CEM (advanced Level-1)

Modular Assignment

Name: Aditi Rajgarhia

Roll No.: 02120005
Batch: ACL - I
Faculty: SOMA DUTTA
 SECTION-B

Q1) Effective time management plays an important role in achieving success in any field
of life. Most of our waking hours people complain about lack of time for completing the
assigned tasks. Making a TO DO list is one of the most effective ways to finish our daily
work and meet all the deadlines.

Based on the techniques learnt in the Time and Resource Management workshop,
prepare a TO DO list for the next 7 days.

Time management is the art of arranging, organizing, scheduling,

and budgeting one’s time for the purpose of generating more effective work and
productivity. Time management has become crucial in recent years thanks to the 24/7,
busy world in which we live.

Time management is important for everyone. Time management is perhaps most

essential for the person who owns his or her own business or who runs a business out
of the home. Managing work and home responsibilities under the same roof takes a
special type of time management.

An important aspect of time management is planning ahead.

Sometimes,successful time management involves putting in more time at the outset in
order to reorganize one’s life. After cleaning, purging, and reorganizing the home or
office, the next step in time management is to look at all the activities one participates in
during a week. Every last detail should be written down, including the time it takes to
shower, dress, commute, attend meetings, make phone calls, clean the house, cook
dinner, pick up the children from school, take them to after-school activities, and eat
meals. Also include time for entertainment or exercise, such as driving to the gym, going
for a walk, watching television, or surfing the Internet.

Often, when individuals write down every last activity, they find that there is very
little time left for sleeping. The end result is that many activities must be pared down,
eliminated, consolidated, or delegated. Prioritizing activities on a scale of one to three –
one being the most important and three being the least – can help with this task.

Lastly, good time management involves keeping a schedule of the tasks and activities

that have been deemed important. Keeping a calendar or daily planner is helpful to stay
on task, but self-discipline is also required. The most efficient to-do list in the world will
not help someone who does not look at or follow his own daily planner.

Task list( to do list)

A task list (also to-do list or things-to-do) is a list of tasks to be completed, such as
chores or steps toward completing a project. It is an inventory tool which serves as an
alternative or supplement to memory.

Task lists are used in self-management, grocery lists, business management, project
management, and software development. It may involve more than one list.

When one of the items on a task list is accomplished, the task is checked or crossed off.
The traditional method is to write these on a piece of paper with a pen or pencil, usually
on a note pad or clip-board.

Writer Julie Morgenstern suggests "do's and don'ts" of time management that include:

 Map out everything that is important, by making a task list

 Create "an oasis of time" for one to control
 Say "No"
 Set priorities
 Don't drop everything
 Don't think a critical task will get done in spare time

Techniques for setting priorities

There are several ways to set priorities.

ABC analysis
A technique that has been used in business management for a long time is the
categorization of large data into groups. These groups are often marked A, B, and C—
hence the name. Activities are ranked upon these general criteria:

 A – Tasks that are perceived as being urgent and important.

 B – Tasks that are important but not urgent.
 C – Tasks that are neither urgent nor important.
Each group is then rank-ordered in priority
ABC analysis is frequently combined with Pareto analysis.

Pareto analysis
This is the idea that 80% of tasks can be completed in 20% of the disposable time. The
remaining 20% of tasks will take up 80% of the time. This principle is used to sort tasks
into two parts. According to this form of Pareto analysis it is recommended that tasks
that fall into the first category be assigned a higher priority.

The 80-20-rule can also be applied to increase productivity: it is assumed that 80% of

the productivity can be achieved by doing 20% of the tasks. If productivity is the aim of
time management, then these tasks should be prioritized higher.

The Eisenhower Method

All tasks are evaluated using the criteria important/unimportant and urgent/not urgent
and put in according quadrants. Tasks in unimportant/not urgent are dropped, tasks in
important/urgent are done immediately and personally, tasks in unimportant/urgent are
delegated and tasks in important/not urgent get an end date and are done personally.

POSEC method
POSEC is an acronym for Prioritize by Organizing, Streamlining, Economizing and
Contributing.
The method dictates a template which emphasizes an average individual's immediate
sense of emotional and monetary security. It suggests that by attending to one's
personal responsibilities first, an individual is better positioned to shoulder collective
responsibilities.

Inherent in the acronym is a hierarchy of self-realization which mirrors Abraham

Maslow's "Hierarchy of needs".

