :-

(i) For the first 15 days At the rate of daily allowance admissible at the place of
training.
(ii) For a period exceeding 15 days At the rate of 3/4 of daily allowance admissible at the
place of training

2
(b) Incases where a Government servant is sent or deputed to undergo a regular
course of study of training within the State or outside the State which results
in acquiring of a degree or diploma 3[or equivalent qualification from a
University or any other autonomous institution or College etc. the
Compensatory allowance under this rule shall not be admissible irrespective
of whether the period of training is treated as duty under rule 7 (8) (b)(i) of
Rajasthan Service Rules or not.]
2
(c) If a Government servant is allowed or avails Of free lodging and boarding
during training, the rate of Compensatory Allowance admissible under sub-
rule (l)(a) of this rule shall be reduced by 75 % and if he is allowed or avails
of free accommodation only, the rate will be reduced by 15%.

(2) The Compensatory Allowance shall not be admissible to a Government servant

who is deputed for training within the State in the following circumstances—
(i) If, at the time of deputation for training he is posted at the place where
training institute is situated.
(ii) If, he is a .probationer (including IAS/IPS/IFS etc), who has been
recruited directly, from open market through competitive Examination
or by process of selection or recruited directly through competitive
examination or by process of selection, for temporary appointment.

1. Substituted vide FD Order No.F.7(3)FD/Rules/98-I, dated 13.03.2008 (w.e.f. 25.02.2008)

2. Renumbered the clause “(b)” as clause “(c)” and added the new clause “(b)” vide FD Order
No.F.3(9)FD/Rules/70 dated 13.02.1974.
3. Inserted vide F.D, order No. F. 3 (1)FD(Gr.2)/76, dated 1-10-1977 with effect from 13-2-1974

67 

 
1
[Provided that when a probationer, who is already receiving training in an institute
within the State is deputed for short-term field training/study or educational excursion
outside the place of training (not exceeding 7 days at a time), compensatory allowance at
the. rate at which Daily allowance is admissible at the .place, shall be payable to him for
that period.]

(3) Where a Government servant deputed for training within the State or out side
the State is treated as on tour and is paid stipend during the period of training from any
source whatsoever, the Compensatory Allowance to-such Government servant shall not
be admissible, but if the amount of stipend paid to him works out to be less than the
amount of Compensatory Allowance admissible under this rule the difference shall be
paid to him as Compensatory Allowance.
35. (1) Travelling Allowance for outward and return journey from the place of training
at the commencement and end of the training will be admissible at tour dates only. If,
however, at the end of training a Government servant-is posted to a station other than
from which he proceeded on training, he shall be entitled to the travelling allowance as
follows:—
(a) T.A. as for journey on tour from the place of training to the place where
he was posted immediately before proceeding on training.
(b) T.A. as on transfer under rule 17 from the place where he was posted
immediately before training to the place of new posting.
(2) When a Government servant proceeds on leave after a period of training or
proceeds to a training class after a period of leave and eventually joins the post he held
previously, he should be granted Travelling Allowance as on tour provided that the
period preceding or succeeding the period of training is privilege leaves not exceeding
120 days.
(3) Compensatory allowance shall not be admissible for the days in respect of
which tour travelling allowance is drawn.
2
[Clarification:—Admissibility of transfer T.A.to probationers on completion
of training—-A question has been raised whether a person who has been appointed on
his being selected for appointment to Government service under the recruitment rules
framed under proviso to Article 309 of the Constitution as a probationer is entitled to
transfer Travelling Allowance on his posting at a place, different from that where his
training ends.

1. Inserted, vide F.D.Order No.F.4 (l) FD (Gr.2)/82, date 1-2-1984. Effective from 1-02-1984 and shall
be applicable in respect of forward Journey undertake on or after 1st February 1984
2. Clarification Vide F.D. Order No.F.4 (l) FD (Gr.2)/78, dated 25-2-1982.

68 

 
The matter has been considered and with a view to allaying doubts it is clarified that in
such cases Travelling Allowance as on transfer shall be admissible to a Government
servant; if he is posted at a place different from the place where his training ends.

Past cases, if any, decided otherwise than in accordance with these orders shall,
however, be not reopened.]
36. The following certificates should be recorded on bills on which Compensatory
Allowance is drawn:—

1. Certified .that no Compensatory Allowance has been drawn for the days in
respect of which Tour Travelling Allowance is drawn.
2. Certified that stipend at the rate of Rs........per month has been/not been drawn
(Mention Nil when it is not drawn) and only difference between
Compensatory Allowance admissible under the rules and the amount of
stipend has been claimed/drawn in this bill.
Countersignature
Signature of the
Government servant. Signature of Controlling Officer
1
[37. Journey performed by a Government servant outside India shall be regulated
in accordance with the rules/instructions/guidelines issued by the Government
of India in this regard for the .officers of comparable category in the Central
Government.]
CHAPTER XIV
2
[x x x]

1. Inserted, vide F.D.OrderNo.F.4 (l) FD (Gr.2)/82, dated 10-6-1985.

2. Deleted Chapter XIV vide F.D.Order No.F.3 (l) F.D (Gr.2)/76, dated 19-2-1976 w.e.f. 22-2-1975.

69 

 
 IMPORTANT ORDERS
CAMEL ALLOWANCE TO CAMEL SOWARS
(1) (i)
Order No.F.1 (76)FD/Gr.-2/66, dated 12.09.2008. The Governor has been pleased
to order to withdraw to Finance Department Order No. F.1 (76)FD/Gr.-2/66, dated
09.07.1985 and amendment made their in from time to time. This order shall come into
force w.e.f. 01.09.2008
(1) (ii)
Order No.F.1 (76)FD/Gr.-2/66, dated 20th Dec. 1994:- The Governor has been
pleased to order that the existing rate of Camel Allowance payable to Camel Sowars may
be revised from Rs. 125/- per month to Rs. 165/- per month with effect from 01.01.1995
subject to the condition that 25% posts of the Camel Sowars shall be abolished from
01.04.1995.
(1) (iii)
In supersession of this department Order No. F.I(76) F.D.(Gr.2) /66 dated the 3rd
August, 1978, the Governor has been pleased to order that with effect from 1-7-1985
Camel Allowance at the rate of Rs.125/- p.m. shall be allowed to all Camel Sowars
subject to the following conditions:—
1. That a Camel Sowar maintains a camel at his own cost for Government duty.
2. A Government servant who is granted conveyance allowance on the condition of
maintaining an animal shall record on the pay bill for the month of January and July
every year a certificate in the form given below which shall be countersigned by the
controlling-authority:—
"Certified that I have a actually maintained an animal during the period for which
conveyance allowance has been claimed by me and that conditions prescribed in rule 18
of the Rajasthan Travelling Allowance Rules for drawal of conveyance allowance have
not been violated.
3. No travelling allowance of any kind will be admissible to the Government servant
for Journeys within this jurisdiction.
4. In case a Camel Sowar undertaking Journey by road on camel outside his
jurisdiction (including such part within his Jurisdiction) under the orders of the competent
authority, he shall be allowed halting allowance on recording a certificate that camel in
respect of which the allowance is claimed was used in the journey.
5. Travelling allowance according to the rules shall be admissible in case of journey
outside his jurisdiction by rail or by passenger bus service.

[F.D. Order No. F.I (76) FD (Gr.2)/66 dated 9-7-1985]

(2)(i)
CYCLE ALLOWANCE TO CYCLE SOWARS
Under the existing orders a Cycle Sowar using his own cycle for the Government work is
entitled to an allowance of Rs. 6/- p. m.
The Governor has been pleased to order that with effect from 1-8-1964. The aforesaid
allowance may be raised to Rs. 9/- p. m. In the pay bill for the month of July and January each
year a certificate shall be re- orded by the Drawing Officer to the effect that the Cycle Sowar in
whose favour the allowance at the enhanced rate is being drawn, is possessing his own cycle and
is maintaining it in good condition.
Cycle Sowars who are provided cycle by the Government shall continue to draw an
allowance of Rs. 3/- p. m. as hither to fore.
[F.D Order No: F. 1(31) FD (E-R)/64, dated 10-8-1964.]

As amended in accordance with provision contained in Rule 18(5) of RTA Rules.

70 

 
 (2)(ii)
In partial modification of Finance Department order No. F. 1(31) FD(Exp.) Rules/64
dated 10-8-1964 (appearing at page 76 of the Rajasthan Travelling Allowance Rules,
1971), the Governor has been pleased to order that with effect from 1-8-1974 the rate of
cycle allowance payable to cycle sowars using their own cycles be revised to Rs. 12/- per
month.
[F. D. Order No. F. 1(13) FD(Gr. 2)/73 dated 19-7-1974.]
(2) (iii)
foRr foHkkx dh vkKk la[;k ,Q- 1¼31½ foRr foHkkx ¼O;;½@64 fnukad 06-04-1965 eas vkaf'kd la'kks/ku
dj jktLFkku ds jkT;iky egksn; us ;g fu.kZ; fy;k gS fd tu LokLF; vfHk;kaf=dh foHkkx ds ehVj fujh{kd]
ehVj jhMj] feL=h] ykbueSu bR;kfn tks viuh futh lkbZfdy dk mi;ksx ljdkjh dk;Z ds fy;s djrs gS] mUgsa
Hkh lkbZfdy lokjh dh rjg fnukad 01-08-1974 ls lkbZfdy HkRrk 9@& :i;s ekfld ls c<kdj 12@& :i;s
izfrekg dh nj ls Hkqxrku fd;k tkosA
¼foRr foHkkx dk vkns'k la[;k ,Q-1¼13½,Q-Mh-¼xqi&2½73 fnuakd 06-04-1976-½
(2) (iv)
The Governor has been pleased to order that with effect from 1-4-1982, the rate of
cycle allowance payable to Cycle Sowars using their own cycles maybe raised from Rs.
12/-toRs.l5/-p.m. and in case of Cycle Sowars who are provided cycle by the
Government, the rate of cycle allowance be raised from Rs. 3/-to Rs. 5/-p,m.
F. D. Order No. F. 12(2) F.D. (Gr. 2)/82 dated 23-4-1982.]

(2) (v)
The Governor has been pleased to order that the existing rate of cycle allowance
payable to Cycle Sowars using their own cycles may be revised from Rs.15/- to Rs.25/-
per month with effect from 1-5-1988.
[F. D. Order No. F.12(2) FD(Gr.2)/82 dated 10-6-1988.]

(2) (vi)
The Governor has been pleased to order that the existing rate of cycle allowance
payable to cycle sowars using their cycle may be revised from Rs. 25/- to Rs. 50/- per
month with effect from 01.01.1995.
[F.D. Order No.F.12(2)FD/Gr.-2/82, dated 20.12.1994.]
3 (i)
Conveyance Allowance
1
The Governor has been pleased to accord sanction to the grant of Conveyance
Allowance to the following officers at the rates mentioned against each with effect from
1-9-1976 to enable them to perform part-time duties in "the State Teaching Institutions,
District 'Jails Lockups, Police Lines etc. to which they are attached:—

1. F.D. Order No.F.10(4)FD/Gr.-2/76-I, dated 01.12.1976.

71 

 
 S. Amount per Month
No. (Rs.)

1. CAS if attached part-time to individual Training 50/-

Institution.

