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Conferencing With Google Meet

This document provides instructions for using Google Meet to conduct video conferences. It describes how to schedule a Meet using Google Calendar, start a scheduled meeting, conduct a meeting by controlling microphone/camera and presenting, record a meeting, and view meeting participants and chat. Key features of Google Meet covered include integrating with Gmail, allowing up to 30 participants, and presenting windows/screens.

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Santosh Iyer
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186 views9 pages

Conferencing With Google Meet

This document provides instructions for using Google Meet to conduct video conferences. It describes how to schedule a Meet using Google Calendar, start a scheduled meeting, conduct a meeting by controlling microphone/camera and presenting, record a meeting, and view meeting participants and chat. Key features of Google Meet covered include integrating with Gmail, allowing up to 30 participants, and presenting windows/screens.

Uploaded by

Santosh Iyer
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Conferencing with Google Meet

 Table of Contents

Google Meet 2

Schedule a Google Meet 2

Start a Meeting 4

Conduct a Meeting 6

Present Now 7

Settings 7

People and Chat 8

Record a Meeting 9

Center for Innovation in Teaching and Research 1


Google Meet
Google Meet will allow you to conduct HD video conferencing with up to 30 students. Google Meet is
fully integrated with our WIU gmail accounts, so you can join meetings directly from a Calendar event or
email invite.  You also have the ability to allow for non WIU participants. Great for having a guest speaker.

Schedule a Google Meet


The best way to set up a Google Meet is to schedule one using your Google calendar. Do the following:

• Make sure you are logged into your WIU Google account.
• Open your Google calendar.
• Click on the day you would like to schedule the meeting.
• Add a title in the space provided and click More Options.

Add title

Click More Options

• Uncheck the All day check box and set the time you want the meeting to occur.
• Under the Event Details, click the Add conferencing drop down and choose Hangouts
Meet. A View Details link will appear to the right with info about the meeting, including a
direct link.
• Use the Add guests section to type in the email addresses of your students to invite them to
the meeting. (Note: you can copy all of your student email addresses at once from the CITR
Attendance Tracker).
• Click Save to save the calendar event and meeting.

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Select a meeting time

Save event and meeting


Select Hangouts Meet

Send invite to students

View meeting details

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• Once you click Save, a pop up window will appear asking if you want to send an invitation to
your guests. Click Send.

• If you have invited someone from outside of WIU, you will be asked to confirm their invite. Click
Invite External Guests to confirm.

Start a Meeting
Because you selected the Hangouts Meet option for the calendar event, a link is provided to the
Google Meet that you scheduled.

• From your Google calendar, click the meeting that you set up.
• In the window that opens, click the Join Hangouts Meet link.
• Next, click the Join Meeting button.

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Click the calendar event

Click Join Hangouts Meet

Click Join Meeting

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Conduct a Meeting
Once you have joined the meeting, you have the following options along the bottom. Note: Chrome
is the recommended browser.

• Meeting Details - This is usually labeled as the title of the meeting.


• Turn off microphone - This mutes your microphone.
• Leave call - This ends the meeting for you.
• Turn off camera - This will turn your camera off.
• Present now - You can choose to present your entire screen or just a specific window/
application.
• More options (three little dots) - Here you can choose to record your meeting, go full screen,
or change your settings such as your video resolution, and selecting the microphone and/or
camera you want to use.

Turn off mic, Leave call, Turn off camera

More options

Meeting Details
Present now

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Present Now
When you choose the A window option in the Present now menu, you are presented with a screen
containing all of the available windows currently open on your computer. Simply click the one you want
to present to your students. For example, if you want them to see your web browser, click on the
thumbnail to select it.

Select the window you want to show

Settings
When clicking the Settings link in the More options menu, you are presented with the following
two tabs:

• General - Here you can select the camera, microphone, and speakers you want to use.You can
also test them to make sure they are functioning correctly.
• Network - Here you can choose between High Definition (720p) or Standard
Definition (360p) for your Send Resolution (maximum) and Receive Resolution
(maximum). Use high def when you have a good internet connection and standard with a
slower connection.

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People and Chat
Click the left pointing arrow next to the thumbnails on the upper right of the screen to expand the
window. Here you have the following:

• People - A list of participants currently in the meeting. Here you can pin their video so it’s
being viewed in the main window, mute their audio, or remove them from the call.
• Chat - Here you can send a chat message to the group. This would come in handy if you cannot
get your audio to work, or if participants cannot hear you through their speakers.

Click arrow

Pin Mute Remove

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Record a Meeting
Video meetings can be recorded. Meeting organizer’s or those in the organizer's domain can record a
meeting. Participants are notified when the recording starts or stops.

Recordings are saved to the Google Drive of the meeting organizer and in the Calendar event. The
organizer will also receive an email with a link to the recording. To record a Google Meet, do the
following:

• Click the More options (three little dots) icon on the lower right and choose Record
meeting.
• Wait for the recording to start.  
• To stop the recording click the More options icon again and choose Stop recording. The
recording automatically stops when everyone leaves the meeting.
• Click Stop recording again to confirm.
• Wait at least 10 minutes for the recording to be processed and saved to the organizer’s Google
drive. It will appear in the Meet Recordings folder. An email with the recording link is also
sent to the meeting organizer and the person who started the recording. 

Center for Innovation in Teaching and Research 9

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