TRANSNET NATIONAL PORTS AUTHORITY

TENDER NUMBER: TNPA 789

DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN

C3: Scope of Services

1. DESCRIPTION OF THE WORKS

1.1. Overview
The Sturrock dry dock, situated towards the South Eastern end of the Port, is one of the two graving
type dry docks in the Port of Cape Town and is used for the repair and maintenance of marine vessels.
It is essentially a narrow basin with one end open to the sea. During docking, a vessel is manoeuvred
into the basin and the open end closed off by means of a caisson gate. The basin is then dewatered
such that the vessel rests on the dry dock floor for repairs to commence.

Sturrock dry dock employs two such gates, one an inner floating gravity type and the other an outer
sliding type, both of these have been in operation from the 1940’s when first commissioned by HM
Dockyards. A recent condition assessment has concluded that the inner floating caisson gate has
reached its end of life and further recommended to the Port of Cape Town that it should be replaced.

Figure 1. SDD Location on the Port of Cape Town

Figure 2. SDD Overview depicting the 2 Caisson Gates

1.2. Employer’s Objective

Contract PAGE 1 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN
It is therefore the objective of the employer to design and engineer a new replacement caisson gate,
with the intention of bringing it into service at the end of life of the existing caisson gate. To achieve
this, the Employer has broken down the project into two (2) phases:

1.2.1. Phase 1 (FEL 3)

a) The Employer seeks to acquire the services of an engineering professional services provider with
proven naval architecture competencies to undertake a detailed engineering design and feasibility
study for the replacement of the inner floating caisson gate.

1.2.2. Phase 2 (FEL 4)

a) The Employer shall, using the service provider’s design, acquire a fabrication contractor to
undertake the fabrication, assembly and commissioning of the new caisson gate.

b) The Employer shall reserve the right to retain the appointed service provider to oversee the
Fabrication Contractor and provide supervisory services during the fabrication and commissioning
of the new gate.

1.3. Description of Site Works

a) The appointed service provider shall be required to make available a competent and adequately
qualified team, equipment, tools and material to undertake the detailed design and produce a
feasibility study for the fabrication and commissioning of the gate.

b) In the event that the Employer retains the service provider for the second phase (FEL 4), the service
provider shall be required to make available a competent and adequately qualified team of
professionals to provide supervisory services for the duration of the second phase (FEL 4) of the
project.

2. DESIGN AND ENGINEERING

2.1. Employer’s design

The Employer’s design for the works is contained in the tender drawings and technical documentation
provided with the tender. The list of documents is as follows:

c) The Employer’s Design and Quality requirements are described in the following Particular
Specifications:
o ANNEXURE A: Functional Specification for the design of the new floating caisson gate
o ANNEXURE B: EEAM-Q-004_Specification for gearing, shafts, bearings, brakes,
lubrication, vee-belts, keys and key ways

Contract PAGE 2 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN
o ANNEXURE C: EEAM-Q-008_ Specification for corrosion protection
o ANNEXURE D: EEAM-Q-009_Transnet Port Terminal Quality Management Specification
for Supplier/Construction
o ANNEXURE E: EEAM-Q-014_ Specification for electrical motors and generators

d) The Contractor will be required to execute the works in accordance with the following SHE
Requirements:
o ANNEXURE F: TNPA SHE Specifications
o ANNEXURE G: Baseline Risk Assessment Register
o ANNEXURE H: H&S Functional Execution Management Plan

e) The Employer will make available all drawings and technical information to facilitate the design and
engineering of the new caisson gate. The following as built drawing may be used for the purposes
of tendering:

Table 1. List of Drawings

Drawing number Description

17278 100002_0 General Arrangement

17278 100003_0 Cross Sections

17278 100004_0 Deck A, B and C Scantling

17278 100014_0 Skin Plating

17278 101014_0 Stem and Keel Details

2.2. Service Provider’s Design

The service provider’s design is in three stages:

2.2.1. Concept Design

a) The service provider shall present a minimum of two (2) basic concept designs for selection by the
Employer. Each basic concept shall include the following:
o General arrangement drawing,
o Order of magnitude cost and schedule ,
o Basic operating philosophy.