2. C. A. S. if attached part-time to Jails and Lock-ups :—

(i) District Jails B Class. 50/-
(ii) Special Class. Sub-Jails 50/-
(iii) 1st, 2nd &3rd Class Lockups 50/-
(iv) 'A' Class District Jails 75/-
3. C.A.S. if attached part-time to College/Institute of
Technical Education :-
(i) if he attends to College / Institute as well as Hostel. 75/-
(ii) if he attends to College / Institute only. 50/-
4. C.A.S. if attached part-time to Higher Secondary and
S.T.C. Schools:-
(i) for looking after health of students & teaching of 50/-
Hygiene.
(ii) for teaching of Hygiene & looking after the health 75/-
of students in schools as wells as in Hostels
attached thereto.
5. C.A.S.-at District Hqrs."attached part-time to Police Lines
in the following District at the rate shown against each:—
Police Lines, Jaipur 100/-
A- Class District : 75/-
Bikaner / Jodhapur / Udaipur.
B-Class District :
Alwar / Bharatpur / Jhunjhunu / Sikar / Ganganagar / 50/-
Sawai Madhopur / Tonk / Kota / Pali / Nagaur /
Barmer/Chittorgarh/Churu/Bhilwara/ Jaisalmer
C- Class District
Bundi / Jhalawar / Jalore / Dungarpur / Banswara / Sirohi. 50/-
6. V.A.S. appointed to look after the horses of Rajasthan 75/-
Police Academy, Jaipur in addition to his normal duties.
7. Doctors (CAS) attending Hostels of Social Welfare
Department for Scheduled Castes & Scheduled Tribes :-
Strength of inmates upto 25 50/-
Strength of inmates above 25 75/-
8. VAS appointed to visit Dog Squade of Police Department 50/-
at Jaipur atleast twice a week in addition to his normal
duties.
9. CAS appointed to visit Home Guard Training Centre to 75/-
examine the health of Home Guards and to teach
( वा य) on part - time basis.
10. CAS appointed part -time medical officer in Beggar 75/-
Home. Ajmer run by Social Welfare Department.
11. Specialist of various categories for their visits to the ESI 50/-
Dispensaries.
72 

 
 12. (i) Civil Asstt. Surgeon appointed as part - time Medical 125/-
Officer in the dispensary of Govt. Hostel.
(ii) Compounder working part - time in the Govt. Hostel 50/-
dispensary.
13 (i) The Compounder of S.M.S Hospital in addition, to his 50/-
own duties, who goes to Governor House with the
personal Physician of the Governor's for Medical
treatment of the Governor and his family.
(ii) Civil Asstt. Surgeon appointed as part - time Medical 100/-
Officer to examine the Health of Trainees in HCM
State Institute Jaipur
14 Civil Asstt. Surgeon appointed as part-time Medical 75/-
Officer to look after children in children's Home, Jaipur
run by Social Welfare Deptt.
15 Civil Asstt. Surgeon posted as part-time Medical Officer 100/-
in Police Wireless Lines Dispensary.
16 CAS who are posted as Medical Officer in ESI Hospitals Rs. 5/- per visit
& Dispensaries and are required to pay domiciliary visits subject to a
to the patients as per ESI Act. maximum of Rs.
50/- p.m. (A
certificate from the
Doctor of the
number of visit
made during each
month will be
attached with the
bill through which
the amount is
claimed.
1 fofHkUu dkjkx`gksa esa va'kdkyhu dk;Z lEiknu djus okys dEikmUmjkas dks
17
okgu HkRrk %&
¼i½ ftyk dkjkx`g izFke Js.kh 20@& :- izfrekg
¼ii½ ftyk dkjkx`g f}rh; Js.kh @r`rh; Js.kh 10@&:- izfrekg
2
18 Civil Assistant Surgeon appointed., as part-time Medical Rs. 75/-p.m.
Officer at Mewar Bhil Corps Kherwara.

2. The grant of Conveyance Allowance to the above mentioned Officer shall not be
subject to the condition of maintaining any kind of vehicle.
3. This supersedes the F.D. Order No. F.9(54)FD(ER.)/68, dated January 28, 1969 as
amended from time to time.

1. Added vide F.D. order No.F.10(4)FD/(Gr.-2)/76-I, dated 20.06.1981 w.e.f. 01.09.1976.

2. Inserted vide F.D. Order No.F.10(4)FD/Gr.-2/76, dated 20.05.1985 w.e.f. 01.05.1985.

73 

 
 (3) (ii)
1
The Governor has been pleased to accord sanction to the grant Conveyance Allowance
to the following Government servants at the rate mentioned against each with effect from
01.09.1976 :-

Amount per Month

(Rs.)
1. Asstt. Sub-Inspectors posted at 51 City 50/-
Police Stations of Jaipur, Ajmer, Jodhpur,
Bikaner,Udaipur and Kota Cities,
2. One Clerk-of Rajasthan House, New Delhi 100/-
3. Asstt. Public .Relation Officer, Rajasthan 100/-
Information Centre, Delhi
2
4. One U.D.C or Assistant of the Governor's 50/-
Secretariat who attends to the V.I. Ps.,
protocol work and is required to visit -
Railway Station, Secretariat and many
other places quite frequently at odd
hours on working days as 'well as holidays subject
to the condition that he would not use or be
provided with staff car in connection with performance
of official work or duties.
3
5. (i) Senior Superintendent of Gardens, Jaipur 75/-
(ii) Superintendent of Gardens posted at Jodhpur, 75/-
Udaipur & Kota.
4
6. Superintendent of Gardens posted at Alwar. 75/-
5
7. Superintendent of Gardens posted at Bikaner. 75/-

2. The grant of Conveyance Allowance to the above Government servants subject

to the condition that they actually maintain Scooter or Motorcycle.
3.This supersedes the F.D. Order No. F.9(54)FD/Rules/68, date 28.01.1969,
13.01.1972 and 08.05.1973.
¼3½ ¼iii½
6
bl foHkkx ds lela[;d vkns'k fnukad 08-02-1977] 01-01-1977 ,oa 11-01-1979 dks fujLr djrs gq;s jkT;iky
egksn; us fuEufyf[kr vf/kdkfj;ksa dks muds uke ds lEeq[k vafdr njksa ij okgu HkRrk Lohd`r djus dh lg"kZ
vuqefr iznku dh gS &

¼1½ tu lEidZ foHkkx

lgk;d funs'kd] cEcbZ @ dydrk 75@& :- izfrekg

1. F.D. Order No. F. 10 (4) F.D. (Gr.2)/76, II. dated 1-12-1976.

2. Substituted vide F.D, Order No. F.10(4) F.D.(Gr.2)/76 dated 29-1-1986.
3. Substituted vide F.D. Order No. F; 10 (4) F.D.(Gr.2)/76 dated 20-11-1987 with effect from 28-5-1986.
4. Inserted 'vide F. D. Order No. F. 10(4) F.D. (Gr;2)/76 dated 28-6-1983 with effect from 1-7-1983.
5. Inserted vide F.D. Order No. F. 10(4) F.D. (Gr.2)/76 dated 7-8-1985 with effect from 1-7-1985.
6- foRr foHkkx dk vkns'k Øekad i-10¼4½foRr@xzqi&2@76 fnukad 04-10-1980-

74 

 
1
2 i;ZVu foHkkx
lgk;d funs'kd vFkok i;ZVd vf/kdkjh ds in ij dk;Zjr 75@& :- izfrekg
,d vf/kdkjh tks ubZ fnYyh] cEcbZ] dydrk] enzkl] vkxjk
rFkk vgenkckn esa inLFkkfir gksaA
3 jrykHk esa inLFkkfir dfu"B vfHk;Urk] dsUnzh; Hk.Mkj] [k.M ekgh ifj;kstuk]
ckalokMkA 50@&:- izfrekg

(3) (iv)
2
iqfyl VªSfux Ldwy] fd'kux< esa izf'k{k.k ds fy;s j[ks gq;s ?kksMks dh ns[kjs[k ,oa muds LokLF; ds j[k
j[kko gsrq fnukad 08-02-1979 esa va'kdkyhu ¼ikVZ&VkbZe½ i'kq fpfdRld dks 75&:- izfrekg okgu HkRrk
Lohd`r djus dh jkT;iky egksn; us lg"kZ vuqefr iznku dh gSA

4(i)
CONVEYANCE ALLOWANCE TO BLIND AND
ORTHOPAEDICALLY HANDICAPPED GOVERNMENT
SERVANTS
3
[The Governor has been pleased to order that conveyance allowance to the blind
and orthopedically handicapped Government servants may be allowed 4[@ 6% of their
pay not exceeding Rs. 600/- p.m.) Subject to the following conditions:-
(i) An orthopedically handicapped employee will be eligible for conveyance allowance
only if he or she has a minimum of 40 % permanent partial disability of either upper
or lower limbs or 50 % permanent partial disability of both upper and lower limbs
together. For purpose of estimation of disability, the standards as contained in the
Manual for Orthopedic Surgeon in Evaluating Permanent Physical Impairment
brought out by the American Academy of Orthopedic Surgeons, USA and
published on their behalf by Artificial Limbs Manufacturing Corporation of India
G.T. Road, Kanpur shall apply.
(ii) the case of a blind employee, the allowance will be admissible only if he or she has
a vision less than 3/60 or field vision less than 10, in both eyes.
5
(iii) The conveyance allowance will be admissible to the Orthopedically handicapped
employees on the recommendation of the Head of Orthopedic Department of a
Government Hospital. The allowance will also be admissible on the
recommendation of the Director, Rehabilitation Research Centre, Sawai Man Singh
Hospital Campus, Jaipur.
(iv) In the case of a blind employee, the allowance will be admissible on the
recommendation of the Head of Ophthalmological Department of Government
Hospital.
(v) The allowance will not be admissible during leave (except casual leave) joining time
or suspension.

1. foRr foHkkx ds vkns'k Øekad i-10¼4½foRr@xzqi&2@76 fnukad 27-05-1988 }kjk izfrLFkkfirA

2- foRr foHkkx ds vkns'k Øekad i-10¼4½foRr@xzqi&2@76 fnukad 06-10-1980
3. F.D. Order No.F.10(4)FD/Gr.-2/76, dated 13.03.1984.
4. Substituted vide F.D. Order No.F.6(6)F.D./Rules/2010, dated 25.04.2012.
5. Substituted vide F.D. Order No.F.10(4)F.D./Gr.-2/76, dated 11.05.1984.

