Advanced Excel for Productivity

Excel for Windows - Keyboard Shortcuts Reference

The Basics Select, Insert, Delete Cells

CTRL + B Bold SHIFT + SPACE Select row
CTRL + I Italics CTRL + SPACE Select column
CTRL + Z Undo CTRL + A Select all
CTRL + Y Redo CTRL + SHIFT + 8 Select contiguous region
CTRL + C Copy CTRL + _ Delete selection
CTRL + X Cut ALT I R Insert row(s)
CTRL + V Paste ALT I C Insert column(s)
CTRL + N New workbook ALT I E Insert cell(s)
CTRL + S Save CTRL + SHIFT + = Insert cell(s)
F12 Save as ALT + ; Select only visible cells
CTRL + O Open
CTRL + P Print Group and Hide Rows and Columns
ATL D G G Group rows/columns
Formulas ALT + SHIFT + Right Group rows/columns*
F2 Edit formula ALT D G U Ungroup rows/columns
ESC Exit formula editing ALT + SHIFT + Left Ungroup rows/columns*
ALT + = Auto-sum selection ALT D G H Hide grouped rows/columns
CTRL + D Fill down ALT D G S Show grouped rows/columns
CTRL + R Fill right CTRL + 9 Hide row
ALT T U D Trace depedents CTRL + SHIFT + 9 Unhide row
ALT T U T Trace precedents CTRL + 0 Hide column
ALT T U A Clear trace arrows CTRL + SHIFT + 0 Unhide column**
CTRL + [ Go to precedents
CTRL + ] Go to dependents Within a Dialog Box
CTRL + SHIFT + Enter Enter array formula ENTER "OK"
F9 Calculate formulas ESC "Cancel"
CTRL + Pg Up Previous Tab
Paste Special CTRL + Pg Down Next Tab
CTRL + ALT + V Paste special dialog* TAB Cycle through items
ALT E S Paste special dialog SPACE Adjust selected item
V Enter Paste values
T Enter Paste formatting Within a Cell
F Enter Paste formulas F4 Anchor reference
F3 Insert a named reference
Keyboard Navigation ALT + Enter New line within cell
CTRL + Arrows Go to end of contiguous range SHIFT + Arrows Select within cell
SHIFT + Arrows Select cells CTRL + Arrows Jump to next word within cell
CTRL + Tab Switch through workbooks Home Go to beginning of cell
ALT + Tab Switch through programs End Go to end of cell
CTRL + Pg Down Next worksheet
CTRL + Pg Up Previous worksheet Macros and VBA
CTRL + F Find ALT + F11 Switch between Excel and VBA
CTRL + Home Go to first cell (A1) ALT + F8 Open macros dialog box
CTRL + End Go to last cell In VBA editor:
F5 Run Macro
Formatting F9 Add/remove break point
CTRL + 1 Open format cells dialog F8 Step through macro
CTRL + SHIFT + 1 Number format (2 decimals) CTRL + J List properties/methods
CTRL + SHIFT + 4 Currency format (2 decimals)
CTRL + SHIFT + 5 Percentage format Other Excel Shortcuts
ALT H 0 Increase decimal* CTRL + Mouse Scroll Zoom in/out
ALT H 9 Decrease decimal* SHIFT + F2 Insert comment
CTRL + SHIFT + 7 Add outline border F7 Spell check
CTRL + SHIFT + _ Clear borders from selection CTRL + K Hyperlink
ALT O C A Auto-fit column width CTRL + T Create table from selection
ALT H A L Align left* CTRL + ~ Toggle show formulas
ALT H A C Align center* ALT M M D Define cell/range name*
ALT H A R Align right* ALT + Down Open dropdown list

* Shortcut only available in Excel 2007 and newer

** Doesn't work by default in Excel 2007 and newer www.AdvancedExcelBook.com