Contents

Introduction...............................................................................................................................2
PMBoK Methodology for Taunton warehouse project..............................................................2
PMBoK, PRINCE-2 and Agile project management methodologies...........................................4
Taunton warehouse project.......................................................................................................5
Project scope:.........................................................................................................................5
Project:...................................................................................................................................6
Objective:................................................................................................................................6
Deliverables:...........................................................................................................................6
Constraints:.............................................................................................................................7
Risk expectations and Customer quality concerns....................................................................7
Conclusion..................................................................................................................................8

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Introduction
Projects will have different activities performed at different stages from initiation to the
completion. The complete cycle of project activity is understood as the project life cycle which
includes stages like project initiation, project planning, project execution and project closure.
Throughout these phases it is important to define the project, perform detailed project planning,
monitoring and controlling of the project activities and finally the project review, (Heagney, 2016).
In order to achieve the deliverables of the project with adequate quality it is important to adopt
project management methodologies that will suit the requirement of the project. Different
methodologies adopted by project managers for managing the project depending upon the project
activity and the deliverables of the project.

PMBoK Methodology for Taunton warehouse project

PMBoK methodology uses ten major knowledge areas in the management of the project. It is
important to understand the fundamental areas that are used in the management of project in
PMBOK methodology. The first knowledge area in PMBoK metrology is to understand how to
manage integration of the various activities of the whole project. It is important to understand how
integration can be achieved to maintain the dynamics of the project activities and to ensure that
the collective nature of the project can be maintained. It is important for developing statement of
scope, project plan and charter in order to help to integrate the various activities. This will help to
monitor, manage, direct and control the various phases of the project. The second knowledge area
that is most important is about the management of the scope of the project,( Müller, 2019). This
makes defining the project scope most important and this includes the parameter of breaking down
the project scope into a work breakdown structure. The work breakdown structure creation,
verification, definition and control help the management of the scope of the project. Third
knowledge area is about the management of project schedule and the time schedule from the
stages of initiation to the closure of project, (Ojeda and Reusch, 2013). Managing the project
schedule based on the time allocated for the completion of the project is a major factor in the
success of the objectives of the project. Scheduling of the project activities and the time
management should consider resource allocation, project definition, duration of the project and
estimation of developing and controlling the project activities.

The fourth knowledge area is related to the quality management of project deliverables. This
deliverables have to meet the quality standards as defined in the project objectives. The success of

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the project also will be dependent upon the accomplishment of project standards and performance
standards respective to project objectives. Quality control, quality planning and quality assurance is
used for managing the quality of the project. The fifth knowledge area is related to the human
resource management in relation to the project. There are different levels of expertise required for
the activities in a project and project activities are carried out in groups and teams. The activities of
the team is important throughout the project life cycle and hence it is important to identify the
right people for the right position within the project to ensure that expected outcome can be
achieved from them within the time schedule. Team development can be achieved by the
management by appropriately selecting the right human resource for the project. Vendors,
contractors, consultants and employees of the organisation should be selected with the perspective
of the project objectives and capability of these professionals in delivering the project deliverables
should be assessed carefully.

The sixth area of knowledge is a letter to the communication between the various departments
within the project. Communication is most important to ensure that the outcomes of the projects
are achieved within the appropriate time. The communication between the team members of the
project is important to understand the position in which the project activities are performed on a
daily basis and also show related to the requirement of support from other team members.
Communication with the various stakeholders of the project is important to achieve the project
deliverables. The seventh knowledge area is related to the management of the risk when
undertaking a project. In order to manage the risk involved in a project it is important to perform
discovery driven process to understand the requirement of the customer and the barriers that exist
in providing these services as part of project. There are many challenges that are expected in a
project which may be related to the human resource, problems related to budget allocations,
availability of resources and use of latest technology. It is important to develop risk register and
also the ability of the project manager to identify the risk and develop solutions will help to
continue the project without deviation in the project schedule. Risk can be managed through
identification of the risk and providing allocation for risk through proper planning to achieve better
risk analysis, risk monitoring, (Sanchez-Cazorla et al., 2016)

The eighth knowledge area is related to the procurement of resources for the project. The
contracting and resource acquisition from sellers should be control to ensure that resources are
delivered at the proper time through proper vendor selection, contract administration and contract

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closure. The ninth knowledge area in the project management process is related to the
identification of stakeholders involved in the project. There are internal and external stakeholders
you are impacted by the project activity. It is important to identify the stakeholders identify the
contribution the stakeholders will have on the project which will define the success of the project.
Managing stakeholders is essential because they influence potential outcomes related to the
project and their identification and proper communication and relationship development is
important in managing stakeholders. The tenth knowledge area is related to project review and this
involves collecting feedbacks and evaluating the project deliverables based on the project
objectives.