75 

 
 1
2 In cases where handicapped employee is required to undertake journey from
the place of his posting to the nearest Government Hospital in the State in order to obtain
the required certificate from the Head of Orthopedic / Rehabilitation Ophthalmological
Department, he shall be treated as on duty for the period of the journey and the actual
stay at the Head Quarters where the hospital is situated. He shall also be allowed
Travelling Allowance as on tour for such a journey without Daily allowance on
production of a certificate of attendance given by the hospital authorities.
3. All Heads of Departments will be competent to sanction conveyance allowance
under theses orders. The Government servants concerned shall accordingly apply for the
grant of conveyance allowance to their Head of Department. It shall be the responsibility
of the Head of the Department concerned to refer the cases of the concerned employees
to the appropriate medical authorities - for obtaining their recommendations for the grant
of conveyance allowance. The allowance shall be granted with effect from the date, the
recommendation of the concerned medical authority is received by the Head of
Department.

4. These orders are in supersession of all previous orders issued in this regard.

(4) (ii)

The Governor has been pleased to order that the provisions contained in the
Finance Department order of even number dated 13.03.1984, 11.05.1984 and 18.08.1989
shall also be applicable to such employees who are suffering from spinal deformity
(generally known as hunch back disability) causing permanent partial disability of above
40% estimated as per the standards laid down in the booklet on uniform Definitions of
the Physically Handicapped issued by Ministry of Welfare and certified by the competent
authority.
[F.D. Order No.F.10 (4) F.D. (Gr.-2)/76 dated 06.03.1990.]

(4) (iii)
2
The Governor has been pleased to order that in para 1 of the Finance Department
order No.F.10(4)FD/Gr-2/76 dated 13.03.1984 as amended vide order dated 18.08.1989
and 02.05.1998, the existing words and figures @ of 5% of their basic pay not exceeding
Rs. 200/- per month shall be substituted by the words and figures @ 3% of their basic pay
not exceeding Rs. 300/- per month with effect from 01.09.2008

(4) (iv)
3
The Governor has been pleased to order that in para 1 of the Finance Department
order No.F.10(4)FD/Gr-2/76 dated 13.03.1984 as amended vide order dated 18.08.1989
and 02.05.1998 and 12.09.2008 the existing words and figures @ of 3% of their basic pay
not exceeding Rs. 300/- per month shall be substituted by the words and figures @ 6% of
their basic pay not exceeding Rs. 600/- per month with effect from 01.04.2012.

1. Substituted vide F.D. Order No.F.10 (4)FD/Gr.-2/76, dated 11.05.1994

2. Substituted vide F.D. Order No.F.10 (4)FD/rules/76, dated 12.09.2008 w.e.f. 01.09.2008
3. Substituted vide F.D. Order No.F.6 (6)FD/rules/2010, dated 25.04.2012

76 

 
 (5)
TRAVELLING ALLOWANCE WHEN A GOVERNMENT SERVANT
EXERCISES OPTION TO RETAIN THE EXISING PAY SCALE.

The undersigned is directed to say that the Rajasthan Civil Services (Revised Pay
Scales) Rules, 1989 have been promulgated w.e.f. 01.09.1988 vide this department
Notification No.F.20(1)FD/Gr.-2/89 dated 23.09.1989 and consequential amendments
have also been made in the Travelling Allowance Rules, Under rule 9 of the Rajasthan
Civil Services (Revised Pay Scales) Rules, 1989 an existing Government servant may
exercise option to retain existing pay scale till the date of his next increment or any
subsequent increment or until he vacates his post or ceases to draw pay in that time scale
of pay.

The Governor is pleased to order that if a Government servant exercises option to

retain the existing pay scale under the aforesaid rules, he shall continue to draw
Travelling Allowance at the rate at which he would have drawn this allowance but for
coming into force of the Rajasthan Civil Services (Revised Pay Scale) Rules, 1989 and
consequential amendments in the Travelling Allowance Rules as referred to above. This
will be operative from 01.01.1989 but the claims already settled shall not be re opened.
[F.D. Memorandum No.F.4 (1) F.D. (Gr.-2)/82 dated 19.01.1990.]

(6)
1
Sub: Procedure for deduction of [Rs. 200/- per month] from the salary of
officers authorised to use Government vehicles for journey between the
residence and office.
In terms of General Administration Department Order No. F. 23(85) /GA/-1/90-dated
3I-8-1990 the Chief Secretary, Directors, General of Police, Secretaries to Government,
Divisional Commissioners, Inspectors General of Police, Special Secretaries to
Government, Deputy Inspectors General of Police, Head of Department Class-I, District
Collectors and District Superintendents of Police are authorized to use Government
vehicle for journey between residence to office on payment of 1[Rs. 200/- per month.]
The order further states that the payment of 1[Rs. 200/- per month] by the above officers
is compulsory and the procedure for recovery of this amount shall be laid down
separately by the Finance Department.
In pursuance of the above referred order of the General Administration Department
the following procedure is laid down for recovery of 1[Rs. 200/- per month] from the
above mentioned officers and accounting of the receipt:—

(a) Deduction of 1[Rs. 200/- per month from the salary for every month from
September, 1990 shall he made directly from the salary bill of the authorised officer for
crediting the same to (the Budget Head given below. The recovery shall thus be by way
of the adjustment.
"0070—Other Administrative Services.
60—Other Services
114—Receipts from Motor Garage etc.
(ii) Other Receipts.
1. Substituted vide Order No.F.4 (1) FD/Rules/86, dated 04.06.1998 w.e.f. 01.06.1998.
77 

 
 (b) If no recovery for the months of September/October. 1990 has so far been made
in respect of any officer, the same shall be recovered from the salary bill for the month of
November, 1990.
(c) A Schedule of recovery (one copy only), in the proforma appended to this order,
shall be enclosed to the salary bill through which recovery is being made.
(d) Some of the authorised officers might be using vehicles of the Subordinate
Department /States Motor Garage/State Undertaking/Autonomous Body/ Cooperative
Society etc. for journey between, residence and office. In case of such officers also the
recovery shall be made from the salary bill in the manner indicated above. The concerned
State Undertaking/Autonomous Body/Cooperative Society etc. may present claim to the
concerned Drawing Disbursing Officer for remittance of recovery made on its behalf. -
On receipt of such a claim the Drawing Disbursing Officer shall sanction refund of the
amount recovered in respect of the Undertaking/Autonomous Body/Co-operative
Society's vehicle after due verification. The refund shall be debited to the budget head
indicated in sub-para (a); above by way of minus entry. The Drawing Disbursing Officers
are authorised to sanction refund in such, cases. In cases where the vehicles used by the
authorised officers are of the Subordinate Departments/State Motor Garage, there is no
need of affecting any change in-the classification of the receipt.

F.D. Order No. F,4(1)FD (Gr.2)/86 dated 27-10-1990].'

(Enclosure to the FD. Order No. F. 4(1) FD(Gr.2)/86 dated 27-10-1990).

SCHEDULE OF RECOVERY ON ACCOUNT OF USE OF

GOVERNMENT VEHICLE FOR JOURNEY BETWEEN OFFICES
TO RESIDENCE BY THE AUTHORISED OFFICERS.
Budget head: "0070—Other Administrative Services.
60- Other Services.
114—Receipts from Motor Garage etc.
(ii) Other Receipts."
S.No. Name of the Officer with designation Recovery from the month of Amount

1 2 3 4

Total

Signature of the
Drawing Disbursing Officer.

78 

 
 (7)
Sub:- T.A. Rules- Controlling Officer and power to decide as to whether absence
from headquarter is absence on duty to be treated as a journey on tour - clarification
thereof.

In terms of Note in column 5 against item at S.No. 4 of the Schedule of Delegation

of Powers appended to the Rajasthan Travelling Allowance Rules, 1971 the State Service
Officers drawing pay in the Scale of 3700-5000 or above are authorized to countersign
their own T.A. claims. As per entry in column 5 indicating extent of delegation against
S.No. 1 of the aforesaid Schedule regarding power to decide as to whether absence from
headquarter is absence on duty to be treated as tour, an Administrative Department has full
powers in respect of Gazetted and Non-Gazetted Government servants serving in the
Administrative Department of the Secretariat including grant of permission to undertake
journey on tour outside Rajasthan.
The State Service Officers posted as Dy. Secretary to. the Government draw pay
(a) in a pay Scale 3700-5000 or above or (b) in a Pay Scale below 3700-5000.
Clarification has been sought as to whether in the case of a Dy. Secretary drawing pay in
a Scale below the Pay Scale 3700-5000 the T.A. claim is required' to be countersigned by
the-Secretary and permission to undertake journey on tour outside Rajasthan is to be
issued separately.
The matter has been considered and it is clarified that in case the T. A. claim of a
Dy. Secretary drawing pay in a Pay Scale below the scale 3700-5000 which includes
journey (s) outside Rajasthan has been countersigned by the Secretary to the Government
it shall be deemed that permission to undertake journey (s) on tour outside Rajasthan, as
included in the T.A. Claim, has also been accorded.
F.D. clarification No.F.4 (1)F.D./Gr.-2/82, dated 04.12.1990]
(7A)
Subject: - Air travel by Government Servants.
In Appendix III of Rajasthan Travelling Allowance Rules, 1971, Government
Servants have been entitled to under take journey by air. Since private airlines have now
started operating in the Country. It is hereby clarified that the officers entitled to travel by
air on tour can now undertake such journeys by private airlines also in the economy class.
(F.D. Memorandum No.F.4(1)FD/Gr.-2/82, dated 10.11.1994.)

(8)
INSTRUCTIONS RELATING TO PAYMENT OF TRAVELLING
ALLOWANCE AND OTHER EXPENSES TO WITNESSES
IN DEPARTMENTAL INQUIRIES.
The question of, evolving uniform procedure in regard to-payment of Travelling
Allowance and other expenses to persons appearing as witnesses in departmental
inquiries to tender evidence has been under consideration for some time past. The matter
has been considered and it has been decided that payment of travelling and other
expenses to persons appearing as witnesses in departmental inquiries, may be regulated in
accordance with instructions laid down below:—
1. Every person whether he is a State Government servant or not, who is called to give
evidence in a departmental inquiry by either the Government or the Government servant
against whom the inquiry is being held shall be entitled to payment of travelling and
other expenses as laid down in these instructions.
79 