2.2.2. Detailed Design

a) The service provider shall undertake the detail design and engineering of the concept approved in
accordance to 2.2.1 above. The design shall be of sufficient detail for a third party to procure,
fabricate and commission the floating caisson gate. The Design deliverables shall as a minimum
include:

Contract PAGE 3 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN

Table 2. Design Deliverables

Item Discipline Deliverable
 Hull-form Design Calculations
 Performance Predictions
Naval Architecture  Sea-keeping and Manoeuvring Analysis
 Model Testing
 Weight Engineering & Stability Analysis
 Other Statutory Calculations

 General Arrangement Drawings

Structural:  Finite element analysis calculations and
report
Design  Approved for construction drawings
Report
Mechanical  General Arrangement drawings
 Equipment specifications and data sheets
 Electrical single line drawings
 Electrical equipment specifications and
data sheets
Electrical, Control and
 Control wiring diagrams
Instrumentation (EC&I)
 Instrumentation specification and data
sheets
 PLC Program
 I/O list
Structural:  General Arrangement drawings
 AFC shop detail drawings

Drawing  General Arrangement drawings

Pack Mechanical  System Layout Drawings
 P&ID drawings
Electrical, Control and  Electrical single line drawings
Instrumentation (EC&I)  Control wiring diagrams

Structural:  Steel BOQ’s

 Equipment List with specifications and
Bills of Mechanical
data sheets
Quantities
 Electrical equipment list
Electrical, Control and
 Cable schedule
Instrumentation (EC&I)
 Instrument list
 Complete works information and pricing
Works
data for the procurement of Fabrication
Information
All Disciplines contractor.
Pack
 The works information shall comply with
Execution
the requirements of NEC3.

2.2.3. Feasibility Study

a) The service provider shall undertake feasibility study for the fabrication and commissioning of the
new caisson gate. The study shall be conducted to suit the Transnet project Lifecycle Process
(PLP) with a minimum of the following chapters:

Contract PAGE 4 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN
Table 3. Feasibility Report Chapters
Item Chapter Deliverable
 Summary of the feasibility report to be used
Executive Summary
for executive presentations.
 Complete scope description of the project to
fabricate and commission the new caisson
gate.
Scope
 Battery Limits
 Assumptions
 Exclusions
 Complete Engineering report summarizing
Engineering
the work undertaken in 2.2.2
 Sourcing and Procurement Plan
 Fabrication Methodology
 Traffic Management Plan for transportation
Project Execution Plan of completed caisson gate
Feasibility  Commissioning Management Plan
Report  SHE Management Plan
 Quality Management Plan
 Complete Project cost estimate with an
accuracy level of -5%+10%.
Project Cost Estimate
 The cost estimate shall be read in conjunction
with the schedule estimate below.
 Complete Project schedule estimate with an
accuracy level of -5%+10%.
Schedule Estimate  The schedule estimate shall be read in
conjunction with the cost estimate and
project execution plans above.
 Risk workshop that includes all stakeholders
 FEL 3 risk report
Risk Management Plan
 Risk register outlining treatment of all
identified risks

b) All documentation shall be compiled and developed in the Transnet template to be provided to the
appointed contractor.

2.3. Review and Acceptance of service provider’s designs

The service provider shall submit all deliverables to the Employer for review and acceptance. The
Employer undertakes to review and accept the design documentation within a period of 2 (two) weeks.

3. PROVISIONAL RATES FOR THE SECOND PHASE (FEL 4) OF THE PROJECT

3.1. Execution Scope

a) The Employer reserve the right to retain the appointed service provider to provide supervisory
services during the fabrication and commissioning of the new gate. The scope of work and
deliverables can be summarized as follows:

Table 4. Execution (FEL 4) Phase Supervisory Scope and Deliverables

Contract PAGE 5 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN
Item Description Deliverable
 Provide a suitably qualified team of engineering
professionals to close off any queries during
execution.
Design Allow for closing of technical  As a minimum the team shall include:
Clarification queries during execution. - Naval Architect
- Mechanical Engineer
- Electrical, Control and Instrumentation
Engineer
 Provide a suitably qualified team of quality
assurance and control (QA/QC) professionals
Allow for Quality Monitoring and to undertake regular inspection of the works
Quality
inspection during fabrication, during:
Monitoring
installation and testing stage - Fabrication
- Assembly, and
- Commissioning
 Provide a suitably qualified team of project
Prepare and produce monthly control services professionals to prepare and
Project compliance reports on progress submit regular compliance and progress
Controls of works for submission and reports with regards to:
approval - Cost Control
- Schedule

3.2. Provisional Rates

a) The service provider shall provide indicative hourly rates for the supervisory team that will oversee
the execution phase of the project as described in 3.1 above. For tender and evaluation purposes
the service provider shall provide his quoted rates against the provided pricing schedule.