PMBoK, PRINCE-2 and Agile project management methodologies

Project management body of knowledge, PMBOK is considered to be more robust than PRINCE-2 in
terms of management of project scope, contract and various other features do the availability of
more frameworks in the management system, (Hong, 2015). But challenge that this management
system face is the limitation in the decision making aspect which is solely dependent on project
managers. This makes delegation and handover of certain areas of the project to senior managers
and other stakeholders difficult. Project manager is the main planning officer, human resource
organiser, problem solver, main decision maker and resource provider according to the knowledge
areas of PMBOK, (Matos, and Lopes, 2013).

Projects in a controlled environment, PRINCE-2 , gives much more versatility in decision making to
the senior managers and also provides authority on financial decisions and functional areas of the
project to senior managers along with project manager. The focus of this management
methodology is to provide project manager the ability to oversee project activities for senior
management, (Matos, and Lopes, 2013). This program provides standard approach in managing the
project and hence many global organisations and governments bodies use this management
system. The ability to learn the system quickly and ways of using it for people with limited
experience makes it favourite. The major challenge is related to the lack of importance provided to
the role of project manager and the soft skills required for him.

Agile project management system is distinct from PMBOK and PRINCE. The flexibility of this
methodology provides ability for changes in project deliverables without much the reworking and
changes, (Matos, and Lopes, 2013). In this methodology the project task can be made into small

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iterations which is easy to be achieved, (Hong, 2015). This also enables reduction of the risk as well
as to ensure the quality testing at each phase and delivery of project stage with some value.
Challenge in implementing this methodology is that if the idea is not properly grasped by the
manager then it can lead to failure.

The choice of selecting an appropriate methodology will depend upon the project deliverables and
opinion of the project manager, (Matos, and Lopes, 2013). Agile framework is used to make the
project adaptable and small while PMBoK provides better control to the project manager and
ensure that his decision making is supreme. Depending upon the requirement of the project each
project manager will select the project methodology.

Taunton warehouse project

Project scope:
Defining the scope of the project is important in PMBok method. The project involves undertaking
the warehouse activities of a leading food retailer, Supermarket X, for managing the logistics
operations, recruitment of employees, migration of old sites of Chill, ambient and frozen to the new
warehouse, setting up of resource recovery units, setting up of vehicle maintenance units and
closure of old sites. The scope statement will involve the responsibility of operating warehouse for
Supermarket X, which includes scheduling and routing the transport activities and also recruiting
trained staff for carrying out the operations.

Project:
The client, Large Logistics organisation, is taking up the responsibility of the warehouse activities for
Supermarket X. The new warehouse at Taunton is aimed at increasing the capacity of serving the
customers of the food retailer with increase the efficiency at less cost. This is planned by an
integration of various activities that is maintaining at different locations like the ambient operations
at Chipping Sodbury and Cirencester,Chill operations at Worcester, Chill and frozen at Yeovil and
vehicle maintenance unit and resource recovery unit from Bristol to be shifted to the new location.
The project will involve closing down of these operations and shifting them to the new warehouse
location. The logistics activity of the warehouse has to be developed and recruitment of employees
for the various activities in the warehouse has to be done.

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Objective:
The main objective of this project is to develop the infrastructure required for handling the
requirements of increasing customers of Supermarket X. It is important to improve the capacity of
supply chain of the company and to integrate the various activities that is being carried out at
different locations. It is also important to ensure that the logistics activities remain effective
through proper recruitment of skilled staff trend in logistics activities and also developing resource
recovery and vehicle maintenance divisions in the warehouse. In order to achieve this recruitment
of existing and new to employees to the management of warehouse is required. Migrating the
different operations from the four different sides to the warehouse. Starting up of vehicle
maintenance unit and resource recovery unit in the warehouse is also important. Closing down of
all activities in the old sites and transferring colleagues in the third party site from Yeovil.

Deliverables:
The project deliverable includes the whole operation of the warehouse activities and administration
requirements of carrying out the activities, (Kerzner, 2017). Basic construction activity in the
warehouse have to be carried out and the proper allocation of resources and facility for the shifting
of operations carried out at different centres to the warehouse without affecting the customer
service is the main deliverable. Logistics activities have to be scheduled and coordinated and for
this vehicle maintenance units and resource recovery units have to be maintained in the
warehouse.