 
2. The officer or board holding the inquiry shall furnish a certificate in Form I to every
person appearing before him or it to give evidence.
3 (1) Where the witness is a State Government servant, he shall be entitled to receive, in
respect of the attendance before the authority holding the Department inquiry, from the
Department under which he is serving for the-time being payment of a travelling
allowance as on tour under Note 2 (ii) below Rule 28(1) of the Rajasthan Travelling
Allowance Rules.
(2) Where the Government servant is called in the Departmental inquiry to give evidence
as to facts which have come to his knowledge in the discharge of his public duties, the
minimum time required to be spent by him on the journey to and from the place where
the inquiry is held and the days on which he is required to remain present before the
authority holding the inquiry Shall be treated as duty:
Provided that if the Government servant is on leave, the entire time spent shall be
treated as a part of the leave and he shall not be deemed to have been recalled to duty.
(3) Where a Government servant is called by any authority holding the department
inquiry to give evidence as to facts which have come to his knowledge at a time when he
was not in Government service, he may be paid travelling allowance as provided in sub-
para (1) above.
4. Where the witness is a servant of another Government or Central Government, he
shall be entitled to receive, in respect of the attendance before the authority holding the
departmental enquiry from the concerned State Government/Central Government such
travelling allowance and/or halting allowance as may be admissible to him under the
rules applicable to him in that behalf in respect of a journey undertaken on tour and the
amount so paid shall be paid by the State Government to the concerned State Government
/ Central Government, who shall raise a debit in respect thereof against the State
Government.
5. Where a person who has been a Government servant is called to give evidence as
to facts which have come to his knowledge in the discharge of his public duties, or a
person who is not a State Government / Central Government servant, is called to give
evidence before any authority holding a departmental inquiry such persons shall be
entitled to claim from the department under whom the Government servant against
whom the .inquiry is being held is for the time being serving, travelling allowance under
Note 2 (iii) below Rule 28(1).
6. The foregoing instructions shall also apply to a person nominated by the
Disciplinary authority to present the case in support of the charge before the authority
holding, the departmental inquiry or assisting the Government servant against whom the
inquiry is held in presenting his case, as provided in sub-para (5) of Rule 16 of the
Rajasthan Civil Services (Classification, Control and Appeal) Rules, 1958. Such persons
shall be granted certificate in Form II by the authority holding the departmental Inquiry.
7. All expenditure on travelling allowance paid to a Government servant under
these instructions shall be charged to the head of account to which such Government
servant's salary is debitable.
II. The State Government have entered into reciprocal arrangement with State
Governments noted below in regard to payment of Travelling Allowance and
other expenses in such cases in accordance with aforesaid instructions.
1. Madhya Pradesh
2. Uttar Pradesh.
3. Maharashtra.
4. Gujrat.
5. Bihar.
@
(6. Punjab.
7. Tamil Nadu.)
@Added vide F.D. Memo No.F. (ll)FD(Rules)/71, dated 26-5-1972. (Enclosure to, the F.D, Memo No. F.3 (3) FD(Exp-Rules)/64
dated 08.07.1965.

80 

 
 FORM-I
This is to certify that Shri (Name, designation office etc.) appeared before me as a
witness on..................at (place................) in the departmental inquiry against Shri (Name,
designation, etc.) as was discharged on.................at (time)..................
Nothing has been paid to him on account of his travelling and other expenses.

(Signature).
Disciplinary Authority/Board of
Inquiry/Iriquiring Officer.
Place and
Date.
Copy forwarded, to information to the Ministry /Department of ..............Secretary
to the Government of (Name of State Government)...... ....Department.
FORM II
This is to certify that Shri (Name, designation, office, etc.) attended the
proceedings in the departmental inquiry against Shri (Name, designation etc.) to present
the case in support of the charges/to assist the said Shri (Name) in presenting his case on
..........at (place)…….....

Nothing has been paid to him on account of his travelling and other expanses.

(Signature)
"Disciplinary Authority/Board of Inquiry/Inquiring Officer.
Place and Date.

Copy forwarded for information to the Ministry of / Department of…………….

[F.D. Memo No.F.3(3)FD/(E-R)/64, dated 08.07.1965.

(9)

As a result of liberalization of rates of travelling allowance with effect from 01.09.1971

there will be tendency for the expenditure under this head to show a rise. The need of
economy in expenditure on travelling allowance has, however, become paramount
specially in view stringent financial position of the state. Accordingly, it is enjoined upon
all controlling officers that they should very carefully scrutinize the necessity, frequency
and duration of journey and halts for which travelling allowance is claimed, so that
unnecessary journeys do not mount up expenditure on travelling account, The controlling
officers have full power to disallow the whole or any part of Journey or halt if he
considers that a journey was un necessary or unduly protected or that halt was of
excessive duration. It has come to the notice of the Government that Government servant
has been dispatched on duty to distant places for petty business e.g. obtaining to terms of
travelling allowance bill from Government Press or to procure service BOOK of a
Government servant or to deliver monthly Account of Treasury, Forest/Public Works to
the Accountant General etc. These tasks can be performed or achieved by making use of
normal postal/ rail parcel facilities which are comparatively economical. Some 'of the
officers bring with them a number of subordinate officer and ministerial Government
81 

 
servants when they come to Jaipur for discussion in respect of very important and urgent
matters. They should, as far as possible. Permit only the absolute-minimum number of
Government 'Servants to accompany any them on such occasions. Class IV Government
servants and stenographers should not he allowed to accompany officers visiting,. Jaipur/
Delhi or District headquarters, similarly parties visiting Accountant General's office,
Jaipur for reconciliation of expenditure figures Should not frequently visit Jaipur but only
twice or thrice in a year and such a party Should compose of not more than 2 persons
ordinarily. The controlling officer may issue directions to a Government servant in
respect of duration of halt at a particular station for performance of duty and may also
.where he considers necessary ask the Government servant to furnish details of the work
done or duty performed on each day of halt. Visits to Jaipur for discussion of ordinary
and routine matters should be particularly avoided. These examples are only illustrative
and not exhaustive merely to indicate how controlling officers-can exercise' tight control
over travelling expenditure rigidly.
2. The controlling, officers may also issue written directions to Government
servants of Category C not to perform journey on tour in their own cars in view of limited
appropriation at their disposal to meet travelling allowance expenses. Likewise the
provisions contained in clause (ii) of sub-rule (4) of rule, 7 should be rigidly enforced by
the countersigning authorities with a view to bring about real economy in expenditure
travelling allowance claims.
3. In all cases where minimum touring has been prescribed for certain categories of
fields officers under rules or orders 'of Government it should .invariably be done but at
the' same time unnecessary touring in excess of prescribed essential touring should be
scrupulously avoided.
4. The Chief Accounts Officer is also being requested "to issue detailed instructions
for the guidance of Departmental Internal Check Parties to examined travelling allowance
claim with a view to pin point cases of unnecessary expenditure on travelling which
could have been conveniently avoided.
5. The demand for additional funds to meet expenditure over and above the
appropriation placed at the disposal of disbursing officers shall ordinarily be rejected
straightway unless the department can explain any exceptional reasons and circumstances
which necessitated more touring e.g, in calamitous situations like famine, flood,
earthquake etc, or in emergency like war.
6. Heads of Department should acknowledge the receipt of this memorandum.
(F. D. Memo No. F. 3 (9) F.D. (Rules)/70 dated 25-5-1972.)
(10)
In. pursuance of Rule 3 (11) of the Rajasthan Travelling Allowance Rules, 1971, the
Governor is pleased to order that the representations of the Department Level joint
Consultative Council constituted under Government circular No. F.6.(29) Q&M/70,
dated 1-2-1971, who come from a place other than the place of meeting; to attend the
meeting, of the council shall be treated, as on duty (and paid Travelling Allowance and
Halting Allowance according to normal rules. Expenditure on this account will be
chargeable to their respective departmental budget head.
(F. D. Order No. F. 1 (45)FD (Rules )/70 dated 27-10-1972.)

82 

 
 (11)
It has come to the notice of the Government that services of the Government
servants posted in subordinate offices are utilized in the district, regional or offices; of
the heads of Departments in order to cope with temporary increase of work or for
clearing arrears etc. Such Government servants when deputed for temporary duty either
at the same station at which they are posted or at a station other than their posting are
paid pay and allowances against their own posts in subordinate offices. Consequently the
work in subordinate offices suffers. Audit has also raised objections to such
arrangements whish is prima facie justified. Government servants called for temporary
duty from out station are also paid travelling allowance and halting allowance treating
them as on duty. The provisions of Rule 17(4) of Rajasthan Travelling Allowance Rules
which permit such journeys as on tour when temporary duty at a Stations for-temporary
transfer is for a period not exceeding 30 days unless there are orders to the contrary.

2. It is enjoined on all Heads of Departments, District and Regional officers that they
should not utilised the staff working in the subordinate offices under them for their own
office work, but should get it done by the employees working directly under their control
in their own offices. Whenever, there is a temporary or occasional increase in the work
in an office or Department, the existing staff already employed should be utilised for
doing the work, keeping in view the provisions contained in Rule 13 of Rajasthan
Service Rules. It is a fundamental condition of Government service that the whole time
of a Government servant is at the disposal of Government and his services may be
utilised in any manner required by the proper authority without any additional
remuneration. However, there exist rules for grant of honoraria in certain circumstances,
recourse to which can be taken when considered necessary by the competent authority.
The practice of utilising the staff of subordinate offices should be given up in order also
to effect economy in travelling allowance expenditure

(F.D. Circular No. F.(9)FD/(Rules)/70, date16.10.1973

(12)
PAYMENT OF TRAVELLING ALLOWANCE TO GOVERNMENT
SERVANTS ON DEPUTATION TO CORPORATIONS, AUTONOMOUS
BODIES, PUBLIC UNDERTAKINGS ETC. FOR ATTENDING.CIVIL/
CRIMINAL/REVENUE COURTS OR DEPARTMENTAL ENQUIRIES.
The question of evolving uniform procedure in regard to payment of travelling
allowance to Government servants on deputation to public undertaking, Government
companies, Corporations, Autonomous bodies etc. who are required to perform journeys
to give evidence in Civil/Criminal/ Revenue Courts or Departmental enquiries in respect
of facts which had came to their knowledge in discharge of their duties performed by
them prior to their transfer on deputation has been under consideration for: the some time
past.
2. The matter has been considered and it has been decided that payment of
travelling allowance to such, Government servants appearing as witness to give evidence
in Court of Departmental enquiries shall be made as on tour under Rajasthan Travelling
Allowance Rules on production of a certificate of attendance from the Court or Enquiring
Authority, as the case may be, by the organisation or Undertaking in which he is on
deputation in the first instance Since the liability for payment of travelling allowance in
such cases is to be borne by the State Government, the foreign employer or borrowing
83 

 
authority shall prefer the claim in respect of amount of travelling allowance paid
according to the Rajasthan Traveling allowance Rules for reimbursement ''to the
Department to which the Government servants belongs. In case of officers of all India
Service Rajasthan Administrative Service such claims shall be preferred to the special
secretary personnel and in case of members of Rajasthan Accounts service to the Chief
Accounts Officer.
3. The procedure for preferment of claim by the foreign employer or borrowing
authority and remittance of money by the Department shall be as follows:-
(1) Immediately after payment of travelling allowance claim to the Government
servant on deputation in accordance with instructions contained in para 2 above the
foreign employer or borrowing authority will sent Travelling Allowance bill in duplicate
duly signed by the claimant with a covering letter to the concerned authority.
(2) On receipt of a claim for reimbursement the concerned drawing and disbursing
officer of the Department shall, after countersignature of the bill by the competent
authority draw money from the treasury and account for the money in the department
cash book.
(3) The drawing officer shall remit the money by means of crossed demand draft
to the foreign employer or borrowing authority and obtain acknowledgment. Necessary
entries shall also be made in the departmental registers maintained in the Department for
remittance of money order, demand drafts, cheques, etc.
(F.D. Order No.F.3(1)FD/Gr.-2/76, dated 13.04.1976.]