4. MANAGEMENT AND START UP FIRST PHASE (FEL 3)

4.1. Required Documentation

b) The service provider shall submit, as part of the tender bid, a draft version of the following
documents for review and evaluation:
o List of similar projects completed.
o Method Statement detailing how the works for the first phase (FEL 3) of the project will be
completed.
o Level 4 Gantt chart project schedule detailing key milestones for the first phase (FEL 3) of
the project.
o Organogram showing all resources for the first phase (FEL 3) scope of the works. The
organogram shall be accompanied by CV’s and proof of qualifications and accreditations

4.2. Management Meetings

a) The service provider shall attend contract management meetings at the Project Manager’s request
at a specified venue. It is envisaged that the meetings will be scheduled as follows:
o The Contractor will attend a kick off meeting at the start of the contract
o Progress meetings will be held at least once every 2 weeks

Contract PAGE 6 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN
o The contractor will attend a close out meeting at the end of the contract.

b) At these meetings, the service provider will share all relevant information including early warnings
of compensation events, quality plans, schedules, subcontractor management, and health,
environmental, risk and safety issues at such meetings.

c) All meetings are to be recorded using minutes or a register prepared and circulated by the person
who convened the meeting. Such minutes or register are not to be used for the purpose of
confirming actions or instructions under the contract as these are to be done separately by the
person/s identified in the conditions of contract to carry out such actions or instructions.

4.3. Documentation Control

a) The service provider shall submit all documentation complying with the Employer’s standards and
requirements.

b) The Employer will issue all relevant documentation and drawings, including revisions, to the service
provider, but control, maintenance and handling of these documents will be the service provider’s
sole responsibility and at its expense, and managed with a suitable document control system.

4.4. Programming Constraints

a) It is expected that the project will run over a period of 7 months from contract signature to contractual
close out. Table below shows key project milestones:

Table 5. Key Project Milestones

Milestones Planned Completion
Project Kick Off
Construction Complete
Commissioning and Handover
Project Close out

b) Within two weeks of the contract award, the contractor shall be required to submit a detailed and
final programme in the form of a Microsoft Projects Gantt chart, setting out the intended progress
of the works.

c) Once the Project Manager has approved the programme, it shall be adhered to by the service
provider, unless the approval of the Project Manager is obtained for any amendment that may be
necessary.

d) The service provider shall submit a cash flow forecast with each programme submitted, including
the programme submitted with the tender. The cash flow shall be in the form of an S-curve and

Contract PAGE 7 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN
shall be a cumulative representation of the monthly cost progression for the remaining duration of
the contract. The cash flow forecast must align with the programme.

e) The service provider shows on his Accepted Programme and all subsequently revised programmes
schedules showing the critical path or paths and all necessary logic diagrams demonstrating
sequence of operations.

f) The revised programme, in the form of a month look-ahead, shall show two (2) separate bars for
each activity as per bullet points below so as to enable a comparison of the actual progress with
the first program;
o the first programme activity bar, and
o the revised activity bar identifying the currently forecast start and finish dates of the activity,
and the status (% complete for each activity)

g) Deviations of the “current” activity schedule from the “baseline” activity schedule will form the basis
for assessing progress and performance.

h) The service provider shall provide a monthly written status report or as may be required by the
Project Manager from time-to-time. The report shall summarise progress and problems
encountered during that month in respect of all parts of the work under the Contract. As a minimum
the report shall include:
o progress against the Accepted Programme;
o list of milestones achieved during the period;
o status of design;
o deviations from the Accepted Programme and in particular, the forecast completion dates
of activities which have or should have commenced;
o status of approvals;
o actual or anticipated problems with corresponding action plans to minimise the impact;
o summary of works planned for the following period, and
o cash flow status versus the original forecast.

4.5. Payment, Invoicing and Cash flow

a) The service provider shall invoice on a monthly basis in accordance to the project progress and
against the agreed project schedule and cash flow. All invoices shall be submitted on or before the
20th of each month for payment after 30 days of acceptance.