1. Prioritize - Your time and define your life by goals.

2. Organizing - Things you have to accomplish regularly to be successful. (Family
and Finances)
3. Streamlining - Things you may not like to do, but must do. (Work and Chores)
4. Economizing - Things you should do or may even like to do, but they're not
pressingly urgent. (Pastimes and Socializing)
5. Contributing - By paying attention to the few remaining things that make a
difference. (Social Obligations).

To do list

 Set aside 10 to 15 minutes before you go to bed or as soon as you wake up in

the morning to jot a to-do list for the day.
 Use any format that is comfortable for you'try writing in your daily planner. Make
sure your list is on one page and can be carried with you wherever you go.
 Try assigning tasks to hourly slots, even if exact timing isn't crucial.
 Fill in preset, mandatory appointments such as business meetings or child-pickup
times.
 Prioritize tasks in order of urgency, and write those down before less important
ones.
 Figure out when, during the day, you are most productive and alert. Schedule the
more demanding tasks during these times.
 Schedule an easy job after a difficult one or a long task after a short one to keep
yourself stimulated.
 Indicate time for breaks and time to spend with family and friends.
  In addition to your daily schedule, keep an ongoing list of projects that you need
to accomplish, but haven't penciled into your daily list ' things to fix around the
house, bills to mail, people to call. Update this list at least once a week.
 Try keeping a list of long-term goals. For example, you might be planning to
remodel your home or return to school for an advanced degree.
 Make a running list for leisure or entertainment goals - books to read, videos to
rent, restaurants/bars/clubs to try. Write down names as you hear or read about
them.

Q2) Your College is planning to oganise an Alumni Meet next month .The campus
director has asked you to prepare a detailed plan for the event .Submit a detailed plan
for organizing the event successfully.

Events are large-scale activities which require much larger-than-usual amounts of

planning and money. 

First off, a number of questions must be answered.

What is the vision and purpose behind the event.

What are some ways you can accomplish your goal?

When is the best time to hold this event?

How many people do you want to have attend?

Where can you accommodate the number of people at the time you want to hold the
event?

How much money will the event cost?

How much money is available, and from where will it come?

These are all questions which must be answered, but by taking them one step at a time,
an effective successful event can be planned.

The plan to organize the event:

Step 1: Come up with an idea, vision, or set of goals for the event.

Here the idea is to ensure a get together of all the students who used to be a part of
the college.

Step 2: Determine what is necessary to implement the vision and create a budget.

In order to ensure the get together, all the students should be informed about the
alumina meet which will take place in college itself. Buget is to be prepared.

Step3: Contact your school's administration and inquire about possible venues and
available dates for the event. Make the reservations for the proper facilities to put on the
event.

Step4: Identify possible sources of funding and begin to request money for the event. 

Step5: Reserve the proper resources, equipment, and personnel necessary for the
event. 

Step 6. Publicize the event.

Step7: Host the event.

Step8. Follow-up from the event. 
Q3) Make a mind map for the article give below.

Good Taking
interpersonal appropriate Gaining
Ensures good relationship decissions professional
communication development
skillls

Importance of Soft
SkillTraining.

Problem Creativity
solvong skills
Diplomacy
 SECTION-A

Q1) given below is a Case study involving conflict between three people Krishna, Priya
and Jojo. Read the case carefully and answer the questions given below-

Questions:

Q1) what is the main reason of conflict in the above case?

Ans: The main reason of conflict in the above case is priya and Krishna came to know
that jojo is making more profit but is not giving them more salary. However, they are not
aware of the increasing expenses. jojo did a mistake in hiding the fact that he made a
deal with the corner liquor storeowner to buy all liquor from him for half price and jojo’s
girlfriend’s aunt owns a successful catering business. He deals with her is to let her buy
the food from her suppliers and she will cater for free. Her benefit in this deal is the
more food she buys, the bigger discount she gets, which helps her business also( jojo
have no idea that Priya is aware of this information).

Q2) Select one of the 5 conflict resolution styles that you think will solve the given
conflict?

Ans: Collaboration and compromise are the two things should be followed to solve this
conflict. Jojo should work together to find a mutually beneficial solution and be very
transparent with these two people as they are the only resources he have. He should
share everything with them starting from the increasing expense in the business and
also his two profits from the catering and liquor corner. If they all sit together and
discuss, they will surely end up into some resolution which will end this conflict or else
this will hamper their business.
Q3) Explain in detail why did you select that particular style of conflict resolution ?

Ans: When there is not enough trust, respect or communication among participants
collaboration is very important as we can see in the above mentioned case. The aim
of conflict resolution is to reach agreement and most often this will mean compromise.