(13)
ACCOMODATION AT DELHI
Due to the acute shortage accommodation at Rajasthan House/ Bikaner House /
Jodhpur House, New Delhi , it has been experienced that some times even Ministers and
Senior officers who visit Delhi on official visit do not get accommodation and thus are
subjected to lot of inconvenience. This matter has been examined by the Government and
keeping in view the above difficulty, the Governor has been pleased to order as follows :-
1. All Ministers (including State and Dy. Ministers) and Chief Secretary while
visiting Delhi on official duty can stay in any ITDC hotel (including 5 Star Hotel). All
officers in the pay scale of 2500-125/2-2750 or higher pay scale and Secretaries and
special Secretaries to Government and Heads of Department Class-I, can stay in 3 Star
Hotel i.e. Lodi Hotel and Hotel Ranjeet.

2. This facility would be subject to the following conditions:-

(A) There is no need to obtain NAC by Ministers and Chief Secretary for staying at
any ITDC Hotel as Delhi.

(B) All other officers are required to first obtain NAC on telephone or otherwise from
Manager, Rajasthan House before staying in a 3 Star ITDC Hotel.

84 

 
 (C) The Minister or an officer mentioned above would make full payment for lodging
and boarding charges at the Hotel at the time of his checking out and then claim only the
lodging charges for single occupancy, single bedroom plus (morning tea and breakfast
charges, if any morning tea and breakfast would be limited to Rs. 25/- per day) minus the
lodging charges (including charges of geyser, air conditioner etc. if any) and morning tea
and breakfast charges if any which would have been paid by him to Manager, Rajasthan
House, if he had stayed there. When a need to stay in an ITDC Hotel arises, necessary
T.A. advance can be drawn by the Minister / Officer before going to Delhi .
(D) The Minister or an officer mentioned above will occupy the room in the ITDC
Hotel only on a single occupancy basis i.e. his / her wife / husband or other members of
family, if accompanying him / her would pay for the additional charges livable as a result
of occupation of the same room by more than one person.

(E) While or before staying in an ITDC Hotel on official duty, if a Minister or officer
mentioned above, decides to prefix or surfix leave with his duty period, he would not be
entitled to above facility during the leave period.

(F) Lunch, Dinner and after-noon tea at the Hotel is not covered in the above facility
and these can be taken if so desired, at Rajasthan House, on concessional rates.
(G) Quite often, the Ministers, Officers leave Delhi-after the day's work is over, by
the evening flight or by bus/car or .rail. When a Minister or Officer mentioned above is
scheduled to leave Delhi by the evening, he should then vacate the room in the Hotel, by
the checking out time (which is usually 12.00 noon) and there-after put his luggage at
Rajasthan House (for which a receipt would be given) where clock-room facilities for this
purpose are being provided.
3. The provisions contained in Rajasthan Travelling Allowance Rules -regulating
grant of halting allowance to Government servants at split rates at Delhi shall be deemed
to have been modified to the extent indicated above.
(This issues with the concurrence of Finance Department vide their I.D. No.
899/'Gr./82 dated 17-5-82).
[G.A.D. Order N6. F.2(H))GA/I/82, dated 20-5-1982.]
(14)
Drawal of T.A. which remained unpaid due to
transfer to new place of posting.
Some doubts have been-expressed to whether T.A. bill pertaining journeys
undertaken by a Govt. servant at, his previous place of posting remaining unpaid can be
drawn at his new headquarters. Rule 200A of General Financial & Account Rules allows
drawal of arrears of pay & Allowances, increment or leave salary etc. of a Govt. servant
due in respect of the old post which could not be drawn before the transfer but not the
T.A. Bills.
It is now clarified that Rule 200-A of G.F. & A.R. does not deal with T.A. bills.
Such bills are dealt with in accordance with in the Rules 201 to 205 and 450 of GF & AR
accordingly the T.A. claim remaining undrawn to due to transfer are payable at the old
office where, his pay for that period was drawn and the expenditure on T.A. shall be
debited to the same "budget head to which the pay of the individual for that period had
been debited.
(F.D. Circular No. F.5(21)FD/RRA&A/78 dated 12.06.1984.

85 

 
 (15)

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86 

 
 (16)

Circular No. F.7(3) FD (Rules)/98 Dated 2.8.2005

Subject: Instructions regarding admissibility of transfer T.A. and Joining Time.

Under Rule 2(7) of Rajasthan Traveling Allowance Rules, 1971 and Rule 4(1) of
Rajasthan Civil Services (Joining time)Rules, 1981 the provisions regarding ‘TA’ and ‘Joining
Time’ on transfer in public interest are as under:

(a) “2(7) Transfer means a transfer of a Government servant in the public interest from
one headquarter station in which he is employed to another such station either to take up duties of
a new post or in consequence of a change of the headquarters of his post.”

(b) “4(1) Joining time shall be granted to a Government servant on a transfer in public
interest to enable him to join the new post either at the same or a new station. No joining time is
admissible in case of temporary transfer for a period not exceeding 180 days. Only the actual
transit time, as admissible in case of journeys on tour, may be allowed.”

When transfer is on official’s request, no TA and Joining time are admissible.

It has been brought to the notice of the Government that large number of transfers of
Government servants are being made on request. But no specific mention to this effect is being
made in the transfer orders. This puts heavy burden on the State exchequer on account of transfer
TA and Joining Time pay.

It is, therefore, enjoined upon all authorities competent to issue transfer orders of
Government servants to ensure that is in the order of transfer it is specially mentioned that the
transfer is in public interest. In cases where no such mention is made in the transfer orders it will
be presumed that transfer is on the request of the concerned Government servant and
consequently no TA and Joining Time on such transfer will be admissible.

87 

 
 (17)

Circular No. F.6 (8) FD (Rules)/2005 Dated 13.10.2006

Subject: Guidelines regarding foreign travel by Ministers and Officials of state

Government and PSUs and the Autonomous Bodies of the Government of
Rajasthan.

With a view to regulating the entitlements, stream lining the procedure, and bringing
about coherence in all cases of foreign travel by Ministers and Officials of State Government on
official tour, following instructions/guidelines are issued:

A. Travel by Officers of the Government of Rajasthan.

1. In case where visits are fully funded by Government of India or any other
sponsoring agency:

(i) The approval for such visits would be regulated under instructions contained in Order
No. F.5 (101) Plan/MP/Gr.VII/1981 dated 14th June 2001 (Appendix – I).

(ii) All costs of foreign and incidental domestic travel would be borne by the Government
of India/Sponsoring Agency. No expenses for such visits, including insurance, travel from the
place of posting to the place of taking the international flight (for example Jaipur to Delhi in case
of departure from Delhi) etc. will be borne by the State Government. Such incidental journeys
will not be made by official vehicles also.

(iii) In such cases no per diem will be given by State Government.

2. In case of visits undertaken at State Government’s expense:

(i) Foreign visits funded by State Government can only be undertaken with prior
administrative approval. The administrative approval for foreign visits will be granted only at the
level of Chief Minister. Concerned administrative department shall decide the name(s) of the
official(s) to undertake the visit with the approval of the Minister and move the proposal through
the Finance Department and Chief Secretary. In case Chief Minister is also the Minister, the case
will be routed through Finance Department and Chief Secretary to Chief Minister, for approval
both as Minister – in – charge of the department, and as Chief Minister.

(ii) Clearance from Ministry of economic Affairs, Government of India and political
clearance from Ministry of External Affairs, Government of India may be taken by the concerned
administrative department (which is DOP in case of AIS officials).

(iii) In case the visit involves foreign hospitality or financial assistance from the external
agencies, approval under Foreign Contributions (Regulation) Act is required. Approval of
Ministry of Home Affairs, Government of India, as laid down in Government of India’s orders
dated 16th August, 1982 and 18th October, 2004 (at Appendix – II and Appendix – III
respectively), may also be obtained in such cases.

(iv) Facilities admissible on foreign visits and the rates of daily allowance (on per night
halt basis) are given at Appendix – IV and its Annexure.

88 

 
 (v) After obtaining administrative approvals as mentioned and necessary clearance from
the Government of India, the respective administrative departments (DOP in case of AIS
officials) would issue formal sanction showing the details of following expenses:

(a) Air Fare;

(b) Airport and visa charges;
(c) Accommodation charges;
(d) Local Transportation Expenses;
(e) Daily Allowance/per Diem charges;
(f) Entertainment Allowance (if admissible);
(g) Other contingent expenses (alongwith details).
The formal sanction may be issued in the format given at Appendix – V to this order.
Any sanction issued without mentioning I.D. No. of Finance Department would not be valid and
not be passed by the Treasury Officers.

(vi) Arrangements like accommodation are normally to be made through the Indian
Embassy. For this purpose, copy of the sanction issued by the administrative department may be
faxed or mailed to the concerned embassy. The embassy would make these arrangements
provided Ministry of External Affairs, Government of India also gives them the advice as per the
administrative sanction of the State Government. Therefore, the formal sanction, alongwith a
covering letter, as given in Appendix – VI should be sent to the Ministry of External Affairs, Co-
ordination section, with request that necessary directions be issued to the concerned embassies.

(vii) In exceptional circumstances, where it is not feasible to arrange accommodation

through embassy, a composite allowance, which would include accommodation, per diem charges
and transportation expenditure, will be admissible as follows:

(a) $ 350 – for officials in the pay scale of 22400 – 525 – 24500 and above;
(b) $ 300 – for officials drawing pay in the pay scale of 18400 – 500 – 22400 and above;
(c) $ 250 – for all officials other than (a) and (b) above.

(viii) Composite allowance represents two costs:

(i) the Per Diem Allowance and

(ii) hotel/telephone/incidental charges. While the Daily Allowance does not require to be
supported by bills, other expenses like hotel need to be vouched for with the support of
bills. Thus, in such case it is important to find out what is the Daily Allowance payable in
the countries being visited. For example, if an official is entitled to Composite Allowance
of US $ 300 and he/she is visiting a country which has Per Diem @ $ 75, then from his/her
Composite Allowance of $ 300, then the balance $ 225 represents charges for
hotel/telephones/incidental charges etc.

In such a case, an official does not have to provide for bills against the Per Diem
Allowance of US $ 75 but the remaining expenditure of $ 225 is to be fully vouched for. In
other words the actual expense made, based on bills, is what the official is entitled to,
subject to a maximum of US $ 225. Thus if in the example taken, the official’s vouched
expenditure is US $ 200, then his/her total entitlement will be US $ 75 (per diem) plus US $
200 (vouched actuals), that is, US $ 275.

(ix) Sanction for advance for air fare, diem charges and incidentals, if required, can be issued by
the administrative department on the basis of approval already given by Finance Department, for
the visit.

89 

 
(x) After the foreign visit, the officials concerned should submit the Traveling Allowance bill
within a period of 15 days. The claims (other than such claims for which funds were made
available by the Indian Embassy) would be preferred and got adjusted against advance if already
drawn.

(xi) Expanses, which were incurred by the Indian Embassy, would be booked under the relevant
budget head by the Accountant General on receipt of debit advice from the Ministry of External
Affairs, Government of India. This would then be reconciled by the accounts section of the
concerned administrative department. This shall be the personal responsibility of the senior most
Rajasthan Accounts service Officer and Head of the Department.