4.6. Services and other things provided by the Employer

a) The employer will provide the service provider with access permit to the Port for the duration of the
contract.

Contract PAGE 8 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN

b) The employer will endeavour to provide the appointed contractor with all available information that
may facilitate the progress of the project. However, in cases where such information is not
available, the service provider shall point out to the Employer for advice on steps to be taken.

4.7. Contractor’s management, supervision and key resources

a) The appointed Contractor will provide a fully resourced team to ensure successful implementation
of the project. This team will have a single point of contact on either side in the form of project
managers.

b) As a minimum, the service provider’s management team shall make available the following key
resources:
o Project Manager
o ECSA Registered Naval Architect
o ECSA Registered Mechanical Engineer/Technologist
o ECSA Registered Electrical Engineer/Technologist
o ECSA Registered Control and Instrumentation Engineer/Technologist
o SACQSP registered Quantity Surveyor

4.8. SKILLS TRANSFER

a) The appointed service provider shall provide an opportunity for a maximum of four (4) TNPA Junior
Engineers and Technicians to gain experience in naval architecture, structural steel design and
vessel stability and buoyancy analysis.

b) The identified individuals shall be based in the service provider’s office for minimum of 32 hrs a
month and shall be allocated tasks as part of the project team. The identified individuals’
contribution to the works and learning experience shall be measured through monthly ECSA
reports signed by the assigned supervisor.

5. MANAGEMENT AND START UP SECOND PHASE (FEL 4)

5.1. Required Documentation

a) The service provider shall submit, as part of the tender bid, a draft version of the following
documents for review and evaluation:
o List of similar projects completed.
o Method Statement detailing how the works for the second phase (FEL 4) of the project will
be completed.
o Organogram showing all resources for the second phase (FEL 4) scope of the works. The
organogram shall be accompanied by CV’s and proof of qualifications and accreditations

Contract PAGE 9 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN

5.2. Management Meetings

a) The service provider shall be deemed an integral part of the Employer’s team during this phase of
the project; as such, he shall attend all contract management meetings between the Employer and
the fabrication contractor at the Project Manager’s request at a specified venue. It is envisaged
that the meetings will be scheduled as follows:
o Kick off meeting at the start of the contract
o Progress meetings will be held at least once every 2 weeks
o The contractor will attend a close out meeting at the end of the contract.

b) At these meetings, the service provider will share all relevant information including early warnings
of compensation events, quality plans, schedules, subcontractor management, and health,
environmental, risk and safety issues.

5.3. Fabrication and Site Activities

a) The service provider shall make available suitable qualified resources to undertake quality
monitoring and design clarifications both at the execution contractor’s fabrication facilities and on
site for the duration of the works.

5.4. Project Tracking and Reporting

a) The service provider shall make available a suitable qualified team of project control specialists to
track and report to the Employer the progress of the project.

5.5. Payment, Invoicing and Cash flow

a) The service provider shall provide on a monthly basis, for the Project Manager’s approval, a
provable reconciliation of hours expended per staff resource and expenses incurred in the provision
of the services.
b) The reconciliation shall form the basis for the invoice amount. All invoices shall be submitted on or
before the 20th of each month for payment after 30 days of acceptance.

5.6. Services and other things provided by the Employer

a) The employer will provide the service provider with access permit to the Port for the duration of the
contract.

5.7. Contractor’s management, supervision and key resources

a) The appointed Contractor will provide a fully resourced team to provide the services as envisaged.

Contract PAGE 10 Part C3: Scope of

Services
TRANSNET NATIONAL PORTS AUTHORITY
TENDER NUMBER: TNPA 789
DESCRIPTION OF THE WORKS: DETAILED DESIGN OF A FLOATING GRAVITY CAISSON WITH AN OPTION TO
SUPERVISE THE CONSTRUCTION OF THE DESIGNED FLOATING CAISSON AT THE STURROCK DRY DOCK IN THE
PORT OF CAPE TOWN
b) As a minimum, the service provider’s management team shall make available the following key
resources:
o Project Manager
o Project Engineer
o ECSA Registered Naval Architect
o ECSA Registered Electrical Engineer/Technologist
o QA/QC Inspector
o Cost Controller/Engineer
o Project Planner

Contract PAGE 11 Part C3: Scope of

Services