Constraints:
The project constraints are the challenge of shifting the operations from the old sites to the new
warehouse without affecting the logistics operations for Supermarket X. Another constraint is about
the recruitment of workforce for the warehouse at Taunton. Challenges of understanding the
potential of the existing staff members and recruiting new potential employees for managing the
logistics activities in the warehouse is an urgent priority. Supermarket X is interested in retaining
skilled workforce from the old work sites and hence it is important to allocate these professionals
to the right position. Developing maintenance unit and maintaining trained staff for driving and
maintenance of vehicles is also to be accomplished.

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Business Case

Project Title: Taunton Warehouse

 Reasons

The main reason for Taunton Warehouse is to enable Supermarket X to have better coordination
on the supply chain activities while maintaining the cost of operations low.

 Business Intentions
1. To reduce the cost of supply chain activities
2. To have coordination in supply chain activities
3. Chill, Ambient and Frozen operations in one area to ensure resource planning and
efficiency in supply chain activities.
4. To commotion resource recovery unit
5. To commotion vehicle maintenance
6. Developing back office and administration activities
7. Recruiting, scheduling and operating the logistics activities
 Project Cost : £3.5 million 
 Project Time: 15 months

 Timescale – Proposed Time Frame assuming from May

i. The site construction activities started from June 2020.
ii. The construction activities at Taunton warehouse will complete by November 2020.
iii. The Project will start in May
iv. The migration of first site will start with December 2020
v. The final migration and closure of sites are expected to be completed by July 2021.

Risk expectations and Customer quality concerns

In the project the major risk is from the challenge of shifting the operations of old sites to the
warehouse. In managing this ability to involve the various stakeholders including the project Leda
and the management from the old work sites is very important, (Sanchez-Cazorla et al., 2016). The
employees are an important stakeholder and the priority of the customer to retain many of the
skilled workforces is also to be considered. The priority of the customer is to ensure that the
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business operations are not affected by any of these activities, (Jafari et al., 2011). The closing down
of operations of ambient, chill and frozen operations in the other locations and shifting them to
warehouse at Taunton requires corporation from different areas. The project manager should
ensure that all the stakeholders are properly identified and their involvement to the project should
be carefully studied. Risk register should be prepared according to the allocation of the resources
and fund for the various activities, ( Bissonette,2016).

The customer, supermarket X, is expecting the handling of operations in warehouse to be

completely executed without any delay in the services that are provided to the food outlets of the
company. To ensure this the scheduling of Logistics as well as the recruitment of appropriate staff
who is capable of handling this scheduling as well as logistic activities is important. The quality of
the operations will depend upon the ability of the client in ensuring the closure and reopening of
operations from the old sites to Taunton warehouse.

Conclusion
The project undertaken by the client requires careful understanding about the different knowledge
areas for successful completion of the project on time. The project deliverables can be achieved
with quality through the proper integration of the different team activities in the project. PMBoK
methodology will provide the project manager with the required decision making skills for
coordinating the team members from the different divisions and for taking adequate steps in
recruiting the necessary workforce for managing the warehouse activities.

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Reference

Hong, I.B., 2015. Understanding the consumer's online merchant selection process: The roles of
product involvement, perceived risk, and trust expectation. International Journal of Information
Management, 35(3), pp.322-336.
Müller, R., 2019. Relationships Between a Project Management Methodology and Project Success in
Different Project Governance Contexts. In Project Management Methodologies, Governance and
Success (pp. 111-140). Auerbach Publications.
Matos, S. and Lopes, E., 2013. Prince2 or PMBOK–a question of choice. Procedia Technology, 9(2),
pp.787-794.
Ojeda, O. and Reusch, P., 2013, September. Sustainable procurement-Extending project
procurement concepts and processes based on PMBOK. In 2013 IEEE 7th International Conference
on Intelligent Data Acquisition and Advanced Computing Systems (IDAACS) (Vol. 2, pp. 530-536).
IEEE.
Jafari, M., Rezaeenour, J., Mazdeh, M.M. and Hooshmandi, A., 2011. Development and evaluation
of a knowledge risk management model for project‐based organizations. Management Decision.
Bissonette, M.M., 2016, April. Project risk management: a practical implementation approach.
Project Management Institute.
Sanchez-Cazorla, A., Alfalla-Luque, R. and Irimia-Dieguez, A.I., 2016. Risk identification in
megaprojects as a crucial phase of risk management: a literature review. Project Management
Journal, 47(6), pp.75-93.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H., 2017. Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.

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Appendices

Figure 1: Knowledge Areas PMBoK Source: QATestLab Blog

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