(xii) After completion of the visit, the officials concerned would submit a report on the subject
matter of the visit within 15 days to the controlling officer and the Administrative Department.

B. Travel by officials on deputation to public sector undertakings/autonomous bodies and

officials of PSUs /Autonomous bodies (other than cases where full cost is borne by the
Government of India on any other sponsoring agency) :

(i) For seeking administrative approval for undertaking the foreign visit, proposals
would be moved to Finance Department after taking approval of the Minister
concerned and Bureau of Public Enterprises (BPE). Approval of Chief Minister
would be taken through Finance Department.
(ii) Necessary clearance may be obtained from Ministry of Economic Affairs,
Government of India, if required.
(iii) Expenses like air fare, per diem charges and incidentals etc. would be as per
Appendix – IV, with Annexure as may be amended from time to time.

(iv) Public Sector Undertakings/Autonomous Bodies may then issue a formal sanction on the
lines of format enclosed as Appendix - V by replacing the word "Governor" wherever
appearing by the word "the Administrator/Chairman/Board of Directors etc.", as the case may
be.

(v) Public Sector Undertakings/Autonomous Bodies can also request the State Government
to request the concerned embassy for making arrangements for accommodation and local
transportation etc. Alternatively, they can travel on composite allowances as laid down in
para 2(vii) of this circular.

(vi) After the foreign visit, the officials concerned should submit the Travelling Allowance
bill within a period of 15 days. Through the Travelling Allowance bill, the claims (other than
such claims for which funds were made available by the Indian Embassy) would be preferred,
and got adjusted against advance if already drawn.

90 

 
(vii) Composite allowance represents two costs:

(i) the Per Diem Allowance and

(ii) the hotel/telephone/incidental charges as already explained in para 2(viii) of this circular.

(viii) Expenses, which were incurred by the Indian Embassy, would be booked under the relevant
budget head by the Accountant General on receipt of debit advice from the Ministry of External
Affairs, Government of India. This would then be reconciled by the accounts section of the
concerned PSU/Autonomous Body. The expenditure if incurred by the embassy would be
reimbursed by the Public Sector Undertaking to the State Government either through a cheque to
be sent to the State Government or by way of an adjustment entry.

(ix) After completion of the visit the officials concerned would submit a report within 15 days on
the subject matter of the visit to the administrative department and the Controlling Officer.

C. Travel by Ministers of the Government of Rajasthan.

In case of Travel by Ministers of the Government of Rajasthan.

Procedure and entitlements as applicable for officers (Part A) shall be applicable with the
following modifications

(i) Cabinet Secretariat shall process proposal of foreign travels by Chief Minister/Ministers. It
shall obtain approval of Finance Minister and Chief Minister in case of Ministers.

(ii) Clearance from Ministry of Economic Affairs, Government of India and political clearance
from Ministry of External Affairs, Government of India may be taken by the Cabinet Secretariat,
or the concerned Administrative Department.

(iii) In exceptional circumstances, where it is not feasible to arrange accommodation through

embassy, a composite allowance of $ 350, which would include accommodation, per diem
charges and transportation expenditure, will be admissible to Ministers.

(iv) In case of foreign visits of the Chief Minister, actual expenses on transportation,
entertainment and accommodation will be admissible, alongwith per diem allowance prescribed
by Government of India. Finance Minister shall have the powers to relax the provisions of this
circular on the basis of reasons to be recorded in writing in each case.

91 

 
 Appendix — 1

GOVERNMENT OF RAJASTHAN PLANNING (MANPOWER) DEPARTMENT

Circular No. F. 5. (101) Plan/MP/Gr.VII/81 Dated 14.6.2001

Subject: Foreign visits of officers/employees of the State Government/

Corporations/Boards — procedure for obtaining approval for.

Vide this Department's circular of even number dated September 27, 1999 it had been
directed that all cases pertaining to foreign training/ visit of officers/employees of the State
Government/Corporations/Boards should be submitted for the approval of the Chief Minister at
the initial stage of nomination of the individual officers for such training/visit and the
nominations will be deemed to be final only after the approval of the Chief Minister. It appears
that there is some confusion with regard to the procedure to be followed for obtaining approval
for foreign visits by officers/ employees of the State Government/Corporations/Boards. The
procedure to be followed for obtaining approvals in respect of foreign visits by officers/
employees of the State Government/Corporations/Boards etc. is hereby clarified as follows

As soon as any information is received regarding any Foreign Training/ Foreign

Visit/Study Tour or any Seminar/Workshop etc. to be held overseas, the concerned
Administrative Department shall decide the names of the officers to be nominated for this
purpose with the approval of the Chief Minister. The file shall be routed by the Secretary of the
concerned Department through the Chief Secretary to the Minister of the Department and the
Chief Minister.

Thereafter, the following procedure will be followed where the full expenses for the
foreign visit, excluding cost of local travel, is being borne by the Government of India or the
sponsoring agency/organization:

(i) Where the duration of the foreign visit is less than 15 days
If the duration of the Foreign Training/Foreign Visit/Seminar/Study Tour/Workshop is
less than 15 days the nominations for the foreign visit will be forwarded to the Government of
India/the concerned sponsoring organization /agency at the level of the concerned Administrative
Department itself. In such cases it will not be necessary to make any further reference to either
the Planning Department or the Finance Department.

(ii) Where the duration of the foreign visit is more than 15 days
If the duration of the foreign Training/Foreign Visit/Seminar/Study Tour/ Workshop is more than
15 days the concerned Administrative Department shall forward the case to the planning
(Manpower) Department. The nominations for the foreign visit shall not be forwarded by the
concerned Administrative Department to Government of India concerned sponsoring
organization/agency till the case has been examined and approved by the Planning Department.

92 

 
(iii) Where the duration of the foreign visit is more than 3 months
All cases of foreign visits where the duration is more than three months shall be forwarded by the
Administrative Departments to Planning (Manpower) Department. Planning (Manpower)
Department will put up the case before the Screening Committee constituted vide this
Department's Circular No. F. 5(56) P1an/MP/7/97 dated March 11, 1998. After the proposal has
been approved by the Screening Committee, either in a meeting or by circulation, the file will be
submitted for the approval of the Minister for Planning Department and Chief Minister. The
nominations shall be forwarded to Government of India/sponsoring organization/agency only
after the proposal has been finally approved by the Chief Minister.

(iv) Foreign visits of All India Services Officers

In case of officers belonging to the All India Services the concerned Administrative Department
shall, after obtaining approvals as per the above mentioned procedure, refer the matter to the
Department of Personnel. The orders in respect of all officers of the All India Services shall be
issued only by the Department of Personnel after obtaining the necessary cadre/political
clearances from Government of India.

(v) Role of Public Enterprises Department

Public Enterprises Department will function as the nodal agency in respect of foreign visits of
officers/employees of the various Government Companies/ Corporations/ Boards etc. Public
Enterprises Department will follow the same procedure as prescribed above for the Planning
(Manpower) Department, in respect of the officers/employees of the State enterprises.

93 

 
 Appendix — II

No. 21/1/1/82-Cab.

GOVERNMENT OF INDIA (BHARAT SARKAR) CABINET SECRETARIAT

(MANTRIMANDAL SACHIVALAYA)

To, New Delhi, dated 16.8.1982

The Chief Secretaries to the State

Governments/Union Territories

Subject : Guidelines regarding foreign travel of Ministries of State Government and

Union Territories, Member of State Legislatures and Union Territories and
State Government officials.

Sir,

I am directed to say that references are received from time to time from State
Governments for giving clearance to visits abroad of Ministers of State Governments in their
official capacity or of Member of State Legislatures or of officials as members of official
delegations or on invitation by foreign Governments or organizations. In this connection the
following guidelines are being indicated which may be followed in the future in all such cases in
respect of travel abroad of the aforesaid categories of persons:

(i) All proposals for visits of members of State Governments abroad in their official
capacity will be sent by the State Government addressed to Secretary to Government of India in
the Ministry of Finance, Department of Economic Affairs for approval and release of foreign
exchange, and copies of the letter would be endorsed to:

1. Ministry of External Affairs;

2. Central Administrative Ministry concerned with the subject matter of the visit; and
3. Ministry of Home Affairs.
It may be noted that MHA have also to consider applications under FCRA specifically
when foreign hospitality or financial assistance is involved. It is the responsibility of the person
concerned to obtain this clearance where such hospitality is involved.

This procedure will be applicable even in the case of proposals where the expenditure is
borne by State Public Sector Undertakings or Corporations.

(ii) In case of official delegations their composition and background of the members may
be indicated.

(iii) The work proposed to be transacted in each place of visit together with duration may
be indicated, specially where official meetings are to take place with functionaries of foreign
Governments. It would be appreciated that keeping in view the need for conserving foreign
exchange, the duration of stay abroad should be the minimum necessary.

94 

 
 (iv) On receipt of recommendations from the different concerned Ministries, Department
of Economic Affairs will consolidate the case and issue final orders regarding clearance of the
visit, the number of persons to go abroad, the places to be visited and duration of visit at such
place.

(v) Department of Economic Affairs will thereafter issue instructions to the Reserve Bank
of India for release of foreign exchange towards personal incidental. Simultaneously, Ministry of
External Affairs would be advised to issue instructions to the Missions for release of Daily
Allowance and other Allowance as per rates prevalent in the country of visit and also for
extending appropriate courtesies to the official delegations.

(vi) On the basis of formal clearance from the Department of Economic Affairs, State
Government would issue necessary formal deputation orders endorsing copies thereof to all
concerned Ministries of the Central Government and our Missions in the places to be visited. The
number and date of clearance received from the Department of Economic Affairs should be
quoted in the deputation orders. Without the Department of Economic Affairs reference number,
the Missions will not be in a position to honour these deputation orders.

(vii) I. In places of visit where there are no Missions, or if otherwise DA etc. is required
to be released in India itself, a certificate of entitlement may be obtained from the Ministry of
External Affairs and forwarded to the Department of Economic Affairs for release of foreign
exchange.

2. In making a reference to the Department of Economic Affairs, the name of the branch
of the Reserve Bank of India from where the foreign exchange is required to be released should
be clearly indicated.

(viii) Within three weeks of the completion of the visit, the leader of the delegation
should send a report to the Ministry of Finance, Department of Economic Affairs with copies to
the Ministry concerned with the subject matter of the visit.

2. Attention is drawn in this connection to the provisions of the Foreign Contribution

(Regulation) Act of 1976 which lays down certain restrictions on acceptance of foreign
hospitality. Prior permission of the Central Government is necessary before such hospitality
(which includes travel assistance or concession) can be accepted by a Minister, Member of
Legislature, office bearer of a political party, Government servant or employee of a Corporation.
In cases where foreign hospitality is involved, including travel expenses, therefore, specific and
prior clearance of the Ministry for Home Affairs is required before any acceptance is conveyed.

A separate reference in the prescribed Form FC.2 indicating the source from which the
travel and stay expenses are proposed to be met should be made directly to that Ministry well in
time.

3. The above instructions may please be brought to the notice of the Chief Minister, all
Ministers and other Officials.

95 

 
 Appendix — III

No. F. 1/15/EM/2004

GOVERNMENT OF INDIA MINISTRY OF FINANCE (DEPARTMENT OF

ECONOMIC AFFAIRS)

To, New Delhi, dated 18.10.2004

The Chief Secretaries to the State

Governments/Union Territories
(By Name)

Subject : Guidelines regarding foreign travel on official account by the functionaries of

State/Union Territory Governments.

Sir,

The procedure for processing foreign visits on official account by the functionaries of
State/UT Governments is laid down in Cabinet and Secretariat's letter No. 21/1/1/81-Cab. dated
16th August, 1982 (Annexure-I). In accordance with the procedure, Department of Economic
Affairs (DEA) is the nodal Department for processing all such proposals. The concerned line
Ministry examines the proposals from the point of view of essentiality, Ministry of External
Affairs from political angle and Ministry of Home Affairs from FCRA angle (wherever foreign
hospitality is involved). DEA obtains the approval of the competent authority for such visits and
conveys the same to the concerned State/UT Governments. Policy guidelines as have also been
framed for processing such foreign visits vide DEA's letter (No. F.1/67/EC/84 dated 17th
December, 1985 (Annexure-II) indicating the nature and types Of foreign travel permissible
under the policy guidelines.

The Government of India has recently announced vide its OM No. 7(5)E. Coord/2004
dated 24th September, 2004. Guidelines on Expenditure Management which provide Inter alia,
that foreign travel should be restricted to unavoidable official engagements by restricting the size
of Official delegations to the barest minimum and that there shall be a ban on foreign travel for
Study Tours, Seminars, Workshops etc. funded by the Government of India except for annual and
other formal meetings of bilateral/multilateral bodies. State/UT Governments are requested to
keep these guidelines in view while sending proposals for foreign travel of their functionaries to
the Department of Economic Affairs.

96 

 
 Appendix — IV
Entitlement of Ministers / Officers on Foreign Tours
(i) Pay and Allowances - The pay and allowances of the officials will be drawn as usual
in rupees in India.
1
[(ii) Passages— Air fare will be admissible for all Ministers / officials as follows :

Category Entitled Class

Chief Minister First Class / Highest available Class

Ministers or equivalent and Officials Club Class / Business Class

Drawing Basic Pay (Pay in Pay Band+
Grade Pay) of Rs 61,850/- per month and
above

Officials Drawing Basic Pay (Pay in Pay Premier Economy Class

Band+ Grade Pay) of Rs 52,090/- per
month and above

Others Economy Class (Excursion Fare)

Note- Official entitled for Premier Economy Class will travel by Economy Class,
if tickets are not available for the Class to which he/she is entitled.]

(iii) Excess baggage — Excess baggage over and above the free allowances provided
by the air company may be allowed per person to all officials up to 5kgs. for a period of
tour up to two weeks and more than 5kgs. but up to a maximum of 10kgs. may be
allowed for a tour of two weeks or more on the merit of each case for carrying official
papers and records, and not for personal luggage.
(iv) Hotel accommodation - As stated in para 2(vi), Hotel accommodation is
normally to be provided by the Indian Embassy / High Commission, in the manner laid
down. Sometimes Indian Embassy / High Commission may not be able to make the Hotel
accommodation and may, in any case, be reluctant to make these arrangements for Public
Sector Undertaking officials. In that case, the composite allowance would be paid as laid
down in para 2 (viii) of this circular. It is clarified that composite allowance represents
two costs.
(i) Per Diem Allowance and
(ii) Hotel / telephone / incidental charges and has to be claimed in the manner laid
down in para 2 (viii) of this circular.
(v) Daily Allowance — Daily Allowance of the official during the period of tour
abroad will be regulated as per the rates as indicated at Annexure to Appendix— IV. This
is an admissible for actual night halts abroad and is not payable for journey time.
(vi) Enforced halt - In international travel, the issue of Enforced halt should not
                                                            
1
 Substituted vide FD Circular No. F.6(3)FD/Rules/2012 dated 18‐5‐2016 

97 

 
normally arise. Ministers / officials are expected to take flights which either directly
fly them to their destination, or into India, or if they are via another destination then
there is connecting flights onwards to India, or their destination. Airlines normally take
care of the lodging and boarding where a halt is necessary for such transit flights. In the
exceptional situation where the transition at intermediate station requires enforced halt by
virtue of there being no connecting, flights to India or the fare allowed does not entitle
official for such transitional lodging and boarding, Minister/official shall lake prior
permission of the government for such enforced halt before proceeding on such journey.
Enforces Halt Allowance @ 250/- per day, inclusive of hotel, per diem and all other charges, for
all categories, except the CM, to whom actual would be paid, in such a case would be
payable.
(vii) Incidental Charge Ministers/officials are normally expected to travel on an
official (white) passport. In such cases, visa charges will not be payable. Therefore, visa
charges can be claimed only by such Ministers / officials who have not had time, before the
journey, to have the official passport issued, or to officials who are not entitled to
diplomatic / white passport as per GOI guidelines. An incidental charge of Rs. 100/- per
night, excluding journey time, will be payable to cover other incidental cost. Passenger tax
charges where payable should and will be paid as part of the ticket cost.
(viii) Local Transportation - Airport to Hotel and Hotel to Airport charges by' taxi arc
payable to Ministers and officials 1[drawing Basic Pay (Pay in Pay Band + Grade Pay) of Rs
52,090/- ] and above. They may also be paid actual taxi charges for official visits, at the
discretion of the controlling officer if no other means of local transportation was available
or feasible. For all other officials, travel charges will be paid only for travel by- public
transport such as bus/train/underground railways.
(ix) Mobile/ Telephone Charges — These will be admissible only to the Chief Minister
and his/her personal staff travelling with him/her.
(x) Local assistance - Ministers/officials are sent on deputation abroad and therefore, are
entitled to medical care as if they are on duty. The draft sanctioned order given at Appendix -
V covers the contingency of medical expenses.
(xi) Entertainment expenditure — Entertainment expenditure will be admissible to the
Chief Minister only. In case a delegation is being led by a Minister or the Chief Secretary,
limited entertainment expenditure may be permitted with the prior approval of Finance
Department and Chief Minister.
(xii) Where an official is treated as state guest and is provided both boarding and lodging
only, 25% Daily Allowance shall be payable.

                                                            
1
 Substituted vide FD Circular No. F.6(3)FD/Rules/2012 dated 18‐5‐2016 

98 

 
 Annexure to Appendix - IV
1
[ Rates of Daily Allowance for Journeys in Various Countries]
S. Name of the Country Daily Allowance
No.
(US$)

1. Afganistan 75.00

2. Albania 75.00

3 Algeria 75.00

4 American Samoa 60.00

5 Angola 75.00

6 Anguilla 75.00

7 Antigua 75.00

8 Argentina 75.00

9 Armenia 75.00

10 Australia 100.00

11 Austria 100.00

12 Azerbaijan 75.00

13 Aruba 75.00

14 Bahamas 75.00

15 Bahrain 75.00

16 Bangladesh 60.00

17 Barabados 75.00

18 Belgium 100.00

19 Belize 60.00

20 Beiarus 75.00

21 Benin 60.00

22 Bermuda 75.00

23 Bhutan 60.00

                                                            
1
 Revised vide Circular No. 6(8)FD/Rules/2005 dated 4‐6‐2013 w.e.f. 21‐9‐2010. 

99 

 
 24 Bolivia 75.00

25 Botswana 75.00

26 Bosnia Herzgovina 75.00

27 Brazil 75.00

28 British Virgin Islands 60.00

29 Brunei 100.00

30 Bulgaria 75.00

31 Burikina Faso 60.00

32 Burundi 60.00

33 Cameroon 60.00

34 Canada 100.00

35 Cape Verde Islands 60.00

36 Cayman Islands 60.00

37 Central African Republic 60.00

38 Chad 60.00

39 Chile 75.00

40 China 100.00

41 Colombia 75.00

42 Comoros 60.00

43 Congo 60.00

44 Cooks Island 60.00

45 Costa Rica 75.00

46 Croatia 75.00

47 Cuba 75.00

48 Cyprus 100.00

49 Czech Republic 75.00

50 Denmark 100.00

51 Dhibouti 60.00

100 

 
 52 Dominica 75.00

53 Dominican Republic 75.00

54 Ecquador 75.00

55 Egypt 75.00

56 EI Salvador 75.00

57 Eritrea 60.00

58 Equatorial Guinea 60.00

59 Estonia 75.00

60 Ethiopia 60.00

61 Fiji 100.00

62 Finland 100.00

63 France 100.00

64 French Guyana 75.00

65 Gabon 60.00

66 Gambia 60.00

67 Gaza (PNA) 75.00

68 Georgia 75.00

69 Germany 100.00

70 Ghana 60.00

71 Gibraltar 100.00

72 Greece 100.00

73 Grenada 75.00

74 Guadeloupe 75.00

75 Guam 60.00

76 Guatemala 75.00

77 Guinea 60.00

78 Guinea Bissau 60.00

79 Guyana 75.00

101 

 
 80 Haiti 75.00

81 Honduras 75.00

82 Hong Kong 100.00

83 Holy See (Vatican) 100.00

84 Hungary 75.00

85 Iceland 100.00

86 Indonesia 75.00

87 Iran 75.00

88 Iraq 75.00

89 Ireland 100.00

90 Israel 75.00

91 Italy 100.00

92 Ivory Coast 60.00

93 Jamaica 75.00

94 Japan 100.00

95 Jordan 60.00

96 Kampuchea (Combodia) 75.00

97 Kazakhstan 75.00

98 Kenya 60.00

99 Kiribati 60.00

100 Korea (North) 60.00

101 Korea (South) 100.00

102 Kuwait 75.00

103 Kyrgyzstan 75.00

104 Laos 60.00

105 Latvia 75.00

106 Lebanon 60.00

107 Lesotho 60.00

102 

 
 108 Liberia 60.00

109 Libya 60.00

110 Lithuania 100.00

111 Luxembourg 100.00

112 Macao 100.00

113 Madagascar 60.00

114 Malawi 60.00

115 Malaysia 75.00

116 Maldives 60.00

117 Mali 60.00

118 Malta 100.00

119 Martinique 75.00

120 Macedonia 75.00

121 Mauritania 60.00

122 Mauritius 60.00

123 Mexico 75.00

124 Micronesia 100.00

125 Moldova 75.00

126 Monaco 60.00

127 Montenegro 75.00

128 Mongolia 60.00

129 Montserrat 75.00

130 Morocco 60.00

131 Mozambique 60.00

132 Mayanmar 60.00

133 Namibia 75.00

134 Nauru 60.00

135 Nepal 60.00

103 

 
 136 Netherland 100.00

137 Nether Antille 75.00

138 New Caledonia 60.00

139 New Zealand 100.00

140 Nicaragua 75.00

141 Niger 60.00

142 Nigeria 60.00

143 Niue 60.00

144 Norway 100.00

145 Oman 75.00

146 Pacific Island (Trust territory) 75.00

147 Pakistan 60.00

148 Panama 75.00

149 Papua New Guinea 100.00

150 Paraguay 75.00

151 Puerto Rico 75.00

152 Principality of Liechtenstein (Vaduz) 100.00

153 Peru 75.00

154 Philippines 75.00

155 Poland 75.00

156 Portugal 100.00

157 Qatar 75.00

158 Reunion 60.00

159 Republic of Palau 75.00

160 Republic of Slovenia 100.00

161 Republic of San Marino 100.00

162 Romania 100.00

163 Rwanda 60.00

104 

 
 164 Samoa 60.00

165 Sao Tome & Principe 60.00

166 Saudi Arabia 75.00

167 Senegal 60.00

168 Serbia 75.00

169 Seychells 75.00

170 Sierra Leone 60.00

171 Singapore 75.00

172 Slovok Republic 75.00

173 Solomon Islands 60.00

174 Somalia 60.00

175 South Africa 75.00

176 Spain 100.00

177 Sri Lanka 60.00

178 St. Kitts & Nevis 60.00

179 St. Lucia 60.00

180 St. Vincent & Grenadines 60.00

181 Sudan 60.00

182 Suriname 75.00

183 Swaziland 60.00

184 Sweden 100.00

185 Switzerland 100.00

186 Syria 75.00

187 Tajikistan 75.00

188 Tanzania 60.00

189 Thailand 75.00

190 Togo 60.00

191 Tonga 60.00

105 

 
 192 Trinidad & Tobago 75.00

193 Tunisia 60.00

194 Turkey 100.00

195 Turkmenistan 75.00

196 Turks & Caicos 75.00

197 Tuvalu 60.00

198 Uganda 60.00

199 UAE 75.00

200 UK 100.00

201 USA 100.00

202 Russian Federation 75.00

203 Ukraine 75.00

204 Uruguay 75.00

205 US Virgin Islands 60.00

206 Uzbekistan 75.00

207 Vannatu 75.00

208. Venezuela 75.00

209. Vietnam 60.00

210. Yemen 60.00

211. Wallis Futune Islands 60.00

212. Zaire 60.00

213. Zambia 60.00

214. Zimbabwe 75.00

106 

 
 Appendix-V

GOVERNMENT OF RAJASTHAN (NAME OF DEPARTMENT)

No. Jaipur, dated :

Subject:- Sanction of Ministers / officials for tour abroad.

Sanction of the Governor is hereby accorded to the foreign tour of Shri / Smt.
………………Designation ……………to ………….(name of the city and country) in
connection with …………(purpose of the visit) from …………to……………The terms
and condition of the deputation will be as follows :-

(i) Period of deputation: The tour will commence from the date of departure from
India and will terminate on the date of return to India. The total period of
deputation aboard will be for ………. days excluding journey time.
(ii) Pay & Allowances : Shri / Smt…………will be entitled to full pay and
allowances as he /she would have drawn in India but for his/her deputation period
abroad. He/She will draw pay in India in Indian rupees.
(iii) Air Passage : The cost of air passage from ……………(to and fro, including
via), by ………..class, will be borne by the Government of Rajasthan
/…………Corporation / Government of India /……….
(iv) Incidental Charges: Visa Charges will be paid as per actual. An incidental
charge of Rs. 1000/- per night, excluding journey time, will be payable to cover
other incidental cost. Passenger tax charges where payable should and will be
paid as part of the air ticket.
(v) Hotel Accommodation: Hotel accommodation may be made available by the
Indian Embassy/ High Commission to shri/smt………………….for stay
at…………………(city/name of the hotel).

Note: The AD shall clearly mention in the sanction whether the arrangements are
to be made through Indian Embassy / High Commission or accommodation arrangement
shall be made by official himself within Composite Rates payable as per para (iv) of
Appendix- IV. It should be mentioned that vouchers are to be submitted as per para (iv)
of Appendix-IV.

107 

 
(vi) Daily Allowance : Shri / Smt. ……………will be entitled to draw daily
allowance as per Annexure to Appendix-IV of Government of Rajasthan 's Circular
No.F.6(8)FD/Rules/2005 dated ……………
(vii) Local Transportation:
Note: The administrative department may sate this condition as per applicability,
as per para (vii) of Appendix-IV of this circular.
(viii) Composite Allowance : Shri / Smt. …………will be given a Composite
Allowance of ……….per day in lieu of accommodation charges / transportation charges
and per diem charges if they are not drawn (only in case of special orders as per para 2
(vii) of the Government of Rajasthan 's Circular No.F.6(8)FD/Rules/2005 dated
…………. and para (iv) of Appendix-IV).

(In case composite allowance is being allowed para (vi) above becomes redundant and need not
be included)

(ix) Entertainment Allowance : Shri / Smt. ………will be allowed to draw

entertainment allowance of US $……………as sanctioned by Finance Department I.D.
No………..
(x) Mobile / Telephone Charges: Shri / Smt. ………..will be entitled to draw
Mobile / Telephone Charges as per actual (only in case of special order)

2. Medical expenses, if any, during the deputation period will be admissible

as per rules of MEA, Government of India, and debited to the State Government.

3. Sanction of the Governor is also accorded for the drawal by Shri / Smt.
………..of the following amounts in foreign exchanges at the Indian Embassy / High
Commission:

(i) Daily allowance @ US$..............as per rules.

(ii) Incidentals @ ……………
(iii) Other allowances …………….. (please specify)

(Applicable to cases where the admissible foreign exchange allowance has either
only partially been drawn or not drawn at all in India)

4. The expenditure involved in this sanction will be borne by the

………..from out of its sanctioned budgetary grant for the year ………and is debitable to
the following Head of Account.

(i) Indicate details of Budget Head /PD A/c ;

……………
……………
……………
5. This issues with the Concurrence of the Finance Department ID
no..........................................
6. This bears the approval of the ministry of Economic Affairs, Government
of India vide its Order no…………………

108 

 
 Appendix — VI

GOVERNMENT OF RAJASTHAN
(NAME OF DEPARTMENT)
No. Jaipur, dated
To,

The Secretary to Government of India,

Ministry of External Affairs,
Coordination Section, New Delhi.

Sub. : Regarding foreign travel by Shri/Smt………..Designation……………….

to………………………… (name of the city with country).
Sir,
I am directed to enclose a copy of sanction No………. dated………. regarding
foreign travel to……………. (name of place with country) from……………
to…………… by Shri/Smt………….. Designation……………..,
Department……………… for making arrangements like accommodation and local
transportation through Indian embassy.

Copy of sanction No……….dated………..from Ministry of Economic Affairs,

Government of India is also enclosed.
Annexure to Appendix — IV
th
Rates of daily allowance from 24 September, 2000 for duty
journeys in various countries
[G.1, Min. of External Affairs (F.D. section), Order No. Q/FD/1695/1/90, dated the
11th November, 1996 as modified vide Order No. Q/FD/695/ 3/2000, dated the 1st
December, 2000.]
In pursuance of Ministry of Finance, Department of Expenditure's Office
Memorandum No. 7(4) E-Co-ord./2000 dated 24.9.2000 regarding guidelines on
expenditure management and in partial modification of this Ministry's Order No.
Q/FD/695/1/90, dated the llth November, 1996 and the dated the 7th July, 1997 and
subsequent corrigendum and addendums issued in this regard, sanction of the President is
hereby accorded to the payment of Daily Allowance for journeys on duty in various
countries abroad as in the Annexure. All other terms and conditions on Daily Allowance for
journeys on duty abroad shall remain unchanged.
1
[2. The rates of Daily Allowance are the same throughout a country. However, tours
undertaken by officers attached to the Missions/Posts abroad, within the same country,
shall be entitled to full Daily Allowance instead of 75%.]
3. Full Daily Allowance shall be applicable up to 14days, 75% of full-Daily
Allowance for the next 14 days and 60% of full Daily Allowance thereafter in case of
long tours/Temporary duties.
4. Daily Allowance shall be regulated as in Para (3) above or rank Foreign
Allowance whichever is less in case of long-term training/deputation etc.
                                                            
1
 Revised vide Circular No. 6(8)FD/Rules/2005 dated 4‐6‐2013 

109 

 
*5. Admissibility of Daily Allowance for various categories of officers as defined in SR
17 shall be as follows

S.No. Officers Drawing Pay DA Admissible

(a) of Rs. 8,500/- per month and above in Full rates as prescribed in the
the new pay scales Annexure
(b) of Rs. 3,300/- per month and above and
75% of the prescribed rate
less than Rs. 8,500/-
(c) below Rs. 3,300/- per month
33% of the prescribed rate

*[Modified vide Government of India, Ministry of External. Affairs, FD Section, Corrigendum No.
Q/FD/6951I/98 dated 15.9.1998]

6. However group 'A' Officers of the Central Government are treated as Grade I
Officers for T.A./D.A. purposes even if their pay is less than Rs. 2,800/- per month
(which is revised to Rs. 8,500 in the new pay scales).
7. The rates of Daily Allowance fixed for various grades of officials do not
include any element towards cost of transport for official journeys. Accordingly, the
actual cost of taxi or conveyance hired for trips on duty which is considered necessary
and reasonable by the controlling authority will be reimbursed to the officers
subject to specific provision of funds in the sanction order sanctioning the
deputation/delegation.
8. As regards accommodation, no monetary ceilings have been prescribed
for hotel rentals but instead panels of hotels have been drawn up for all the major
cities of the world. The officer is required to arrange accommodation in a hotel on the
approved panel and claim reimbursement of the actual hotel room rentals (including,
service charges, taxes and other charges). For the cities where approved panel of
hotels has not been prescribed, the lowest hotel rate for a particular grade of
officer in the capital city of the country shall be the ceiling for hiring
accommodation in a hotel in such cities. Where the officer makes his own
arrangement for accommodation or where accommodation alone is provided free,
he shall be granted Daily Allowance at the rate prescribed for his grade.
9. Hotel entitlement of officers going abroad on non-representational visits such as
training, courses or seminars shall be one step below their normal entitlement.
10. Where an officer is treated as State Guest and is provided all meals free of
cost, only 25% of the Daily Allowance rates shall be admissible to him.
11. No reimbursement on account of tips, in addition to Daily Allowance shall be
admissible.
12. Where the hotel charges include breakfast charges, the Daily Allowance shall be
reduced by 10%.
13. In the case of countries, where local currencies are freely convertible, the equivalent
amount of prescribed Daily Allowance in US Dollars for the country concerned may
be paid in the local currency. The local currency equivalent may be arrived at via,
Rupee, by using the official rates of exchange fixed by the Ministry from time to time.
In the case of Missions where local currencies are not freely convertible, the
prescribed Daily Allowance for the country concerned may be paid in US Dollars.
110 

 
 14. This issues with the concurrence of the Ministry of Finance (Department of
Expenditure) vide their U.O. No. 1046-E. IV/2000-DC, dated 20-11-2000 and
Integrated Finance Division of this Ministry vide their Dy. No. 6207, dated 1.12.2000.
15. The above order will be effective from 24.9.2000.

111